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					                          AIRPORTS AUTHORITY OF INDIA
                                   DIRECTORATE OF EQUIPMENT

                                      GLOBAL TENDER
                                   (Tender No.EQ/Global/2009-10/7)


                   TENDER DOCUMENT
                                                       FOR

SUPPLY OF 24 NOS. AIRPORT ROTATING BEACONS (ARB) FOR VARIOUS AIRPORTS
IN INDIA.



Tender Issued to : ---------------------------------------------------------------
                   ---------------------------------------------------------------
                   ---------------------------------------------------------------


Issued By :
                                                                                     General Manager (EQ),
                                                                                     Airports authority of India
                                                                            AAI Office Complex, R.G.Bhawan
                                                                                           Safdarjung Airport,
                                                                                          New Delhi-110 003
Signature & seal of the tenderer




                                                       -1-
               Tender Fee : Rs. 1000/-(Rs. Fifteen Hundred only) or US $ 21 or equivalent Euro

                              AIRPORTS AUTHORITY OF INDIA
                                      GLOBAL TENDER
                                   (Tender No.EQ/Global/2009-10/7)


                                              SUMMARY

1.Name of work      :    Supply          of   24   Nos..    AIRPORT    ROTATING     BEACONS       (ARB)   FOR
VARIOUS AIRPORTS IN INDIA



2.Estimated Cost of Work                : Rs. 1,05,97,085.00

3.Earnest Money                         : Rs. 2.12 Lacs
                                          OR US $ 4521 (US Dollar Four thousand five hundred twenty
                                          one only) or Equivalent Euro.

4.Cost of Tender Document               : Rs. 1,000/-or US $21 or equivalent EURO
                                          (This is inclusive of Service tax)
                                          ( Non-refundable in the form of Demand Draft
                                          issued by Nationalized/Schedule Bank as per RBI
                                          Schedule having office in India.

5. Total Time Allowed for               : 12 (Twelve) Months from the date of
   Supply                                 opening of irrevocable Letter of Credit(LC).

6. Last Date & Time of Receipt : 01.11. 2010 up to 14:30 Hrs.(IST)
   Of duly filled Tender Document (Indian Standard Time)
   (Both Technical / Price Bid)

7. Date and Time of Opening of

      (i)Technical Bid of Tender document : at 1500 Hrs. IST on 01.11. 2010

     (ii) Price Bid of Tender document             : will be intimated to technically qualified
                                                     tenderers on later date.




Signature & seal of the tenderer




                                                      -2-
                                                     INDEX

               Name of work: : Supply of 24 Nos..
AIRPORT ROTATING BEACONS (ARB) FOR VARIOUS AIRPORTS IN INDIA

    Sl.                                     Contents                                   Page.No.
    No.
   01         NIT Cover page, Summary and index                                            01 to 03
   02         Notice Inviting Global tender (NIT)                                          04 to 08
   03         Proforma of Bank Guarantee for Security Deposit (SD) (Annexure-A)                  09
   04         Tender Form (Annexure-B)                                                           10
   05         General Rules & Guidelines for Tenderers for filling the Tender Form         11 to 12
              (Annexure-C)
   06         Proforma of Bank Guarantee for Earnest Money Deposit (EMD)                   13 to 18
              (Annexure-D,E & F)
   07         General Conditions of Contract                                               19 to 33
   08         Special Conditions of Contract                                               34 to 37
   09         Technical Specifications for Airport Rotating Beacons(ARBs)                        38
   10         Schedule of Quantity (Annexure-I and Annexure-II)                            39 to 40
   12         Cost of spares (Annexure- III )                                                    41
   11         Notes for Guidance of Tenderers for filling the Schedule of Quantities             42
   12         Certificate (Annexure-IV)                                                          43
   13.        Check List                                                                         44


             CERTIFIED THAT THIS NIT CONTAINS 44 (Forty four) PAGES ONLY.




   Signature & seal of the tenderer

                                                             General Manager (Equipment)




                                                       -3-
                                         AIRPORTS AUTHORITY OF INDIA
                                          NOTICE INVITING GLOBAL TENDER
                                         (Tender No.EQ/Global/2009-10/7)
1  Tenders in the prescribed form are hereby invited on behalf of the Chairman, Airports Authority of India, for
Supply of. 24 Nos .AIRPORT ROTATING BEACONS (ARB) FOR VARIOUS AIRPORTS IN INDIA

1.1        Eligibility Criteria

1.1.1      The tenderer should have successfully completed similar orders for supply Aerodrome Rotating Beacons
           in line with any one of the following criteria either value A(1), A(2), A(3) or the quantity criteria B(1), B(2),
           B(3) during last seven years as on 30 September 2010.

A(1)       Three similar orders of Airport Rotating Beacons or more costing not less than Rs. 42.39 lacs.(INR 4.239
           Million)

A(2)       Two similar orders of Airport Rotating Beacons or more costing not less than Rs. 53.00 lacs.(INR 5.30
           Million)

A(3)       One similar order of Airport Rotating Beacons or more each costing not less than Rs 84.78 lacs.(INR
           8.478 Million)
                                                         OR

B(1)       Three similar orders consisting of minimum 10 Nos. of Airport Rotating Beacons or more.

B(2)       Two similar orders consisting of minimum 12 Nos. of Airport Rotating Beacons or more.

B(3)       One similar order consisting of minimum 20 Nos. of Airport Rotating Beacons or more.
                                                           OR
C(1)       The tenderer should have completed similar contract as per ICAO requirement for last 02 years and
           submit satisfactory performance certificate from end user(Airport).

1.1.2      The Foreign supplier shall appoint only one Indian associate having experience in the
           field of commissioning/servicing including repair of Airport Rotating Beacons/Airfield
           Lighting System.
1.1.3      Annualized average financial turnover: Firm (Tenderer) should have annualized average financial
           turnover of at least Rs.31.80 lacs or USD $ 67800.00 or equivalent during last three financial years,
                     st              st
           ending 31 March or 31 December of previous year, as per practice prevailing in the country of the firm.
           As a proof of financial turnover, copy of abridged Balance Sheet along with profit & Loss account of the
           firm (Tenderer) for last three years should be submitted..

1.2        Documents to be submitted :

      1.2.1          Documentary proof for the eligibility criteria as required under Para 1.1.1and Technical
                     specification as per AAI requirement should be complied with.

      1.2.2          Technical details of the Airport Rotating Beacons (ARBs) manufactured and supplied as required
                     under Para 1.1.1 of eligibility criteria and invoice copy in support.

      1.2.3          Details of the airports where the Airport Rotating Beacons (ARBs) has been supplied as required
                     under Para 1.1.1 of eligibility criteria.




      Signature & seal of the tenderer


                                                            -4-
     1.2.4          Performance Certificate: Tenderer must submit performance certificates in respect of the
                    works claimed by him against experience (Para1.1.1) above. These certificates duly attested and
                    issued by the end User agencies and endorsed by the tenderer, should clearly indicate:
               a.   Value of works/Order value/Quantity Supplied.
               b.   Date of contract/order.
               c.   Date of completion of work with completion status.
               d.   That the supplied & Installed systems have been performing/have performed satisfactorily after
                    completion of work.
               e.   Address/es, E mail and telefax of end User agencies.

     1.2.5          Details of Indian associate and documentary proof for eligibility criteria. (1.1.2 above)

2         Tender documents consisting of conditions of contract, complete specifications, the schedule of quantities
          etc. can be purchased from the office of the GENERAL MANAGER (Equipment), AAI, Office Complex ,
          Safdarjung Airport New Delhi –110 003 between 1100 hrs and 1600 hrs (IST) everyday except on
          Saturdays, Sundays and public holidays on payment of Rs.1000/-or US $ 21/equivalent EURO in the form
          of Demand Draft drawn on any Nationalized/ scheduled Indian Bank(as RBI Schedule having office in
          India) in favour of Airports Authority of India, payable at New Delhi.

                                                            OR

          The complete set of tender documents can also be downloaded from the Website of Airports Authority of
          India www.aai.aero & www.airportsindia.org.in and submitted along with Technical Bid to the above office
          by the due date & time enclosing above mentioned non-refundable tender fee in the form of Demand
          Draft issued by Nationalized/ scheduled Indian Bank(as RBI Schedule having office in India) in favour of
          Airports Authority of India, payable at New Delhi. 3.

3.        Tender which should be placed in sealed covers in two bid system with the name of the work written on
          the envelope will be received by the GENERAL MANAGER (Equipment) , AAI,Office
          Complex,Safadarjung Airport, New Delhi-110 003 between 1100 hours to 1430 hours on 01.11. 2010
          and will be opened on the same day at 1500 hours.

4.        Total time allowed for completion of supply at place of consignee is 12 (Twelve) months from the date
          of issue of detailed order in case of Indian firms/12 (Twelve) months from the date of opening of
          LC in case of foreign supplier.


5.        The tenderers should quote in figures as well as in words, the rate and amount tendered by them. The
          amount for each item should be worked out and requisite totals given.

6.        Earnest money specified below as applicable must accompany each tender. The tender without the
          requisite earnest money, in the prescribed form, will be rejected.

          6.1 EMD amounting to Rs. 2.12 Lacs OR USD $ 4521 OR equivalent EURO should be submitted in the
              form of Demand Draft from a Nationalized/ scheduled Bank (as per RBI schedule) having office in
              India or in the form of Bank Guarantee (BG) of like amount as per Annexure ‘D ’ from a Nationalized /
              Scheduled Bank (as per RBI Schedule) having office in India.

          6.2 Successful tenderer is required to furnish a bid bond along with supporting Bank Guarantee, both
              for an amount equivalent to EMD as per Annexure ‘E’ and Annexure ‘F’ respectively, immediately
              after award but before execution of agreement for the work and opening of Letter of Credit. Wherever,
              the BG towards EMD is submitted by tenderer, the same shall remain valid till submission of bid bond
              and supporting guarantee by successful tenderer.


Signature & seal of the tenderer




                                                            -5-
7.        The acceptance of a tender, will rest with the Chairman, Airports Authority of India who does not bind
          himself to accept the lowest tender and reserves to himself the authority to reject any or all the tenders
          received without assigning of any reason. All the tenders in which any of the prescribed conditions are not
          fulfilled or are incomplete in any respect are liable to be rejected.

8.        Canvassing in connection with tenders is strictly prohibited and the tenders submitted by the contractors
          who resort to canvassing will be liable to rejection.

9.        All rates shall be quoted on the proper form of the tender alone.
10.       An item rate tender containing percentage below/above will be summarily rejected.

11.       On acceptance of the tender, the name of the accredited representative(s) of the contractor who would be
          responsible for taking instructions from the Engineer-in-charge shall be communicated to the Engineer-in-
          charge within 15 days of the acceptance of tender.

12.       General rules and Guidelines for the tenderers on filling the tender forms are outlined at Annexure ‘C’
          attached hereto.

13.           For the purpose of commercial evaluation, prices expressed by the bidder in a currency other than
          Indian rupees will be converted into Indian rupees at TT Selling Rates, on the date of opening of
          tender(Technical Bid) as notified in “The Economics Times “ on the following day.

14.       Special care should be taken to write the rates in figures as well as in words, and the amount in figures
          only, in such a way that interpolation is not possible. The total amount should be written both in figures
          and in words. In case of figures, the word "Rs." Should be written before the figure of Rupees and the
          word 'P' after the decimal figures. e.g. Rs.2.15P and in case of words, the word Rupees should precede,
          and the word Paise should be written at the end. Unless the rate is in whole rupees and followed by the
          word 'only' it should invariably be up to two decimal places. The word 'Rupees' and 'Paise' may be
          replaced by the words pertaining to dollar/Euro in which the foreign firms have to quote e.g. (‘Pence’,
          'Dollar', or 'P' and '$' etc.)

15.       The Chairman, AAI does not bind himself to accept the lowest or any tender and reserves to himself the
          right of accepting the whole or any part of the tender and the tenderer shall be bound to perform the same
          at the rate quoted. Chairman AAI also can at his discretion place the order on one or more parties against
          this tender if so felt necessary by him.

16.       The contractor shall not be permitted to tender for works in AAI, (responsible for award and execution of
          contracts) in which his near relative is posted as officer in any capacity between the grades of Chief
          Engineer/Executive Director/Airport Director and Assistant Manager (both inclusive). He shall also
          intimate the names of persons who are working with him in any capacity or are subsequently employed
          by him and who are near relatives to any officer in AAI. Any breach of this condition by the contractor
          would render him liable to be removed from the approved list of contractors of the Authority.

          Note:       i.      By the term near relative is meant wife, husband and parents, grandparents, children and
                              grandchildren, brothers and sisters, uncle, aunt, and cousin and their corresponding in
                              laws.

                     ii.      The contractor shall give a list of AAI employees related to him.

17.       No Engineer of gazetted rank or other gazetted officer employed in Engineering or Administrative duties
          in an Engineering department of Government of India or AAI is allowed to work as contractor, or his
          representative, for a period of two years of his retirement from the Government /AAI Service, without the
          previous permission of the Government of India/AAI. The contract is liable to be cancelled if either the
          contractor or any of his employee is found at any time to be such a person who had not obtained the
          permission of the Government of India as aforesaid before submission of the tender or engagement in the
          contractor's service.

