School Governors Health and Safety Monitoring Guidance.
The allocation of health and safety responsibility under HASAWA’74 depends upon the
type of school. Prime responsibility rests with the employer, which in Community and
Voluntary Controlled schools is the Local Authority.
The governing body is the employer in Voluntary Aided, Foundation, Trust, Academy, and
In all schools, governing bodies have an important role. They influence the overall
management and culture of the school and need to take health and safety into account.
Governing bodies have responsibilities for other matters and some of these, such as
decisions on funding, may directly influence health and safety.
Monitoring performance is an essential part of effective health and safety management. It
involves checking that arrangements and systems are working as they should, for example
physical controls are in place and working
staff have done what they are supposed to do; and
review procedures are working.
Whether or not they are the employer, governing bodies must satisfy themselves that
monitoring arrangements are in place, and that the results are reported back to them.
Ways of doing this can include:
setting up a health and safety committee
include health and safety in the terms of reference of an existing sub-committee
designate one of the governors to take the lead on health and safety
This document has been developed to help School Governors monitor Health and Safety
standards in their establishment and identify areas to address.
It should be completed in conjunction with school management and used to monitor
standards and compliance in school.
It is suggested that it is completed annually, but can be broken into parts to address in
Further guidance on most questions is given in the Guidance and Standards box .
The response should be Yes to each question. If No, then action is needed.
If you have any Health and Safety issues with which you need advice or guidance
then please refer to the Occupational Safety Team website in the first instance.
www.bradford.gov.uk/scsafety username - SOS password - lookout
For further guidance, telephone 01274 431007 or fax 01274 722495
Date of Self Audit
School Governors Safety Monitoring Guidance
CBMDC Occupational Safety Unit www.bradford.gov.uk/scsafety 01274 431007
Username = SOS Password = lookout (case sensitive)
1) Health and Safety Policy An Employers Health and Safety Policy is a requirement of
HASAWA ’74. The Council Policy (which the school one should endorse) is available from the
Occupational Safety Unit website. See link www.bradford.gov.uk/scsafety/policy.html
Y/N Guidance and Standards
Q1.1) Does the school have a written Health School policy should include the Governors
and Safety Policy? statement of commitment and intent, details of
local organisation (who does what) and
particularly the local arrangements for health and
safety. These are explained in links below.
School Policy requirements are outlined in
Dfes guidance at
A dfes/HSE Model Health and Safety Policy can
be found at
Q1.2) Has the school Health and Safety Policy It should be revised (generally annually or after
been reviewed recently? significant changes). It should be signed by the
Chair of Governors and the Headteacher and be
Q1.3) Have all employees been made aware of A copy should be readily available for
the Policy? consultation by staff on the school notice board
or school intranet and reference to it made in
staff handbook. It should be referred to at
Q1.5) Is health and safety a standing agenda As important members in the school
item at a Governors meeting? management structure, it is essential that
Governors are aware of Health and Safety issues
Q1.6) Has the school got an Emergency Plan? See Safety Unit website for guidance and
Q1.7) Has the school got an Educational Visits Training for this role is available from Jim
Coordinator. Hughes, Bradford Educational Visits Adviser.
email@example.com Tel Bfd 385585
Health and Safety Policy Section Comments
2. Occupational Safety Unit Website The site gives access to Council/LEA safety
policies, documents, guidance, templates and procedures on a wide range of safety issues.
www.bradford.gov.uk/scsafety when prompted enter username SOS - password lookout (case sensitive)
Y/N Guidance and Standards
2.1) Have relevant staff and Governors got Staff should be made aware of the website. Links
access to the Occupational Safety Unit can be made from the school intranet site, which
Website? can also be used to host selected documents
from the website. Username = SOS password =
2.2) Is the site promoted for staff use?
3. Health and Safety Information
All workplaces should display the poster in a
3.1) Is there a Health and Safety Law Poster
prominent position in the workplace
displayed in a prominent position in the school?
(office/staffroom) or alternatively provide a copy
of the leaflet called Health and Safety Law to
3.2) Is CLEAPSS Science and Technology CLEAPSS supply all Bradford schools termly (via
Information received in school and made internal mail) with essential information to
available to relevant staff ? www.cleapss.org.uk manage safety in the DT and Science curriculum.
3.3) Is the CLEAPSS guidance used in lesson
planning and curriculum risk assessments ?.
3.4) Do all (teaching and non teaching) This could be at meetings, by notice board or
employees receive relevant information from school intranet etc
school management regarding Health and
Safety and is there a process to inform them of
3.5) Are Fire Action Notices displayed in the Fire Action Notices should be displayed around
school? the premises indicating the action to take in the
event of fire. These can be purchased from
signs/labels companies or downloaded along
with many other signs from ‘Safety Signs Page’
on the Occupational Safety Unit website.
