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					            MINUTES OF THE ENGINEERING & OPERATIONS COMMITTEE
                  MEETING HELD ON WEDNESDAY, 6 APRIL 2005




                 MINUTES OF THE ENGINEERING & OPERATIONS
              COMMITTEE MEETING OF SNOWY RIVER SHIRE COUNCIL

                       HELD ON WEDNESDAY, 6 APRIL 2005
                     AT THE BERRIDALE COMMUNITY CENTRE
                    FLORENCE STREET, BERRIDALE NSW 2628

COMMENCING AT 1:00PM



ATTTENDANCE
(File 7511)

PRESENT:    Mayor Richard Wallace
            Councillor Peter Hansen
            Councillor Keven Burke
            Councillor Neen Pendergast
            Councillor John Cahill
            Councillor John Shumack
            Councillor Jim Buckley, Chairman
            Councillor Bill Smits



APOLOGIES: Councillor Anthony Selden

STAFF:      Viv Straw, General Manager
            Joe Vescio, Director Governance and Business
            Paul Wansbrough, Director Engineering & Operations
            John Wearne, Special Projects Manager
            Margaret Wade, Environmental Services Personal Assistant



NOTES:

            The meeting commenced at 1.03pm. The meeting adjourned for lunch
            at 1.03pm and resumed at 1.26pm. Clr Wallace left the meeting at
            1.30pm and returned at 1.35pm. Clr Pendergast left the meeting at
            2.30pm and returned at 2.32pm. Clr Wallace left the meeting at 2.30pm
            and returned at 3.16pm. The meeting adjourned for afternoon tea at
            3.25pm and resumed at 3.35pm. Clr Hansen left the meeting at 4.42pm.
            At 4.45pm the meeting was extended for a further 30 minutes. The
            meeting concluded at 5.20pm.




MINUTES: ENGINEERING & OPERATIONS COMMITTEE - 6 APRIL, 2005                Page 1 of 13
                     MINUTES OF THE ENGINEERING & OPERATIONS COMMITTEE
                           MEETING HELD ON WEDNESDAY, 6 APRIL 2005




                                                         NOTICE OF MEETING

                                                SNOWY RIVER SHIRE COUNCIL

                                      ENGINEERING & OPERATIONS COMMITTEE


IN ACCORDANCE WITH STANDING COMMITTEE ORDERS YOU ARE HEREBY NOTIFIED
OF A MEETING OF THE ENGINEERING & OPERATIONS COMMITTEE OF COUNCIL TO BE
HELD AT THE BERRIDALE COMMUNITY CENTRE, FLORENCE STREET, BERRIDALE ON
WEDNESDAY, 6 APRIL 2005 COMMENCING AT 1.00PM.



                                                             AGENDA / INDEX


OPENING OF MEETING ................................................................................................................. 3

1.    PUBLIC FORUM (INCLUDING DEPUTATIONS & PRESENTATIONS) ................................ 3
      1.1 MR DESMIER ................................................................................................................... 3
2.    APOLOGIES ............................................................................................................................. 3

3.    DECLARATIONS OF PECUNIARY INTEREST /CONFLICT OF INTEREST.......................... 3

4.    EXTERNAL COMMITTEES – COUNCILLOR REPORTS ....................................................... 4
      4.1 PACT MEETING – CLR HANSEN .................................................................................... 4
5.    CORPORATE BUSINESS ........................................................................................................ 4
      5.1    ENGINEERING SPECIFICATIONS FOR SUBDIVISION WORKS ................................... 4
      5.2    ROADS PROGRAM PROGRESS REPORT ..................................................................... 5
      5.3    EARLY MORNING SWIMMING AT JINDABYNE POOL .................................................. 6
      5.4    DRAFT BUSINESS PLAN FOR 2005-2008 MANAGEMENT PLAN ................................. 7
6.    MOTIONS AS NOTIFIED ......................................................................................................... 8

7.    REPORTS BY THE MAYOR OR GENERAL MANAGER ........................................................ 8
      7.1 REQUEST FOR FUNDING ............................................................................................... 8
      7.2 SNOWY RIVER AVIATORS.............................................................................................. 8
8.    QUESTIONS WITH OR WITHOUT NOTICE ........................................................................... 9




MEMBERS:                                      Clrs R Wallace, P Hansen, J Buckley, (Chairman) K Burke,
                                              J Cahill, N Pendergast, A Selden, John Shumack, Bill Smits

NOTICE OF                                     General Manager and Executive Team
DISTRIBUTION:




MINUTES: ENGINEERING & OPERATIONS COMMITTEE - 6 APRIL, 2005                                                                          Page 2 of 13
             MINUTES OF THE ENGINEERING & OPERATIONS COMMITTEE
                   MEETING HELD ON WEDNESDAY, 6 APRIL 2005




OPENING OF MEETING
The Chairman opened the meeting at 1.03pm and called for a motion to adjourn the meeting for
lunch.


