RFP India Meteorological Department by alicejenny

VIEWS: 6 PAGES: 55

									                       Government of India
                 India Meteorological Department
                   Lodi Road, New Delhi-110003


TENDER ENQUIRY DOCUMENT FOR PROCUREMENT
                         OF
  Boundary Layer and Tropospheric Wind Profiler System in
     1200-1375 MHz. & 420-435 MHz. frequency bands




                                1
                                        INDEX

Section        Topic                                     Page No.
Section –I     Notice inviting Tender (NIT)              3-4

Section –II    General Instructions to Tenderers (GIT)   5-16

Section –III   General Conditions of Contract (GCC)      16-26

Section-IV     Quality Control Requirements              26

Section-V      Qualification Criteria                    27

Section-VI     Tender Form                               28

Section-VII    Questionnaire                             29

Section-VIII   Check List A & B(General & Technical)     30-33

Section-IX     Price Schedule format                     34

Section-X      Bank Guarantee Form for EMD               35

Section-XI     Manufacturer’s Authorisation Form         36

Section-XII    Bank Guarantee Form for Performance 37
               Security

Section-XIII   Inspection Authority       & Inspection 38
               Officer

Section-XIV    Request for Proposal (RFP)                38
               (Required stores, Technical specification
               etc.)




                                          2
                                     SECTION- I
                        NOTICE INVITING TENDERS (NIT)

Tender Enquiry No. CPU/ 53/1008/1343                                   Dated: 20-03-09

   1. Director General of Meteorology (DGM), India Meteorological Department (IMD),
      Ministry of Earth Sciences (MoES), Government of India, invites sealed tenders in
      two bid systems i.e. (i)technical bid & (ii)Commercial/price bid) from eligible and
      qualified tenderers for supply of following items/Goods/stores.

   2. Name of Items/Goods/stores: Boundary Layer and Tropospheric Wind Profiler
      System in 1200-1375 MHz. & 420-435 MHz. frequency bands.

   3. Specification and quantity : As per List of Requirements (technical specification)

   4. Tender schedule is as follows:


       1.       Cost of Tender Document                                Rs.4,000/-


       2.       Dates of sale of tender enquiry documents        20.03.09 to 04.05.09

                                                                  During office hours.

                                                             Central Purchase Unit
       3.       Place of sale of Tender Enquiry Documents    O/0 DGM, IMD
                                                             Lodi Road ,New Delhi

       4.       Pre Bid Meeting Date & Time                  16.04.2009 at 1100 hrs.


       5.       Pre Bid Meeting Venue                        O/0 DDGM (UI), IMD
                                                             Lodi Road ,New Delhi

       6.       Closing date & time for receipt of Tender    05.05.2009 at 1200 hrs.


       7.       Tender Opening date & time                   05.05.2009 at 1500 hrs.

                                                             Central Purchase Unit
       8.       Place of Tender opening                      O/0 DGM, IMD
                                                             Lodi Road ,New Delhi


   5. Earnest Money Deposit (EMD): Rupees Fifty five lakhs.

   6. Interested tenderers may obtain further information about this requirement from the
      above office selling the documents. Tender Enquiry Documents maybe purchased on
      payment of non-refundable fee for cost of tender as mentioned above in para 4 per set


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   in the form of account payee Demand Draft/Pay Order drawn on a scheduled bank in
   India, in favour of “Assistant Meteorologist (DDO), DGM’S office, IMD,New Delhi.


7. Tenderer may also download the tender enquiry documents from the web sites
   www.imd.gov.in and www.imd.ernet.in and submit its tender by utilizing the
   downloaded document, along with the required non-refundable fee for cost of tender
   as mentioned in Para 4 above.
8. All prospective tenderers may attend the Pre Tender meeting. The venue, date and
   time are indicated in the Para 4 above.
9. Tenderers shall ensure that their tenders complete in all respects, are dropped in the
   Tender Box located at Reception (Main gate) Mausam Bhawan, IMD, Lodi Road,
   New Delhi-110003. Tender may be submitted to the under signed office in case of
   bulky tender. The purchasing organization is not responsible for any delay whatsoever
   postal or otherwise.

10. In the event of the tender opening date being declared as holiday for the purchase
    organization, the tender will be opened on the next working day; the venue and time
    of tender opening remaining the same.

11. The Tender Enquiry Documents are not transferable.

12. All prospective Tenderers may attend the Pre-Tender meeting, which will be held on
    the Date, Time and Venue indicated in the Para 4 above.

13. Purchaser:             Director General of Meteorology,
                           India Meteorological Department,
                           Lodi Road, New Delhi-110003

13. Consignee:

                                     O/0 DDGM (UI), IMD
                                    Lodi Road ,New Delhi



14. Inspecting Authority: Director General of Meteorology,
                           India Meteorological Department,
                           Lodi Road, New Delhi-110003

15. Inspection officer : Authorized representative of Inspecting authority


                                 Director, Central Purchase Unit (CPU)
                                     O/o Director General of Meteorology,
                                        India Meteorological Department,
                                        Lodi Road, New Delhi-110003

                                  Telefax No: 011-24698148



                                           4
                                      SECTION – II
                 GENERAL INSTRUCTIONS TO TENDERERS (GIT)

                                      A. PREAMBLE

1.     Definitions and Abbreviations

1.1 The following definitions and abbreviations, which have been used in these documents
    shall have the meanings as indicated below:

1.2.   Definitions:

              (i)    “Purchaser” means the organization purchasing goods and services as
              incorporated in the Tender Enquiry document.

              (ii)     “Tender” means Bids / Quotation / Tender received from a Firm /
                       Tenderer / Bidder.

              (iii)    “Tenderer” means Bidder/ the Individual or Firm submitting Bids /
                       Quotation / Tender.

              (iv)     “Supplier” means the individual or the firm supplying the goods and
                       services as incorporated in the contract.

              (v)      “Goods” means the articles, material, commodities, livestock,
                       furniture, fixtures, raw material, spares, instruments, machinery,
                       equipment, medical equipment, industrial plant etc. which the supplier
                       is required to supply to the purchaser under the contract.

              (vi)     “Services” means services allied and incidental to the supply of goods,
                       such as transportation, installation, commissioning, provision of
                       technical assistance, training, after sales service, maintenance service
                       and other such obligations of the supplier covered under the contract.

              (vii)    “Earnest Money Deposit” (EMD) means Bid Security/ monetary or
                       financial guarantee to be furnished by a tenderer along with its tender.

              (viii)   “Contract” means the written agreement entered into between the
                       purchaser and/or consignee and the supplier, together with all the
                       documents mentioned therein and including all attachments, annexure
                       etc. therein.

              (ix)     “Performance Security” means monetary or financial guarantee to be
                       furnished by the successful tenderer for due performance of the
                       contract placed on it. Performance Security is also known as
                       Security Deposit.


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                (x)     “Consignee” means to whom the goods are required to be delivered as
                        specified in the Contract. If the goods are required to be delivered to a
                        person as an interim consignee for the purpose of despatch to another
                        person as provided in the Contract then that “another” person is the
                        consignee, also known as ultimate consignee.

                (xi)     “Technical Specification” means the document/standard that
                        prescribes the requirement with which goods or service has to
                        conform.

                (xii)   “Inspection” means activities such as measuring, examining, testing,
                        gauging one or more characteristics of the product or service and
                        comparing the same with the specified requirement to determine
                        conformity.

            (xiii) “Day” means calendar day.
1.3   Abbreviations:

      (i)      “T E Document” means Tender Enquiry Document
      (ii)     “NIT” means Notice Inviting Tenders.
      (iii)    “GIT” means General Instructions to Tenderers
      (iv)     “SIT” means Special Instructions to Tenderers
      (v)      “GCC” mean General Conditions of Contract
      (vi)     “RFP” means Special Conditions of Contract
      (vii)    “DGS&D” means Directorate General of Supplies and Disposals
      (viii)   “NSIC” means National Small Industries Corporation
      (ix)     “PSU” means Public Sector Undertaking
      (x)      “CPSU” means Central Public Sector Undertaking
      (xi)     “LSI” means Large Scale Industry
      (xii)    “SSI” means Small Scale Industry
      (xiii)   “LC” means Letter of Credit
      (xiv)    “DP” means Delivery Period
      (xv)     “BG” means Bank Guarantee
      (xvi)    “ED” means Excise Duty
      (xvii)   “CD” means Custom Duty
      (xviii)  “VAT” means Value Added Tax
      (xix)    “CENVAT” means Central Value Added Tax
      (xx)     “CST” means Central Sales Tax
      (xxi)    “RR” means Railway Receipt
      (xxii)   “BL” means Bill of Lading
      (xxiii)  “FOB” means Free on Board
      (xxiv)   “FCA” means Free Carrier
      (xxv)    “FOR” means Free On Rail
      (xxvi)   “CIF” means Cost, Insurance and Freight
      (xxvii)  “CIP” means Carriage and Insurance Paid up to named place of destination
               (consignee site)
      (xxviii) “DDP” means Delivery Duty Paid named place of destination (consignee
               site)
      (xxix)   “INCOTERMS” means International Commercial Terms as on the date of
               Tender Opening

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       (xxx)      ”MoES” means Ministry of Earth Sciences, Government of India
       (xxxi)     “IMD” means India Meteorological Department
       (xxxii)    “DGM” - Director General of Meteorology
       (xxxiii)   CMC/AMC means Comprehensive Maintenance Contract/Annual
                  Maintenance Contract.
       (xxxiv)     RFP    - Request for proposal

2.     Introduction

2.1 The Purchaser has issued these TE documents for purchase of goods and related services
    as mentioned in Section “RFP (List of Requirements” & “Technical
    specifications)”which also indicates, interalia, the required delivery schedule, terms and
    place of delivery.

2.2 This section (Section II - “General Instruction to Tenderers”) provides the relevant
    information as well as instructions to assist the prospective tenderers in preparation and
    submission of tenders.

2.3 The tenderers shall also read the RFP for any Special Instructions to Tenderers related to
    this purchase of these documents and follow the same accordingly. Whenever there is a
    conflict between the GIT and RFP, the provisions contained in the RFP shall prevail over
    those in the GIT. These special instructions will modify/substitute/supplement the
    corresponding General Instructions to Tenderers.

2.4 Before formulating the tender and submitting the same to the purchaser, the tenderer
    should read and examine all the terms, conditions, instructions, checklist etc. contained in
    the TE documents. Failure to provide and/or comply with the required information,
    instructions etc. incorporated in these TE documents may result in rejection of its tender.

3.     Language of Tender

       The tender submitted by the tenderer and all subsequent correspondence and
       documents relating to the tender exchanged between the tenderer and the purchaser,
       shall be written in the English language, unless otherwise specified in the Tender
       Enquiry.

4.     Eligible Tenderers

       This invitation for tenders is open to all suppliers who fulfil the eligibility criteria
       specified in these documents.

5.     Eligible Goods and Services

       All goods and related services to be supplied under the contract shall have their origin
       in India or any other country with which India has not banned trade relations. The
       term “origin” used in this clause means the place where the goods are mined, grown,
       produced, or manufactured or from where the related services are arranged and
       supplied.



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6.     Tendering Expense

       The tenderer shall bear all costs and expenditure incurred and/or to be incurred by it
       in connection with its tender including preparation, mailing and submission of its
       tender and for subsequent processing the same. The purchaser will, in no case be
       responsible or liable for any such cost, expenditure etc regardless of the conduct or
       outcome of the tendering process.

                          B. TENDER ENQUIRY DOCUMENTS

7.     Amendments to TE documents

7.1 At any time prior to the deadline for submission of tenders, the purchaser may, for any
    reason deemed fit by it, modify the TE documents by issuing suitable amendment(s) to it.
7.2 Such an amendment will be notified in writing by registered/speed post or by fax/telex/e-
    mail, followed by copy of the same by registered post to all prospective tenderers, which
    have received the TE documents and will be binding on them.
7.3 In order to provide reasonable time to the prospective tenderers to take necessary action
    in preparing their tenders as per the amendment, the purchaser may, at its discretion
    extend the deadline for the submission of tenders and other allied time frames, which are
    linked with that deadline.