3.6) Are the names and work locations of First The location of boxes and the names and
Aiders and First Aid boxes displayed location of First Aiders should be displayed. This
throughout school? is a requirement of Health and Safety (First Aid)
Regulations 1981. New staff should be informed
Notices can be purchased from YPO, signs+
labels companies or produced yourself.
4. Risk Assessments
Suitable and sufficient risk assessments enable managers and head teachers to identify the measures
required to control risk to an acceptable level.
Risk control measures identified from assessments must be included in working procedures/lesson plans.
To help identify hazards in some areas, checklists (HICS) have been developed. For further details, RA1
risk assessment forms and general guidance on all aspects of risk assessment see Risk Assessment Page
of Occupational Safety Unit website. www.bradford.gov.uk/scsafety/riskass.html
Also see HSEs, 5 Steps to Risk Assessment for basic guidance at www.hse.gov.uk/pubns/indg163.pdf
The list below to consider for assessment are issues likely to affect all schools. There may be many more.
Further Guidance on these areas can be found on the Occupational Safety Unit website.
If school staff undertake certain duties rather than contracting them out, then further issues for
assessment may also include topics such as cleaning, catering, premises and grounds
Arrangements for the undertaking and management of assessments should be stated in the HS
Y/N Guidance and Standards
4.2) Is there a process in place that A school management system should seek
monitors/ensures that risk assessments are confirmation from those delegated the
undertaken and reviewed annually or following responsibility, that risk assessments have been
significant changes? undertaken and are reviewed annually.
SUBJECT FOR ASSESSMENT Y/N SUBJECT FOR ASSESSMENT Y/N
Hazardous Substances (COSHH) – this may School Visits – Educational visits should have
include hazardous substances used by thorough risk assessment in line with guidance
cleaners and in the curriculum. on Occupational Safety Unit website.
The school ed visits coordinator
Manual Handling - this may include object Fire – further assistance contact Facilities
handling and people handling. Management 01274 431877.
Working at Heights. This should include Stress – see Education Bradford website for
site/maintenance operations and also staff guidance and format.
display work etc. https://schools.educationbradford.com/Schools/C
Display Screen Equipment – are all employee Playground - to include supervision levels,
computer workstations assessed ?. security, characteristics of the play area,
inspection regime, bad weather.
Curriculum - particularly science, PE/sport and Slips and Trips - should identify slip and trip
technology. CLEAPSS guidance for schools hazards and consider monitoring arrangements.
should be available to help with many generic
assessments for Science/DT.
5. Training – Appropriate Health and Safety training should be given where identified as necessary. A range
of training packages can be found on the Occupational safety website.
This can be formal subject specific training and also training in local systems and procedures.
Examples where training is required includes
Health and Safety Induction Fire Procedures
Manual Handling Working at heights
Design Technology Machinery ( circular saw Risk Assessment
Educational Visits Coordinator
6. Accidents Full guidance, flowchart and forms on accident reporting can be found on the
Occupational Safety Team website. See www.bradford.gov.uk/scsafety/education.html#A. Accurate and
prompt reporting to Occupational Safety Team is essential in order for the reporting of appropriate
accidents to the Health and Safety Executive as required by the RIDDOR Regulations 1995.
Y/N Guidance and Standards
6.1) Is the Accident Reporting Flowchart This can be found on the link above and is useful
displayed? as a quick reminder to confirm requirements.
6.2) Is there a nominated person who Nominated persons should undertake accident
undertakes accident reporting within the reporting to Occupational Safety Team to ensure
school? compliance with RIDDOR Regulations.
6.3) Are accidents investigated to identify For Guidance on Accident investigation see
action to take to prevent a recurrence?
6.4) Is the school Accident Book readily www.bradford.gov.uk/scsafety/education.html#A
available and completed to record accidents?
6.5) Are staff instructed on the actions to take This should include accident book entry, first aid,
following an accident to themselves or a pupil reporting to management and should be covered
in their care? in the staff handbook.
6.6) Have the annual Accident Summary This gives number and types of accidents in
Sheets (staff and pupil) been completed and school and is a useful tool for Governors in
returned to Safety Team? monitoring accident data.
6.7) Has the data from the Summary Sheet This data provides the number and types of
been shared with the Governing Body? accidents in school.
7. First Aid Schools guidance on First Aid provision can be found on the Occupational Safety
website at www.bradford.gov.uk/scsafety/education.html#F. For booking and further information on all
CBMDC First Aid training courses, please contact Carol Mullins on 01274 434529
Y/N Guidance and Standards
7.1) Are there adequate numbers of trained Numbers should be determined by individual
First Aiders available at all times? school assessment considering issues such as
pupil numbers, premises layout (split sites etc),
sickness/holiday absence, higher risk activities.
See guidance above.
7.2) Is provision made to ensure First Aid at 2 day refresher training should be arranged in
Work certificates are renewed every 3 years? sufficient time (up to 3 months) before expiry of
the current certificate. Contact details above.