 Committee Recommendation:                                                EO 025/05
 That the meeting adjourns for lunch.

 Moved: Clr Cahill     Seconded: Clr Smits                                 CARRIED

Note 1:      Adjournment
The meeting adjourned for lunch at 1.03pm and resumed at 1.26pm.


1.     PUBLIC FORUM (INCLUDING DEPUTATIONS &
       PRESENTATIONS)

1.1    MR DESMIER
A number of issues regarding water supply and development in Adaminaby.


 Committee Recommendation:                                                EO 026/05
 That Mr Desmier be granted leave to address the Committee.

 Moved: Clr Buckley           Seconded: Clr Wallace                        CARRIED



Note 2:        Attendance
Clr Wallace left the meeting at 1.30pm during the above deputation.


2.     APOLOGIES
 Committee Recommendation:                                                EO 027/05
 That the apology of Clr Selden be received and leave of absence is
 granted.

 Moved: Clr Pendergast        Seconded: Clr Burke                          CARRIED




3. DECLARATIONS OF PECUNIARY INTEREST /CONFLICT OF
   INTEREST
Nil



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              MINUTES OF THE ENGINEERING & OPERATIONS COMMITTEE
                    MEETING HELD ON WEDNESDAY, 6 APRIL 2005



4.     EXTERNAL COMMITTEES – COUNCILLOR REPORTS

4.1    PACT MEETING – CLR HANSEN
Clr Hansen attended a PACT meeting in Queanbeyan where they discussed bringing up to date
population statistics for towns within the area. The meeting also discussed numbers of break
and enters and that malicious damage was on the rise. He referred to the malicious damage
caused in Jindabyne during last winter and informed Council that there will be several blitzes
over winter and increased police numbers this year.

Jindabyne break and enter incidents were on average one per month and Bombala was one per
month as well. He also discussed a meeting with hoteliers. That was held separate to the
meeting organized by AHA recently dealing with alcohol abuse issues.

Clr Hansen also reported on the running of a youth program for youth at risk where Police
become mentors, help with homework, take to sporting events etc., and can also arrange
weekends away. The Police are calling for any activities that these youths may be able to
participate in. He concluded by noting this is a worthwhile program for kids in our region.

 Committee Recommendation:                                                     EO 028/05
 That the report be received and noted.

 Moved: Clr Cahill             Seconded: Clr Burke                              CARRIED



Note 3:        Attendance
Clr Wallace returned to the meeting at 1.35pm.

5.     CORPORATE BUSINESS

5.1    ENGINEERING SPECIFICATIONS FOR SUBDIVISION WORKS

FILE NO:                              3218
REPORTING OFFICER:                    SPECIAL PROJECTS MANAGER
RESPONSIBLE MANAGER:                  DIRECTOR ENGINEERING AND OPERATIONS

Purpose
To adopt current specifications for the design and construction of subdivision works in line with
current standards and good engineering practices.

Management Plan Program/Strategy/Activity (Authority for this report)
12. Urban and Rural Development
19. Road Services
21. Water Supply
22. Waste Water

Summary
The standard Aus-Spec 1 Development Design and Construction Specifications have been
tailored to suit local requirements and are now ready for adoption for use in specifying
engineering standards for the design and construction of subdivision works and similar works in
other developments.


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              MINUTES OF THE ENGINEERING & OPERATIONS COMMITTEE
                    MEETING HELD ON WEDNESDAY, 6 APRIL 2005



Item 5.1 Continued

These specifications are consistent with surrounding councils and current good engineering
practices.

It is proposed to only distribute these specifications in electronic format on CDROM for a fee of
$120.00 including GST.

 Recommendation
 1. That Council exhibits the Aus-Spec 1 Development Design and Construction
     Specifications for all subdivision works and similar works for other developments,
     for a period of 28 days, for public comment.
 2. That Council notifies an intention to set a fee of $120.00 including GST for the sale
    of copies of these specifications on CD-ROM.