Signature & seal of the tenderer




                                                             -6-
18.     The tender shall remain open for acceptance for a period of 180(One hundred and eighty days) from
         the date of opening of the tenders (i.e. Technical Bid). If any tenderer withdraws his tender before the
         said period or makes any modification in the terms and conditions of the tender which are not acceptable
         to the Authority, then the Chairman, AAI, shall without prejudice to any other right or remedy, be at liberty
         to forfeit the said Earnest Money absolutely.

19.       The tender for the work shall not be witnessed by a contractor or contractors who himself/themselves
          has/have tendered or who have tendered for the same work. Failure to observe this condition would
          render tenders of the contractor tendering as well as witnessing the tender, liable to summarily rejection.
20.       It will be obligatory on the part of the tenderer to tender and sign the tender documents for all the com-
          ponent parts and that, after the work is awarded, he will have to enter into an agreement for each
          component with the authorized representative of Airports Authority of India.

21.       Any person who submits a tender shall fill up the usual form prescribed at Annexure - B, schedule of
          technical data and schedule of quantities attached with tender documents stating at what rates he is
          willing to undertake each item of work. Tenders, which propose any alteration in the work specified (not
          the system design) in the said form of invitation to tender or in the time allowed for carrying out the work,
          which contain any other condition of any sort will be liable to be rejected.

22.       INSPECTION

          a) Inspecting Authority           : The Chairman, Airports Authority of India, New Delhi
                                              or his authorized representatives.
          b) Required Specifications        : As per Technical Specification enclosed.
          c) Pre-Inspection by Supplier : Before tendering the stores to the Airports Authority of India, Inspector,
                          the supplier will carry out thorough pre-inspection of each delivery to satisfy himself that
                          the stores fully confirm to the specifications of the contract or quoted in his tender. The
                          test results obtained in the pre-inspection report shall be submitted along with the
                          consignment tendered for inspection.

23.       One point guarantee shall be extended by the contractor for all Equipment /Appliances, Components,
          Sub-assemblies used in the Equipment/Appliances supplied by the contractor.

24.       Product support for 10 years is required. Tenderer shall specify the product support offered by them
          against this tender in the technical bid.

25.       In case any firm participating in this tender submits false information, the tender submitted by such firm
          shall be rejected and EMD submitted by the Tenderer will be forfeited.

26         Purchase preference for products and services of Central Public Sector Enterprises (CPSEs) will be as
          per Govt. Policy applicable at the time of opening of tender. The offer will be considered for purchase
          preference only if the CPSE provides clear details on the value addition by way of manufacturing and/or
          services contributed by it in the whole product as per DPE guidelines.

27.       Any concessions to the bidders registered with NSIC shall be applicable as per the directives of Govt. of
          India prevalent on the date of acceptance of the bid.

28.       This Tender is not transferable.

29.       Rights of Airports Authority of India: AAI reserve the right to accept or reject any or all applications without
          assigning any reason. The decision of the Airports Authority of India shall be final and binding.


Signature & seal of the tenderer




                                                           -7-
30.       Any amendment or corrigendum to the tender document will be posted on AAI website. Those bidders,
          who purchase the tender document by paying the tender fee, will be intimated of any amendment
          /corrigendum by fax, by email or by post. For the tenderers, submitting bids on down loaded tender
          document, it is tenderers’ responsibility to check for any amendment/corrigendum on AAI website or
          check for the same from tender issuing authority before submitting their duly completed bids.

31.            Disqualification:-

        Airports Authority of India may disqualify the application (s) for the following reasons.
   a. If any one of the parameter listed in the “eligibility for participation and technical specification as per AAI
        requirement” are not complied with.
   b. If any of the documents sought to support the information submitted are not enclosed.
   c. If application is received after the due date and time indicated therein.
   d.   If any firm (s) attempts to influence the tender process.
   e   If the competitor disregards any of the conditions of the competition.



                                                                               For and on behalf of the Chairman
                                                                                         Airports Authority of India




Signature & seal of the tenderer




                                                        -8-
                                                                                                                                                               ANNEXURE – ‘A’
                                                             PROFORMA FOR BANK GUARANTEE
                                                                   (SECURITY DEPOSIT)
                                                    (On Non-judicial stamp paper of an appropriate value)

The Chairman,
Airports Authority of India,
Rajiv Gandhi Bhawan,Safdarjung Airport,
New Delhi-110 003.

Dear Sir,
We_________________________________________________________hereby refer to the contract
No.____________________________dated______________between the _______________________
as purchaser and M/s. _________________________________________ as contractor providing in
substance for the provisioning of ______________________________________ as particularized in the
said contract, to which specific reference is made. Under the terms of the said contract, the contractor is
required to provide a bank guarantee in a form acceptable to the purchaser for the amount of 5% of the
FOB price in case of foreign suppliers and 5% of basic cost for Indian suppliers extending to
performance by the contractor of all the terms and conditions of the contract.

In view of the foregoing and pursuant to the terms of the said contract, which contract is referred to and made a part thereof as
full and to the same extent as if copied at length herein, we hereby absolutely and unconditionally guarantee to the purchaser,
performance of the terms and conditions of the said agreement to the extent of ____________________________ This
guarantee shall be construed as an absolute, unconditional and direct guarantee of the performance of the contract without
regard to the validity, regularity or enforceability of any obligation of the parties to the contract.

The purchaser shall be entitled to enforce this guarantee without being obliged to resort initially to any other security or to any
other remedy to enforce any of the obligation herein guaranteed and may pursue any or all of it remedies at one or at differe nt
times. Upon default of the contract, we agree to pay to the purchaser on demand and without demur the sum of
_________________or any part thereof, upon presentation of a written statement by the purchaser that the amount of said
demand represents damages due from the contractor to the purchaser by virtue of breach of performance by the contractor
under the terms of the aforesaid contract. The determination of the fact of breach and the amount of damages sustained and
or liability under the guarantee shall be in the sole discretion of the purchaser whose decision shall be conclusive and binding
on the bank as guarantor.

It is mutually agreed that the purchaser shall have the fullest liberty without affecting in any manner our obligation hereunder
with or without our consent to vary any of the terms of the said agreement or to extend the time for performance by the
contractor, from time to time any of the powers exercisable by the purchaser against the contractor and either to forebear or
enforce any of the terms and conditions relating to the said agreement and we shall not be relieved from our liability by
reasons of any variation of any extension being granted to the contractor or for any forbearance act or omission on the part of
the purchaser or any indulgence by the purchaser to the contractor or by any such matter or thing whatsoever which under the
law relating to the sureties would but for this provision have affect of so relieving our obligation.

This guarantee is confirmed and irrevocable and shall remain in effect until______________and such extended periods, which
may be mutually agreed to. We hereby expressly waive notice of any said extension of the time for performance and alteration
or change in any of the terms and conditions of the said contract. This guarantee will not be discharged due to change in
constitution of the Bank or the contractor.

“Notwithstanding any thing contained hereinabove our liability under this Guarantee is restricted to Rs._____________
( Rs.___________________ only) and this Guarantee is valid upto_____200 . We shall be released and discharged from all
liability hereunder unless a written claim for payment under this Guarantee is lodged on us within 03 (Three) months from the
date of expiry of the Guarantee i.e. on or before _______200 irrespective of whether or not the original Guarantee is returned
to us.
We (Name of the Bank) undertake not to revoke this guarantee during its currency without written consent of the authority.
                                                                                                                                                                    Very truly yours,
Note to Suppliers:
1. BANK GUARANTEE submitted by you should be sent to us directly by the issuing bank under Registered Post(A.D)
Note to the issuing bank;
1. In case the supplier desires to submit the BANK GUARANTEE directly to us, it is requested to send by registered Post(A.D) an unstamped duplicate. Copy of guarantee directly to us with
a covering letter to compare with the original BGs and confirm that it is in order.


Signature & seal of the tenderer
                                                                                         -9-
                                                                                                                      ANNEXURE - B
                                                               TENDER-FORM

FULL NAME AND ADDRESS                             CONTRACTOR’S NAME                             ----------
OF THE TENDERER. THE                             | TELEPHONIC ADDRESS                            ----------
ADDITION TO THE POST BOX                         |                                               ----------
NO IF ANY, SHOULD BE                             |                                               ----------
QUOTED IN ALL COMMUNICATION                      |
TO THIS OFFICE                                   | TELEPHONE NO                                  ----------
                                                 | FAX NO                                        ----------
                                                 | CODE USED                                     ----------

To
          (The purchaser named in the tender form)

Dear Sir,

I/We hereby offer to execute the work detailed in the schedule hereto or such portion thereof as you may specify in the
acceptance Tender at the price given in the said schedule and agree to hold this offer open till_____________I/We shall be
bound by a communication of acceptance of dispatch within the prescribed time.

I/We have understood the instructions, to tenderers and the terms and conditions mentioned in the invitation to Tender and
conditions of contract governing contracts placed by the Airports Authority of India and have thoroughly examined the
specifications/drawings and/or pattern quoted in the tender form hereto and /or fully aware of the nature of the work required to
be carried out and my/our offer is to execute the work required and my/our offer is to execute the work strictly in accordance
with the requirements of the terms and conditions stipulated.

Should this tender be accepted, in whole or in part, I/We hereby agree: -

(i)              To abide by and fulfill all the terms and provisions of the said conditions annexed hereto and all the terms and
            provisions contained in notice inviting tenders so far as applicable, and /or in default there of forfeit to and pay to the
            Chairman, Airports Authority of India or his successors in office the sum of money mentioned in the said conditions. A
            sum           of        Rs.            2.12        Lacs           or         US            Dollar           $        4521\
            is hereby forwarded in the form of Demand Draft / Bank guarantee in favour of Airports Authority of India, New Delhi
            on an Indian Nationalized/ schedule bank (As per RBI Schedule having office in India) as earnest money. If/I/We fail
            to commence the work specified in the above memorandum I/We agree that the said Chairman, Airports Authority of
            India, or his successors in office shall without prejudice to any other right or remedy, be at liberty to forfeit the said
            earnest money absolutely.

(ii)             To execute all the work referred to in the tender documents upon the terms and conditions contained or referred
            to therein and to carry out such deviations as may be ordered with in a period of one year from the award of work up
            to a maximum of 50% in the case of all items of the schedule of Quantities at the rate quoted in the tender
            documents.

            I/we have inspected the site of work and have fully satisfied myself /ourselves as to the nature of site of work, local
            facilities of access, availability of materials and other site conditions relevant to this contract.

            The following pages have been added to and form part of the tender.
                                                                                                                    Yours Faithfully,


                                                                                                               Signature of tenderer

                                                                                                 Address:
Signature of Witness

Address:




Signature & seal of the tenderer



                                                                 - 10 -
                                                                                                     ANNEXURE - C

GENERAL RULES AND GUIDELINES FOR THE TENDERERS FOR FILLING TENDER FORMS.

1.        GENERAL
i)            Tenders are invited for Supply of 24 Nos. Airport Rotating Beacons (ARBs) various airports in India
      detailed in the schedule of quantities attached to the tender form hereto annexed. The contract, if any, which
      may eventuate from the tender shall be governed by the conditions detailed herein. If the tenderers are in a
      position to quote for supply in accordance with the requirements stated in the technical specifications and
      schedule of quantities attached to the tender form, please submit the tenders to the GENERAL MANAGER
      (Equipment), AAI, Office Complex , Safdarjung Airport New Delhi –110 003 on the prescribed tender form
      hereto annexed. All offers should be made in English.
ii)   Tenderers should enclose with their offers descriptive literature/leaflets supplementing the description and
      point out any special features /advantages of their equipment. It will be helpful to the purchaser if along with
      the usual description, the tenderers indicate in a summary form:
      a) Accessories /fitments which are standard with equipment as well as such of the accessories /fitments
          which though not considered standard are included in the scope of supply.
      b) Accessories /fitment which may occasionally or frequently be required but have been specifically
          excluded by the tenderers from the scope of supply.

iii) Each copy of the tender should be a complete document and should preferably be bound as volume.
iv) Incomplete tenders, amendments and additions to tender, after opening and late tenders are liable to be
     rejected. Therefore, tenderers in their own interest are advised to avoid submission of telegraphic quotations,
     as the same will be rejected.
v) Foreign firms participating in the tender should quote the FOB rate in US Dollar or Euro only.
vi) Necessary certificate for withholding tax under section 195 of the Indian I-T (Income tax) Act as
     Supreme Court rules withholding tax mandatory on overseas salary for services rendered in India.
1.2.     SIGNING OF TENDER DOCUMENTS:

i)             In the event of the tender being submitted by a firm, it must be signed separately by each partner
      thereof, or in the event of the absence of any partner, it must be signed on his behalf by a person holding a
      power of attorney authorizing him to do so, such power of attorney to be produced with the tender, and it must
      disclose that the firm is duly registered. Each and every signature shall be witnessed separately.
ii)   Receipts for payment made on account of a work, when executed by a firm, must also be signed by the
      several partners, except where the contractors are described in their tender as a firm, in which case the
      receipts must be signed in the name of the firm by one of the partners, or by some other person having
      authority to give effective receipts for the firm.