                              C. PREPARATION OF TENDERS

8.     Documents Comprising the Tender

       Tender sent by fax/telex/cable/electronically shall be ignored.
       The Two Bid System, i.e. “Techno – Commercial Bid” and “Price Bid” prepared by
       the tenderer shall comprise the following:

8.1    Techno – Commercial Tender (Un priced Tender)

       (i)      Technical proposal
       (ii)     List of deliverables (unpriced)
       (iii)    Documentary evidence for eligibility. Performance Statement along with
                relevant copies of orders and end users’ satisfaction certificate
       (iv)     Tenderer/Agent who quotes for goods manufactured by other manufacturer
                shall furnish Manufacturer’s Authorisation Form.
       (v)      Enlistment proof with DGS&D in case Indian agent quoting on behalf of
                foreign principal
       (vi)     Documents and relevant details that the goods and the allied services to be
                supplied by the tenderer conform to the requirement of the TE documents.
       (vii)    Earnest money
       (viii)   Tender Form
       (ix)     Questionnaire
       (x)      Checklist

8.2    Price Bid:

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            1. All pages of the Tender should be page numbered and indexed.
            2. The authorized signatory of the tenderer must sign the tender duly stamped at
               appropriate places and initial all the remaining pages of the tender.
            3. The Tenderer shall indicate on the Price Schedule specifying all components of
               prices shown therein including the unit prices and total tender prices of the goods,
               services, packing, loading, unloading, transportation, freight, insurance, sale
               tax, VAT, octroi /road entry taxes and other local applicable taxes to supply
               against the requirement.

            4. All the columns shown in the price schedule should be filled up as required. If any
               column does not apply to a tenderer, same should be clarified as “NA” by the
               tenderer.

            5.    In case all above charges not mentioned in the price bid, it will be treated as all the
                 charges are included in price bid.

9.          Tender currencies

9.1         The tenderer supplying indigenous goods or already imported goods shall quote only
            in Indian Rupees.

9.2         For imported goods if supplied directly from abroad, prices shall be quoted in any
            freely convertible currencies say US Dollar, Euro, GBP or Yen. As regards price(s)
            for allied services, if any required with the goods, the same shall be quoted in Indian
            Rupees only if such services are to be performed /undertaken in India. Commission
            for Indian Agent, if any and if payable shall be indicated in the space provided for in
            the price schedule and will be payable in Indian Rupees only.

10.         Indian Agent

10.1        If a foreign tenderer has engaged an agent in India in connection with its tender, the
            foreign tenderer, in addition to indicating Indian agent’s commission, if any, shall also
            furnish the following certificate & information:
      (a)   The complete name and address of the Indian Agent and its permanent income tax
            account number as allotted by the Indian Income Tax authority.
      (b)   Company profile
      (c)   The details of the services to be rendered by the agent for the subject requirement.
      (d)   Details of Service outlets in India, nearest to the consignee(s), to render services
            during Warranty and AMC period.
      (e)   In case the tenderer is an Indian agent/authorized representative quoting on
            behalf of a foreign principals, the Indian agent/authorized representative is
            already enlisted with Directorate General of Supplies & Disposals (DGS&D),
            New Delhi under the Compulsory Enlistment Scheme of Ministry of Finance,
            Govt. of India.

11.         Firm Price/Variable price




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11.1   Unless otherwise specified in the SIT, prices quoted by the tenderer shall remain firm
       and fixed during the currency of the contract and not subject to variation on any
       account.

11.2   However, as regards taxes and duties, if any, chargeable on the goods and payable, the
       conditions stipulated in GIT apply.

12.    Alternative Tenders
12.1   Alternative Tenders are not permitted.

12.2   However the Tenderers can quote alternate models meeting the tender specifications
       of same manufacturer with single EMD.

13.    Documents Establishing Tenderer’s Eligibility and Qualifications

13.1   The tenderer shall furnish, as part of its tender, relevant details and documents
       establishing its eligibility to quote and its qualifications to perform the contract if its
       tender is accepted.

13.2   The tenderer shall submit the Manufacturer’s authorization letter in case the tenderer
       offers to supply goods, which are manufactured by some other firm, the tenderer has
       been duly authorised by the goods manufacturer to quote for and supply the goods to
       the purchaser.

14.    Documents establishing Good’s Conformity to TE document.

14.1   The tenderer shall provide in its tender the required as well as the relevant documents
       like technical data, literature, drawings etc. to establish that the goods and services
       offered in the tender fully conform to the goods and services specified by the
       purchaser in the TE documents.
14.2   In case there is any variation and/or deviation between the goods & services
       prescribed by the purchaser and that offered by the tenderer, the tenderer shall list out
       the same in a chart form without ambiguity and provide the same along with its
       tender.

15.    Earnest Money Deposit (EMD)

15.1   the tenderer shall furnish along with its tender, earnest money for an amount as shown
       in the tender notice. The earnest money is required to protect the purchaser against the
       risk of the tenderer’s unwarranted conduct.

15.2   The tenderers who are currently registered and, also, will continue to remain
       registered during the tender validity period with Directorate General of Supplies &
       Disposals or with National Small Industries Corporation, New Delhi for the specific
       goods as per tender enquiry specification shall be eligible for exemption from EMD.
       Vague stipulations in the Registration Certificate such as “to customers’
       specification” etc. will not be acceptable for exemption from furnishing of earnest
       money. In case the tenderer falls in these categories, it should furnish copy of its valid
       registration details (with DGS&D or NSIC, as the case may be).


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15.3   The earnest money shall be denominated in Indian Rupees or equivalent to any
       freely convertible currencies say US Dollar and Euro etc. The earnest money shall
       be furnished in one of the following forms:

                      i) Account Payee Demand Draft
                      ii) Fixed Deposit Receipt
                      iii) Bank Guarantee

15.4   The demand draft, fixed deposit receipt or banker’s cheque shall be drawn on any
       commercial bank in India or country of the tenderer, in favour of the “Assistant
       Meteorologist (DDO), DGM’S office”, IMD payable at New Delhi. In case of bank
       guarantee, the same is to be provided from any commercial bank in India or country
       of the tenderer as per the format.

15.5   The earnest money shall be valid for a period of sixty (60) days beyond the validity
       period of the tender.

15.6   Unsuccessful tenderers’ earnest money will be returned to them without any interest,
       after expiry of the tender validity period. Successful tenderer’s earnest money will be
       returned without any interest, after receipt of performance security from the tenderer.

15.7   Earnest money of a tenderer will be forfeited, if the tenderer withdraws or amends its
       tender or impairs or derogates from the tender in any respect within the period of
       validity of its tender or if it comes to notice that the information/documents furnished
       in its tender is incorrect, false, misleading or forged without prejudice to other rights
       of the purchaser. The successful tenderer’s earnest money will be forfeited without
       prejudice to other rights of Purchaser if supplier fails to furnish the required
       performance security within the specified period.

15.8   In the case of Bank Guarantee furnished from banks outside India (i.e. foreign Banks),
       it should be authenticated and countersigned by any scheduled commercial bank in
       India by way of back-to-back counter guarantee.

16.    Tender Validity

16.1   If not mentioned otherwise, the tenders shall remain valid for acceptance for a period
       of 180 days (one hundred eighty days) after the date of tender opening prescribed in
       the TE document. Any tender valid for a shorter period shall be treated as
       unresponsive and rejected.

16.2   In exceptional cases, the tenderers may be requested by the purchaser to extend the
       validity of their tenders up to a specified period. The tenderers, who agree to extend
       the tender validity, are to extend the same without any change or modification of their
       original tender and they are also to extend the validity period of the EMD
       accordingly. A tenderer, however, may not agree to extend its tender validity without
       forfeiting its EMD.

16.3   In case the day up to which the tenders are to remain valid falls on/ subsequently
       declared a holiday or closed day for the purchaser, the tender validity shall
       automatically be extended up to the next working day.

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17.    Signing and Sealing of Tender

17.1   A tenderer shall submit two copies of its tender marking them as “Original” &
       “Duplicate” .Duplicate tenders may contain all pages including Technical
       Literature/Catalogues as per in Original tenders.

17.2. The original and other copies of the tender shall be signed by the tenderer or by a
      person(s) who has been duly authorized to bind the tenderer to the contract. The letter
      of authorization shall be by a written power of attorney, which shall also be furnished
      along with the tender.

17.3   The tender shall not contain any erasure or overwriting, except as necessary to correct
       any error made by the tenderer and, if there is any such correction; the same shall be
       initialled by the person(s) signing the tender.

17.4   The tenderer is to seal the original and each copy of the tender in separate envelopes,
       duly marking the same as “Original” and “Duplicate” and writing the address of the
       purchaser given below and the tender reference number i.e. Tender enquiry No.
       CPU/… on the envelopes. The sentence “NOT TO BE OPENED” before __________
       (The tenderer is to put the date & time of tender opening) are to be written on these
       envelopes. The inner envelopes are then to be put in a bigger outer envelope, which
       will also be duly sealed, marked etc. as above. If the outer envelope is not sealed and
       marked properly as above, the purchaser will not assume any responsibility for its
       misplacement, premature opening, late opening etc.
           Envelope should be send at address:
        Director (CPU)
        O/o Director General of Meteorology,
        India Meteorological Department,
        Lodi Road, New Delhi-11003

17.5   TE document seeks quotation following Two bid System, in two parts. First part will
       be known as ‘Techno - Commercial Bid’, and the second part ‘Price Bid’ .Tenderer
       shall seal ‘Techno - Commercial Bid’ and ‘Price Bid’ separately and covers will be
       suitably super scribed. Both these sealed covers shall be put in a bigger cover and
       sealed.

                             D. SUBMISSION OF TENDERS

18.    Submission of Tenders

       Unless otherwise specified, the tenderers are to deposit the tenders in the tender box
       kept for this purpose at a place as indicated in the Tender document. In case of bulky
       tender, which can not be put into tender box, the same shall be submitted by the
       tenderer by hand to the nominated officers of the purchaser.

19.    Late Tender

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       A tender, which is received after the specified date and time for receipt of tenders,
       will be treated as “late” tender and will be ignored.


20.    Alteration and Withdrawal of Tender

20.1   The tenderer, after submitting its tender, is permitted to alter / modify its tender so
       long as such alterations / modifications are received duly signed, sealed and marked
       like the original tender, within the deadline for submission of tenders.
20.2   No tender should be withdrawn after the deadline for submission of tender and before
       expiry of the tender validity period. If a tenderer withdraws the tender during this
       period, it will result in forfeiture of the earnest money furnished by the tenderer in its
       tender.

                                  E. TENDER OPENING

21.    Opening of Tenders
21.1   The purchaser will open the tenders at the specified date and time and at the specified
       place as indicated in the NIT.

       In case the specified date of tender opening falls on / is subsequently declared a
       holiday or closed day for the purchaser, the tenders will be opened at the appointed
       time and place on the next working day.

21.2   Authorized representatives of the tenderers, who have submitted tenders on time may
       attend the tender opening, provided they bring with them letters of authority from the
       corresponding tenderers.

21.3   Two Bid system will be as follows. The Technical Bids are to be opened in the first
        instance, at the prescribed time and date. These Tenders shall be scrutinized and
       evaluated by the competent committee/ authority with reference to parameters
       prescribed in the TE document. During the Technical Bids opening, the tender
       opening official(s) will read the salient features of the tenders like delivery period,
       Earnest Money Deposit and any other special features of the tenders, as deemed fit by
       the tender opening official(s). Thereafter, in the second stage, the Price Bids of
       technically qualified tenderers only shall be opened for further scrutiny and evaluation
       on a date notified after evaluation of the techno commercial tender.