 Committee Recommendation:                                                     EO 029/05
 1. That Council exhibits the Aus-Spec 1 Development Design and
    Construction Specifications for all subdivision works and similar
    works for other developments, for a period of 28 days, for public
    comment.
 2. That Council notifies an intention to set a fee of $120.00 including
    GST for the sale of copies of these specifications on CD-ROM.

 Moved: Clr Burke      Seconded: Clr Smits                                      CARRIED



5.2    ROADS PROGRAM PROGRESS REPORT

FILE NO:                             2878
REPORTING OFFICER:                   ROADS MANAGER
RESPONSIBLE MANAGER:                 DIRECTOR ENGINEERING & OPERATIONS


Purpose
To inform Council of works undertaken on Shire roads, regional Roads and State Highways
over the previous month.

Management Plan Program/Strategy/Activity (Authority for this report)
Program 19 Road Services
Maintain roads to optimal permitted by funding

Summary/Report
The following works have been undertaken on Shire Roads, Regional Roads and State
Highways over the last month:

Capital Works
East Jindabyne stormwater drainage work completed. Completion of footpath works in Munyang
Street and new footpath work in Gippsland Street, Jindabyne. Commencement of Slacks Creek


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Item 5.2 Continued

Road rehabilitation road works. Soon to commence rehabilitation road works at Segment 30,
MR 677.

Gravel Road Maintenance:

Berridale Area:
Commenced on Arable Road.

Adaminaby Area:
Dry Plains Road completed, commenced maintenance on Rhinefalls Road.

Jindabyne Area:
Westons Road, Big Yard Road, and Lake Jillamatong Road.

Storm Damage:
The following roads received maintenance as a result of storm damage:
Some Dalgety streets, Bulgundra Road, Blackburn Creek Road , Dalgety Tip Road and some
private road works.

 Recommendation
 That Council receives and notes the report.




 Committee Recommendation:                                                    EO 030/05
 That Council receives and notes the report.

 Moved: Clr Cahill     Seconded: Clr Burke                                     CARRIED



5.3    EARLY MORNING SWIMMING AT JINDABYNE POOL

FILE NO:             7778
REPORTING OFFICER:   MANAGER PARKS AND RECREATION
RESPONSIBLE MANAGER: DIRECTOR ENGINEERING AND OPERATIONS

Purpose
The purpose of this report is to inform Council of the results of the early morning swim session
trial at the Jindabyne Pool.


Management Plan Program/Strategy/Activity (Authority for this report)
18. Recreation, Maintain a safe and healthy environment for swimming.

 Recommendation:
 That early morning opening of the Jindabyne Pool not be included in the 2005/2006
 Budget.



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              MINUTES OF THE ENGINEERING & OPERATIONS COMMITTEE
                    MEETING HELD ON WEDNESDAY, 6 APRIL 2005



Item 5.3 Continued


 Committee Recommendation:                                                   EO 031/05
 1. That early morning opening of the Jindabyne Pool not be included
    in the 2005/2006 Budget.

 2. That Council reinvestigate options for the provision of early
    opening hours in 2006/07 and prepare a report on actual costs for
    the trial.
                                                                              CARRIED
 Moved: Clr Shumack           Seconded: Clr Burke


5.4    DRAFT BUSINESS PLAN FOR 2005-2008 MANAGEMENT PLAN

FILE NO:             6838
REPORTING OFFICER:   ECONOMIC DEVELOPMENT COORDINATOR
RESPONSIBLE MANAGER: DIRECTOR GOVERNANCE AND BUSINESS

Purpose
To seek the input of Councillors into the development of the 2005-2008 Business Plan which
forms part of the 2005-2008 Management Plan.

Management Plan Program/Strategy/Activity (Authority for this report)

Governance and Business/2. Strategic Management Planning

Summary

The draft 2005-2008 Business Plan, which Councillors have been provided, has been
developed following focus group meetings with each relevant Council Group Manager and staff
and reflects the activities that each unit intends to undertake and develop over the next three
years.

The activity areas contained within the Draft 2005-2008 Business Plan have been derived from
a combination of legislative or regulatory requirements, previous resolutions of Council or in
response to community requests. In many case the activities represent a combination of all
these inputs.

The Engineering and Operations Committee is responsible for the following activity areas:

13. Aircraft Facilities
14. Plant
15. Property Construction and Maintenance
16. Recreation
17. Recreation (Swimming Pools)
18. Roads Services
19. Emergency Services
20. Water Supply
21. Waste Water
22. Waste


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              MINUTES OF THE ENGINEERING & OPERATIONS COMMITTEE
                    MEETING HELD ON WEDNESDAY, 6 APRIL 2005



Item 5.4 Continued


Recommendation
That Councillors review and provide comment on the Draft 2005-2008 Business Plan.