1.3       OPENING AND ACCEPTANCE OF TENDER:

i)   GENERAL MANAGER (Equipment), AAI, Office Complex , Safdarjung Airport New Delhi –110 003 or his
     authorized assistant will open tenders in the presence of any intending tenderers who may be present at the
     time. In the event of a tender being rejected the earnest money forwarded with such unaccepted tender shall
     be returned to the contractor.
ii) The officer inviting tenders shall have the right of rejecting all or any of the tenders, and will not be bound to
     accept the lowest tender.
iii) Price bid of only such of the firms shall be opened who are technically qualified .




Signature & seal of the tenderer




                                                        - 11 -
1.4.       RATES TO BE CONSIDERED FOR EVALUATION:

i)   The rates quoted by the tenderers in item rate tenders will be the basis for evaluation and not the amount
     worked out by them. The cost of equipment quoted will be considered for evaluation.
ii) The rates quoted in words will be the basis and not the rates shown in figures if there are
     discrepancies.
iii) The price list for spares as required in 2.24.1 will not be considered for evaluation.
iv) For the purpose of commercial evaluation, prices expressed by the bidder in a currency other than Indian
     rupees will be converted into Indian rupees at TT selling Rates, on the date of opening of tender (Technical
     Bid) as notified in “Economic Times” on the following date.
v) While evaluating the tenders, the benefit of CENVAT credit available to AAI shall be taken into consideration.
     The lowest tender shall be decided on the basis of Net Cost to AAI. The Net Cost to AAI for works involving
     Installation, Testing and Commissioning Services shall be calculated as under.
     (A) Gross Amount quoted by the firm (inclusive of all taxes).
     (B) Service tax included at (A) above.

1.5.       TENDER PROCEDURE:

i)    The tenders are invited on the basis of two-envelope system.
      a) 1st envelope shall contain technical bid enclosing the following

       i. Earnest money in the required form as applicable (please refer 6.1 of NIT)
       ii. Technical details of the equipment offered along with technical broachers/printed literature containing
            technical details of Airport Rotating Beacon and the details of deviation they intend to make, if any.
       iii. Certificate accepting the contract terms and conditions of NIT as per the enclosed Annexure-IV
       iv Confirmation to the effect that the spare parts price list as required under 2.24.1 is enclosed in the Price
            Bid.
       v. Original Tender papers duly signed and witnessed.
       vi. Certificate of Product Support period offered UNDER Para 24 of NIT.

       b) 2nd envelope shall contain the Price Bid and Spares parts price list as required under 2.24.1.The spare
          parts price list must indicate cost of spare bulbs ie. Sealed Beam (1000 W ) Lamp.

ii)   A master envelope containing both the Technical Bid and Price Bid duly sealed and super scribing the name
      of work should be submitted to GENERAL MANAGER (Equipment), AAI, Office Complex , Safdarjung
      Airport New Delhi –110 003 . Price bid must be in the format as per Annexure-I and Annexure-II and but on
      the Company's letter head in a separate envelope, Only Technical Bid will be opened on the same day at
      1500 Hrs., and the Price Bid will be opened on a date that will be notified later on. The offer of the firm who
      fails to submit their offers in separate sealed envelopes specifying clearly the Price Bid and Technical Bid will
      not be considered.
iii) The first envelope (Technical Bid) shall be opened on the date of opening of tender. No price details shall
      be given in this envelope. Violation of this would result invalidation of tender. This envelope shall be super
      scribed with the name of work and the words "TECHNICAL BID" in capital letters.
iv) Acceptance or rejection of deviation is the sole right of AAI.
v) The EMD shall be enclosed with the envelope marked " TECHNICAL BID ".
vi) The second envelope shall contain full details of the price bid & spares part price list. This envelope shall be
      super scribed with the name of work and the words "PRICE BID" in capital letters.
vii) Silence or use of the word" Noted" against any of the NIT conditions shall mean tenderer agrees to comply
      with that /those conditions of NIT.
viii) The firms who have submitted the tenders & whose offers are found technically suitable shall be informed of
      the opening date of the 2nd envelope i.e. "Price Bid" only.

Tenderer shall submit only one offer. Alternate offer will not be entertained.


Signature & seal of the tenderer




                                                         - 12 -
                                                                                                                       ANNEXURE - "D”
                                             PROFORMA FOR BANK GUARANTEE
                                                     ( FOR E.M.D.)
                                           (On Non-judicial stamp paper of an appropriate value)

The Chairman,
Airports Authority of India,
Rajiv Gandhi Bhawan,Safdarjung Airport,
New Delhi-110 003.

Dear Sir,

We (full name of the banker) hereby refer to the tender for (fill in the name of work) between the Airports
Authority of India as purchaser and M/s. ( fill in the name of firm) as tenderer providing in substance for the
provision for ________________ as particularized in said tender, to which specific reference is made. Under
the terms of said tender, the tenderer is required to provide a bank guarantee in a form acceptable to the
purchaser for the amount of US$ / Euro ________ on account of EMD.

In view of the foregoing and pursuant to the terms of the said tender, which tender is referred to and made a part
thereof as fully and to the same extent as if copied at length hereon, we hereby absolutely and unconditionally
guarantee to the purchaser, performance of the terms and conditions of the said tender . The guarantee shall
be construed as an absolute, unconditional and direct guarantee of the performance of the tender without regard
to the validity, regularity or enforceability of any obligation of the parties to the tender.

The purchaser shall be entitled to enforce this guarantee without being obliged to resort initially to any other
security or to any other remedy to enforce any of the obligations herein guaranteed any may pursue any or all of
its remedies at one or at different times. Upon default of the tender, we agree to pay to the purchaser on
demand and without demur the sum of            US$/ Euro___________ or any part thereof, upon presentation of a
written statement by the purchaser that the amount of said demand represents damages due from the
tenderer to the purchaser by virtue of breach of performance by the tenderer under the terms of the aforesaid
tender. The determination of the fact of breach and the amount of damages sustained and or liability under the
guarantee shall be in the sole discretion of the purchaser whose decision shall be conclusive and binding on the
guarantor.

It is mutually agreed that the purchaser shall have the fullest liberty without affecting in any manner our
obligation hereunder with or without our consent to vary any of the terms of the said tender or to extend the time
for performance by the tenderer, from time to time any of the powers exercisable by the purchaser against the
tender and either to forebear or on force any of the terms and conditions relating to the said tender and we shall
not be relieved from our liability by reasons of any variation of any extension being granted to the tender or for
any forbearance act or commission on the part of the purchaser or any indulgence by the purchaser to the
tenderer or by any such matter or thing whatsoever which under the law relating to the sureties would but for this
provision have effect of so relieving our obligation.

This guarantee is confirmed and irrevocable and shall remain in effect until ________ (the validity shall be 180
days from the date of opening of technical bid) and such extended periods which may be mutually agreed to.
We hereby expressly waive notice of any said extension of the time for performance and alternation or change in
any of the terms and conditions of the said tender.

“Notwithstanding any thing contained hereinabove our liability under this Guarantee is restricted to Rs._____________
( Rs.___________________ only) and this Guarantee is valid upto_____200 . We shall be released and discharged from all
liability hereunder unless a written claim for payment under this Guarantee is lodged on us within 03 (Three) months from the
date of expiry of the Guarantee i.e. on or before _______200 irrespective of whether or not the original Guarantee is returned
to us.
We (Name of the Bank) undertake not to revoke this guarantee during its currency without written consent of the authority.
                                                                                                                             Very truly yours,

Note to Suppliers:
1. BANK GUARANTEE submitted by you should be sent to us directly by the issuing bank under Registered Post(A.D)
Note to the issuing bank;
1. In case the supplier desires to submit the BANK GUARANTEE directly to us, it is requested to send by registered Post(A.D) an unstamped
duplicate. Copy of guarantee directly to us with a covering letter to compare with the original BGs and confirm that it is in order.

Signature & seal of the tenderer

                                                                   - 13 -
                           (Letter of understanding from the Depositor to Bank to be submitted
                                                   along with EMD to Airports Authority of India.)


The Branch Manager,
……………….Bank,
……………………

Sub:-     My /Our Bank Guarantee bearing No………..dated -------------- for amount…….. issued in favour of
          Airports Authority of India A/c……………

Sir,

The subject Bank Guarantee is obtained from your branch for the purpose of Security / Earnest Money on
account of contract awarded/ to be awarded by M/s AAI to me /us.

I hereby authorize the Airports Authority of India in whose favour the deposit is made to close the subject Bank
Guarantee before maturity / on maturity towards adjustment of dues without any reference / consent / notice from
me/ our side and the bank is fully discharged by making the payment to Airports Authority of India.


                                                                                           Signature of the Depositor


Place:

Date:




Signature & seal of the tenderer




                                                          - 14 -
                                                                                                   ANNEXURE-"E"
                                                    BID BOND
To,

The Chairman
Airports Authority of India,
New Delhi, India.

BID BOND                               DATE                                        BOND EXECUTED

Principal

Surety

SUM OF BOND EXPRESS-IN WORD AND FIGURES                                   DATE OF BID

CONTRACT NUMBER / AWARD LETTER :

Know all men by these presents, that we, the principal and surety above named are held firmly bound to the
Chairman, Airports Authority of India, hereinafter, called the Chairman in the sum stated above, for the payment
of which sum well and truly to be made, we unconditionally bind ourselves, our heirs executors administrators,
and successors jointly and severally, firmly by these presents. The condition of this obligation is such, that where
as the principal has submitted the accompanying bid date as shown above, now, therefore, if the principal shall
not withdraw the said bid within the period specified therein or any extension thereof after opening of the same,
or if such period be specified, within one hundred and eighty days after said opening and shall within the period,
specified therefore or if no period specified are presented to him for signature, executed such further
contractual documents, if any, as may be required by the terms of the bid as accepted, and given bonds with
good and sufficient surety or sureties, as may be required for the faithfully performance and proper fulfillment of
the resulting contract, and for the protection of all persons supplying labour and material in the execution of the
work provided for in such contract, or in the event of the withdrawal of the said bid within the period specified or
the failure to enter into such contract and give such bonds within the time specified, the principal shall pay to
the Chairman, the differences between the amount specified in said bid and the amount for which the Chairman
may procure the required work, supply and services obligation shall be void and of no effect, otherwise shall
remain in full force and virtue.

The bid bond is valid from ______ until ________. IN WITNESS WHERE OF, the above bonded parties have
executed this instrument under their several seals on the date indicated above, the name and corporate seals of
each corporate party being hereto affixed and these presents duly signed by its undersigned representatives
pursuant to authority of its governing bodies.

Our liability under this guarantee is restricted up to a sum of US$/Euro _________ and shall expire on ________
unless a demand or claim under this guarantee is received by us in writing on or before ______, all your rights
under this guarantee shall be forfeited and we shall stand relieved and discharged from all our liabilities there
under.

This instrument should be returned to us upon its expiry or settlement of claim(s), if any, there under, whichever is
earlier.

                                                                       (SIGNATURE AND SEAL OF PRINCIPALS)

IN WITNESS OF




Signature & seal of the tenderer




                                                       - 15 -
                                                                                                ANNEXURE-"F"
                                                                               Bank Guarantee Towards Bid Bond
To,

The Chairman
Airports Authority of India,
New Delhi, India.

BID BOND                                       DATE                                 BOND EXECUTED

Principal

Surety

SUM OF BOND EXPRESS-IN WORD AND FIGURES                                   DATE OF BID

CONTRACT NUMBER / AWARD LETTER :

Know all men by these presents, that we, (FULL NAME AND ADDRESS OF SURETY) ( herein after referred to
as the Surety) are held firmly bound to the Chairman, Airports Authority of India, (hereinafter called the
Chairman) in the sum stated above, for the payment of which sum well and truly to be made, we unconditionally
bind ourselves, our heirs executors administrators, and successors jointly and severally, firmly by these
presents. The condition of this obligation is such, that where as the principal has submitted the accompanying bid
date as shown above, now, therefore, if the principal shall not withdraw the said bid within the period specified
therein or any extension thereof after opening of the same, or if such period be specified, within one hundred
and eighty days after said opening and shall within the period, specified therefore or if no period specified are
presented to him for signature, executed such further contractual documents, if any, as may be required by the
terms of the bid as accepted, and given bonds with good and sufficient surety or sureties, as may be
required for the faithfully performance and proper fulfillment of the resulting contract, and for the protection of all
persons supplying labour and material in the execution of the work provided for in such contract, or in the event
of the withdrawal of the said bid within the period specified or the failure to enter into such contract and give
such bonds within the time specified, the principal shall pay to the Chairman, the differences between the
amount specified in said bid and the amount for which the Chairman may procure the required work, supply
and services obligation shall be void and of no effect, otherwise shall remain in full force and virtue.

IN WITNESS WHERE OF, the above, we have executed this instrument under our seal on the date indicated
above.

Notwithstanding anything contained herein above our liability under this guarantee is restricted to a sum of
US$/Euro _________ payable in equivalent in Indian Rupees and shall expire on ________ unless a demand or
claim under this guarantee is received by us in writing on or before ______, all your rights under this guarantee
shall be forfeited and we shall stand relieved and discharged from all our liabilities there under.

