Agendas are

Document Sample
Agendas are
SHARON ZEITLIN, Chair

MIKE BALKMAN COUNCIL CHAMBERS DAN GALLAGHER, Vice Chair

9770 CULVER BOULEVARD RICHARD OCHOA, Commissioner

CULVER CITY, CALIFORNIA 90232-0507 SANDY STIVERS, Commissioner

CITY HALL Tel. (310) 253-5640 MICHAEL WHITAKER, Commissioner

FAX (310) 253-5646





CIVIL SERVICE COMMISSION

MEETING AGENDA

Wednesday, October 7, 2009



PUBLIC COMMENT

The Civil Service Commission will listen to the public on any item on the agenda or item of interest that is

not on the agenda. The Civil Service Commission cannot legally take action on any item not scheduled

on the agenda. Such items may be referred for administrative action or scheduled on a future agenda.



If you wish to speak to the Civil Service Commission, please complete a Speaker’s Card and present it to

the Chair before the agenda item is called. You will be called to the podium by name when it is your turn

to speak to the Commission.



PUBLIC COMMENT FOR ITEMS ON THE AGENDA

Persons wishing to speak on agenda items will be called at the time the agenda item is brought forward.

Comments will generally be limited to five minutes per speaker; however, a three-minute limit may be

declared by the Chair for agenda items for which many Speaker Cards have been submitted.



PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA

A total of twenty minutes shall be devoted to audience participation at the beginning of the agenda.

Speakers will be called on in the order cards were received by the Chair. If additional time is needed, the

Chair will allow for same at the end of the agenda.



When the Chair calls your name, please advance to the podium state your name and city of residence.

Speakers must limit their comments to five minutes. A three-minute time limit may be declared by the

Chair if there is a large number of individuals desiring to address the Commission.



NOTE: AT OR ABOUT 11:00 P.M., COMMISSIONERS WILL DETERMINE WHETHER TO CONTINUE

WITH DISCUSSION OF REMAINING ITEMS ON THE AGENDA OR TO CARRY SOME/ALL OF THE

ITEMS OVER TO A FUTURE MEETING DATE.



CELL PHONES AND OTHER DISTRACTIONS

Use of cell phones, pagers and other communication devices is prohibited while the Civil Service

Commission Meeting is in session. Please turn all devices off or place on silent alert and leave the

Chambers to use. During the meeting, please refrain from applause or other actions that may be

disruptive to the speakers or the conduct of City business.



MEETING INFORMATION

Civil Service Commission meetings are regularly scheduled for the first Wednesday of every month.



Civil Service Commission meetings can be viewed live on Channel 35 by most Comcast subscribers. To

view the Civil Service Commission meetings on line please visit http://www.culvercity.org/webcast.



ALD

Assisted Listening Devices are available through the City Clerk.

Civil Service Commission Meeting

October 7, 2009

Page 2 of 4









Agendas are available on the

web at www.culvercity.org





AGENDA

Civil Service Commission

Wednesday, October 7, 2009

7:00 P.M.

Mike Balkman Council Chambers







CALL TO ORDER & ROLL CALL: Chair Sharon Zeitlin

Vice Chair Dan Gallagher

Commissioner Richard Ochoa

Commissioner Sandy Stivers

Commissioner Michael Whitaker





REGULAR SESSION – 7:00 P.M.





PUBLIC COMMENT - Items NOT on the Agenda





PUBLIC COMMENT – Items ON the Agenda





CONSENT CALENDAR Note: Consent Calendar items are considered to be routine in nature

and may be approved by one motion. Public requests to discuss Consent Calendar items must

be filed with the Clerk before the Consent Calendar is called.



C-1 Secretary’s Affidavit





C-2 Approval of Minutes: September 2, 2009

Civil Service Commission Meeting

October 7, 2009

Page 3 of 4





C-3 Extension of Eligible List: Sewer Lift Station Electro-Mechanic



C-4 Destruction of Expired Examination Materials





ACTION ITEMS Public requests to discuss Action Items must be filed with the Clerk before the

item is called.