 Committee Recommendation:                                                    EO 032/05
 That Council reviews comments provided by Councillors during the
 meeting on the Draft 2005-2008 Management Plan for the
 Engineering & Operations and Community Services.

 Moved: Clr Shumack            Seconded: Clr Pendergast                        CARRIED


Note 4:       Attendance
Clr Pendergast left the meeting at 2.30pm and returned at 2.32pm. Clr Wallace left the meeting
at 2.30pm and returned at 3.16pm during discussions on Item 5.4.


 Committee Recommendation:                                                     EO 033/05
 That the meeting adjourn for afternoon tea.

 Moved: Clr Burke      Seconded: Clr Cahill                                    CARRIED


Note 5:       Adjournment
At 3.25pm the meeting adjourned for afternoon tea and resumed at 3.35pm.


6.     MOTIONS AS NOTIFIED
Nil



7.     REPORTS BY THE MAYOR OR GENERAL MANAGER

7.1    REQUEST FOR FUNDING
The Director Governance & Business referred to a letter submitted by Clr Smits requesting
funds for the Berridale Tennis Club and advised that a report will be brought to the appropriate
Committee.


7.2    SNOWY RIVER AVIATORS
The Director of Engineering & Operations advised he has been approached by Snowy River
Aviators and asked what would be Council’s position if they moved to the Adaminaby ALA.




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 Committee Recommendation:                                                  EO 034/05
 That the reports be received and noted.

 Moved: Clr Cahill            Seconded: Clr Hansen                           CARRIED



8.     QUESTIONS WITH OR WITHOUT NOTICE

8.1      Clr Hansen
Question What is situation regarding mowing of long grass along the East Jindabyne Bike
         Path?

Answer     DEO – Taken on notice.


8.2      Clr Hansen
Question What is the intention regarding temporary arrangements in Rushes Bay Ave?

Answer     DEO – Taken on notice.


8.3      Clr Hansen
Question Country Labor Party had marquee at the Easter Fair – does Snowy River Shire
         have something similar for displays at such events?

Answer     DEO - We do have some small shelters which have been used by Vegetation
           Management and other Staff.


8.4      Clr Hansen
Question How can we progress the Shire Entry Signs?

Answer     DEO - A report has gone to Council and he is basically looking for input from
           Councillors.



8.5      Clr Wallace
Question Report on fencing for playgroup – can this be brought to Council?

Answer     DGB – this item has been listed for the next Council meeting however there is no
           funding available in current budget and will have to be considered as part of
           2005/06 Budget.


8.6      Clr Wallace
Question Traffic islands (medium strips) in Jindabyne are a disgrace, what is happening to
         improve them – they need a general tidy up?

Answer     DEO – has spoken to Manager Parks & Reserves about money from Jindabyne
           Beautification levy being allocated for projects but not for general maintenance.
           No funds are available for this in the current budget.

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             MINUTES OF THE ENGINEERING & OPERATIONS COMMITTEE
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Item 8 Continued

Note 6:      Attendance
Clr Hansen gave his apologies and left the meeting at 4.42pm


Note 7:        Extension of meeting
At 4.45pm, during Questions With or Without Notice, the attention of the meeting was drawn to
the time and the requirements of Clause 41 of Council’s Code of Meeting Practice that the
length of the meeting not exceed 3 hours without Council moving to extend the meeting by 30
minutes.

 Committee Recommendation:                                                 EO 035/05
 That the meeting be extended for a further 30 minutes.

 Moved: Clr Wallace           Seconded: Clr Shumack                          CARRIED


8.7            Clr Wallace
Question       When will we be meeting regarding courtesy grading?

Answer         DEO – Taken on notice.


8.8            Clr Pendergast
Question       Once again receiving complaints about rabbits – when can something be done
               about the rabbits causing problems in Leo Barry Park?

Answer         DEO – Taken on notice.


8.9            Clr Burke
Question       Can something be done about potholes on the other side of the Snowy River -
               Wulwye bridge?

Answer         DEO – Taken on notice.


8.10           Clr Burke
Question       Can the Jimenbuen Road be graded? Also the Snowy Plain Road needs some
               work.

Answer         DEO – Taken on notice.


