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                              LIBRARY POLICY


This policy underlines the Library's role in upholding the aims and objectives
of the college and achieving it's mission statement

    "For all…..excellence"

1   Objectives

          To provide a well-ordered, well-stocked library collection which
           accurately supports the changing curriculum and which students
           have supervised access to.

          To promote and develop student's 'reading for pleasure' in an
           environment where the profile of reading is high and supported by a
           wide ranging selection of genre and material appropriate for a range
           of abilities.

          To develop student's information literacy skills so they become
           independent learners able to use all information sources

          To create an area which engages students and encourages good
           study habits in a comfortable, quiet atmosphere.

          To assist teaching and learning by supporting curriculum based
           research sessions tailored to individual staff requirements.

2   Access

The library is open between 8.00 am and 4.00 pm Monday to Thursday and
between 8.00 am and 3.30 pm on Fridays.

Sixth form students are encouraged to use the library for all their study
periods under the supervision of the library manager and individual
attendance tracking is in place to monitor use.

Staff are encouraged to book their classes into the library for specific,
curriculum based, research projects to be discussed with the library manager
in advance. Class groups should be supervised by the class teacher with the
assistance of the library manager.
Staff may send individual or small groups of students (Year 10 and 11) to the
library during lessons to complete research, use the IT facilities or complete
coursework but the students must have written permission from that member
of staff via student planners or note.

Before college, during break, lunchtimes and after school all students may use
the library facilities under the supervision of the library manager.

3   Staffing

The Library Manager staffs the library on a full-time term-time basis with ad
hoc clerical assistance from the Departmental Administrator depending on the
workload elsewhere in the college.

Responsibilities include ;

       Day to day running of the Library
       Assisting with resource based enquiries from students and staff
       Management of the library budget
       Running and updating of the Library Management System
       Inducting students and new staff in all library procedures
       Development planning
       Implementing college behaviour policy in the library
       Liaising with staff about stock purchases to support the curriculum and
        the purchasing, processing and cataloguing of all stock.
       Promoting use of the library among students and staff and creating an
        ethos where reading is valued and enjoyed.
       Liaising with Connexions staff and Work related learning co-ordinator to
        arrange to Connexions library and keep it regularly updated.

4   Accommodation

           The library is located on the second floor of the college in an
            advantageously central position giving ease of access to all
            members of the college. It is part of the Library Managers remit to
            make the space stimulating and change all displays regularly

           The library can comfortably accommodate 45 students (seated) plus
            8 at computer stations.

           Seating is sufficient to accommodate a whole class research
            session plus a small number of sixth form students on private study
            – at peak times of use seating has to be carefully managed.

           The library manager will liaise with the Premises Manager to ensure
            all Health and Safety regulations are adhered to and that the library
            is kept in a good state of repair.
6   Organisation

           The non-fiction and reference sections of the library are organised
            according the Dewey Decimal system of classification. Guiding
            should be prominent and the collection kept well ordered to allow
            ease of use.

           The fiction area is organised into genre and then by alphabetical
            order, by author, in each genre.

           The library manager will provide information and guidance for staff
            and students on accessing information sources.

7   Stock Development Policy

CILIP (Chartered Institute of Library and Information Professionals)
recommends that school libraries should have at least 13 book items per
student and that 10% of the library stock should be replaced annually.

If students are to become independent learners and enthusiastic fiction
readers they must be presented with a good, up to date, constantly changing
book stock.

       Stock will be developed in line with the college teaching curriculum to
        ensure that library materials adequately support the needs of the

       The library manager will liaise with teaching staff about new stock they
        require for their curriculum area in the library. The library aims to
        provide, within budget constraints, the majority of new stock suggested
        by staff for the collection.

       The collection will contain a variety of media, books, journals,
        magazines, newspapers and IT facilities.

       The library manager is responsible for the ordering, processing and
        cataloguing of new stock, as well as identifying gaps in current stock,
        which will need to be filled.

       The fiction section will be continuously updated, within budget
        constraints, with new and popular fiction, so that students are
        presented with stimulating stock, which keeps their interest levels high.
        Materials that cater for all reading levels will be provided to ensure that
        all students are able to develop their reading and literacy levels.
       Any software items will be purchased with the advice of the IT

The library stock will be assessed annually and any withdrawn/lost/damaged
stock replaced according to the following criteria;

       The item is essential to support the teaching curriculum
       The item is in high demand by staff or students

The book stock will also be 'weeded' annually and obsolete, old or damaged
stock withdrawn. This is vital if the stock is to look inviting and relevant.
Items will be withdrawn using the following criteria.

       The item is damaged
       The item has become obsolete and is no longer relevant to the college
       The item is more than 10 years old and more up to date material is
       The item has not been borrowed from the fiction shelves for more than
        5 years

7   Library Finance

           The library receives an annual capitation allowance from which all
            acquisitions, running costs and development must be funded.

           The library manager submits an annual bid for funding to the
            Business Manager. Any additional large-scale purchases require a
            separate bid and must be linked to the current library development

           Bids for furniture and fittings must be submitted to the Premises

           The library manager is responsible for managing this budget and
            must produce a viable spending plan as part of annual development

8   Behaviour

Students are expected to follow the normal college standards of behaviour in
the library and library staff will use the college behaviour policy sanctions
when necessary.
The sixth form 'Cause for Concern' system will be used to monitor sixth form
behaviour in the library and persistent poor behaviour may result in students
being asked to leave the library and study elsewhere.
9    Management of Overdue Stock

Each student may borrow up to 3 books for 2 weeks at a time, sixth form
students may borrow extra resources at the library managers discretion.
It is important that overdue stock is managed promptly and successfully to
minimise losses and present the maximum amount of stock for student use at
any one time.

Overdues at WBCC are managed using the following sanctions;

         First reminders are sent out to students via tutor group registers, on a
          fortnightly basis.

         A grace period of 2 weeks is then allowed before a letter is sent home
          to parent/guardian.

         If the item is still not returned after a further 2 weeks an invoice is sent

         Students will also be invoiced for lost or damaged books at the library
          manager's discretion.

         At the time of writing the library does not impose overdue fines as in
          the past this has proved to be counterproductive. Students were not
          returning books if they had large fines to pay and the book was lost.
          However, this policy remains under review and may change.

10       Induction

To facilitate students becoming confident library and information users, it is
essential that all new intake students receive a library induction during their
first few weeks at college.

         At the beginning of each autumn term all Year 10 students will receive
          a library induction session aimed at familiarising them with library

         Students will be provided with basic library information in their
          planners, which will be updated, on an annual basis.

         All new staff will receive the offer of a library induction and be made
          aware of 'their' subject area in the library.

         Induction will be reinforced in curriculum based research sessions
          booked by subject staff throughout their education at the college.

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