A-1 Outstanding Job Performance Recognition: Steve Sanceri, Bus Operator,

Transportation Department



A-2 Outstanding Job Performance Recognition: Steve Ihori, Mechanic, Transportation

Department



A-3 Revised Classification Specification and Open & Competitive Recruitment

Bulletin: Maintenance Electrician



A-4 Consistency of Classification Specifications and Commission Recommendation to

City Council





PUBLIC COMMENT - Items NOT on the Agenda (continued)





RECEIPT OF CORRESPONDENCE





ITEMS FROM STAFF

a. Recruitment/Testing/Tentative

b. Current Active Eligible Lists

c. Employees Receiving Acting Pay

d. Probationary Report

e. Follow-up List





ITEMS FROM COMMISSIONERS





ADJOURN REGULAR MEETING





CLOSED SESSION: Disciplinary Appeal Deliberations

• Public Employee Discipline/Dismissal/Release (Deliberations relating to the Appeal of

Discipline of One Public Works Employee), pursuant to Government Code Section

54957(b)(1)





Next Regular Civil Service Commission Meeting:

Wednesday, November 4, 2009, 7:00 PM

Mike Balkman Council Chambers

Civil Service Commission Meeting

October 7, 2009

Page 4 of 4









Monthly Meeting Schedule – October 2009

City Council Regular October 9, 23 7:00 p.m. Council Chambers





Culver City Redevelopment Agency Regular October 5, 19 7:00 p.m. Council Chambers





Advisory Committee on Redevelopment October 1 6:30 p.m. Patio Conf. Room

(ACOR)



Building Safety Appeals Board No Meeting



Civil Service Commission October 7 7:00 p.m. Council Chambers







Committee on Permits & Licenses October 7, 14, 21, 28 10:00 a.m. Council Chambers



Cultural Affairs Commission October 13 7:00 p.m. Council Chambers





Disability Advisory Committee October 7 6:00 p.m.





Fiesta La Ballona October 21 7pm - 9pm Iksan Rm - Vets Bldg.





Committee on

Homelessness No Meeting





Landlord Tenant Mediation Board October 21 7:00 p.m. Dan Patacchia Room





Dr. Martin Luther King Jr. Day Activities October 22 7:30 p.m. – Sr. Center – Room C77

Subcommittee 9:30 p.m.



Municipal Code Appeals Committee No Meeting



Parks & Recreation Community Service October 1 7:00 p.m. Council Chambers

Commission





Planning Commission October 14, 28 7:00 p.m. Council Chambers





Police/Juvenile Diversion Program October 1, 8, 15, 22, 29 6pm - 8pm Dan Patacchia Room





RSVP Advisory Council No Meeting



Sister City Committee October 7 7:00 p.m. Dan Patacchia Room





Traffic Committee October 21 7:00 p.m. Council Chambers



*Convenes on an as-needed basis **Change in meeting location ***Change in regular meeting date

****Tentative dates subject to change

REGULAR MEETING OF THE September 2, 2009

CIVIL SERVICE COMMISSION, 7:00 P.M.

CITY OF CULVER CITY,

CALIFORNIA



Call to Order & Roll Call



The meeting of the Civil Service Commission was called to

order at 7:05 P.M.



Present: Chair Sharon Zeitlin

Vice Chair Dan Gallagher

Commissioner Richard Ochoa

Commissioner Sandy Stivers

Commissioner Michael Whitaker



o0o



Public Comment – Items Not On the Agenda



Chair Zeitlin invited public participation. There was none.



o0o



Consent Calendar

Item C-1



Agenda Posting



MOVED BY COMMISSIONER WHITAKER, SECONDED BY COMMISSIONER

STIVERS, AND UNANIMOUSLY CARRIED THAT THE CIVIL SERVICE

COMMISSION RECEIVE AND FILE THE SECRETARY’S REPORT ON THE

POSTING OF THE AGENDA FOR THIS MEETING.



o0o



Item C-2



Meeting Minutes



MOVED BY COMMISSIONER WHITAKER, SECONDED BY COMMISSIONER

STIVERS, AND UNANIMOUSLY CARRIED TO APPROVE THE CIVIL

SERVICE COMMISSION MINUTES OF AUGUST 5, 2009.



o0o

Civil Services Commission

September 2, 2009

Page 2 of 5



Item C-3



Extension of Eligible Lists



Serena Wright, Human Resources Director, noted a non-

substantive change on the Associate Planner list.