7.3) Are there Paediatric First Aid trained staff From September 2008 Specific Paediatric First
available in school and on visits? Aid training was required for pupils aged 0 – 5.
Contact CBMDC HR Training on 01274 434529.
8.1 Lettings Y/N Guidance and Standards
8.1.1 Are formal lettings agreements in place The letting agreement should state safety
where the premises (or part of the premises) arrangements such as maximum numbers,
are let to others? A template can be obtained emergency arrangements, defect reporting
from Dave Schofield – Property Officer in arrangements, security and any other information
CBMDC Asset Management 01274 431749. to ensure that hirers comply with school existing
Regular inspections of the premises should be undertaken and recorded to identify/monitor deterioration in
condition, identify any unsafe conditions, and for vandalism. Inspections should also monitor for likely
causes of slips and trips eg items left on steps or traffic routes, growing moss etc.
This should be undertaken daily to ensure that
8.2.1 Is a planned daily, ‘Ready for Use’
the premises are in a safe condition before use.
premises inspection undertaken and recorded?
It should look for broken glass, windows, articles
in the playground, evidence of drugs use and
ensure that all emergency routes are available. A
planned inspection route should be developed.
This should look at the condition of the premises
8.2.2 Is a walk round ‘Thorough Premises
to monitor any deterioration/defects.
Inspection’ undertaken with/by a member of the
Governing Body and recorded?
8.2.3 Is there a system in place to encourage Reports should be recorded as should
staff to report day to day defects to enable acknowledgement that remedial work has been
remedial work to be arranged? arranged/completed.
8.2.4 Is a formal inspection of gymnasium
Annual inspection is required
equipment undertaken by a ‘competent
Annual inspection is required. This can often be
8.2.5 Is a formal inspection of outdoor play
undertaken by the same person/contractor as at
equipment undertaken by a ‘competent person’
8.2.7 Are ‘Warning - Fragile Roof’ Notices These should be displayed on buildings with
displayed on premises’? easily accessible roof surfaces containing roof
lights, asbestos and other fragile materials.
8.3 Fire Alarm and Fire Register
To download the Fire Register
8.3.1) Is the Fire Alarm tested weekly and
recorded in the Fire Register?
8.3.2) Is an evacuation of the premises
undertaken termly and recorded in the Fire
8.3.3) Has the fire alarm and emergency
lighting been serviced within the last 12
8.4.1) Is the Premises Asbestos Register This should be readily available for consultation
readily available to confirm the known location in order to establish the location of any asbestos
of Asbestos? in the building. Contact the Council’s Asbestos
Unit on 01274 433562 for issues concerning the
Register and other asbestos management
8.4.2) Are relevant staff aware of the School staff should be made aware of the
existence/location of any asbestos? location of any asbestos, the action to take in
event of disturbance and also of the requirement
not to disturb any fabric of the building in any
way until confirmed non asbestos
8.4.3) Are all contractors made aware of the School procedures should ensure that
existence /location of any asbestos prior to any contractors are made aware of the location of
works? any asbestos prior to work commencing.
Signatures should be obtained to verify that
contractors have been shown the Asbestos
Register and are therefore aware of its location.
Further information & guidance on the Councils Approved List of Contractors (available to schools)
can be sought from CBMDC Procurement Unit on 01274 432745. All these contractors have been
vetted and are also CHAS (Contractor Health and Safety Scheme) approved.
If you choose not to select Contractors from the Council Approved List then Contractors should be
assessed to the same standards.
Y/N Guidance and Standards
8.5.1) Do you confirm Contractors competency See above
before appointing them?
8.5.2) Is the location of Asbestos made known It Is essential that contractors made aware of the
to Contractors prior to work commencing? location of Asbestos prior to works commencing.
These should include issues for the school and
8.5.3) Are Health and Safety issues identified
for the contractor. See Risk Assessment page
and recorded at Pre Works Meeting?
8.6 Electrical / Mechanical
Contact Facilities Management Electrical/Mechanical Surveyors (01274 431770) for advice and
guidance on these issues. http://www.hse.gov.uk/electricity/maintenance/safety.htm
8.6.1) Have all portable electrical appliances Portable electrical appliances require an
been PAT tested? inspection test regime in place by a competent
8.6.2) Has the school electrical system been The premises electrical system requires formal
tested in the last 5 years? inspection - suggested 5 years.
8.6.3) Are records of the above tests kept by
8.6.4) Are low voltage tools used where
8.6.5) Is a pre use visual inspection made of Staff should be encouraged to visually inspect
appliances? electrical appliances for signs of damage pre
8.6.6) Has examination and test of local LEV systems should have a test and examination
exhaust ventilation (LEV) extraction equipment by competent person within each 14 month
(dust and fume) been undertaken within the period as required by COSHH. This may include
last 14 months. fume cupboards, dust and fume extraction in DT
8.6.7) Are Gas appliances regularly serviced? CBMDC Facilities Management for further