This instrument should be returned to us upon its expiry or settlement of claim(s), if any, there under, whichever is
earlier.



                                                                             (SIGNATURE AND SEAL OF SURETY)




Signature & seal of the tenderer




                                                        - 16 -
                  (Letter of understanding from the Depositor to Bank to be submitted
                            along with Bid Bond to Airports Authority of India.)




The Branch Manager,
……………….Bank,
……………………

Sub:-     My /Our Bank Guarantee bearing No………..dated for ………amount…….. issued in favour of Airports
          Authority of India A/c……………


Sir,

The subject Bank Guarantee is obtained from your branch for the purpose of Security / Earnest Money on
account of contract awarded/ to be awarded by M/s AAI to me /us.

I hereby authorize the Airports Authority of India in whose favour the deposit is made to close the subject Bank
Guarantee before maturity/ on maturity towards adjustment of dues without any reference/consent/notice from
me/ our side and the bank is fully discharged by making the payment to Airports Authority of India.




                                                                                      Signature of the Depositor


Place:

Date:




Signature & seal of the tenderer




                                                     - 17 -
INSTRUCTIONS FOR COMPLETION OF BID-BONDS

This form shall be used for construction work or the furnishing of supplies or services whenever a bid bond is
required. There shall be no deviation from except as authorized by the Airports Authority of India.

The name, including full Christian name and business or residence address of each individual party to the bond
shall be inserted in the space provided therefore and each of such party shall sign the bond with his usual
signatures on the line opposite the serial scale, and adhesive seal shall be affixed opposite the signature.

If the principals are partners, their individual names shall appear in the space provided thereof, with the receipt
that they are partners composing a firm, naming it, and all the members of the firm shall execute the bond as
individuals.

If the principal or surety is a corporation, the name of the state in which incorporated shall be inserted in the
space provided in there form and said instrument shall be executed and attested under the corporate/seal as
indicated in the form. If the corporation has no corporate seal the fact shall be stated in which case a scrolled
adhesive seal shall appear following the corporation name.

The official character and authority of the person or persons executing the bond for the Principal of a
corporation, shall be certified by the Secretary or Astt. Secretary; according to the form herein provided. In lieu of
such certificate there may be attached to the bond copies of such of the records of the corporation as will show
the official character and authority of the officer signing duly certified by the Secretary or Assistant Secretary
under the corporate seal to the true copies.

The date of this bond must not be of the date of the instrument in connection with which it is given.




Signature & seal of the tenderer




                                                       - 18 -
2.        GENERAL CONDITIONS OF CONTRACT (GCC):

2.1       DEFINITION OF TERMS:

a)        Authority: "Authority" shall mean the Chairman, Airports Authority of India.

b)        Consignee: "Consignee" means where the stores are required by the agreement /acceptance of tender
          to be dispatched by rail, road, air or steamer, the portion specified in the agreement/acceptance of tender
          to whom these are to be delivered at the destination, where the stores are required by the agreement
          /acceptance of tender to be delivered to a person as an interim consignee for the purpose of dispatch to
          another person, such other person, and in any other case the person to whom the stores are required by
          the agreement/acceptance of tender to be delivered in the manner therein specified.

c)        Contract: "Contract,” means the invitation to tender, instructions to tenderers, tender,
          agreement/acceptance of tender particular and the general and special conditions specified in the
          acceptance of tender and include a repeat order, which has been accepted or acted upon by the
          contractor.

d)        Codes: "Codes" shall mean applicable codes of the country of origin of equipment and India.

e)        Delivery: "Delivery" shall mean stores to be supplied in finished and completely ready-for-use condition.

The delivery shall be deemed to take place on delivery of the stores in accordance with the terms of the contract
after approval of the Inspector, to

i.        The consignee at his premises or
ii.       Where so provided the interim consignee at his premises.
iii.      A carrier or other person named in the contract as an interim consignee for the purpose of transmission.
iv.       The consignee at the destination station in case of contracts stipulating for delivery of stores at
          destination station.

f)        Completion: “Completion of work” i.e. supply of equipment in good condition at site.

g)        Inspector: "Inspector" shall mean the authorized representative of the purchaser to act as Inspector for
          purpose of this contract.

h)        Material: "Material" means anything used in the manufacture or fabrication of the stores.

i)        Technical specification includes-

i.       Specification
ii.      Drawings
iii.     Pattern bearing the seal and signature of the Inspector (herein after called sealed pattern), which shall
         also include a certified copy there of sealed by the purchaser for the guidance of the Inspector.
iv)     Sample sealed by the purchaser for the guidance of the inspector (herein after called the certified sample),
         which shall include a certified copy thereof sealed by the purchaser for the guidance of the inspector.
v.       Trade pattern, that is to say, a pattern, stores conforming to which are obtainable in the open market and
         which denotes a standard of the Indian Standards Institute or other standardizing authority or a general
         standard of the Industry.
vi.      Proprietary mark or brand means the mark or brand of a product, which is registered by an industrial firm.
vii.     Any other details governing the construction, manufacture or supply of stores as may be prescribed in the
         contract.




Signature & seal of the tenderer


                                                        - 19 -
j)        Purchaser: "Purchaser" shall mean the Airports Authority of India which term also includes their
          successors in law.
k)        Contractor: "Contractor" shall mean the individual or firm or company, whether incorporated or not,
          undertaking the works and shall include the legal personal representatives of such individual or the
          persons composing such firm or company or the successor of such firm or company and the permitted
          assigns of such individual or firm or firms or company.
l)        Engineer-in-Charge: "The Engineer-in-charge", means the GM/Joint.GM / Dy. GM/ Sr. Manager/
          Manager/Asst Manager (Equipment) who shall supervise and be in charge of the work at each site.

m)        Work: The expression "works" shall unless be something either in the subject or context repugnant to
          such construction, be construed and taken to mean the works or by virtue of the contract to be executed
          whether temporary or permanent, and whether original, altered, substituted or additional.

n)        Site: The "Site" shall mean the land and /or other places on, into or through which work is to be executed
          under the contract or any adjacent land, path or street through which work is to be executed under the
          contract or any adjacent land, path or street which may be allotted or used for the purpose of carrying out
          the contract.

o)        Test: "Test" shall mean such that or tests as are prescribed in specifications to be made by the purchaser
          or his nominee, after assembly ex-works before the equipment is taken over by the purchaser.

p)        Performance of work: The work shall be performed at the place or places named in the contract or at
          such other place or places as may be approved by the purchaser.

q)        Stores: "Stores" means the goods specified in the schedule, which the contractor has agreed to supply
          under the contract.

r)        Writing: "Writing" shall include any manuscript, type-written or printed statement under/over signature or
          seal of either of the parties as the case may be.

2.2       Authority of person signing the contract on behalf of the contractor.

          A person signing the tender or any other documents in respect of the contract on behalf of the contractor
          without disclosing his authority to do so shall be deemed to warrant that he has authority to bind the
          contractor. If it is discovered at any time that the person so signing had no authority to do so, the
          purchaser may, without prejudice to any other right or remedy of the purchaser, cancel the contract and
          make or authorize the making of purchase of the equipment at the risk and cost of such person and hold
          such person liable to the purchaser for all costs and damages arising from the cancellation of the contract
          including any loss which the purchaser may sustain on account of such purchase.

2.3.      Address of the parties and Notices and communications:

2.3.1     For all purposes of the contract, including arbitration there under the addresses of the parties mentioned
          above shall be the addresses to which all communications shall be sent, unless the parties have notified
          a change by a separate letter containing no other communication and sent by registered post
          acknowledgment due. The parties shall be solely responsible for the consequences of an omission to
          notify a change of address in the manner aforesaid.
2.3.2     Any communication or notice on behalf of the purchaser, in relation to the contractor may be issued to the
          contractor by purchaser and all such communication and notices may be served on the contractor at his
          notified address either by registered post or under certificate of posting or by ordinary post or by hand
          delivery at the option of the purchaser.




Signature & seal of the tenderer


                                                        - 20 -
2.4 Security deposit


2.4.1     The successful tenderer, awarded with the work, shall furnish security deposit in the form of Bank
          Guarantee in the following form:-

          Bank guarantee to the extent of 5% of the FOB price for foreign suppliers and 5% of basic cost for Indian
          suppliers of the material, as prescribed in Annexure "A” attached with this tender document, from a
          Nationalized Bank /Schedule Bank ( As per RBI Schedule) having office in India , acceptable to the
          purchaser. This BG shall be submitted before the agreement is executed between the purchaser and the
          contractor as specified in 2.12.2.c of GCC. The security deposit Bank Guarantee shall remain valid till the
          expiry of the guarantee and defects liability period as specified in Para 3.3 of the special conditions.

2.4.2     No other form of security than the above shall be acceptable.

2.4.4     The security deposit shall be released on completion of warranty and defects liability period.

2.5       Earnest Money Deposit

2.5.1     Earnest money as prescribed in Para 6.1 of NIT must accompany each tender. The tender without the
          requisite earnest money, in the prescribed form, will be rejected.

2.5.2     The EMD of the un-successful tenderer would be refunded. The EMD of successful tenderer will be
          adjusted against Security Deposit, if submitted in cash, or will be refunded on furnishing Bank Guarantee
          towards security deposit. If the successful bidder fails to submit the performance guarantee and fails to
          enter into a contact with AAI with in 30 calendar days after the date of acceptance of purchase order, the
          EMD amount shall be forfeited.

2.6       Time is the essence of this contract

2.6.1     The time and date of completion of the supply as stipulated in the Purchase Order accepted by the
          supplier with or without modification, if any and so incorporated in the Purchase Order shall be deemed to
          be the essence of the contract. The contractor shall so organize his resources and perform his work to
          complete it not later than the date agreed to.

2.6.2     The contractor shall submit a detailed Bar Chart within 15 days of the placement of order indicating
          number of activities covering various key phases of manufacturing works such as procurement,
          manufacturing, dispatch etc. The contractor shall discuss the Bar Chart so submitted with purchaser and
          the same after revision by the Purchaser, if any, shall be reviewed and periodical review reports shall be
          submitted by the contractor to the purchaser.

2.7       Change in Quantity & variation in prices

2.7.1     The purchaser reserves the right to vary the quantity of items or group of items to be ordered as specified
          in the accompanying technical Specification, as may be necessary, during the execution of the contract,
          but such variations unless otherwise specified in the accompanying technical specification shall be limited
          50% of the original quantity ordered during the currency of the contract

2.7.2     Prices quoted shall remain firm & fixed and no escalation due to any reason will be allowed during the
          currency of the contract.



Signature & seal of the tenderer



                                                         - 21 -
2.8         Insurance

2.8.1     The contractor shall arrange, secure and maintain insurance as may be necessary and for all such
          amounts to protect his interest and the interest of the purchaser against the risk as detailed herein.

2.8.2     The risk that are to be covered to his insurance, shall include loss or damage in transit, theft, pilferage,
          riot, civil commotion where conditions exist, accidents of all kind, fire etc. The scope of insurance shall
          cover the entire value of the equipment from time to time.


2.8.3     Any loss or damage to the equipment due to under handling, transportation, till such time the equipment
          is delivered to the consignee shall be to contractor’s account. The contractor shall be responsible for
          preferring of all claims and make good for the damage or loss by way of repairs and/or replacement of the
          portion of equipment damaged or lost. The contractor shall provide the purchaser with a copy of the
          insurance policy and documents taken out by him in pursuance of the contract.

          Such copies of the documents shall be submitted to the purchaser immediately after such insurance
          coverage.

2.9       Transportation and Insurance
          Transportation and Insurance charges shall be paid to the contractor in Indian Rupees on production of
          the invoices subject to maximum as per approved tendered rates. The payment of the inland
          transportation charges shall be made after receipt of equipment at site based on charges thus identified
          by the contractor in his proposal and incorporated in the contract. However, AAI reserves the rights to
          make own arrangement of shipping and insurance.

2.10      Consignee: - All 24 nos. ARBs are to be delivered at the place of consignee at New Delhi.
          a) Consignee- General Manager (Eq), AAI, Central Elect.& Mech. Workshop, Safdarjung Airport ,New
             Delhi - will make necessary arrangement for in land transportation of Beacons one each to ultimate
             consignee.
          b) Ultimate Consignee –
             Dehradun,Ludhiana,Udaipur,Amritsar,Khajuraho,Lucknow,Safdarjung,Varanasi, Ahmedabad,
             Vadodara, Bhopal,Indore,Porbandar,Mysore,CoochBihar,Gaya,Patna,Raipur,Kolkata,Bhubaneshwar,
             Guwahati and Agartala airport.

              Central E & M Workshop, SAP, N. Delhi – 02 nos. for stock purpose.

2.11      Packing forwarding and shipment

2.11.1 The contractor wherever applicable, shall after proper painting, rack and crate all equipment in such a
       manner as to protect them from deterioration and damage during Rail/Sea and Road Transportation to the
       site and the contractor shall be held responsible for all damages due to improper packing The cost of
       packing, forwarding and transportation shall be to the account of supplier.

2.11.2 The contractor shall notify the purchaser of the date of each dispatch and the expected date of arrival at the
       entry port or destination for the information of the purchaser.