                  F.   SCRUTINY AND EVALUATION OF TENDERS

21.4    Tenders will be evaluated on the basis of the terms & conditions already incorporated
        in the TE document.
21.5    The Purchaser will examine the Tenders to determine whether they are complete,
       whether any computational errors have been made, whether required sureties have
       been furnished, whether the documents have been properly signed stamped and
       whether the Tenders are generally in order.
21.6   Prior to the detailed evaluation of Price Bids, the Purchaser will determine the
       substantial responsiveness of each Tender to the TE Document. For purposes of these
       clauses, a substantially responsive Tender is one, which conforms to all the terms and
       conditions of the TE Documents without material deviations. Deviations from, or

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     objections or reservations to critical provisions such as those concerning Performance
     Security, Warranty ,EMD, Taxes & Duties Force Majeure and Applicable law will be
     deemed to be a material deviation. The Purchaser's determination of a Tender’s
     responsiveness is to be based on the contents of the tender itself without recourse to
     extrinsic evidence.
21.7 If a Tender is not substantially responsive, it will be rejected by the Purchaser and
     cannot subsequently be made responsive by the Tenderer by correction of the
     nonconformity.
21.8 The tenders will be scrutinized to determine whether they are complete and meet the
     essential and important requirements, conditions etc. as prescribed in the TE
     document. The tenders, which do not the meet the basic requirements, are liable to be
     treated as non – responsive and will be summarily ignored.

22.    The following are some of the important aspects, for which a tender shall be
       declared non – responsive and will be summarily ignored;

        (i)     Tender form (signed and stamped) not enclosed
        (ii)    Questionnaire and checklist not attached
        (iii)   Tender is unsigned.
        (iv)    Tender validity is shorter than the required period
        (v)     Required EMD (Amount, validity etc.)/ Exemption documents have not been
                provided.
        (vi)    Tenderer has quoted for goods manufactured by other manufacturer(s) without
                the required Manufacturer’s Authorisation Form
        (vii)   Tenderer has not agreed to give the required performance security.

23.     Minor Informality/Irregularity/Non-Conformity

        If during the preliminary examination, the purchaser find any minor informality
        and/or irregularity and/or non-conformity in a tender, the purchaser may waive the
        same provided it does not constitute any material deviation and financial impact and,
        also, does not prejudice or affect the ranking order of the tenderers. Wherever
        necessary, the purchaser will convey its observation on such ‘minor’ issues to the
        tenderer asking the tenderer to respond by a specified date. If the tenderer does not
        reply by the specified date or gives evasive reply without clarifying the point at issue
        in clear terms, that tender will be liable to be ignored.

24.     Discrepancies in Prices

24.1    If, in the price structure quoted by a tenderer, there is discrepancy between the unit
        price and the total price (which is obtained by multiplying the unit price by the
        quantity), the unit price shall prevail and the total price corrected accordingly, unless
        the purchaser feels that the tenderer has made a mistake in placing the decimal point
        in the unit price, in which case the total price as quoted shall prevail over the unit
        price and the unit price corrected accordingly.

24.2    If there is a discrepancy between the amount expressed in words and figures, the
        amount in words shall prevail

25.     Discrepancy between original and copies of Tender

                                               14
       In case any discrepancy is observed between the text etc. of the original copy and that
       in the other copies of the same tender set, the text etc. of the original copy shall
       prevail. Here also, the purchaser will convey its observation suitably to the tenderer
       by register / speed post and, if the tenderer does not accept the purchaser’s
       observation, that tender will be liable to be ignored.

26.    Qualification Criteria

       Tenders of the tenderers, who do not meet the required Qualification Criteria will be
       treated as non - responsive and will not be considered further.

27.    Conversion of currencies to Indian Rupees for Comparison of Tenders

       In case the TE document permits the tenderers to quote their prices in different
       currencies, all such quoted prices of the responsive tenderers will be converted to a
       single currency viz., Indian Rupees for the purpose of equitable comparison and
       evaluation, as per the BC selling rate of exchange of State Bank of India prevailing on
       the date of ‘Price Bid’ opening. Unless mentioned otherwise in RFP, the comparison
       of the responsive tenders shall be carried out on total amount Paid at consignee site
       basis.

28.    Tenderer’s capability to perform the contract

28.1   The purchaser, through the above process of tender scrutiny and tender evaluation
       will determine to its satisfaction whether the tenderer, whose tender has been
       determined as the lowest evaluated responsive tender is eligible, qualified and capable
       in all respects to perform the contract satisfactorily.
28.2   The above-mentioned determination will, interalia, take into account the tenderer’s
       financial, technical and production capabilities for satisfying all the requirements of
       the purchaser as incorporated in the TE document.

29.    Contacting the Purchaser

29.1   From the time of submission of tender to the time of awarding the contract, if a
       tenderer needs to contact the purchaser for any reason relating to this tender enquiry
       and / or its tender, it should do so only in writing.

29.2   In case a tenderer attempts to influence the purchaser in the purchaser’s decision on
       scrutiny, comparison & evaluation of tenders and awarding the contract, the tender of
       the tenderer shall be liable for rejection in addition to appropriate administrative
       actions being taken against that tenderer, as deemed fit by the purchaser.

                                G. AWARD OF CONTRACT

30.    Purchaser’s Right to accept any tender and to reject any or all tenders

       The purchaser reserves the right to accept in part or in full any tender or reject any
       tender without assigning any reason or to cancel the tendering process and reject all


                                             15
       tenders at any time prior to award of contract, without incurring any liability,
       whatsoever to the affected tenderer or tenderers.


31.    Award Criteria

       the contract will be awarded to the lowest evaluated responsive tenderer decided by
       the purchaser .

32.    Variation of Quantities at the Time of Award/ Currency of Contract

       At the time of awarding the contract, the purchaser reserves the right to increase or
       decrease the quantity of goods and services mentioned in the schedule (s) in the
       “Requirements” (rounded of to next whole number) without any change in the unit
       price and other terms & conditions quoted by the tenderer.

33.    Notification of Award /Issue of supply order

33.1   Before expiry of the tender validity period, the purchaser will notify the successful
       tenderer(s) in writing, that its tender has been accepted also briefly indicating therein
       the essential details like description, specification and quantity of the goods &
       services and corresponding prices accepted. The successful tenderer must furnish to
       the purchaser the required performance security within twenty-one days from the date
       of dispatch of this notification.
.      The name and address of the successful tenderer(s) receiving the contract(s) will be
       mentioned in the web site of the purchaser.

       EMD will be forfeited in case tenderer does not provide performance security

                                         SECTION – III

                   GENERAL CONDITIONS OF CONTRACT (GCC)

1.     Application

1.1    The General Conditions of Contract incorporated in this section shall be applicable for
       this purchase to the extent the same are not superseded by RFP. These Special
       Conditions of RFP will modify/substitute/supplement the corresponding (GCC)
       clauses. Whenever there is any conflict between the provision in the GCC and that in
       the RFP, the provision contained in the RFP shall prevail.

2.     Patent Rights

       The supplier shall, at all times, indemnify the purchaser, free of cost, against all
       claims which may arise in respect of goods & services to be provided by the supplier
       under the contract for infringement of any right protected by patent, registration of
       designs or trademarks. In the event of any such claim in respect of alleged breach of
       patent, registered designs, trade marks etc. being made against the purchaser, the
       purchaser shall notify the supplier of the same and the supplier shall, at his own
       expenses take care of the same for settlement without any liability to the purchaser.

                                              16
3.    Country of Origin

3.1   All goods and services to be supplied and provided for the contract shall have the
      origin in India or in the countries with which the Government of India has trade
      relations.

3.2   The word “origin” incorporated in this clause means the place from where the goods
      are mined, cultivated, grown, manufactured, produced or processed or from where the
      services are arranged.

3.3   The country of origin may be specified in the Price Schedule

4.    Performance Security

4.1   Within twenty one (21) days from date of the issue of notification of award by the
      purchaser, the supplier, shall furnish performance security to the purchaser for an
      amount equal to ten percent (10%) of the total value of the contract, valid up to sixty
      days after the date of completion of all contractual obligations by the supplier,
      including the warranty obligations.

4.2   The Performance security shall be denominated in Indian Rupees or in the currency of
      the contract as detailed below:

             a) It shall be in any one of the forms namely Account Payee Demand Draft or
                Fixed Deposit Receipt drawn from any Scheduled bank in India or Bank
                Guarantee issued by a Scheduled bank in India, in the prescribed form in
                favour of the purchaser. The validity of the Fixed Deposit receipt or Bank
                Guarantee will be for a period up to 2 months beyond Warranty Period.

4.3   In the event of any amendment issued to the contract, the supplier shall, within
      twenty-one (21) days of issue of the amendment, furnish the corresponding
      amendment to the Performance Security (as necessary), rendering the same valid in
      all respects in terms of the contract, as amended.
4.4   the purchaser will release the Performance Security without any interest to the
      supplier on completion of the supplier’s all contractual obligations including the
      warranty obligations & after receipt of bank guarantee for AMC security (if
      applicable) .

5.    Technical Specifications and Standards

      The Goods & Services to be provided by the supplier under this contract shall
      conform to the technical specifications and quality control etc. mentioned in RFP.

6.    Packing and Marking



                                            17
6.1   The packing for the goods to be provided by the supplier should be strong and durable
      enough to withstand, without limitation, the entire journey during transit including
      transhipment (if any), rough handling, open storage etc. without any damage,
      deterioration etc.

6.2   The quality of packing, the manner of marking within & outside the packages and
       provision of accompanying documentation shall strictly comply with the list of
      requirements/deliverables. Unless otherwise mentioned in the RFP section the
      supplier shall make separate packages for each consignee (in case there is more than
      one consignee mentioned in the contract).

7.    Inspection, Testing and Quality Control

7.1   The purchaser and/or its nominated representative(s) will, without any extra cost to
      the purchaser, inspect and/or test the ordered goods and the related services to confirm
      their conformity to the contract specifications and other details incorporated in the
      contract.

7.2   If inspections and tests are conducted in the premises of the supplier or its
      subcontractor(s), all reasonable facilities and assistance, including access to relevant
      drawings, design details and production data, shall be furnished by the supplier to the
      purchaser’s inspector at no charge to the purchaser.

7.4   the supplier shall either replace the rejected goods or make all alterations necessary to
      meet the specifications and standards, as required, free of cost to the purchaser and
      resubmit the same to the purchaser’s inspector for conducting the inspections and tests
      again.

7.4   In case the contract stipulates pre-despatch inspection of the ordered goods at
      supplier’s premises, the supplier shall put up the goods for such inspection to the
      purchaser’s inspector well ahead of the contractual delivery period, so that the
      purchaser’s inspector is able to complete the inspection within the contractual
      delivery period.
7.5   The purchaser’s/consignee’s contractual right to inspect, test and, if necessary, reject
      the goods after the goods’ arrival at the final destination shall have no bearing of the
      fact that the goods have previously been inspected and cleared by purchaser’s
      inspector during pre-despatch inspection mentioned above.

7.6   Goods accepted by the purchaser/consignee and/or its inspector at initial inspection
      and in final inspection in terms of the contract shall in no way dilute
      purchaser’s/consignee’s right to reject the same later, if found deficient in terms of the
      warranty clause of the contract.

7.7     Purchaser will not undertake any Pre dispatch inspection ,unless mentioned, for
      imported stores in the suppliers country of origin and equipment will be sent to the
      supplier on the basis of supplier own inspection at the premises and guarantee and
      warranty. The equipment will be accepted after final inspection and test on
      commissioning and before handing over the equipment to consignee.

8.    Terms of Delivery

                                             18
       Goods shall be delivered by the supplier in accordance with the terms of delivery
       specified in the contract.


9.     Transportation of Goods

9.1    Imported Goods: In view of delicate nature of goods/equipments, the goods are to be
       transported BY AIR through the national carrier i.e. Air India wherever available.

9.2    Instructions for transportation of domestic goods already imported by the supplier
       under its own arrangement:
       Free delivery to consignee’s site or as desired by Road/Rail/duly insured. The date of
       delivery will be the date of receipt of goods & acceptance by the consignee. In case
       no instruction is provided in this regard in the RFP, the supplier will arrange
       transportation of the ordered goods as per its own procedure.
9.3    In the case of overseas contract on DDP basis, the goods after taken delivery from the
       port of discharge should be delivered to the consignee by road. The date of delivery
       will be the date of receipt of goods and acceptance by the consignee.

9.4    The supplier shall be responsible for the safe delivery of goods at the destination.

10.    Insurance:

10.1   Unless otherwise instructed in the RFP, the supplier shall make arrangements for
       insuring the goods against loss or damage incidental to manufacture or acquisition,
       transportation, storage and delivery in the following manner:

       (i)    Wherever necessary, the goods supplied under the contract shall be fully
              insured in a freely convertible currency in the manner specified in the contract.
              If considered necessary, the insurance may be done for coverage on “all risks”
              basis including war risks and strike clauses. The amount to be covered under
              insurance should be sufficient to take care of the overall expenditure, which
              may be incurred due to any such damage, loss etc.