8.11           Clr Cahill
Question       Are we doing any inspections prior to the Council Meeting in Adaminaby?

Answer         DEO advised the Water supply and DGB will prepare an itinerary at the next
               Exec Meeting for Councillors.




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            MINUTES OF THE ENGINEERING & OPERATIONS COMMITTEE
                  MEETING HELD ON WEDNESDAY, 6 APRIL 2005




Item 8 Continued

8.12         Clr Cahill
Question     Traffic from Happy Valley intersection is dangerous, can we inspect this before
             the Council Meeting?

Answer       DEO – This has been raised through Traffic Committee with a request for 80kph
             zone and the crossing to be moved. It will be added to the list to be inspected.



8.13         Clr Cahill
Question     ACT Government pushing for something to be done about Bobeyan Road – has
             there been any approach to Council?

Answer       DEO – Taken on notice.


8.14         Clr Cahill
Question     A series of questions in relation to the Adaminaby School of Arts Hall may be
             raised at the next Council Meeting, such as -
                  Why a Jindabyne Plumber was hired?
                  Please explain repair and Maintenance bill for Hall?
                  What happened to the disappearing Fridge?
                  Bushfire damage to Hall – when is claim being paid?
                  When will painting job be done?
             Can we have answers at the meeting to these questions?

Answer       DEO - Jindabyne was the closest electrician available at the time; repair bill will
             be addressed, other matters will be investigated, and the painting will be placed
             into the Draft Management Plan.


8.15         Clr Smits
Question     Berridale Transfer Station inspection – when will this take place?

Answer       DEO - Had intended to do this today but ran out of time.


8.16         Clr Smits
Question     Are we still waiting for a Draft Grid Policy to go on exhibition?

Answer       DGB – Council has adopted the Draft but it is not in the public arena as yet.
             Has prepared a briefing note to Councillors – no response. Intended to place
             with rate notices for rural properties and hold a series of public meetings.

8.17         Clr Smits
Question     Still concerned about lack of ground maintenance at the Hostel what can be
             done about the landscaped areas and general appearance?

Answer       DEO – This is not a Parks & Gardens responsibility, it belongs in Community
             Services.

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            MINUTES OF THE ENGINEERING & OPERATIONS COMMITTEE
                  MEETING HELD ON WEDNESDAY, 6 APRIL 2005



Item 8 Continued


8.18         Clr Smits
Question     What is happening with Dam Wall inspection?

Answer       DEO – This has been arranged with Rob Burns and Councillors will also view
             the Tip.



8.19         Clr Shumack
Question     What is happening about road closures for Memorial Hall and also Motel in
             Berridale as he has seen nothing yet and they take a long time to get through?

Answer       DEO – originally wanted to close road behind motel – not Council issue – Lands
             Dept.



8.20         Clr Shumack
Question     How is the road closure for the Administrative Office in Jindabyne progressing?

Answer       DEO – will investigate whether necessary and initiate action if required.



8.21         Clr Shumack
Question     Noted there is a Traffic Meeting in the morning of the next Council meeting in
             Adaminaby – if we are holding inspections this could be a problem. Can the
             Traffic Committee meetings be moved to a day other than Council Meeting day?

Answer       DEO - originally Traffic Committee was set in conjunction with Cooma Council
             so Police could stay over – they need to be on 2nd or 4th Tuesday in the month.



8.22         Clr Shumack
Question     How do we get to Adaminaby after the traffic committee meeting?

Answer       DEO Taken on notice.



8.23         Clr Buckley
Question     Can the broken ramp on Old Adaminaby Cemetery Road reported by Mr
             Kingston be repaired?

Answer       DEO – Unfortunately, the owner is responsible for repairs.




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              MINUTES OF THE ENGINEERING & OPERATIONS COMMITTEE
                    MEETING HELD ON WEDNESDAY, 6 APRIL 2005



Item 8 Continued

8.24     Clr Burke
Question Men’s Shed at the back of the Hostel – has anything been done about it?

Answer     DEO - Will forward request to Manager Community Services.



There being no further business, the meeting concluded at 5.20pm.



The above minutes of the Engineering & Operations Committee Meeting of Snowy River
Shire Council held on 6th April 2005, were confirmed at a duly convened meeting of
Council this 19th day of April 2005.



………………………                   19/4/05

Chairperson                 Date




MINUTES: ENGINEERING & OPERATIONS COMMITTEE - 6 APRIL, 2005                 Page 13 of 13

				
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