2.11.3 The contractor shall also give all dispatch information concerning the right size and content of each packing
       including any other information, the purchaser may require.


Signature & seal of the tenderer




                                                        - 22 -
2.11.4 The following documents shall be sent by registered post to the purchaser within fifteen days from the date of
       dispatch to enable the purchaser to make progressive payment to the contractor:

          i.        Invoice
          ii.       Packing list
          iii.      Pre-dispatch clearance certificate, if any
          iv.       Test Certificate wherever applicable
          v.        Bill of landing, wherever applicable


2.11.5 The contractor shall prepare detailed packing list of all packages and containers, bundles and loose
       material forming each and every consignment dispatched to site. The contractor shall further be
       responsible for making all necessary arrangements for loading and unloading and other handling rights from
       his works up to the site.

2.11.6 The supplier shall select the best and appropriate safe mode of shipping, considering the size & weight of the
       consignment, type of vessel etc. The freight charges shall be quoted accordingly in the Price Bid (Annexure-
       II)

2.12      Terms of Payment

2.12.1 In case of Indian Firms:

          90% of payment shall be made on satisfactory inspection by AAI’s representative at firm’s premises and
          dispatch of equipment and 10% on receipt of the equipment at a place of consignee at New Delhi as per 2.10
          in good condition after deducting for security deposit and all other penalties to which the firm might have
          rendered itself liable as per terms of agreement. The security deposit will be released only after successful
          completion of the guarantee/defect liability period i.e. two year from actual date of receipt of the last ARB at
          consignee in India.

2.12.2 IN CASE OF FOREIGN FIRMS

a)        90 % of FOB value against dispatch proof through opening of irrevocable letter of credit, 10% on receipt of
          material at place of consignee at New Delhi as per 2.10, submission of taking over certificate and security
          deposit in the form of bank guarantee as per clause 2.4.

b)        Insurance & freight charges from port of dispatch to port of entry and from port of entry to the place of
          consignee will be paid as per actual and payable in Indian Rupees. However, the amount payable shall not
          exceed the amount quoted in the tender.

c)        Irrevocable Letter of Credit (LC) shall be opened within one month by AAI from the issuance of the detailed
          order. However the payment of security deposit by the supplier and signing of the agreement has to be
          completed within 25 days of placement of detailed order.

d)        If the supplier needs confirmation of the Letter of Credit, the confirmation charges are to be borne by the
          supplier.

e)        The bank charges for opening Letter of Credit to be levied by Indian Bankers shall be paid by AAI and that of
          the foreign Bankers by the supplier.

2.12.3 Payment shall be made by Corporate Headquarter, Rajiv Gandhi Bhawan, Safdarjung Airport ,AAI , New
       Delhi after receipt of Invoice raised in the name of Airports Authority of India (AAI) and received by the
       General Manager (Equipment), by Letter of Credit or Electronic transfer .

2.12.2 In either case (FOB Contract or Indian Contract) no advance payment shall be made.

2.12.3 Part payment shall be released as and when part supply of equipment is received in lots.

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                                                            - 23 -
2.13      Paying Authority

2.13.1 Though payment towards customs duties and all other levies, imposed by custom authorities at the port of
       entry in India shall be made by AAI directly to custom authorities on production of estimates/bills from
       custom authorities by the contractor, the contractor is to ensure that duties are correctly assessed by
       custom authorities failing which excess payment made in this case will be recovered from the contractor.
2.13.2 If foreign exchange is released against prevalent aid/loan then terms and conditions of such agreement
       shall hold.
2.13.3 If contractor overdraws any amount from the AAI by any mistake whatsoever, he shall be required to
       refund the excess drawn amount immediately and in addition will have to pay interest to Airports Authority
       of India @ 1.5 % (one and half percent) per month or part thereof for the period that elapses between the
       date of drawl and date of receipt in AAI's account in their bank.

2.13.4 Provision of clause 2.13.3 shall apply in case of any equipment being wrongly sent by the supplier.
2.13.5 All further payments under the contract shall be made as stipulated in the supply order. The payment
       linked with dispatch of material shall only be made after production of all dispatch documents as specified
       in the relevant contract conditions.

2.14      Title:

          The title to the goods shall pass on to the AAI as soon as the goods are placed on board in a fully packed
          condition. The title passes without prejudice to the right of the AAI to reject the goods at the time of taking
          over if they are not in accordance with the contract conditions.

2.14.1    The successful tenderer shall, to the extent possible, utilize Indian Flag vessel or the shipment of Stores
          against the tenderer subject to:
          a.       The freight charges of Indian Flag vessels are competitive and;
          b.       Indian flag vessels being available within the delivery period specified in the contract.
          c.       Successful tenderer must, however, ensure that shipment of equipment takes place only through the
                   vessels belonging to the member lines of the conferences covering the trade.

2.15.     Delivery of Equipment & completion period

2.15.1 Total time allowed for completion of supply at consignee place is 12 (Twelve) months from the date of
       issue of detailed order in case of Indian firms /12 (Twelve) months from the date of opening of LC in case
       of foreign firms.

2.15.2 Airports Authority of India will open irrevocable Letter of Credit (L C) within one month from the date
       issuance of detailed order subject to the firm submitting required information & documents within 25 days
       of issue of detailed order.

2.15.3 Delivery of equipment shall be made after pre-dispatch inspection of equipment has been carried out and
       equipment accepted & cleared by the Inspectors of Airports Authority of India.

2.15.4 If in consideration of earlier completion of work, a higher offer is accepted in preference to the lowest
       acceptable offer, the successful tenderer shall be liable to pay to the purchaser the difference between
       the contract price and the lowest acceptable tender in case of his failure to complete the work in terms of
       the contract by the date of completion provided in the contract.


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                                                          - 24 -
2.15.5 The successful tenderer shall be solely responsible to ensure the following:
       a)     Sound packing of their items.
       b)     Shipment of the items by the due date as specified in the contract.
       c)     Insurance
       d)     Custom clearance and handling of items at port of entry in India.
       e)     Forwarding and transshipment of items up to the destination.
       f)     Insurance for inland transshipment.
       g)     Receipt of equipment at site and handing over to the authorized representative of the Airports
              Authority of India.
       h)     Repairs to the equipment during the guarantee and defects liability period.

2.15.6 Mode of Dispatch:

          The seller shall consign the goods to Indian port in a fully packed condition as per requirements of goods
          and fully insured. Once the seller sends the goods, the AAI shall authorize the seller to take delivery of
          the goods at the Indian port on AAI behalf and carry out the further obligation of the contract. This
          authorization should not find a place in the contract, but should be only in the form of exchange in letters.
          The goods thereafter should be dispatched to the address of consignee specified in the supply order in
          original packing in proper condition and fully insured.

2.16      Extension of Time:

          If the contractor shall desire an extension of time for completion of the work on the grounds of his having
          been unavoidably hindered in his execution or an any other ground, he shall apply in writing to the
          Engineer-in-charge within 15 days of the date of hindrance on account of which he desires such
          extension as aforesaid and the Engineer-in-charge shall, if in his opinion (which shall be final) reasonable
          grounds be shown therefore, authorize such extension of time, if any, as may in his opinion be necessary
          or proper.

2.17      Compensation for Delay:

2.17.1 If the Contractor fails to complete the supply of the equipment within the time fixed under the contract,
       the contractor shall pay to the Purchaser without prejudice to any other rights or remedy as may be
       available to the Purchaser, an agreed compensation amount @ 1.5% of undelivered stores per month
       or part there of subject to a maximum of 5% of value of balance supply. Compensation amount shall be
       worked out on the basic cost in case of Indian Firms and F.O.B. value in case of Foreign Firms.

2.17.2 In case aforesaid delay exceeds four months from the scheduled date of supply, the Purchaser shall have
       the right to terminate the contract at the risk and cost of the contractor.

2.17.3 The amount of compensation may be adjusted or set-off against any sum payable to the Contractor under
       this or any other contract with the Purchaser.

2.18      Deductions from contract price:

          All costs, damages or expenses that the purchaser may have paid, for which under the contract the
          Contractor is liable, will be claimed by the Purchaser from the Contractor regularly as and when they fall
          due. Such bills shall be supported by appropriate and certified vouchers or explanations, to enable the
          Contractor to properly identify such claims. Such claims shall be paid by the Contractor within fifteen days
          of the receipt of the corresponding bills and if not paid by the contractor within the said period, the
          Purchaser may then deduct the amount, from any money due or becoming due to him from the
          Contractor under the contract or may be recovered by actions of law or otherwise.



Signature & seal of the tenderer




                                                         - 25 -
2.19      Force Majeure Clause:

2.19.1 Force Majeure is herein defined as any cause which is beyond the control of the Contractor or the
       Purchaser as the case may be which they could not foresee or with a reasonable amount of diligence
       could not have foreseen and which substantially effect the performance of the contract, such as:

          a)        Natural Phenomena, including but not limited to floods, riots, earthquakes and epidemics.
          b)        Acts of any Govt. including but not limited to war, declared or undeclared, mutiny, quarantines,
                    embargoes.

2.19.2 The Contractor or the Purchaser shall not be liable for delay in performing his obligations resulting from
       any force majeure clause as referred to and or defined above. The date of completion will subject to
       herein after provided, be extended by a reasonable time.

2.20     Patent Rights and Royalties:
         Royalties and fees for patents covering materials, articles apparatus, devices, equipment or processes
         used in the works shall be deemed to have been included in the contract price. The contractor shall
         satisfy all demands that may be made at any time for such royalties or fees and he alone shall be liable
         for any damages or claims for patent infringements and shall keep the purchaser indemnified in that
         regard. The contractor shall at his own cost and expenses, defend all suits or proceedings that may be
         instituted for alleged infringement of any patents involved in the works and in case of an award of
         damages, the contractor shall pay for such award. In the event of any suit or other proceedings instituted
         against the Purchaser, the same shall be defended at the cost and expenses of the contractor who shall
         also satisfy, comply any decree, order, order of award made against the Purchaser. But it shall be
         understood that no such machine, plant work material or thing has been used by the purchaser for any
         purpose or any manner other than that for which they have been furnished and installed by the contractor
         and specified under these specifications. In the event of any apparatus or equipment or any part there of
         furnished by the contractor is in such suit or proceeding held to constitute infringement, and its use in
         enjoined, the contractor shall, at his option and at his own expense, either procure for the Purchaser, the
         right to continue use of said apparatus infringing apparatus or modify it, so it becomes non infringing.

2.21   Termination of Contract at Purchaser’s initiative
2.21.1 The purchaser reserve the right to terminate the contract either in part or in full due to the reasons other
       than specified herein. The purchaser shall in such an event give 15 days notice in writing to the
       contractor of his decision to do so.

2.21.2 The Contractor upon receipt of such notice shall discontinue the work on the date and to the extent
       specified in the notice, make all reasonable efforts to obtain cancellation of all orders and contracts to the
       extent they are related to the work terminated and terms satisfactory to the purchaser, stop all further
       sub-contracting or purchasing activity related to the work terminated, and assist the purchaser in
       maintenance, erection, and disposition of the works acquired under the contract by the purchaser.

2.21.3 In the event of such termination the contractor shall be paid compensation equitable and reasonable
       dictated by the circumstances prevalent at the time of termination.




Signature & seal of the tenderer


                                                         - 26 -
2.22     Arbitration and Laws

2.22.1 Except where otherwise provided for in the contract all questions and disputes relating to the meaning of
       the specifications, designs, drawings and instructions wherein before mentioned and as to the quality of
       workmanship or materials used on the work or as to any other questions, claim, right, matter or thing
       whatsoever in any way arising out of or relating to the contract, design, drawing, specifications,
       instructions, orders or these conditions or otherwise concerning the works, or the execution or failure to
       execute the same whether arising during the progress of the work or after the completion of abandonment
       thereof shall be referred to sole arbitration as may be appointed by the Chairman, Airports Authority of
       India, There will be no objection if the arbitrator so appointed is an employee of AAI and that he had to
       deal with the matters to which the contract relates and that in the course of his duties as such he had
       expressed views on all or any of the matters in dispute or difference. The arbitrator to whom the matter is
       originally referred being transferred or vacating his office or being unable to act for any reasons. The
       Chairman, Airports Authority of India at the time of such transfer, vacation of officer inability to act, shall
       appoint another person to act as arbitrator in accordance with the terms of the contract, such person shall
       be, entitled to proceed with the reference from the stage at which it was left by predecessor. It is also in
       term of this contract
       that no person other than a person appointed by Chairman, AAI as aforesaid should act as arbitrator and
       if for any reasons, that is not possible, the matter is not to be referred to arbitration in all cases where the
       amount of the claim in dispute is Rs.50,000/- (Rupees Fifty Thousand only) and above, the arbitrator shall
       give reasons for the award.

          Subject as aforesaid the provision of the Arbitration and conciliation Act 1996 or any statutory
          modification or re-enhancement thereof and the rules made there under and for the time being in force
          shall apply to the arbitration proceeding under this clause. In case of disputes between two Govt. of India
          Undertakings, provisions as mentioned in Bureau of Public Enterprises letter No. Bre/GI-001/16/MAN-
          2(100-75-BPE) (GM-1) dated 1.1.1976 and its amendment from time to time shall apply.