       (ii)   In case of supply of domestic goods/equipments on free delivery at
              consignee’s site and for goods/equipments imported from abroad on Delivery
              Duty Paid (DDP) basis, the supplier shall be responsible till the entire stores
              contracted for arrival in good condition at destination. The transit risk in this
              respect shall be covered by the Supplier by getting the stores duly insured. The
              insurance cover shall be obtained by the Supplier in its own name and not in
              the name of the Purchaser or its Consignee.

11.    Spare parts

11.1   If specified in the RFP requirements and in the resultant contract, the supplier shall
       supply/provide any or all of the following materials, information etc. pertaining to
       spare parts manufactured and/or supplied by the supplier:



                                              19
       (i)           The supplier shall ensure supply of spares/service support for a period of at
                     least 10 years
       (ii)          The supplier shall quote the price of all spares in price bid with mentioned of
                     cost variations if any on yearly basis till ten years.
       (iii)          The spare parts as selected by the purchaser to be purchased from the
                     supplier, subject to the condition that such purchase of the spare parts shall not
                     relieve the supplier of any contractual obligation including warranty
                     obligations; and

                     (a)      In case the production of the spare parts is discontinued:

                     (i)      Sufficient advance notice to the purchaser before such discontinuation
                              to provide adequate time to the purchaser to purchase the required
                              spare parts etc., and

                     (ii)     Immediately following such discontinuation, providing the purchaser,
                              free of cost, the designs, drawings, layouts and specifications of the
                              spare parts, as and if requested by the purchaser.

12.    Incidental services

12.1   the supplier shall be required to perform the (i)Installation & commissioning,
       Supervision and Demonstration of the goods (ii) Providing required jigs and tools for
       assembly, minor civil works required for the completion of the installation
       (iii)Training of Consignee’s Scientists, officials, Staff, operators etc. for operating and
       maintaining the goods ( iv) Supplying required number of operation & maintenance
       manual for the goods.

13.    Distribution of Dispatch Documents for Clearance/Receipt of Goods

       The supplier shall send all the relevant despatch documents well in time to the
       purchaser to enable the purchaser clear or receive (as the case may be) the goods in
       terms of the contract.

       A)            For Domestic Goods, including goods already imported by the supplier under
                     its own arrangement

       Within 24 hours of despatch, the supplier shall notify the purchaser and consignee, the
       complete details of despatch through fax/email and also send the originals/copies of
       the following documents to them by registered post / speed post (or as instructed in
       the contract):

               (i)          copies of supplier’s invoice showing contract number, goods description,
                            quantity, unit price and total amount;
               (ii)         copies of packing list identifying contents of each package;
               (iii)        Inspection certificate issued by the nominated Inspection agency, if any.
               (iv)         Certificate of country of origin;
               (v)          Insurance Certificate; &
               (vi)         Manufacturers/Supplier’s warranty certificate & In-house inspection
                            certificate.

                                                     20
       B)         For goods imported from abroad

       Within 24 hours of despatch, the supplier shall notify the purchaser, consignee, and
       others concerned (bank), the complete details of despatch through fax/email and also
       send the originals/copies of the following documents to them by registered post /
       speed post (or as instructed in the contract):

            (i)    copies of supplier’s invoice showing contract number, goods description,
                   quantity, unit price and total amount;
            (ii)   Original copies of on-board bill of Lading/Airway bill, marked freight pre
                   paid
            (iii) Copies of packing list identifying contents of each package as per supply
                   order
            (iv)   Insurance Certificate;
            (v)    Manufacturer’s/Supplier’s warranty certificate;
            (vi)   Inspection certificate issued by the nominated inspection agency, if
                   applicable as per contract;
            (vii) Manufacturer’s own factory inspection report;
            (viii) Certificate of country of origin;
            (ix)   Port of Loading;
            (x)    Port of Discharge and
            (xi)   Expected date of arrival.

14.    Warranty

14.1   The supplier warrants that the goods supplied under the contract is new, unused and
       incorporate all recent improvements in design and materials. The supplier further
       warrants that the goods supplied under the contract shall have no defect arising from
       design, materials (except when the design adopted and / or the material used are as
       per the purchaser’s specifications) or workmanship or from any act or omission of the
       supplier, that may develop under normal use of the supplied goods under the
       conditions prevailing in India.

14.2   This warranty shall remain valid for twenty four (24) months after the goods or any
       portion thereof as the case may be, have been delivered to the final destination and
       installed and commissioned at the final destination and accepted by the purchaser in
       terms of the contract unless specified otherwise in the RFP.

14.4   the supplier shall, within 48 hours of receipt of information from user on a 24(hrs) X
       7 (days) X 365 (days) basis, attend the unserviceablity including replacement of the
       defective goods or parts thereof, free of cost, at the ultimate destination. The supplier
       shall take over the replaced parts/goods after providing their replacements and no
       claim, whatsoever shall lie on the purchaser for such replaced parts/goods thereafter.

15.    Annual Maintenance Contract:

       The Purchaser/Consignee reserves the rights to enter into Annual Comprehensive
       Maintenance Contract between Consignee and the Supplier after the completion of
       warranty period. Maintenance contract may be entered into either with the

                                               21
      manufacturer/supplier/authorised service agent of OEM which will be decided by the
      consignee. If the maintenance contract is required with the supplier of the goods, the
      cost component towards AMC are to mentioned and added in bid by tenderers for its
      evaluation on overall basis to decide the ranking of tender.

      Generally, payment for maintenance contract is made on half-yearly basis. The
      contractor shall submit the performance security at 5% of the value of equipment to
      be maintained under AMC covering longer period (say, more than one year) the
      quoted prices pertaining to the maintenance in future years are to be discounted to
      the next present value. The quoted price pertaining to maintenance in future years are
      to be discounted @10% per year to the next purchase value (NPV) comparing the
      tenders on equitable basis and deciding the lowest evaluated responsive bidder

16.   Modification of contract

      If necessary, the purchaser may, by a written order given to the supplier at any time
      during the currency of the contract, amend the contract by making alterations and
      modifications within the general scope of contract. If the supplier doesn’t agree to the
      adjustment made by the purchaser, the supplier shall convey its views to the purchaser
      within twenty-one days from the date of the supplier’s receipt of the purchaser’s
      amendment / modification of the contract.

17.   Prices

      Prices to be charged by the supplier for supply of goods and provision of services in
      terms of the contract shall not vary from the corresponding prices quoted by the
      supplier in its tender and incorporated in the contract except for any price adjustment
      authorised in the RFP.

18.   Taxes and Duties

      Supplier shall be entirely responsible for all duties, fees, levies, octroi, road entry tax
      and local levies etc. incurred until delivery of the contracted goods to the purchaser
      sites. Suppliers should obtain exemption certificate from purchaser to avoid such
      Levis & duties. In case not agreed by local administrations, supplier shall make the
      payment and forward the receipt of the same for reimbursement.
.
19.   Terms and Mode of Payment
0     19.1     Payment Terms

      Payment shall be made subject to recoveries, if any, by way of liquidated damages
      /penalty clause or any other charges as per terms & conditions of contract if not
      specified else where in the document.

      (A) Payment for Domestic Goods Or Foreign Origin Located within India.
      Payment shall be made in Indian Rupees as specified in the contract in the following
      manner where installation & commissioning (hardware & software etc) is not
      involved:

                                              22
                  1. On delivery:

               90 % payment of the contract price shall be paid on receipt of goods in good
condition and upon the submission of the following documents:

            (i)     Three copies of supplier’s invoice showing contract number, goods
                    description, quantity, unit price and total amount;
            (ii)    Consignee Receipt Certificate in original issued by the authorized
                    representative of the consignee;
            (iii)   copies of packing list identifying contents of each package;
            (iv)    Inspection certificate issued by the nominated Inspection agency, if any.
            (v)     Insurance Certificate;
            (vi)    Certificate of origin.

                  2. On Acceptance:

       Balance 10 % payment would be made against Final Acceptance Certificate

       (B) Payment for Imported Goods:
         Payment for foreign currency portion shall be made in the currency as specified in
         the contract in the following manner:

          1. On Shipment:

          Ninety (90) % of the of the goods dispatched shall be paid through irrevocable,
          non-transferable Letter of Credit (LC) opened in favour of the supplier and upon
          submission of documents specified hereunder:

            (i)   supplier’s commercial invoice showing contract number, goods
                  description, quantity, unit price and total amount;
           (ii)   Original on-board Bill of Lading/Air way billing
           (iii)  Copies of packing list identifying contents of each package;
           (iv)   Manufacturer’s/Supplier’s warranty certificate;
           (v)    Inspection certificate issued by the nominated inspection agency, if
                  applicable as per contract;
           (vi)   Manufacturer’s own factory inspection report;
           (vii) Certificate of origin
           (viii) Insurance certificate;
           (ix)   Port of Loading;
           (x)    Port of Discharge;
           (xi)   Expected date of arrival and
                  .
          2. On Acceptance:

          Balance payment of 10 % of net FOB price of goods would be made against
          ‘Final Acceptance Certificate’ to be issued by the consignees through irrevocable,
          non-transferable Letter of Credit (LC) opened in favour of the Foreign Principal in
          a bank in his country, subject to recoveries, if any.


                                              23
           3. Payment of Indian Agency Commission:

           Indian Agency commission will be paid to the manufacturer’s agent in the local
           currency for an amount in Indian rupees indicated in the relevant Price Schedule
           (as per prevailing rate of exchange ruling on the date of Contract) and shall not be
           subject to further escalation / exchange variation. Payment shall be paid in Indian
           Rupees to the Indian Agent on proof of 100 % payment to the Foreign Principal.

       (C) For Turn-key projects: 70% of contract value after received of goods and 30%
            after successful installation, commissioning and final acceptance of hardware,
            software etc. This shall be applicable to both domestic as well as foreign goods
           /store where installation & commissioning of hardware & software are involved.

       (D) Payment for Annual Maintenance Contract Charges: As per RFP, The
       consignee will enter into AMC if required for selective items with the supplier at the
       rates as stipulated in the contract after warranty period .The payment of AMC will be
       made on six monthly bases after satisfactory completion of said period, duly certified
       by the consignee.

19.2   Where there is a statutory requirement for tax deduction at source, such deduction
       towards income tax and other tax as applicable will be made from the bills payable to
       the Supplier at rates as notified from time to time.

19.3   The payment shall be made in the currency / currencies authorised in the contract.

19.4   The supplier shall send its claim for payment in writing, when contractually due,
       along with relevant documents etc., duly signed with date, to respective consignees.

20.    Penalty clause
20.1   The supplier shall deliver the goods and perform the services under the contract
       within the time schedule specified by the purchaser in the RFP Requirements and as
       incorporated in the contract.

20.2   the purchaser shall, without prejudice to other rights and remedies available to the
       purchaser under the contract, deduct from the contract price a sum equivalent to 0.5%
       (half percent) per week of delay or part thereof on delayed supply of goods and/or
       services until actual delivery or performance subject to a maximum of 10% of the
       contract price. Once the maximum is reached purchaser may also consider followings:
       (i) Imposition of liquidated damages,
       (ii) Forfeiture of its performance security and
        (iii)Termination of the contract for default.

20.3   The supplier shall not dispatch the goods after expiry of the delivery period. The
       supplier is required to apply to the purchaser for extension of delivery period and
       obtain the same before despatch. In case the supplier dispatches the goods without
       obtaining an extension, it would be doing so at its own risk and no claim for payment
       for such supply and / or any other expense related to such supply shall lie against the
       purchaser.


                                              24
21.    Liquidated damages

       if the supplier fails to deliver any or all of the goods or fails to perform the services
       within the time frame(s) incorporated in the contract, the purchaser shall, without
       prejudice to other rights and remedies available to the purchaser under the contract,
       deduct from the contract price, as liquidated damages, a sum equivalent to 0.5% (half
       percent) per week of delay or part thereof on delayed supply of goods and/or services
       until actual delivery or performance subject to a maximum of 10% of the contract
       price.



