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How to default General Ledger account on Purchase Order

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					1) How to default a General Ledger account on a Purchase Order account assignment for an
inventory item?

When you create a standard Purchase Order using ‘K’ account assignment to expense an
inventory item with GL account and cost center, the system expects you to key in GL account
number and the cost center. In case you don’t want to use the account modification ‘VBR’
assigned GL account number, it is possible to default a separate GL account with standard
configuration steps.

a) Transaction: OME9 (Maintain account assignment categories)

Create a new account assignment category ‘Z’ by making a copy of account assignment
category ‘K’. Change account modification to ‘ZBR’.




b) Transaction: OMGO (Define combination of item categories/account assignment categories)

Assign account assignment category created in previous step to an item category blank or
space.




Note:

This is an optional step, if you don’t want to touch the standard ‘K’ cost center account
assignment.

c) Transaction: OBYC (Automatic account assignment configuration)

Choose account transaction key ‘GBB’ by double clicking the existing entry and choose the
appropriate chart of account for your company. Assign the GL account that needs to be
defaulted for general modification ‘ZBR’ and valuation class ‘RAW’ (use appropriate valuation
class set-up in your company).
d) Transaction: ME21N to create a purchase order to test the configuration.

When you create a PO with account assignment ‘Z’ for an inventory item, the system should
default the above-configured GL account.




2) How to default a GL account for a material group when a purchase order is created
without a material master?

If you want to create a purchase order without a material master (service/expense items), the
standard SAP R/3 4.x and higher releases, offer functionality to assign a valuation class to a
material group. This way automatic MM account assignment can be set-up to drive the
appropriate GL account for a material group/valuation class in your company.

a) Transaction: OMSK (Define valuation class):




b) Transaction: OMQM (Entry aids for items without a material master):

Assign the appropriate valuation class for a material group.




c) Transaction: OME9 (Maintain account assignment categories)

Create a new account assignment category ‘Z’ by making a copy of account assignment
category ‘K’. Change account modification to ‘ZBR’.
d) Transaction: OMGO (Define the combination of item categories/account assignment
categories)

Assign the account assignment category created in previous step to an item category blank or
space.




Note:

This is an optional step if you don’t want to touch the standard ‘K’ cost center account
assignment.

e) Transaction: OBYC: (Automatic account assignment configuration)

Choose account transaction key ‘GBB’ by double clicking the existing entry and choose
appropriate chart of account for your company. Assign the GL account that needs to be
defaulted for general modification ‘ZBR’ and valuation class ‘TRF’ (use the appropriate
valuation class set-up in your company).




f) Transaction: ME21N to create a purchase order to test the configuration.

Standard order type, Account assignment category ‘Z’ and Material Group ‘TRAFFIC’.




Account assignment screen:

				
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posted:9/28/2012
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