2.22.2 It is a term of the contract that the party invoking arbitration shall specify the dispute or disputes to be
       referred to arbitration under this clause together with the amounts claimed in respect of each such
       dispute. The arbitrator(s) may from time to time with consent or the parties extend the time, for making
       and publishing the award.

2.22.3 The work under the contract shall, if reasonably possible, continue during the arbitration proceedings and
       no payment due or payable to contractor shall be withheld on account of such proceedings.

2.22.4 The Arbitrator shall be deemed to have entered on the reference on the date he issued notice to both the
       parties fixing the date of the first hearing.

2.22.5 The Arbitrator shall give a separate award in respect of each dispute or difference referred to him.

2.22.6 The venue of arbitration shall be such place as may be fixed by the Arbitrator in his sole discretion. The
       award of the arbitrator shall be final, conclusive and binding all parties to this contract.

2.22.7 This contract shall be governed by the Indian Laws for the time being in force.

2.23      Delivery of 24 Nos. Airport Rotating Beacons (ARBs) at consignees place at N. Delhi.

2.23.1 Total time allowed for completion of supply of entire quantity of the contract is 12 (Twelve) months from
       the date of placement of order in case of Indian Firms or 12 (Twelve) months from the date of opening of
       irrevocable letter of credit in case of foreign firms.

2.23.2    Delivery of entire quantity of ARBs shall be required at N.Delhi as per 2.10.




Signature & seal of the tenderer


                                                        - 27 -
2.24      Long terms availability of spares

2.24.1 The contractor shall provide a list of essential spares indicating the FOB price in the PRICE BID, which
       will be required for schedule/routine maintenance of the equipment for a period of 2 years. Such list
       should cover the requirement for ensuring the serviceability of ARBs . The confirmation of having
       enclosed price list of spares is to be made in TECHNICAL BID, though the price list of spares is to be
       enclosed with PRICE BID.

2.24.2 The contractor shall provide a part catalogue covering complete range of spares/components of Airport
       Rotating Beacon with current price list for future requirement on FOB basis for imported spares and Ex-
       factory for indigenous spares as the case may be, as specified in 2.26.

2.24.3 The contractor shall guarantee the availability of spares to the purchaser for a period of 10 years. The
       contractor shall guarantee that before going out of production of spare parts of the equipment covered
       under the contract even after 10 years, he shall give the purchaser at least 12 months advance notice so
       that the later may order his bulk requirement of spare if he so desires. The same provision will also be
       applicable to sub-contractors.

2.24.4 The contractor shall provide to the purchaser with a DIRECTORY’ of sub-contractors giving full addresses
       and other particulars etc. The Purchaser so desires, shall have the right to procure the spares directly
       from the sub-contractors.

2.25      Defect and jurisdiction of contract:

2.25.1 The contract shall be considered as having come into force from the date of issue of letter of the award of
       the contract by the purchaser.

2.25.2 The law applicable to this contract shall be the law enforceable in India. The courts of Delhi shall have
       exclusive jurisdiction in all matters arising under this contract.

2.26      Instructions Manuals

2.26.1 The contractor shall submit Instruction Manuals, Workshop Manual and one set of spare parts catalogue
       along with soft copy for all the equipment covered under the contract within the time agreed upon
       between the Purchaser and Contractor. The instruction manuals complete in all respects shall be
       submitted by the Contractor 30 days before first dispatch of the equipment. Instruction manual shall
       contain full details and drawings of all the equipment, testing, operation, installation and maintenance
       procedures of the equipment.

2.26.2 After commissioning and initial operation of the equipment, if the instruction manual & workshop Manual
       requires any modification/additions/changes, the modified sheet shall be submitted by the Contractor to
       the Purchaser.

2.26.3 The contractor shall furnish to the purchaser Twenty five sets of spare parts catalogue and workshop
       manual along with soft copy with each ARB.

2.27      Defence of Suits:

          If any action in court is brought against the purchaser or an officer of agent of the purchaser for the failure
          or neglect on the part of the contractor to perform any acts, matters, covenants or things under the
          contract, or for damage or injury caused by the alleged omission or negligence of the part of the
          contractor, his agent, representatives or his sub-contractors, workman, suppliers or employees, the
          contractor shall in all such cases indemnify and keep the purchaser and/or his representative, harmless
          from all losses damages expenses or decrees arising out of such action.


Signature & seal of the tenderer




                                                          - 28 -
2.28      Taxes, Permits & Licenses:
          The contractor shall be liable and pay all non-Indian taxes, duties, and levies, lawfully assessed against
          the purchaser or the contractor in pursuance of the contract. In addition the contractor shall be
          responsible for payment of all Indian duties, levies and taxes lawfully assessed against the contractor for
          his personal income and property only. The purchaser shall have the right to deduct such taxes, duties at
          source, if liable to do so under any Indian law.

2.29      Supply to be executed in accordance with specifications, Drawings, Orders, etc.:
          The contractor shall execute the whole & every part of the work in the most substantial and workman like
          manner and both as regard materials and otherwise in every respect in strict accordance with the
          specifications. The contractor shall also confirm exactly, fully and faithfully to the designs, drawings and
          instructions in writing in respect of the work signed by the Engineer-in-charge.

2.30      Testing and inspection of Equipment/Components:

2.30.1 Facilities for Test and Examination: - The contractor shall at his own expense, offer to the Inspector all
       reasonable facilities as may be necessary for satisfying himself, that the equipment/execution of work is
       being and/or have been manufactured/executed in accordance with specifications laid down in the
       technical specifications attached to this tender
       documents. The Inspector/Purchaser shall have full and free access at any time during the execution of
       the contract to the Contractor's works or site in case of execution of work for the purpose aforesaid, and
       he may require the contractor to make arrangements for inspection or work or any part thereof or any
       material at his premises or at any other place specified by the Inspector/Purchaser and if the contractor
       has been permitted to employ the service of a sub-contractor, reserve to the Inspector a similar right.

2.30.2 Cost of Inspection: -The contractor shall provide, without any extra charge, all materials, tools, labour
       and assistance of every kind which the Inspector/Purchaser may demand of him for any test/inspection
       and examination which he shall require to be so made on the contractor's premises and shall bear and
       pay all costs attendant thereon. The cost of traveling, boarding & lodging, of AAI Inspecting officer(s) to
       the site of inspection shall be borne by AAI. In case, however the inspection needs to be repeated for
       the same lot or part thereof due to failure during first inspection then all expenditures including
       traveling, boarding & lodging of AAI Inspecting officer(s) for the repeat inspection will be to the
       account of contractor. If the contractor fails to comply with the conditions aforesaid, the Inspector/
       Purchaser shall, in his sole, judgment be entitled to remove for test and examination all or any of the
       equipment manufactured by the Contractor to any premises other than his (Contractor's) and in all such
       cases the contractor shall bear the cost of transport and for carrying out such tests elsewhere. A
       certificate in writing of the Inspector/Purchaser that the contractor has failed to provide the facilities and
       the means, for test, inspection and examination shall be evidence of such failure.

2.30.3 Delivery of Stores for Test: - The contractor shall also provide and deliver for test, free of charge, at
       such place other than his premises as the Inspector/Purchaser may specify such equipment as he may
       require.

2.30.4 Method of Testing: - The Inspector shall have the right to put all the equipment and materials forming
       part of the same or any part thereof to such tests as he may think fit and proper. The contractor shall not
       be entitled to object on any ground whatsoever to the method of testing adopted by the Inspector.

2.30.5 Inspector’s Authority to certify performance: - The Inspector shall have the power:
       a) Before any equipment or part thereof are submitted for inspection to certify that they or any portion
           thereof are not in accordance with the contract owing to adoption of any unsatisfactory method of
           manufacture.
       b) To reject any equipment or parts submitted as not being in accordance with the specification;
       c) To reject the whole of the equipment tendered for inspection, if after inspection of such portion thereof
           as he may in his discretion think fit, he is satisfied that the same is unsatisfactory; and
       d) To mark the rejected equipment or parts with a rejection mark so that it may easily be identified if re-
           submitted.


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                                                        - 29 -
2.30.6 Consequence of rejection: - If equipment or its part thereof, being rejected by the inspector or
       purchaser ,the contractor fails to make satisfactory supplies or rectify the faulty work thus executed within
       the stipulated period of delivery/completion period, the purchaser shall be at liberty to:
       i. Allow the contractor to re-submit the equipment or parts in replacement of those rejected, within a
           time to be specified, the contractor bearing the cost of freight if any, on such replacement without
           being entitled to any extra payments on that account; or

          ii.   Purchase/execute or authorize the purchase/execution of quantity/work of the equipment or parts
                rejected or others of a similar description (when equipment or parts exactly complying with speci-
                fications are not in the opinion of the purchaser which shall be final, readily available) to the
                contractor at his risk and cost and without affecting the contractor's liability as regards supply under
                the contract; or

          iii. Cancel the contract and purchase/execute or authorize the purchase/execution of the equipment or
               others of a similar description (when equipment or parts exactly complying with specifications are not
               in the opinion of the purchaser, which shall be final, readily available) at the risk and cost of the
               contractor. In the event of action being taken under such clause (b) above or this clause the provision
               of delivery clause apply as far as applicable.

2.30.7     Inspector's decision as to rejection final: -The Inspector's decision as regards the rejection shall be
          final and binding on the contractor.

2.31      Inspection/Testing and Inspection Certificate:

2.31.1 The purchaser or his authorized representative(s) shall carry out pre dispatch inspection in a         single lot
       of 24 ARBs at a time at the factory premises of the contractor.

2.31.2 The contractor shall give 30 days written notice of any equipment being ready for testing. Such tests shall
       be to the contractor’s account except for the expenses by the Inspector.

2.31.3 The Inspector shall within 15 days from the date of inspection give notice in writing to the contractor of
       any objection to any equipment and workmanship, which in his opinion is not in accordance with the
       contract. The contractor shall give due consideration to such objections and shall either make the
       modification that may be necessary to meet the said objections or shall confirm in writing to Inspector that
       no modifications are necessary to comply with the contract.

2.31.4 When the factory test has been completed at contractor(s) work the Inspector shall issue a certificate to
       this effect within 15 days after completion on test. But if the tests are not witnessed by the Inspector, the
       certificate shall be issued within 15 days of the receipt of contractor’s test certificate by the Inspector.
       Failure of the Inspector to issue such certificate shall not prevent the contractor from proceeding with the
       works.

2.31.5 Inspection by Inspector and issue of Inspection Certificate thereon shall in no way limit the liabilities and
       responsibilities of the contractor.

2.31.6 Notification of result of inspection: - Unless otherwise provided in the specification or schedule, the
       examination of the equipment or parts will be made as soon as practicable after the same have been
       submitted for inspection, and the result of the examinations will be notified to the contractor.




Signature & seal of the tenderer

2.31.7     Removal of Rejections:
                                                          - 30 -
     a) Any equipment or parts for inspection at a place other than the premises of the contractor and rejected
        shall be removed by the contractor subject as herein after provided within fourteen days of the date of
        receipt of intimation of such rejection. If it is proved that letter containing such intimation is addressed and
        posted to him at the address mentioned in the schedule, it will be deemed to have been served on the
        contractor at the time when such letter would be in the course of ordinary post reach the contractor. It
        shall be competent for the Inspector to call upon the contractor to remove what he considers to be
        dangerous, infected or perishable equipment or parts within 24 hours of their receipt of such intimation.


      b) Such rejected equipment or parts shall under all circumstances lie at the risk of the contractor from the
         moment of such rejection and if such equipment or parts are not removed by the contractor within the
         period aforementioned, the Inspector may either return the same to the contractor at his and by such
         mode of transport as the Purchaser or Inspector may select, or dispose of such equipment or parts at the
         contractor's risk on his account and retain such portion of the proceeds as may be necessary to cover any
         expense incurred in connection with such disposal. The purchaser shall also be entitled to recover
         handling and storage charges for the period during which the rejected equipment or parts are not
         removed.

2.31.8 Inspection in the country of supply: - In the case of equipment or parts intended to be imported from
       outside India requiring inspection in the country of supply, the demand for inspection shall be submitted
       by the Contractor to the inspector in the form prescribed by the Inspector who will countersign and
       forward it to the Inspector duly appointed by the Purchaser in the country of supply. The demand for
       inspection shall be in respect of equipment of parts intended for use in execution of work specifically
       included in the contract, shall give full particulars of the equipment or parts to be inspected. If required by
       the Purchaser, all tests necessary to ensure that the equipment, machinery, complies with the technical
       specification and guarantees shall be carried out at the contractor's premises. Should, however, it be
       necessary for the final tests as to performance and guarantee to be held over until the assembly of the
       equipment they shall be carried out within one month of completion of assembly. Should the result of
       those tests not come within the margin specified, the tests, if required shall be repeated within the month
       from the date the equipment is ready for retest and the contractor shall pay to the Purchaser all
       reasonable expenses to which he may be put to by such tests.