MOVED BY COMMISSIONER WHITAKER, SECONDED BY COMMISSIONER

STIVERS, AND UNANIMOUSLY CARRIED TO APPROVE THE EXTENSION

OF ELIGIBLE LISTS FOR: ASSOCIATE PLANNER, DEPUTY

TRANSPORTATION DIRECTOR, AND SANITATION CREW SUPERVISOR.



o0o



Item C-4



Destruction of Expired Examination Materials



Serena Wright, Human Resources Director, pointed out two

recruitments that needed to be deleted.



Chair Zeitlin received clarification that the eligible list

only noted those who passed the examination.



MOVED BY COMMISSIONER WHITAKER, SECONDED BY COMMISSIONER

STIVERS, AND UNANIMOUSLY CARRIED TO RECOMMEND TO THE CITY

COUNCIL THAT THE HUMAN RESOURCES DEPARTMENT BE AUTHORIZED

TO DESTROY ALL MATERIALS FROM EXPIRED EXAMS AS LISTED

ABOVE, PROVIDED THAT ALL ELIGIBLE LISTS ARE MAINTAINED.



o0o



Action Items

Item A-1



Revised Classification Specification and Open & Competitive

Recruitment Bulletin: Maintenance Electrician



Serena Wright, Human Resources Director, clarified that the

item had been pulled from the agenda and would be brought

back next month.



o0o

Civil Services Commission

September 2, 2009

Page 3 of 5

Item A-2



Discussion of Issues Concerning Removal of Deputy

Classifications from the Classified Service



Staff provided a summary of the material of record.



Discussion between staff and the Commission included:

remedying the inequities in the deputy positions; amending

the charter to simplify the process for changing positions

from classified to unclassified; consistencies with

classifications across departments; concern with costs for

a charter amendment initiative; benefits to Civil Service

to retain as many positions as possible; concern with a

potential for arbitrary and capricious personnel actions;

the City Charter vs. state law; clarification regarding

when a person can revert to classified service; a need for

more information on the matter; and reasoning behind the

Deputy City Clerk and Deputy City Treasurer positions being

placed within classified service.



Commissioner Ochoa moved to make a formal recommendation to

the City Council to explore whether or not there should be

an amendment to the City Charter to provide greater

latitude to change the remaining positions: City Clerk,

City Treasurer and Deputy Transportation Director from

classified service to unclassified service, and to also

discuss the method of amending the charter.



Commissioner Whitaker clarified that the first issue was to

recommend that the Council consider an amendment to Section

1200 to allow for greater flexibility in changing positions

from classified to unclassified with the objective of not

having to go to the voters each time they want to make a

change to a particular position. The second issue is to

consider putting a change to section 1201 on the ballot to

put all department heads and deputies in the unclassified

service.



Lisa Vidra, Deputy City Attorney, suggested that making the

three positions unclassified might not necessitate amending

the charter but rather could be something that the City

Council takes to the electorate and then into the municipal

code.

Civil Services Commission

September 2, 2009

Page 4 of 5

Serena Wright, Human Resources Director, suggested that the

matter be reagendized for the next meeting so that

bargaining groups could be invited to provide feedback to

the Commission.



Staff and the Commission agreed that the matter would be

discussed next month with staff to return with a full

report including background information and indicating the

Commission’s intent to take action.



o0o



Public Comment – Items NOT on the Agenda (continued)



None.



o0o



Receipt of Correspondence



None received.



o0o



Items From Staff



None.



o0o

Items From Commissioners



Chair Zeitlin asked to adjourn the meeting in memory of

Anita Shapiro.



o0o



Adjournment



There being no further business, at 7:36 P.M., the Civil

Service Commission adjourned its meeting in memory of Anita

Shapiro to a meeting to be held at 7:00 P.M. on Wednesday,

October 7, 2009 in the Mike Balkman Council Chambers at

City Hall.



o0o

Civil Services Commission

September 2, 2009

Page 5 of 5

Serena Wright

HUMAN RESOURCES DIRECTOR of the City of Culver City,

California

SECRETARY TO THE CIVIL SERVICE COMMISSION of the

City of Culver City, California





APPROVED October 7, 2009









SHARON ZEITLIN

CHAIR of the Culver City Civil Service Commission





Minutes Preparation: Kristi Callan

CIVIL SERVICE COMMISSION

S TA FF R EP OR T

AGENDA ITEM NO. C – 3





DATE: 10/07/2009

TO: MEMBERS OF THE CIVIL SERVICE COMMISSION

FROM: Amy Webber, Human Resources Analyst

SUBJECT: Extension of Eligible List: 1) Sewer Lift Station Electro-Mechanic







DISCUSSION



The Human Resources Department in concurrence with the affected department(s) is

requesting that the following eligible list be extended for up to one additional year from

the original expiration date.