22.    Termination of contract

22.1   The purchaser, without prejudice to any other contractual rights and remedies
       available to it (the purchaser), may, by written notice of default sent to the supplier,
       terminate the contract in whole or in part, if the supplier fails to deliver any or all of
       the goods or fails to perform any other contractual obligation(s) within the time period
       specified in the contract, or within any extension thereof granted by the purchaser. In
       the event of the purchaser terminates the contract in whole or in part, the purchaser
       may procure goods and/or services similar to those cancelled, with such terms and
       conditions and in such manner as it deems fit and the supplier shall be liable to the
       purchaser for the extra expenditure, if any, incurred by the purchaser for arranging
       such procurement.

22.2   If the supplier becomes bankrupt or otherwise insolvent, the purchaser reserves the
       right to terminate the contract at any time, by serving written notice to the supplier
       without any compensation, whatsoever, to the supplier, subject to further condition
       that such termination will not prejudice or affect the rights and remedies which have
       accrued and / or will accrue thereafter to the purchaser.

23.    Force Majeure

23.1   the supplier shall not be liable for imposition of any such sanction so long as the delay
       and/or failure of the supplier in fulfilling its obligations under the contract is the result
       of an event of Force Majeure. For purposes of this clause, Force Majeure means an
       event beyond the control of the supplier and not involving the supplier’s fault or
       negligence and which is not foreseeable. Such events may include, but are not
       restricted to, acts of the purchaser either in its sovereign or contractual capacity, wars
       or revolutions, hostility, acts of public enemy, civil commotion, sabotage, fires,
       floods, explosions, epidemics, quarantine restrictions, strikes, lockouts, and freight
       embargoes.

23.2   If the performance in whole or in part or any obligation under this contract is
       prevented or delayed by any reason of Force Majeure for a period exceeding sixty
       days, either party may at its option terminate the contract without any financial
       repercussion on either side.

24.    Governing language


                                                25
       The contract, correspondence and other documents pertaining to the contract shall be
       in English.



25.    Resolution of disputes /Applicable Law

25.1   If dispute or difference of any kind shall arise between the purchaser and the supplier
       in connection with or relating to the contract, the parties shall make every effort to
       resolve the same amicably by mutual consultations.

25.2   If the parties fail to resolve their dispute or difference by such mutual consultation
       within twenty-one days of its occurrence, then, unless otherwise provided in the RFP,
       either the purchaser or the supplier may give notice to the other party of its intention
       to commence arbitration, as hereinafter provided the applicable arbitration procedure
       will be as per Indian Arbitration and Conciliation Act, 1996. In the case of a dispute
       or difference arising between the Purchaser/ Consignee and all suppliers relating to
       any matter arising out of or connected with the contract, such dispute or difference
       shall be referred to the sole arbitration of an officer, appointed to be the arbitrator by
       the Director General of Meteorology. The award of the arbitrator shall be final and
       binding on the parties to the contract.
25.3   Venue of Arbitration: The venue of arbitration shall be the place from where the
       contract has been issued, i.e., New Delhi.

       The contract shall be interpreted in accordance with the laws of India.

                                        Section – IV
                            Quality Control Requirements
       (Proforma for equipment and quality control employed by the manufacturer(s)

        Tender Reference No.
        Date of opening
        Time
        Name and address of the Tenderer:

       Tenderer shall submit following details shall relate to the manufacturer(s) for the
       goods quoted with complete profile of the company including following:

       01      Name of the manufacturer
              a.     full postal address
              b.     full address of the premises
              f.     telephone no./fax number/mobile no./email id

       02     Stores, Plant , equipments, instruments and machinery details including
              literatures etc.


                            Signature and seal of the Tenderer



                                              26
                                                Section – V
                                         Qualification Criteria

    1. The Tenderer must be a Manufacturer or its authorized Agent .

    2. The Tenderer shall furnish a brief write-up, packed with adequate data explaining and
       establishing his available capacity/capability (both technical and financial) unless or
       otherwise mentioned in RFP, to perform the Contract (if awarded) within the stipulated
       time period, after meeting all its current/present commitments. The Tenderer shall also
       furnish details of Equipment and Quality Control . The Purchaser reserves the right to
       assess the Tenderer’s capability and capacity to perform the contract satisfactorily before
       deciding on award of Contract.

    3. Necessay documents ,in support of (i)Manufacturer or its authorized Agent and (ii)
       technical and financial capabilities, must be attached.

    4. Past performance during last three years in below given proforma must be attached.

                                           PROFORMA ‘A’


    PROFORMA FOR PERFORMANCE STATEMENT (For the period of last three
    years)
    Tender Reference No.         : _________________________________

    Date of opening                                  : _________________________________

    Time                                             : _________________________________


    Name and address of the Tenderer  :
    _________________________________

    Name and address of the manufacturer :
    _________________________________

Order         Order       Description       Value    Date of            Remarks       Have the
placed by     number      and quantity      of       completion of      indicating    goods been
(full         and date    of ordered        order    Contract           reasons for   functioning
address of                goods and         (Rs.)    As per    Actual   delay if      Satisfactorily
Purchaser)                services                   contract           any           (attach
                                                                                      documentary
                                                                                      proof)**
1             2           3                 4        5            6     7             8

                                                    27
                                                            Signature and seal of the Tenderer




                                       Section – VI
                                      TENDER FORM
                                                                             Date__________
To
The Director General of Meteorology,
India Meteorological Department,
Lodi Road, New Delhi-110003

Ref: Your TE document No. CPU/_________                              dated ___________

I/We, the undersigned have examined the above mentioned TE document, including
amendment/corrigendum No. __________, dated ________ (if any), the receipt of which is
hereby confirmed. We now offer to supply and deliver___________ (Description of goods
and services) in conformity with your above referred document.
If our tender is accepted, we undertake to supply the goods and perform the services
(Installation & commissioning etc.) as mentioned in tender document with the delivery
schedule specified in the RFP requirements.
I/We further confirm that, if our tender is accepted, we shall provide you with a performance
security of required amount in an acceptable form for due performance of the contract.
I/We agree to keep our tender valid for acceptance as required in tender document or for
subsequently extended period, if any, agreed to by us. I/We also accordingly confirm to abide
by this tender up to the aforesaid period and this tender may be accepted any time before the
expiry of the aforesaid period. I/We further confirm that, until a formal contract is executed,
this tender read with your written acceptance thereof within the aforesaid period shall
constitute a binding contract between us.
I/We further understand that you are not bound to accept the lowest or any tender you may
receive against your above-referred tender enquiry.
We confirm that we do not stand deregistered/banned/blacklisted by any Govt. Authorities.
I/We confirm that we fully agree to the terms and conditions specified in above mentioned
TE document, including amendment/ corrigendum if any.


                                                                 _______________________
                                                                        (Signature with date)
                                                                ________________________
                                                                      (Name and designation)
                                           Duly authorised to sign tender for and on behalf of




                                              28
                                      SECTION – VII
                                     QUESTIONNAIRE
.

    Fill up the Section VIII – Check Lists on both General and Technical points for the
                           Compliance by Tenderers and enclosed


    1. The tenderer should furnish specific answers to all the questions/issues mentioned in
        the Checklist. In case a question/issue does not apply to a tenderer, the same should
        be answered with the remark “not applicable”

    2. Wherever necessary and applicable, the tenderer shall enclose certified copy as
        documentary proof/ evidence to substantiate the corresponding statement.

    3. In case a tenderer furnishes a wrong or evasive answer against any of the
        question/issues mentioned in the Checklist, its tender will be liable to be ignored.




                                                      (Name & Designation)

                                       Signature of the tender Confirming Compliance

                                                       (Seal of company)




                                               29
                                            SECTION – VIIIA
                                        CHECKLIST (General)
      Name of Tenderer:

      Name of Manufacturer:

S. No. Activity                                          Compliance    Page No. in   Remarks
                                                         Yes/ No/ NA   the TE
                                                                       document
1. a.     Have you enclosed EMD of required amount
          for the quoted schedules?
     b.   In case EMD is furnished in the form of
          Bank Guarantee, has it been furnished as per
          enclosed proforma
     c.   In case Bank Guarantee is furnished, have
          you kept its validity of 240 days from
          Tender Opening date
2. a.     Have you enclosed duly filled and signed
          Tender Form?
     b.   Have you enclosed questionnaire and
          checklist?
3.        Are you a SSI unit, if yes have you enclosed
          certificate of registration issued by
          Directorate of Industries/NSIC
4. a.     Have you enclosed clause-by-clause
          technical compliance statement for the
          quoted goods vis-à-vis the Technical
          specifications?
     b.   In case of Technical deviations in the
          compliance statement, have you identified
          and marked the deviations?




                                                    30
S. No. Activity                                            Compliance    Page No. in   Remarks
                                                           Yes/ No/ NA   the TE
                                                                         document
5. a.     Have you submitted satisfactory
          performance certificate/statement as per the
          Proforma under section Qualification
          Criteria of TE document in respect of all
          orders?
     b.   Have you submitted copy of the order(s) and
          end user certificate?
6.        Have you submitted manufacturer’s
          authorization as per proforma
7.        Have you submitted prices of goods, turnkey
          (if any), AMC etc. in the Price Schedule as
          per proforma
8.        Have you kept validity of tender for
          acceptance by the purchaser as per the TE
          document?
9. a.     In case of Indian Tenderer, have you
          furnished Permanent Account No. as allotted
          by the Income Tax Department of
          Government of India?
     b.   In case of Foreign Tenderer, have you
          furnished Permanent Account No. of your
          Indian Agent as allotted by the Income Tax
          Department of Government of India?
     c.   Have you attached proof that you are
          enlistment with DGS&D in case Indian
          agent quoting on behalf of foreign principal
10.       Have you intimated the name and full
          address of your Banker (s) along with your
          Account Number
11.       Have you fully accepted payment terms as
          per TE document?
12.       Have you submitted the certificate of
          incorporation?


                                                      31
S. No. Activity                                           Compliance    Page No. in   Remarks
                                                          Yes/ No/ NA   the TE
                                                                        document
13.    Have you accepted the warranty as per TE
       document?
14.    Have you accepted terms and conditions of
       TE document?
15.    Have you furnished documents establishing
       your eligibility & qualification criteria as per
       TE documents?
16     Have you furnished Annual Report (Balance
       Sheet and Profit & Loss Account) for last
       three years prior to the date of Tender
       opening?
17     The quoted prices should be bidders best
       lowest rates supported with “Original
       proforma Invoices” from the foreign
       Manufacturer.


                                                             _________________________
                                                                     (Signature with date)
                                                             _________________________
                                                             _________________________
            (Full name, designation & address of the person duly authorised sign on behalf
                                                                          of the Tenderer)
                                                                      For and on behalf of
                                                             _________________________
                                                             _________________________
                                         (Name, address and stamp of the tendering firm)




                                                  32
                                          SECTION – VIIIB
                                        CHECKLIST (Technical)

      Name of Tenderer      :

      Name of Manufacturer:

Sl. Parameter/Characteristic                    Compliance Deviation     Page no. in TE    Remark
                                Specification   YES/NO/NIL if any        Document
1
2
3
4
5
6
7




    N.B.