2.31.9 Rejection of Defective Equipment: - If the completed equipment/work, or any portion thereof, before it is
       taken over under clause 3.8 hereof be defective or fails to fulfill the requirements of the contract, the
       Inspector/ Purchaser shall give the contractor notice setting for, in details, of such defects or failure and
       the contractor shall forth with make the defective equipment/work good or alter the same to make it
       comply with the requirements of the contract. Should he fail to do so within a reasonable time the
       Purchaser may reject and replace at the cost of the Contractor, the whole or any portion of the
       equipment/work, as the case may be, which is defective or fails to fulfill the requirements of the contract.
       Such replacement shall be carried out by the Purchaser within reasonable time and at a reasonable price
       and where reasonably possible to the same particulars and under competitive conditions. The contractor's
       full and extreme liability under this clause shall be satisfied by the payment to the Purchaser, of the extra
       cost, if any of such replacement, delivered and/or executed as provided for in the original contract, such
       extra cost being the ascertained difference between the price paid by the Purchaser under the provisions
       above mentioned, for such replacement and the contract price for the equipment/work so
       replaced/rectified and the repayment of any sum paid by the Purchaser to the contractor in respect of
       such defective equipment/works should the purchaser not so replace the rejected plant within a
       reasonable time, the contractor's full and extreme liability under this clause shall be satisfied by the
       repayment of al moneys paid by the purchaser to him in respect of such equipment/work.




Signature & seal of the tenderer

2.31.10 Replacement/Rectification of Defective Equipment: -

                                                         - 31 -
          If during the progress of the work the purchaser or his representative shall decide and notify in writing to
          the contractor that the contractor has executed any unsound or imperfect work or has supplied any
          equipment or material inferior in quality to those specified, the contractor, on receiving details of such
          defects or deficiency shall, at his own expense, within seven days of his receiving the notice or otherwise
          within such time as may be reasonably necessary for making it good, proceed to alter, reconstruct, or
          remove such work or supply fresh equipment up to the standard of the specifications and in case the
          contractor shall fail to do so, the purchaser may, on giving the contractor seven days' notice in writing of
          his intention to do so, proceed to remove the work or equipment complained of, and at the cost of the
          contractor perform all such work or supply all such equipment provided that nothing in this clause shall be
          deemed to deprive the purchaser of or affect, any rights under the contract which he may otherwise have
          in respect of such defects or deficiencies.

2.31.11 Legation to carry-out inspections: - The contractor shall also satisfy the Inspector that adequate
        provisions have been made (a) to carry-out his instructions fully and with promptitude; (b) to ensure that
        parts required to be inspected before use are not used before inspection; (c) to prevent rejected parts
        being used in work. Where parts rejected by the Inspector have been rectified or altered, such parts shall
        be segregated for separate inspection, and approval before being used in the work.

2.31.12 Inspection Notes: - On the equipment or parts being found acceptable by the Inspector he shall furnish
        the contractor with necessary copies of Inspection Notes duly completed for being attached to the
        contractors bill in support thereof.

2.32    Progress Report:
2.32.1 The contractor shall from time to time render such reports covering the progress of the contract and/or
       supply of the equipment in such form as may be required by the purchaser.

2.32.2 The submission, receipt and acceptance of such reports shall neither prejudice the rights of the
       Purchaser under the contract, nor shall operate as an estoppels against the purchaser merely by reasons
       of the fact that he has not taken notice of or objected to any information contained in such reports.

2.33     Indemnity:
         The contractor shall not be liable for payment of any royalty, license fee or other expenses in respect of or
         for making use of patents or designs with respect of which he, is according to the terms of the contract, is
         to be treated as an agent of the purchaser for the purpose of making use of the patent or trade mark for
         fulfillment of the contract.

2.34      Corrupt Practices:
          The contractor shall not offer or give or agree to give to any person in the employment of the purchaser or
          working under the orders of the purchaser any gift or consideration of any kind as an inducement or
          reward for doing or fore-bearing to do or for having done or for borne to do any act in relation to the
          obtaining or execution of the contract or any other contract with the purchaser or for showing or
          forbearing to show favour or disfavour to any person in relation to the contract or any other contract with
          the purchaser. Any breach of the aforesaid condition by the contractor, or any one employed by him or
          acting on his behalf whether with or without the knowledge of the contractor, the commission of any
          offense by the contractor or by any one employed by him or acting on his behalf shall entitle the
          purchaser to cancel the contract and all or any other contracts with the contractor and to recover from the
          contractor the amount of any loss arising from such cancellation in accordance with the provisions of this
          contract.




Signature & seal of the tenderer




2.35      Insolvency and Breach of Contract:
                                                        - 32 -
2.35.1      The purchaser may, at any time, by notice in writing summarily determine the contract without
          compensation to the contractor in any the following events, that is to say:

2.35.2 If the contractor being a company is wound up voluntarily or by the order of a court or a Receiver,
       Liquidator or Manager on behalf of the Debenture-holders is appointed or circumstances shall have
       arisen which entitles the court or Debenture-holders to appoint a Receiver, Liquidator or Manager or;

2.35.3 If the contractor commits any breach of the contract not herein specifically provided for, provided always
       that such determination shall not prejudice any right of action or remedy which shall have accrued or shall
       accrue thereafter to the Purchaser and provided also the contractor shall be liable to pay to the Purchaser
       for extra expenditure he is thereby put to and the contractor shall under no circumstances be entitled to
       any gain on re-purchase.

2.36      General condition:
          The conditions published in the News paper while inviting tender, specifications, undertaking from the
          tenderer, Performa for Bank Guarantee for contract performance and equipment performance and
          General Terms & Conditions of purchase order shall form part of this contract agreement.

2.37      Subcontracting:
          The work shall not be subcontracted. The equipment/unit shall be manufactured/assembled and supplied
          from the same factory where similar ARBs as per Para 1.1.1 were manufactured, based on which the
          eligibility is claimed. The country of origin has to be same as mentioned in contract. The equipment/unit
          shall be shipped to India as one consignment (for Customs Duty Exemption reasons), after it is checked
          fully in all respects by the Contracting Firm. The Firm shall be fully responsible for meeting all the
          specifications and quality parameters as stipulated in the contract.


                                                                              For and on behalf of the Chairman
                                                                                      Airports Authority of India

          Signature of Contractor




Signature & seal of the tenderer




                                                       - 33 -
3                                           SPECIAL CONDITIONS

3.1       GENERAL:
          The following Special Conditions shall be read in conjunction with General Conditions of
          Contract and amendments/ corrections thereto. If there are any provisions in these special
          conditions, which are at variance with the provisions in the above-mentioned documents the
          provisions in these special conditions, shall take precedence.

3.2.      SUFFICIENCY OF TENDER:
          The contractor shall be deemed to have satisfied himself before tendering as to the
          correctness and sufficiency of his tender for the works and of the rates and prices quoted in
          the schedule of quantities or in bills of quantities which rates and prices shall, except as
          otherwise provided, cover all his obligations under the contract and all matters and things
          necessary for the proper completion and maintenance of the works.

3.3       GUARANTEE AND DEFECTS LIABILITY PERIOD:
3.3.1.    The contractor shall guarantee that all equipment shall be free from any defect due to the
          defective materials and bad workmanship and that the equipment shall operate satisfactorily
          and that the performance and efficiencies of the equipment shall be not less than the
          guarantee values.

          The guarantee shall be valid for a period of 02 (Two) years from the date of receipt of last
          ARB at consignee place..

          Any part found defective during guarantee period shall be replaced/ rectified by the contractor
          without any charges whatsoever. The services of the contractor's personnel, if requisitioned
          during this period, for such work, shall be made available free of any cost to the Authority.

3.3.2.    If the defects are not remedied within two weeks from the date of written notice, the Authority
          shall proceed to do so at the contractor's risk and expense without prejudice to any other right
          as well as the guarantee period of the equipment shall be extended as deemed fit.

3.3.3.    The contractor shall furnish the following guarantees:
          “We warrant that everything supplied by us including all components fitted into the equipment
          manufactured by others also, shall be in all respects free from all defects and results in
          material, workmanship and manufacture and shall be of the highest grade and quality up to
          acceptable standards for all materials of the type ordered and shall be in full conformity with all
          the specifications, drawings or samples if any, and we shall be fully responsible for its efficient
          performance. This guarantee shall survive inspection for acceptance, and payment for the
          equipment, but shall expire (except in respect of the complaints notified to us) 24 months for
          the 24 Nos. Airport Rotating Beacon (ARBs) at port consignee/ Airports in India exclusively
          from the date of issue of certificate of receipt by the Engineer-in-charge. The complaints, if
          any, with respect to any defect as to materials, workmanship, manufacture, or performance of
          any of the equipment or any part or parts thereof shall be notified by the purchaser in writing
          by registered post or by cable (it shall be deemed to be received by us in respect of cable
          within two days and in respect of the registered post within one week from the date of dispatch
          within 24 months for supply of 24 Nos. Airport Rotating Beacons(ARBs) at consignee Airports
          in India exclusively from the date of issue of such certificate of receipt.




Signature & seal of the tenderer

                                                    - 34 -
3.3.4     The contractor shall replace such of these parts which require replacement under these
          conditions free of costs, charges and expenses to the purchaser. In addition, the contractor
          shall be responsible for a period of 24 months for the 24 Nos. Airport Rotating Beacons(ARBs)
          at consignee place in India exclusively from the date of issue of certificate of receipt by the
          Engineer-in-charge, for any defect that may develop or appear under the conditions provided
          for by the contractor or use thereof arising from faulty material design or workmanship in the
          equipment or any part thereof or faulty equipment of the contractor but not otherwise and shall
          remedy such defects within two days from the date of notification at his own cost, charges and
          expenses when called upon to do so by the purchaser who shall state in writing in what
          respect the portion is faulty.

3.3.5     Any faulty components replaced or renewed under the clause shall also be guaranteed for a
          period of twenty four months from the date of such replacements or removal or until the end of
          the above mentioned period whichever is later. If any defect is not rectified within the said
          period of one week, the purchaser may proceed to do the work at contractor's risk,
          acceptance and without prejudice to any other rights which the purchaser may have on the
          contractor in respect of such character as may effect the replacement or renewals of such
          defects. Further, if the replacement or renewals are of such character as may effect the
          efficiency of the installation the purchaser shall have the right to give the contractor within one
          month from such replacement or renewal, notice in writing for appropriate test to be carried
          out and should such test show to the satisfaction of the purchaser that the
          equipment/installation sustains the guarantee given in the contract, the cost of such test shall
          be borne by the purchaser, should the guarantee be not sustained the cost of the test will be
          borne by the contractor.

3.3.6     All inspection, replacement, or rectifications carried out by the contractor during the
          maintenance period shall be at the cost, charges and expenses of the contractor subject to the
          same conditions as in the contract.

3.4       CONTRACTOR’S REPRESENTATIVES,AGENTS & WORKMEN IN INDIA:
          The contractor shall employ preferably Indian Nationals and verify their antecedents and
          loyalty before employing them on the work. He shall ensure that no person of doubtful
          antecedent and nationality is in anyway associated with the works.

3.5.      TERMS AND CONDITIONS OF TENDERING FIRMS:
          Printed terms and conditions of the tenderers will not be considered as forming part of their
          tenders. In case terms and conditions of the contract applicable to this invitation to tender are
          not acceptable to any tenderer their offer is likely to be rejected. The purchaser shall not be
          bound to give reasons for his refusal to consider such tenders.

3.6.      RESPONSIBILITY FOR COMPLETENESS:
3.6.1.    Any component or part of it or accessories not mentioned in the specification but which are
          usual or necessary are to be provided by the contractor without extra charge as to make the
          equipment complete in all respects to meet the specifications.

3.6.2.    In all cases where the contract provides for tests on site, the purchaser, except where
          otherwise specified shall provide, free of charge, such labour, materials, fuels, equipment,
          apparatus and instruments as may be required from time to time and as may reasonably be
          demanded, efficiently to carry out such tests of the equipment, materials or workmanship in
          accordance with the contract.

3.7.      SUPERVISION:
          The contractor shall provide adequate supervision at all stages of the supply and examine all
          components for accuracy before supply is completed. He shall also provide facilities and
          space satisfactory to the inspector/purchaser for laying out for his inspection any component
          to be used in the work at such stages of execution as may be directed.


Signature & seal of the tenderer
                                                    - 35 -
3.8.      TAKING OVER:
3.8.1     When all performance tests called for by the technical specification have been successfully
          carried out after completion of the supply, the same shall be accepted and taken over when it
          has been supplied at site, and the Engineer-in-charge shall forthwith issue a taking over
          certificate.
3.8.2.    In the event of final or any outstanding tests being held over, such taking over certificate shall
          be issued subject to the results of such final or outstanding tests which shall be carried out in
          accordance with the relevant clause of the contract.

3.8.3.    When the technical specification call for tests at site, the equipment shall be taken over and
          taking over certificate issued immediately, after such tests have been satisfactorily carried out.
3.8.4.    The Engineer-in-charge shall not delay the issue of any taking over certificate contemplated
          by this clause on account of minor defects in the supply which do not materially affect the use
          thereof provided that the contractor shall undertake to make good the same in due course.