Department/Division Name Date Date

List Title Established – Expires Extended Through

1. Public Works/Maintenance Operations

Sewer Lift Station Electro-Mechanic 10/15/2008 – 10/15/2009 10/15/2010

Number of Eligible Candidates: 3 2



AUTHORITY



The Civil Service Commission has the authority to extend eligible lists in accordance

with Civil Service Rule 7.5 as set forth below:



7.5 Duration of Eligible Lists: Each certified eligible list shall be valid for use for a

period of one (1) year, unless exhausted sooner. The eligible list may be extended

for up to one (1) additional year by Commission approval. The extended eligible list

shall be valid until establishment of a new list in the same classification, except as

set forth below.



RECOMMENDATION



That the Civil Service Commission:



Extend the Eligible List for 1) Sewer Lift Station Electro-Mechanic.









9770 CULVER BOULEVARD CULVER CITY, CA 90232-0507

CIVIL SERVICE COMMISSION

S TA FF R EP OR T

AGENDA ITEM NO. C – 4





DATE: 10/07/2009

TO: MEMBERS OF THE CIVIL SERVICE COMMISSION

FROM: Serena Wright, Human Resources Director

SUBJECT: Destruction of Expired Examination Materials







BACKGROUND



The Human Resources Department continues to accumulate many boxes of materials

from old exams (i.e., used test papers, candidates' applications, etc.). The eligible lists

generated by these exams have long since expired, and the boxes of exam materials

take up valuable storage space and serve no useful purpose.



California State law (Government Code Section 34090) authorizes destruction of City

records, such as our exam files, after they are no longer required, except that the

records must be at least two years old prior to destruction. All such destruction must be

approved by the City Attorney and the City Council. Pursuant to our Civil Service Rule

16.4, the Civil Service Commission must also approve the destruction of the records.



Eligible lists, which show who participated in the examination process and their

applicable scores, provide a permanent record, and have been and will continue to be

retained.





REQUEST

In accordance with the established procedures, I recommend that the Civil Service

Commission authorize the Human Resources Department to destroy the exam materials

listed below. If the Civil Service Commission concurs, the City Attorney will draft the

necessary resolution for the City Council to authorize the destruction of all exam

materials related to the expired eligible lists.



Eligible List Exam No. Expiration Date

Administrative Secretary 2000 09-28-07

Forensic Specialist 1053 10-07-06

Maintenance Worker I 1042 09-10-06

Permit Technician 1075 04-08-07

Police Sergeant (Promotional) 1130 06-21-07









9770 CULVER BOULEVARD CULVER CITY, CA 90232-0507

Agenda Item C-4

Destruction of Expired Examination Materials

October 7, 2009

Page 2 of 2





AUTHORITY

According to Civil Service Rule 16.4, no records shall be destroyed without prior

approval of the Civil Service Commission, the City Attorney and the City Council.

Destruction or storage of personnel records shall be carried out pursuant to State laws

and City Charter provisions relating to the destruction or storage of official public

documents.



RECOMMENDATION

That the Civil Service Commission:

Recommend to the City Council that the Human Resources Department be

authorized to destroy all materials from expired exams as listed above, provided

that all eligible lists are maintained.









FILE NAME: C-4 DESTRUCTION OF EXPIRED EXAMINATION MATERIALS.DOCPRINTED ON RECYCLED PAPER

CIVIL SERVICE COMMISSION

S T AF F R E P O R T

I T E M N O . A- 1





DATE: October 7, 2009

TO: MEMBERS OF THE CIVIL SERVICE COMMISSION

FROM: Serena Wright, Human Resources Director

SUBJECT: Outstanding Job Performance Recognition: Steve Sanceri, Bus

Operator, Transportation Department







REQUEST



The Transportation Department is requesting approval of a merit award granting three

days off with pay in recognition of outstanding job performance by Steve Sanceri, Bus

Operator. The attached memo details the request, which has been reviewed and

approved by the City Manager. This request is based upon the recommendation of the

appointing authority in accordance with Civil Service Rule 15.