    6.     All pages of the Tender should be page numbered and indexed.
    7.     The Tenderer may go through the checklist and ensure that all the
           documents/confirmations listed above are enclosed in the tender and no column is left
         blank. If any column is not applicable, it may be filled up as NA.
    8. If there is no deviation from the laid down specification, this should be indicated as
         ‘NIL’ which automatically implies that there is total compliance to the laid down
         specification. The relevant position of literature/leaflets supplied with bid should be
         also highlighted in compliance to the laid down specification.
    2. It is the responsibility of tenderer to go through the TE document to ensure furnishing
         all required documents in addition to above, if any.
                                                                    _________________________
                                                                       (Signature with date)
                                                                    _________________________
                                                                    _________________________
             (Full name, designation & address of the person duly authorised to sign on behalf of
     the Tenderer)
                                                                            For and on behalf of
                                                                    _________________________
                                                                    _________________________
                                                   (Name, address and stamp of the tendering firm)




                                                   33
                                     SECTION – IX
                                PRICE SCHEDULE (format)

S.N Item/Store         Country     Quantity              Unit price                Total price
(1) (2)                of origin   (4)         Base price Applicable     Total     (8) i:e
                       (3)                     (5)        taxes &        unit      (4x7)
                                                          duties         price
                                                          (6)            (7) i:e
                                                                         (5+6)




Total Tender price in Rupees:

 In words:

Note:
        1. Charges for (if applicable) like Transportation, Freight charges, Insurance,
           Installation, Commissioning and Training mentioned as separate items in
           schedule. In case not mentioned, it is treated as price quoted is inclusive of
           all.
        2. Commission of Indian representative/agent
        3. If there is a discrepancy between the unit price and total price THE UNIT
           PRICE shall prevail.
        4. All applicable taxes must be mentioned as separate items. In case not
           mentioned, it is treated as price quoted are inclusive of all taxes.
        5. The charges for AMC after warranty (if applicable) shall be quoted as
           separate item.
                                           Signature of Tenderer________________________
                                                           Name________________________
                                               Business Address________________________
                                       Seal of the Tenderer________________________
        Place: ___________________________
        Date: ____________________________




                                              34
                                      SECTION – X

                   BANK GUARANTEE FORM FOR EMD (Format)

Whereas ______________________________ (hereinafter called the “Tenderer”) has
submitted     its    quotation     dated    _________________        for   the    supply     of
___________________________________ (hereinafter called the “tender”) against the
purchaser’s tender enquiry No. __________________________________ Know all persons
by     these     presents    that    we     ____________________________________             of
___________________________________ (Hereinafter called the “Bank”) having our
registered office at          ________________________________ are               bound unto
____________________________ (hereinafter called the “Purchaser) in the sum of
_________________________ for which payment will and truly to be made to the said
Purchaser, the Bank binds itself, its successors and assigns by these presents. Sealed with the
Common Seal of the said Bank this _____________________ day of _______ 20____. The
conditions of this obligation are:

       (1) If the Tenderer withdraws or amends, impairs or derogates from the tender in any
       respect within the period of validity of this tender.

       (2) If the Tenderer having been notified of the acceptance of his tender by the
       Purchaser during the period of its validity:-

               a) fails or refuses to furnish the performance security for the due performance
               of the contract.
               or
               b) fails or refuses to accept/execute the contract.
               or
               c) if it comes to notice that the information/documents furnished in its tender
               is incorrect, false, misleading or forged

We undertake to pay the Purchaser up to the above amount upon receipt of its first written
demand, without the Purchaser having to substantiate its demand, provided that in its demand
the Purchaser will note that the amount claimed by it is due to it owing to the occurrence of
one or both the two conditions, specifying the occurred condition(s).
This guarantee will remain in force for a period of forty-five days after the period of tender
validity and any demand in respect thereof should reach the Bank not later than the above
date.
                                                               _________________________
                                              (Signature of the authorised officer of the Bank)
                                   _______________________________________________
                                   _______________________________________________
                                                          Name and designation of the officer
                                   _______________________________________________
                                  Seal, name & address of the Bank and address of the Branch




                                              35
                                       SECTION – XI

                    MANUFACTURER’S AUTHORISATION FORM
To,
The Director General of Meteorology,
India Meteorological Department,
Lodi Road, New Delhi-110003

Dear Sirs,
               Ref. Your TE document No ____________, dated _____________
We, ___________________________________ who are proven and reputable manufacturers
of___________________________(name and description of the goods offered in the tender)
having       factories      at_______________________________,              hereby       authorise
Messrs______________________________(name and address of the agent) to submit a tender,
process the same further and enter into a contract with you against your requirement as
contained in the above referred TE documents for the above goods manufactured by us.
We further confirm that no supplier or firm or individual other than Messrs.
__________________________ (name and address of the above agent) is authorised to submit
a tender, process the same further and enter into a contract with you against your requirement as
contained in the above referred TE documents for the above goods manufactured by us.
We also hereby extend our full warranty, AMC as Contract, read with modification, if any, in
the Special Conditions of Contract for the goods and services offered for supply by the above
firm against this TE document.
                                                                                 Yours faithfully,
                                                                ___________________________
                                                                ___________________________
                                                     [Signature with date, name and designation]
                                    for and on behalf of Messrs___________________________

                                                         [Name & address of the manufacturers]

Note: 1.This letter of authorisation should be on the letter head of the manufacturing firm and
       should be signed by a person competent and having legal binding to the manufacturer.




                                      SECTION – XII
                                               36
       BANK GUARANTEE MODEL FORM FOR PERFORMANCE SECURITY
                             (format)
To
Director General of Meteorology,
India Meteorological Department,
Lodi Road, New Delhi-110003

WHEREAS _____________________________ (Name and address of the supplier)
(Hereinafter called “the supplier”) has undertaken, in pursuance of contract
no________________________ dated _____________ to supply (description of goods and
services) (herein after called “the contract”).

AND WHEREAS it has been stipulated by you in the said contract that the supplier shall
furnish you with a bank guarantee by a scheduled commercial bank recognised by you for the
sum specified therein as security for compliance with its obligations in accordance with the
contract;

AND WHEREAS we have agreed to give the supplier such a bank guarantee;

NOW THEREFORE we hereby affirm that we are guarantors and responsible to you, on behalf
of the supplier, up to a total of. ________________________ (Amount of the guarantee in
words and figures), and we undertake to pay you, upon your first written demand declaring the
supplier to be in default under the contract and without cavil or argument, any sum or sums
within the limits of (amount of guarantee) as aforesaid, without your needing to prove or to
show grounds or reasons for your demand or the sum specified therein.
We hereby waive the necessity of your demanding the said debt from the supplier before
presenting us with the demand.
We further agree that no change or addition to or other modification of the terms of the contract
to be performed there under or of any of the contract documents which may be made between
you and the supplier shall in any way release us from any liability under this guarantee and we
hereby waive notice of any such change, addition or modification.
This guarantee shall be valid up to and including the ______ day of ___________, 20___
                                                                      …………………………….
                                       (Signature with date of the authorised officer of the Bank)
                                          ………………………………………………………….
                                                             Name and designation of the officer
                                          ………………………………………………………….
                                          ………………………………………………………….
                                     Seal, name & address of the Bank and address of the Branch




                                               37
                                             Section XIII

                          Inspection Authority and Inspection Officer


1. Inspection Authority – Director General of Meteorology.

2. Inspection Officer – Representative of Inspection Authority
3. Place of Inspection – At the place decided by Inspection Authority/Consignee or tenderer

4. Test Details – The goods shall be tested for its conformity to the accepted
                   specifications and services specified in the contract and to prove its
                   Guarantied performance.



                                              SECTION-XIV

                                           Request for proposal

Any Special instructions as per RFP will apply for this purchase. These special instructions
will modify/substitute/supplement the corresponding General Instructions to Tenderers
(GIT). In case of any conflict between the provision in the GIT and that in the RFP, the
provision contained in the RFP shall prevail

The conditions (like delivery schedule, mode of delivery & sites of delivery etc.) mentioned
in RFP will apply for this purchase. The corresponding clauses of General Conditions of
Contract (GCC) relating to the RFP stipulations have also been incorporated below. These
Special Conditions /conditioned mentioned in RFP will modify/substitute/supplement the
corresponding (GCC) clauses. Whenever there is any conflict between the provision in the
GCC and that in the RFP regarding technical aspects, the provision contained in the RFP shall
prevail.
List of Requirements/deliverables as per Technical Specifications of RFP.

RFP follows:




                                                   38
                RFP


                 for

Boundary Layer and Tropospheric Wind
 Profiler System in 1200-1375 MHz. &
    420-435 MHz. frequency bands



                 for
   India Meteorological Department
      Ministry of Earth Sciences,
         Government of India


             New Delhi




                   39
Introduction

India meteorological Department has a network of upper air observatories at 39
locations In India. The department is engaged in collection of upper air data and
also maintains an archival at National Data Centre.
       Under modernization plan (phase-I) of IMD four nos. of tropospheric wind
profilers has been proposed to be installed in IMD’s upper air network and one no
of tropospheric wind profiler & two numbers of boundary layer type wind profilers
are to be installed for use in providing venue specific weather forecast /
NOWCAST during Common Wealth Games-2010.

Tropospheric Wind Profiler System – 5 Nos.

The Tropospheric Wind Profiler System comprises of a ground system for
measuring the atmospheric wind parameters. This document specifies a wind
profiler system that is capable of measuring wind speed and wind direction profiles
up to 8-10 Kms height. The system shall operate at a fixed frequency in 420 to 435
MHz band and shall use a phased array of antennae. The system shall include all
items necessary to measure, process, output, archive and display the atmospheric
wind data.

Boundary Layer Wind Profiler System – 2 Nos.

The Boundary Layer Wind Profiler System is capable of measuring wind speed
and wind direction profiles up to 3-4 Kms height. The system shall operate at a
fixed frequency in 1200 to 1375 MHz band and shall use a phased array of
antennae. The system shall include all items necessary to measure, process, output,
archive and display the atmospheric wind data.

Purpose of RFP

IMD intends to install and operate five numbers of tropospheric wind profilers &
two numbers of boundary layer type wind profilers capable of measuring wind
speed and wind direction profiles at different location in India. The system will be
inducted in IMD’s upper air network of observation. IMD is looking for the
suitable system as per the specifications given. This RFP is an invitation for
potential bidders to participate and submit competitive offer.
       This RFP lays out the conditions of contract and the statement of work,
which shall be signed with the successful bidder.




                                           40
Commercials

The vendor shall provide a complete detailed quotation in which all associated cost
are shown. The quote will include FOB prices and all import duties, taxes, storage
and transportation. It is expected from the vendor to provide:
   1.    System setup at seven locations including all accessories and optional
         items if any.
   2.    Recommended spares for 5 years operation.
   3.    Import duties, taxes or other tariffs where applicable.
   4.    Testing procedures for FAT & SAT.
   5.    Test equipments required for installation and maintenance of system.
   6.    Reference list of customers with contact details.
   7.    Details of production facilities and supply record.
   8.    AMC for 3 years after warranty.
   9.    Support capabilities in India and service support facilities.
   10. A confirmation that the spares and repair services will be available for
         the next ten years. A detailed break up must be provided describing and
         pricing of applicable components and any other costs. Vendors will
         propose a test plan, which will demonstrate that it is fit for purpose and
         fully complies with the proposed specification.


   Options and other Requirements

   Vendor must provide a completed statement of compliance of technical
   parameters as enclosed.

   Terms & conditions

   (a)       Payment terms:
         1     90 net FOB price will be paid against shipping / air lifting
               documents including factory acceptance test certificate and balance
               10 within 30 days of the successful completion of proving test in
               which the equipments performance would have been demonstrated
               by the supplier or his agent after the commissioning at the
               consignees’ premises and submission of a bank guarantee for 10
               value of the contract indemnifying the purchaser against all loses
               incurred by the purchaser during the guarantee period stimulated in
               the warranty clause.
         2     The bank guarantee would be required to be furnished by the
               supplier. L/C will be opened for 100 value.


                                           41
         3      90 payment of net FOB cost will be released from the letter of
                credit on production of the following documents.
                  (a) Complete set of clear Airway Bill consigned to the port
                         consignee evidencing dispatch of goods on fright to pay
                         basis, also showing letter of credit and contract number
                         with dates.
                  (b) Certified copy of fax / cable send by contractor to indenter
                         / port consignee giving full particulars of dispatch viz.
                         name of carrier, date of dispatch, date and number of
                         Airway Bill, place of loading and unloading, quantity and
                         description of goods enabling Indenter / port consignee to
                         arrange insurance clearance of goods.
                  (c) Contractors’ signed commercial invoice in quadruplicate, also
                       showing name of the consignee and value.
                  (d) Packing list in triplicate.
                  (e) Certificate of origin stating that goods are of particular
                       country.
                  (f) Factory Acceptance Test (FAT) certificate issued by the IMD
                       officials.
                  (g) Guarantee / warranty certificate issued by the contractor.
                  (h) Certificate from the contractor that one set of documents has
                       been sent to the port consignee directly.

