WILLIAM BRADFORD COMMUNITY COLLEGE
This policy underlines the Library's role in upholding the aims and objectives
of the college and achieving it's mission statement
To provide a well-ordered, well-stocked library collection which
accurately supports the changing curriculum and which students
have supervised access to.
To promote and develop student's 'reading for pleasure' in an
environment where the profile of reading is high and supported by a
wide ranging selection of genre and material appropriate for a range
To develop student's information literacy skills so they become
independent learners able to use all information sources
To create an area which engages students and encourages good
study habits in a comfortable, quiet atmosphere.
To assist teaching and learning by supporting curriculum based
research sessions tailored to individual staff requirements.
The library is open between 8.00 am and 4.00 pm Monday to Thursday and
between 8.00 am and 3.30 pm on Fridays.
Sixth form students are encouraged to use the library for all their study
periods under the supervision of the library manager and individual
attendance tracking is in place to monitor use.
Staff are encouraged to book their classes into the library for specific,
curriculum based, research projects to be discussed with the library manager
in advance. Class groups should be supervised by the class teacher with the
assistance of the library manager.
Staff may send individual or small groups of students (Year 10 and 11) to the
library during lessons to complete research, use the IT facilities or complete
coursework but the students must have written permission from that member
of staff via student planners or note.
Before college, during break, lunchtimes and after school all students may use
the library facilities under the supervision of the library manager.
The Library Manager staffs the library on a full-time term-time basis with ad
hoc clerical assistance from the Departmental Administrator depending on the
workload elsewhere in the college.
Responsibilities include ;
Day to day running of the Library
Assisting with resource based enquiries from students and staff
Management of the library budget
Running and updating of the Library Management System
Inducting students and new staff in all library procedures
Implementing college behaviour policy in the library
Liaising with staff about stock purchases to support the curriculum and
the purchasing, processing and cataloguing of all stock.
Promoting use of the library among students and staff and creating an
ethos where reading is valued and enjoyed.
Liaising with Connexions staff and Work related learning co-ordinator to
arrange to Connexions library and keep it regularly updated.
The library is located on the second floor of the college in an
advantageously central position giving ease of access to all
members of the college. It is part of the Library Managers remit to
make the space stimulating and change all displays regularly
The library can comfortably accommodate 45 students (seated) plus
8 at computer stations.
Seating is sufficient to accommodate a whole class research
session plus a small number of sixth form students on private study
– at peak times of use seating has to be carefully managed.
The library manager will liaise with the Premises Manager to ensure
all Health and Safety regulations are adhered to and that the library
is kept in a good state of repair.
The non-fiction and reference sections of the library are organised
according the Dewey Decimal system of classification. Guiding
should be prominent and the collection kept well ordered to allow
ease of use.
The fiction area is organised into genre and then by alphabetical
order, by author, in each genre.
The library manager will provide information and guidance for staff
and students on accessing information sources.
7 Stock Development Policy
CILIP (Chartered Institute of Library and Information Professionals)
recommends that school libraries should have at least 13 book items per
student and that 10% of the library stock should be replaced annually.
If students are to become independent learners and enthusiastic fiction
readers they must be presented with a good, up to date, constantly changing
Stock will be developed in line with the college teaching curriculum to
ensure that library materials adequately support the needs of the
The library manager will liaise with teaching staff about new stock they
require for their curriculum area in the library. The library aims to
provide, within budget constraints, the majority of new stock suggested
by staff for the collection.
The collection will contain a variety of media, books, journals,
magazines, newspapers and IT facilities.
The library manager is responsible for the ordering, processing and
cataloguing of new stock, as well as identifying gaps in current stock,
which will need to be filled.
The fiction section will be continuously updated, within budget
constraints, with new and popular fiction, so that students are
presented with stimulating stock, which keeps their interest levels high.
Materials that cater for all reading levels will be provided to ensure that
all students are able to develop their reading and literacy levels.
Any software items will be purchased with the advice of the IT
The library stock will be assessed annually and any withdrawn/lost/damaged
stock replaced according to the following criteria;
The item is essential to support the teaching curriculum
The item is in high demand by staff or students
The book stock will also be 'weeded' annually and obsolete, old or damaged
stock withdrawn. This is vital if the stock is to look inviting and relevant.
Items will be withdrawn using the following criteria.
The item is damaged
The item has become obsolete and is no longer relevant to the college
The item is more than 10 years old and more up to date material is
The item has not been borrowed from the fiction shelves for more than
7 Library Finance
The library receives an annual capitation allowance from which all
acquisitions, running costs and development must be funded.
The library manager submits an annual bid for funding to the
Business Manager. Any additional large-scale purchases require a
separate bid and must be linked to the current library development
Bids for furniture and fittings must be submitted to the Premises
The library manager is responsible for managing this budget and
must produce a viable spending plan as part of annual development
Students are expected to follow the normal college standards of behaviour in
the library and library staff will use the college behaviour policy sanctions
The sixth form 'Cause for Concern' system will be used to monitor sixth form
behaviour in the library and persistent poor behaviour may result in students
being asked to leave the library and study elsewhere.
9 Management of Overdue Stock
Each student may borrow up to 3 books for 2 weeks at a time, sixth form
students may borrow extra resources at the library managers discretion.
It is important that overdue stock is managed promptly and successfully to
minimise losses and present the maximum amount of stock for student use at
any one time.
Overdues at WBCC are managed using the following sanctions;
First reminders are sent out to students via tutor group registers, on a
A grace period of 2 weeks is then allowed before a letter is sent home
If the item is still not returned after a further 2 weeks an invoice is sent
Students will also be invoiced for lost or damaged books at the library
At the time of writing the library does not impose overdue fines as in
the past this has proved to be counterproductive. Students were not
returning books if they had large fines to pay and the book was lost.
However, this policy remains under review and may change.
To facilitate students becoming confident library and information users, it is
essential that all new intake students receive a library induction during their
first few weeks at college.
At the beginning of each autumn term all Year 10 students will receive
a library induction session aimed at familiarising them with library
Students will be provided with basic library information in their
planners, which will be updated, on an annual basis.
All new staff will receive the offer of a library induction and be made
aware of 'their' subject area in the library.
Induction will be reinforced in curriculum based research sessions
booked by subject staff throughout their education at the college.