3.9       TRAINING TO STAFF:

3.9.1     Contractor shall be responsible for training of the Purchaser’s Staff whom the purchaser may
          nominate from time to time for proper operation and maintenance of the
          Equipment/Appliances. Cost for providing such training in India or abroad shall be deemed to
          have been included within the cost quoted for equipment/Appliances.

3.9.2     Such type of on job training at consignee place New Delhi on all aspects of operation and
          maintenance shall be provided by the contractor or his authorized representative to the
          concerned AAI officials/operators/users for a period of 02 working days. Expenses on
          traveling, Lodging and Boarding of AAI officials shall be on AAI account.

3.9.3     Besides, Maintenance Engineers in one batch of Equipment Directorate of AAI shall be
          trained, at the factory of the Principals for a period of minimum 03 working days. Expenditure
          on traveling, Lodging and Boarding shall be borne by AAI and on training by the contractor

3.9.      INABILITY TO PERFORM CONTRACT:

          Should the contractor's preparation for the commencement of the work, or any portion of it or
          his subsequent rate of progress, be from any cause whatsoever, so slow that in the opinion of
          the purchaser, the contractor will be unable to complete the work or any portion thereof as
          agreed upon, or should he not have the work ready for delivery in conformity with the contract
          or should he neglect to comply with any directions given to him by the purchaser, or in any
          respect fail to perform the contract at the end, in which case the contractor shall be liable for
          any expenses, loss or damage which the purchaser may incur or sustain by reason of, or in
          connection with the contractor's default.

3.10.     SPARES AND TOOLS:

3.10.1. Tenderers will undertake that supplies of necessary maintenance equipment and spare parts
        will be made available for the life of equipment.

3.10.2. The successful tenderer shall warranty that before going out of production of the
        equipment/spare parts, he will give adequate advance notice to the purchaser so that the
        latter may order his requirements of spares in one lot, if he so desires.

3.10.3 The rates quoted for spares shall be valid for one year from the date of issue of detailed
       work order. The firm must confirm the acceptance of this term in the technical bid.

3.10.4 AAI may place purchase order for spares costing 4% of the cost of ARBs along with detailed
       order.

Signature & seal of the tenderer

                                                   - 36 -
3.11.     IMPORT LICENSE: (if applicable as per Government of India's notification at the relevant
          end).

3.11.1. The purchaser shall arrange import license for all those items of the schedule which are
        required to be imported. Import license will be applied for specific items, with quantities,
        quoted by the successful tenderer. The import license will be based in C.I.F value of total
        items to be imported.

3.11.2. Tenderers should note that any import license issued against any contract that may be
        concluded would indicate quantity as the limiting factor for the purpose of clearance from the
        customs. A license will not be valid for clearance if the actual C.I.F value exceeds that shown
        in the license. If, however, any increase in CIF value is desired a request for amendment will
        have to be submitted along with the import license well before its expiry and before shipment
        of the goods duly supported by reasons and documentary evidence.

3.11.3. The supplier shall render all assistance for arranging the Import License, if required.

3.11.4 All tenderers are informed (in the event of a contract being concluded with any of them) that
       any shipment made before the date of issue of an import license or after its expiry is treated
       as unauthorized. Similarly, if the conditions of the license are not fulfilled, the imports are
       deemed to be unauthorized.

3.12.    ASSOCIATION WITH AN INDIGENOUS MANUFACTURER / FABRICATOR:

3.12.1 It is essential on the part of the Foreign supplier to have an association with an indigenous
       manufacturer/fabricator as specified in eligibility criteria , so as to fully associate him right from
       the time the work is awarded and till completion of guarantee and defects liability period. The
       firm so selected by the contractor should be fully involved with subsequent operation/
       maintenance of the equipment.

3.13      STANDARD FOR WORKMANSHIP:

3.13.1 To determine the acceptable standard of workmanship the contractor shall execute a portion
       of the items of work as a sample for approval of the Engineer-in-charge before taking up the
       actual execution of the particular item of work. These samples on approval of the Engineer-in-
       charge shall be guiding samples for execution of the particular items of work. Work not
       conforming to approved samples shall be rejected.

3.13.2 The proposed Airport Rotating Beacons should not be a new product to be manufactured by
       the supplier. The supplier should have manufactured and supplied similar items/equipments
       and put in service by major authorities.




Signature & seal of the tenderer




                                                   - 37 -
      4.TECHNICAL SPECIFICATION FOR AIRPORT ROTATING
    BEACON CONFIRMING TO ICAO/FAA MODEL 802 –A–1–2–TR :

           1) The Beacon shall show Green Flash Alternating with White Flash.

           2) The frequency of total flashes shall be from 20 to 30 per minute.

           3) The light from the Beacon shall show at all angles of azimuth.

           4) The vertical light distribution shall extend up wards from an elevation of not
              more than 1 degree to the maximum elevation at which the Beacon is
              intended to be used.

           5) The Beacon should be visible & recognizable at night from the range of at
              least 09 Km. between altitude of 300 M and 1500 M, in restricted visibility (
              4.8 Km. ) and should be visible at as great a range as possible at altitude
              above 1500 M.

           6) The peak intensity of White & Green lights shall not be less than 1,00,000
              cd & 15,000 cd respectively.

           7) The vertical light Intensity distribution should be for elevation 2 degree to 8
              degrees.

           8) The Beacon should incorporate an additional bulb which will take place of
              the bulb in operation in case getting fuse automatically & gives the
              indication accordingly.




Signature & seal of the tenderer




                                              - 38 -
                                                                                                 ANNEXURE- I
                                              ( On Company’s Letter Head)

                                                BREAKUP OF COST
                                FOR FOREIGN FIRMS QUOTING IN US $/Euro €

            Name of Work: Supply of 24 Nos. Airport Rotating Beacons (ARBs) for various Airports in India.

           Conversion rate in Indian Rupees: --------------------------------------------------------------
 Sl.No.                         Particulars                           Unit cost             Quantity             Total cost
                                                                                                              Consignee place-
                                                                                                                  N Delhi
 1         FOB port of dispatch in dollar/Euro ($/Euro €)

 2         Insurance Value from port of dispatch to port of
           entry in dollar/Euro ($/Euro €)
 3         Freight Value from port of dispatch to port of
           entry in dollar/Euro ($/Euro €)

 4         CIF cost up to port of entry in dollar/Euro
           ($/Euro €)
 5         Inland freight of goods from port of entry to the
           sites N.Delhi in Rupees (Rs)
 6         Inland Transit Insurance in Rupees (Rs)
 7         Clearing, forwarding and other Miscellaneous
           charges such as warfare charge/rent income tax
           any and other charges not covered above if any
           to be incurred in Indian Rupees (Rs)
 8         Cost of indigenous items if any F.O.R site in
           Rupees (Rs)
 9         Total Cost of Indian currency component
           (5 + 6 + 7+ 8)




                                                                                        (AUTHORISED SIGNATORY)

NOTE: 1. Schedule of quantity (breakup of cost) should be filled in the above proforma
      2. Taxes/Excise duty etc. wherever payable should be indicated separately.
      3. For guidance on filling the schedule of quantities in the above proforma, kindly refer notes on
         page-42 of the tender book.
      4. Freight and insurance charges from port of dispatch to port of entry will be paid in Indian
         Rupees.
      5. Octroi as applicable will be paid by AAI

               *For the purpose of commercial evaluation, prices expressed by the bidder in a currency other
               than Indian rupees will be converted into Indian rupees at TT Selling Rates, on the date of
               opening of tender (Technical Bid) as notified in “ The Economic Times” on the following date.




          Signature & seal of the tenderer




                                                        - 39 -
                                                                                                  ANNEXURE- II
                                             (On Company’s Letter Head)

                                            BREAKUP OF COST
                     IN CASE OF INDIAN COMPANIES QUOTING IN INDIAN RUPEES

Name of Work: Supply of 024 Nos. Airport Rotating Beacons (ARBs) for various Airports in India.

 Sl.No.                      Particulars                        Unit cost         Quantity              Total cost
                                                                                                  Consignee place-N.Delhi
 1         Basic Price Ex Works


 2         Central Excise Duty @


 3         ST Without Forms C&D @


 4         Basic price + ED + ST


 5         Transportation Charges from works to
           destination N. Delhi

 6         Transit Insurance


 7         Miscellaneous, if any (Should include
           Enroute charges and any other charges
           not covered above if any)
 8         Total Cost




                                                                                   (AUTHORISED SIGNATORY)


NOTE: 1. Schedule of quantity (breakup of cost) should be filled in the above proforma
      2. Taxes/Excise duty etc. wherever payable should be indicated separately.
      3. For guidance on filling the schedule of quantities in the above proforma, kindly refer notes on
         page-42 of the tender book.
      4. In case the terms like ‘extra’, ‘as per actuals’ etc are used against ED or sales Tax or
         miscellaneous & any other charges then the tender will be rejected. Such duties will be
         quantified and correctly indicated for proper evaluation of Price Bid.
      5. Octroi/Entry tax as applicable will be paid by AAI




          Signature & seal of the tenderer




                                                       - 40 -
                                                                      ANNEXURE- III


                                         (On Company’s Letter Head)




                                   Break up of cost of spares
         (must indicate the cost of spare Bulb ie sealed beam(1000 wlamp)




Signature & seal of the tenderer




                                                - 41 -
         NOTES FOR GUIDANCE OF TENDERERS FOR FILLING THE SCHEDULE OF QUANTITIES

a)       In respect of wholly Imported Equipment and in respect of Equipment/Appliances proposed to be
         imported in knock-down conditions for assembly in India, tenderers are to quote :

          i)   F.O.R. N.Delhi site, since this will be a supply contract, which includes supply of items as per
               the schedule of quantities. Contractor is responsible for ensuring that the items reach the
               Central E & M workshop, Safdarjung Airport, N. Delhi as per 2.10 in good condition under
               their responsibility.

         ii)   F.O.B. Vessel port of shipment and CIF (cost, insurance and freight) value shall also be
               quoted. This is to enable the purchaser to evaluate the requirement of foreign exchange and
               obtaining the import license if required.

 b)      They should further clearly indicate the net amount in foreign currency payable to the
         manufacturers and the balance, if any, in Indian rupees. They should also state if rupees payment
         is acceptable to the manufacturer.

 c)       Tenderer shall quote separately, charges for insurance & freight.

 d)       Prices quoted thereof shall be deemed to have included packing & forwarding charges, if any.

 e)      The prices quoted should be firm and net per unit shown in the schedule of quantities after
         deducting trade, quantity and cash discount if any, and must include all packing and delivery
         charges.

 f)       Tender should be strictly on the basis of unit specified in the schedule. While quoting rates per
         unit specified in the schedule of quantities and while quoting rate per unit against each item,
         tenderers are required to give total cost as well.

 g)       The prices must be stated separately for each item in the schedule of quantities.

 h)       Prices quoted shall be after giving credit for all deductions allowable in the country of manufacture
         for all the export of store.

 i)      The purchaser shall not pay separately for transit insurance and the supplier will be responsible
         until the stores arrive in good condition at site.

 j)       Work contract tax and octroi if applicable, shall be borne and paid by Authority.

 k)       The tenderer should also indicate the equivalent Indian rupees in the tenders to facilitate the
         comparison of prices with other competitive offers and also indicate the rate of exchange at which
         the conversion has been done. The conversion should be made at IMF rates and only statutory
         variations thereto shall be allowed.


Date & Corporate Seal.                                                 Name & Signature of Tenderer.

                                                                       Address :
Date

Signature of witness :
Name & Address :


Signature & seal of the tenderer



                                                     - 42 -
                                                                                    ANNEXURE -IV


                                   “ON COMPANY'S LETTER HEAD”


                                          CERTIFICATE



The General Manager (Equipment)
Airports Authority of India
AAI Office Complex, Safdarjung Airport,
New Delhi - 110 003


Sir,

       It is certified that we have studied and understood the terms and conditions of the Tender for
Supply of 24 Nos. Airport Rotating Beacons (ARBs) for various AAI airports in India, consignee at N.Delhi
and agree to abide by the same.




                                                                        AUTHORISED SIGNATORY




                                                                 STAMP/SEAL OF THE COMPANY




Signature & seal of the tenderer




                                               - 43 -
CHECK LIST : The tenderer must fill up this check list and enclose in the Technical bid. The
             remarks should be either Yes or No.

                                            REPLY TO QUESTIONNAIRE


       Sl.No.                                     Question                                        Yes/No
         1.   Have you offered the tender in two bids system (Technical & Price bid)?

         2.      Have you enclosed the EMD or requisite amount in D/D along with your
                 technical bids ?

         3.      Have you furnished your confirmation in the TECHNICAL BID on the following
                 :-
                  a.    Conditions of contract

                 b.        Warranty/ Guaranty

                 c.        Repairs against manufacturing defects during warranty



                 d.        Inspection

                 e.        Technical parameters of your offered system as per detailed
                           specifications.

                 f.        List of spares as required in 2.24.1



                 g.        Have you noted location/place of consignee of ARBs indicated in 2.10
                           Dispatch Details

         4.      Have you offered in your PRICE BID the rates for: -

                   I. Schedule of quantity as per annexure-I or annexure-II

                  II. List of spares with price as required in 2.24.1




Signature & seal of the tenderer




                                                        44

				
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