(b) Delivery schedule:

100 % supply within 3 months from date of opening of L/C.

(c) List of Deliverables:

Tropospheric Wind Profiler System – 5 Nos.

Boundary Layer Wind Profiler System – 2 Nos.


(d) COMPREHENSIVE WARRANTY:

 (i) This warranty shall remain valid for thirty six (36) months after the goods or
any portion thereof as the case may be, have been delivered to the final destination
and installed and commissioned at the final destination and accepted by the
purchaser in terms of the contract. The warranty shall also be included for third
party bought out items / subsystems.


                                           42
(ii)    In case of any defect during this warranty, the purchaser/consignee shall
promptly notify the same in writing to the supplier.
(iii)    Upon receipt of such notice, the supplier shall, within 8 hours on a 24(hrs)
X 7 (days) X 365 (days) basis, repair or replace the defective goods or parts
thereof, free of cost, at the ultimate destination.
(iv) The supplier shall take over the replaced parts/ goods after providing their
       replacements and no claim, whatsoever shall lie on the purchaser for such
       replaced parts/ goods thereafter.
(vi) In the event of any rectification of a defect or replacement of any defective
       goods during the warranty period the warranty for the rectified/replaced
       goods shall be extended to a further period of thirty six months from the date
       such rectified / replaced goods starts functioning to the satisfaction of the
       purchaser.
(vii) If the supplier, having been notified, fails to rectify/replace the defect(s)
       within 8 hours on a 24(hrs) X 7 (days) X 365 (days) basis, the purchaser
       may proceed to take such remedial action(s) as deemed fit by the purchaser,
       at the risk and expense of the supplier and without prejudice to other
       contractual rights and remedies, which the purchaser may have against the
       supplier.
(viii) During warranty period, the supplier is required to visit consignee's site at
       least once in six months commencing from the date of installation for
       preventive maintenance of the goods/ equipments.




(e) Terms & Conditions of Annual Maintenance Contract (AMC )for Wind Profiler
system

   1. This Annual Maintenance Contract includes Material & Services including
      all types of modules, spares, components, cables, connectors etc. and the
      removed/replaced defective material becomes the property of "The
      Contractor".

   2. The system works round the clock. In case of any problem, the
      "Contractor's" engineers will have to attend the fault even during odd hours.
      For this, Contractor shall place his service engineer at New Delhi.

   3. The AMC will commence immediately after the expiry of the warranty
      period. The comprehensive service includes preventive and corrective
      maintenance and free replacement of all the defective parts/devices. The
      company should submit a detailed AMC plan including preventive
      maintenance schedule.

                                            43
4. The "Contractor" shall supply the details of its call center meant for booking
   the complaints along with the contact numbers like mobile nos., phone nos.,
   mail address and names etc of its service engineers.

5. To keep the response time minimum, the maintenance response shall be
   available within 6 hours of reporting of fault.

6. The "Contractor's" engineers attending to the system are required to make all
   entries of their work done and corrective measures taken by them with their
   signatures in the log book kept with the station.

7. If there is complete failure of the system for more than 7 days due to failure
   of any of the hardware / software /networking equipment/ interconnecting
   links then the AMC period will be extended for the same number of days for
   which the system remained unserviceable.

8. If there is complete failure of the system for more than 15 days and up- to
   one month due to failure of any of the hardware / software / networking
   equipments / interconnecting links etc then the AMC period will be extended
   for one month and if the failure duration extends beyond one month then the
   contract will be terminated and cost of its repair from alternate source will
   be recovered from the "Contractor".

9. If any of the PCs/Printers etc fail, these are to be replaced within 24 hours
   failing which the AMC period will be extended by 15 days.

10. The mode of payment will be quarterly and it will be made after end of each
   quarter on the basis of satisfactory performance certificate from user.

11."The Contractor" will assist the IMD staff for regular backups of all the
   software. The "Contractor" is also required to restore the existing Software
   from the Backups whenever required.

12."The Contractor" will also be responsible for configuring the networking
   components like Routers etc.

13. AMC contract will be signed for three year . However, either party reserves
   the right to terminate the contract at any time by giving one month's notice.

14.The "Contractor" has to give an undertaking that it will not use IMD data for
   any commercial purpose.


                                        44
   15.While evaluating the total cost of the bids discounting shall be @10% of the
      quoted cost of AMC per annum .

   16.In the AMC period the minimum uptime warranty shall be 95% of AMC
      period including extension period ,if any.

   17.This contract shall be governed in all respects by Indian Laws.




COMMERCIAL TERMS & CONDITIONS RELATED TO AMC:

1. The mode of payment will be quarterly and it will be made after end of each
   quarter on the basis of satisfactory performance certificate from user.


2. The "Contractor" will submit the invoice by 7th day of the month of next quarter
   for payment.

4. Bill to be raised in the name of DDGM (UI), Lodi Road, New Delhi-ll0 003.

5. Paying Authority: DDGM(UI), IMD, Lodi Road, New Delhi 110003.




                                           45
                                                IMD SPECIFICATION NO .WP400/              IMD


         1. SPECIFICATIONS FOR TROPOSPHERIC WIND PROFILER SYSTEM

1.1. GENERAL

1.1.1 The specifications described herein refer to Wind Profiler, hereafter referred to as “the
    System” The System is a Wind Profiler system that, at various altitudes, provides a nearly
    continuous profile of wind speed and direction. Measuring and detecting changes in the
    upper wind fields enables forecasters to provide significantly improved forecasts and
    warnings for a broad spectrum of weather phenomena. The System is specifically designed to
    measure vertical profiles of horizontal wind speed and direction.

1.1.2 The System shall be computer based with operator interaction through standard man-
    machine interface such as keyboard, mouse etc.

1.1.3 The exact types of processors /computers have not been          specified. However, the
    functional requirements and the products required to be generated, displayed, and archived
    have been specified in detail.

1.1.4 Latest state of art computer system shall be used for the generation of data and it’s
    processing.

1.1.5 All equipment shall be industry standard so as to enable easy up gradation and
    maintenance. Manufacturer shall submit the full details of the hardware, including model
    numbers and the software proposed to be employed for meeting the requirements given
    therein.

1.2. OVERALL SYSTEM REQUIREMENTS

     The system shall meet the following overall requirements:

1.2.1.   Hardware Specifications
                      Parameter                        Desired specification
Sl.No
1              OPERATING                            Any Fixed frequency in the range:
               FREQUENCY                           420 - 435 MHz
2.             BANDWIDTH
                                                   10 MHz Nominal centered around
                                                   center frequency
3              PEAK TRANSMITTER                     16000 W minimum, using solid state
               POWER                               transmitters
4              AVERAGE                             2560 W, max.

                                                  46
     TRANSMITTER POWER
5    DUTY CYCLE                   Up to 16 %
6    HARMONICS                    < - 40 dB from fundamental emission
7    SPURIOUS                     > - 40 dB from fundamental
     SUPPRESSION                  emission
8    IPP (Inter Pulse Period) /   50 - 1000 µs (Variable)
     PRT
9    POLARIZATION                 Linear
10   PULSE WIDTH                  (a) 0.5, 1, 2 & 4 µs ( uncoded )
                                  (b) 8,16,32 bits complementary
                                  coding with baud length 0.5 and 1 µs
11   ANTENNA TYPE                 Phased array
12   ANTENNA GAIN                 32 dBi (nominal)
13   ANTENNA SIDE LOBE            15 dB down (First side lobe) and
                                  there after 20 dB down or better.
14   ANTENNA APERTURE             10 m x 10 m typical,
15   BEAM WIDTH                   4 deg nominal at –3 dB power point
16   NO OF BEAMS                  Minimum 3
17   BEAM POSITIONS               1 Vertical
                                  2 Oblique in orthogonal direction ±
                                  15 degree from zenith (nominal)
18   POWER SUPPLY                 Single phase 230 VAC + 10%, 50 Hz
                                  + 2%
19   OPERATING                    (1) Outdoor units -30 to +50 degree
     TEMPERATURE                  C
                                  (2) Humidity 95% @ 40 degree C
                                  (3) Indoor units +25 degree C
20   FEED NETWORK LOSS            3 dB (nominal)
21   SPECTRAL                     FFT
     ESTIMATION
22   MAX HORIZONTAL               Up to 70 m/s
     WIND SPEED
23   VERTICAL WIND                Up to +10 m/s
     SPEED
24   HEIGHT COVERAGE              ≤300m (minimum) ≥ 10 km
                                  (maximum)
25   HEIGHT RESOLUTION            75 m up to 3 Km and 150 m beyond.
26   HORIZONTAL WIND              < 1 m/s
     ACCURACY
27   HORIZONTAL                   < 10 deg
     DIRECTION
     ACCURACY
28   VERTICAL WIND                0.1 m/s or better
     ACURACY
29   RECIEVER                     State of the art receiver with fully
                                  digitized IF processing.
30   LNA NOISE FIGURE             2 dB or better
31   DYNAMIC RANGE                ≥ 80 dB
32   TIME RESOLUTION              10 Minutes typical

                                  47
1.2.2     Software Specifications:

   1.2.2.1 RADAR CONTROLLER
       Shall be able to set the required radar operating parameters such as pulse width, IPP ,
       Ncoh, Nfft, Nincoh integration and generate all control pulses and select data type for
       archival and Real time display like (a) time series (b) Spectral data (c) moments data ( 0th
       , 1st, 2nd ) etc.
       System shall be capable of executing defined sets of operating modes/ parameters in both
       manual or through PC based scheduler.

   1.2.2.2 PROCESSING
       1.2.2.2.1 State of the art high performance PC with open architecture and shall be able to
       display time series of signal-to-noise ratio, spectral width, radial velocity and refractive
       index structure parameter. (The methodology adopted and calibration required for
       measuring Cn2 value shall be mentioned in details)
        1.2.2.2.2 The u, v, w data (meridional, zonal and vertical wind) shall be available in near
       real time.
        1.2.2.2.3 Clear air data shall be retrieved in presence of precipitation / clutter echo or any
       spurious echo.

  1.2.3 ARCHIVAL & NETWORKING
         2.3.1 Spectral data, moment data and u, v, w data shall be able to archive for 3
                months.
         2.3.2 The system shall be capable of transmitting the data on a dial up modem or
         TCP/IP connection to main forecasting offices in BUFR / HDF5 / NETCDF format
         and the images in JPEG format.

  1.2.4 ARCHIVAL MEDIUM
       High density DATs / DVDs (8 GB or above).

  1.2.5 CALIBRATION
   1.2.5.1 Internal calibration of system through RF signal injection method shall be provided.
   1.2.5.2 Procedure for ensuring the beam positioning accuracy shall be provided.

 1.2.6 SYSTEM HEALTH
       Facility of system / subsystem status monitoring, online self test for various units/
       subunits shall be available.

Note:- The technical specifications given above are indicative only and shall ensure the
parameters at S.Nos. 1, 22, 23, 24, 25, 26, 27, 28, 29 and 31. The data availability shall be
ensured at least for 95 % of the time in all the seasons.




                                                    48
                                               IMD SPECIFICATION NO .WP1290/              IMD


      2. SPECIFICATIONS FOR BOUNDARY LAYER TYPE OF WIND PROFILER
                                SYSTEM

2.1. GENERAL

2.1.1 The specifications described herein refer to Wind Profiler, hereafter referred to as “the
    System” The System is a Wind Profiler system that, at various altitudes, provides a nearly
    continuous profile of wind speed and direction. Measuring and detecting changes in the
    upper wind fields enables forecasters to provide significantly improved forecasts and
    warnings for a broad spectrum of weather phenomena. The System is specifically designed to
    measure vertical profiles of horizontal wind speed and direction.

2.1.2 The System shall be computer based with operator interaction through standard man-
    machine interface such as keyboard, mouse etc.

2.1.3 The exact types of processors /computers have not been          specified. However, the
    functional requirements and the products required to be generated, displayed, and archived
    have been specified in detail.

2.1.4 Latest state of art computer system shall be used for the generation of data and it’s
    processing.

2.1.5 All equipment shall be industry standard so as to enable easy up gradation and
    maintenance. Manufacturer shall submit the full details of the hardware, including model
    numbers and the software proposed to be employed for meeting the requirements given
    therein.

2.2. OVERALL SYSTEM REQUIREMENTS

     The system shall meet the following overall requirements:

2.2.1.   Hardware Specifications
                      Parameter                        Desired specification
Sl.No
1              OPERATING                          Any Fixed frequency in the
               FREQUENCY                         range:
                                                 1200 - 1375 MHz
2.             BANDWIDTH
                                                 10 MHz Nominal centered around
                                                 center frequency
3              PEAK TRANSMITTER                   1600 W minimum using solid

                                                  49
     POWER                        state transmitters
4    Tx AVERAGE POWER             200 W, max.
5    DUTY CYCLE                   Up to 13 %
6    HARMONICS                    < - 40 dB from fundamental
                                  emission
7    SPURIOUS                     > - 40 dB from fundamental
     SUPPRESSION                  emission
8    IPP (Inter Pulse Period) /   50 - 200 µs (Variable)
     PRT
9    POLARIZATION                 Linear
10   PULSE WIDTH                  (a) 0.4, 0.8, 2 & 4 µs ( uncoded )
                                  (b) 8,16,32 bits complementary
                                  coding with baud length of 0.4
                                  and 0.8 µs
11   ANTENNA TYPE                 Phased array
12   ANTENNA GAIN                 29 dBi (nominal)
13   ANTENNA SIDE LOBE            15 dB down (First side lobe) and
                                  there after 20 dB down or better.
14   ANTENNA APERTURE             2.5 m x 2.5 m typical
15   BEAM WIDTH                   6 deg nominal at –3 dB power
                                  point
16   NO OF BEAMS                  Minimum 3
17   BEAM POSITIONS               1 Vertical
                                  2 Oblique in orthogonal direction
                                  ± 15 degree from zenith (nominal)
18   POWER SUPPLY                 Single phase 230 VAC + 10%, 50
                                  Hz + 2%
19   OPERATING                    (1) Outdoor units -30 to +50
     TEMPERATURE                  degree C
                                  (2) Humidity 95% @ 40 degree C
                                  (3) Indoor units +25 degree C
20   FEED NETWORK LOSS            3 dB (nominal)
21   SPECTRAL                     FFT
     ESTIMATION
22   MAX HORIZONTAL               70 m/s
     WIND SPEED
23   VERTICAL WIND                Up to +10 m/s
     SPEED
24   HEIGHT COVERAGE              ≤120m (minimum) ≥ 3 km
                                  (maximum)
25   HEIGHT RESOLUTION            60-120 m
26   HORIZONTAL WIND              < 1 m/s
     ACCURACY
27   HORIZONTAL                   < 10 deg
     DIRECTION
     ACCURACY
28   VERTICAL WIND                0.1 m/s or better
     ACURACY
29   RECIEVER                     State of the art receiver with fully

                                   50
                                                      digitiged IF processing.
30               LNA NOISE FIGURE                     2 dB or better
31               DYNAMIC RANGE                        ≥ 80 dB
32               TIME RESOLUTION                      10 Minutes typical

      2.2.2     Software Specifications:

      2.2.2.1 RADAR CONTROLLER
          Shall be able to set the required radar operating parameters such as pulse width, IPP ,
          Ncoh, Nfft, Nincoh integration and generate all control pulses and select data type for
          archival and Real time display like (a) time series (b) Spectral data (c) moments data ( 0th
          , 1st, 2nd ) etc.
          System shall be capable of executing defined sets of operating modes/ parameters in both
          manual or through PC based scheduler.

     2.2.2.2 PROCESSING
          2.2.2.2.1 State of the art high performance PC with open architecture and shall be able to
          display time series of signal-to-noise ratio, spectral width , radial velocity and refractive
          index structure parameter. (The methodology adopted and calibration required for
          measuring Cn2 value shall be mentioned in details)
           2.2.2.2.2 The u, v, w data (meridional, zonal and vertical wind) shall be available in near
          real time.

           2.2.2.2.3 Clear air data shall be retrieved in presence of precipitation / clutter echo or any
          spurious echo.

 2.2.3 ARCHIVAL & NETWORKING
        2.2.3.1 Spectral data, moment data and u, v, w data shall be able to archive for 3
                months.
        2.2.3.2 The system shall be capable of transmitting the data on a dial up modem or
        TCP/IP connection to main forecasting offices in BUFR / HDF5 / NETCDF format
        and the images in JPEG format.

 2.2.4 ARCHIVAL MEDIUM
      High density DATs / DVDs (8 GB or above).

 2.2.5 CALIBRATION
 2.2.5.1 Internal calibration of system through RF signal injection method shall be provided.
 2.2.5.1 Procedure for ensuring the beam positioning accuracy shall be provided.

     2.2.6 SYSTEM HEALTH
          Facility of system status monitoring, online self test for various units/ subunits shall be
          available.

Note:- The technical specifications given above are indicative only and shall ensure the
parameters at S.Nos. 1, 22, 23, 24, 25, 26, 27, 28, 29 and 31. The data availability shall be
ensured at least for 95 % of the time in all the seasons.



                                                       51
3. PRODUCT GENERATION CONTROL AND DISPLAY SYSTEM

        The system Shall be able to set the required parameters such as pulse width, pulse
repetition frequency, no. of FFT points, no. of coherent integrations, incoherent integrations and
generation of all radar control signals and selection of data type like (a) time series (b) spectral
data (c) moments (0th , 1st , 2nd ) etc. System shall be capable of executing defined sets of
operating modes / parameters in both manual or through PC based scheduler. Shall be realized
using high performance PCs with open system architecture. Clear air data should be retrieved in
presence of precipitation / clutter echo or any spurious echo.

3.1 Display capabilities.

3.1.1. The system shall display full vertical field up to the maximum range or short ranges as
    selected    by the operator.

3.1.2. It shall be capable of displaying in real time all or any of the four parameters (Refractive
    index structure constant-Cn2, Wind speed-V, Wind direction-d and Range (Height)-h) in
    synchronized mode.

3.1.3. It shall also be capable of displaying products generated from archived data in the play
    back mode.

   4. Environmental Conditions:
   Equipment shall be capable of operating under all weather conditions.

Temperature range                     : Outdoor units -30 to +50 degree C
                                        Indoor units +25 degree C
Humidity                              : 95% @ 40 degree C

Pressure                              : 1050 mb to 600 mb.

Wind speed tolerance                  : Sustained wind 200 Km / hr or more.
                                      : Gust wind        250 Km / hr
All outdoor cabling shall with stand -50 to +50 degree C for continuous operation.
    5. Power Supply
    All the units of the system shall work with unregulated 220+10% volts AC, 50 + 2% Hz
    supply.
    The system shall have UPS for running the whole system during power failure.
    The UPS shall have a backup time of two hours.

   6. Useful Life
   Shall have minmum useful life of 10 years commencing from date of commissioning.

   7. Reliability
   The system shall be such that the mean time to repair (MTTR) shall not be more than 60
   minutes. MTBF of the system shall be at least 1000 hours. This is to be ensured by providing

                                                   52
   critical spare modules. On replacement of these, system shall not require re-alignment.
   Analysis shall be provided in support of MTTR and MTBF figures.


   8. Maintenance

   Shall follow modular concept. The modules and sub units shall be easily accessible and
   replaceable. Circuit diagrams & layout diagrams of all PCB / Sub units shall be provided for
   systematic fault diagnostic. BITE system shall be available for easy diagnostic.

   9. Test Equipment

   All essential test equipments needed for calibration and maintenance of the system along
   with the essential spares for these test equipments shall be supplied with the system. a list of
   proposed equipment to be provided shall be furnished.

   10. Tools

   Set of standard tools required for repair, assembly and disassembly of the system shall be
   provided.

   11. Installation

   All the system to be installed by the firm, at sites, different places in India. System to be
   delivered at the sites ( names will be provided in due course of time). IMD shall provide
   power points of unregulated 220 volts AC, 50 Hz, single phase, furniture and civil work. Site
   preparation documents shall be provided well in advance (1 month from the date of
   placement of order). Equipment shall be supplied at site along with the accessories. Site
   acceptance test (SAT) will be conducted only at respective sites. System shall be declared
   commissioned only after successful completion of site acceptance test.

   12. Spares

   Initial critical spare parts sufficient for five years shall be made available with main
   equipment along with the list. Further, firms shall also guarantee/ensure that supply of spares
   required from time to time, shall be available for at least 10 years after the expiry of warranty
   period.

   13. Documentation

       (i) Eight complete sets of documents one for each station and one for head office
   shall be provided. Each set of document shall contain:
      a) Instructions for operation.
      b) Maintenance and service instructions with detailed circuit diagram, wiring and
mechanical
      drawings.
      c) Installation manuals with complete drawings and details of electrical wiring.
       (ii) The supplier shall provide test and acceptance procedure document in
   consultation with agreeable to IMD. Any special equipment needed, shall be provided
   by the supplier.

                                                   53
14. TRAINING

    The supplier shall provide training in theory, operation, maintenance and servicing of the
    over all system to 7 persons from IMD for a period of 6 weeks at factory and source
    code training for 2 persons for of 6 weeks at factory. The training shall include theoretical
    lectures on the system design, computer hardware/software and such other aspects, which
    are considered essential for optimum utilization of the radar system.

15. Source Code

    The source code of all the software shall be supplied.

16. Critical Design review (CDR)

   A detailed critical design review will be conducted within one month from the date of
award of contract to successful bidder at New Delhi.

17. Acceptance Test procedure

17.1 Factory acceptance test (FAT):

  A team of two technical officials from IMD shall perform factory acceptance test at factory
  premises for all the seven systems as per mutually agreed test plan and procedures.
  Documentation shall be part of FAT. FAT shall be conducted before the shipment of all the
  five systems.

17.2 Site acceptance test (SAT):

    Subsequent to installation of all the seven systems at respective sites by firm’s engineers
and IMD engineers, site acceptance test shall be carried out for system commissioning at site.
The SAT shall be carried out in accordance with detailed test plan and procedure provided by
successful bidder. The system shall be declared commissioned only after completion of SAT.
Before carrying out SAT at respective field stations successful bidder shall demonstrate the
data validation of the offered system at IMD, New Delhi.


18. COMPLIANCE STATEMENT

    The supplier must submit detailed clause wise technical description and actual parameters
of the equipment offered along with clause wise compliance statement to the specifications.


19. Delivery Period:

    All the system to be installed by the firm, at sites, different places in India. System to be
delivered at the sites ( As per list) within three months from the date of placement of Supply

                                                54
  order in case of Indian supplier and within three months after establishing of L/C in case of
  foreign supplier.

  20. Bidding Procedure
  i) The bid shall consist of two parts – Technical bid and price bid, in two separate sealed covers.
  ii) The bidder shall submit the detailed price proposal containing item-wise prices for each and
       every deliverable item and support services.
  iii) The Technical bid shall consist of at least following documents
        i. Exact copy of price proposal with hidden price information.
       ii. The bidder shall submit a detailed item-wise compliance / non-compliance statement to the
           requirements given in this document, for quick evaluation of tender and for any future
           reference. Silence on any part of the technical specification or failure/ omission to provide
           any such details will be treated as noncompliance.
      iii. All non-compliance of specifications, even of small nature, should be clearly brought out.
      iv. Original brochure of the product should be enclosed with the bid.
       v. A valid authorization from the manufacturer.
      vi. Manufacturer’s comments in original should be enclosed with the bid for any of the feature
           not mentioned in the original brochure of the product.
     vii. Manufacturer’s comments in original should be enclosed with the bid for any of the feature
           to be upgraded to meet tender requirement.

  21. Price Proposal

               The bidder shall submit the detailed price proposal containing separately, item-wise, the
      prices for each and every deliverable item and support services like civil work to be done at field
      sites. Items of work for site preparation may be quoted as rate per square meter or per meter as
      the case may be. The price proposal must be given in a separate sealed cover. Technical
      document should contain an exact copy of price proposal without revealing the price details.

22.    Location of sites:

  For Tropospheric type (420- 435 MHz)

  (1). Allahabad
  (2). Balasore
  (3). Machilipatnam
  (4). Mangalore
  (5). Delhi

  For Boundary Layer type

       (6). Jaipur
       (7). Agra




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