AUTHORITY



The Civil Service Commission may grant final approval to requests for Outstanding Job

Performance Recognition pursuant to Civil Service Rule 15.3(e) and 15.4 respectively:



15.3(e) Outstanding Job Performance Recognition Program:

a. Oral recognition by the appointing authority.

b. Written recognition by the appointing authority with copies to the employee and the

Personnel Department for placement in the employee’s personnel file.

c. City Council resolution commending the employee, i.e., City Council commendation.

d. Granting of up to three (3) working days off with pay.

e. Increase in compensation (step advancement within range prior to scheduled date or

additional step beyond that scheduled).

f. Cash award, up to $1,000. Cash award will be taxable, non-PERSable and subject

to available funds within the awarding department’s budget.

g. A combination of any of the recognition awards set forth above.



15.4 Procedures: The appointing authority may recommend an employee for an outstanding

job performance which meets the criteria of the program. The appointing authority shall

prepare written recommendations and shall forward them to the City Manager for approval,

disapproval or modification.



In the case of recognition awards and commendations (excluding oral and written

recognition by the appointing authority), the City Manager shall forward the

recommendation to the Commission for review and approval. If the Commission approves

the City Manager’s recommendations for recognition award or commendation, the action

may be immediately implemented.







9770 CULVER BOULEVARD CULVER CITY, CA 90232-0507

CSC Agenda Item A-1

October 7, 2009

Page 2 of 2





If the Commission modifies the City Manager’s recommendations, the action may be

implemented as modified, or, at the discretion of the appointing authority, may be taken to

the City Council for a final decision.





RECOMMENDATION



That the Civil Service Commission:



Approve a merit award granting three days off with pay to Steve Sanceri in

recognition of his outstanding job performance.





Attachment









FILE NAME: A-1 MERIT AWARD STEVE SANCERI.DOC PRINTED ON RECYCLED PAPER

CIVIL SERVICE COMMISSION

S T AF F R E P O R T

I T E M N O . A- 2





DATE: October 7, 2009

TO: MEMBERS OF THE CIVIL SERVICE COMMISSION

FROM: Serena Wright, Human Resources Director

SUBJECT: Outstanding Job Performance Recognition: Steve Ihori, Mechanic,

Transportation Department







REQUEST



The Transportation Department is requesting approval of a merit award granting one day

off with pay in recognition of outstanding job performance by Steve Ihori, Mechanic. The

attached memo details the request, which has been reviewed and approved by the City

Manager. This request is based upon the recommendation of the appointing authority in

accordance with Civil Service Rule 15.





AUTHORITY



The Civil Service Commission may grant final approval to requests for Outstanding Job

Performance Recognition pursuant to Civil Service Rule 15.3(e) and 15.4 respectively:



15.3(e) Outstanding Job Performance Recognition Program:

a. Oral recognition by the appointing authority.

b. Written recognition by the appointing authority with copies to the employee and the

Personnel Department for placement in the employee’s personnel file.

c. City Council resolution commending the employee, i.e., City Council commendation.

d. Granting of up to three (3) working days off with pay.

e. Increase in compensation (step advancement within range prior to scheduled date or

additional step beyond that scheduled).

f. Cash award, up to $1,000. Cash award will be taxable, non-PERSable and subject

to available funds within the awarding department’s budget.

g. A combination of any of the recognition awards set forth above.



15.4 Procedures: The appointing authority may recommend an employee for an outstanding

job performance which meets the criteria of the program. The appointing authority shall

prepare written recommendations and shall forward them to the City Manager for approval,

disapproval or modification.



In the case of recognition awards and commendations (excluding oral and written

recognition by the appointing authority), the City Manager shall forward the

recommendation to the Commission for review and approval. If the Commission approves

the City Manager’s recommendations for recognition award or commendation, the action

may be immediately implemented.







9770 CULVER BOULEVARD CULVER CITY, CA 90232-0507

CSC Agenda Item A-2

October 7, 2009

Page 2 of 2





If the Commission modifies the City Manager’s recommendations, the action may be

implemented as modified, or, at the discretion of the appointing authority, may be taken to

the City Council for a final decision.





RECOMMENDATION



That the Civil Service Commission:



Approve a merit award granting one day off with pay to Steve Ihori in recognition of

his outstanding job performance.





Attachment









FILE NAME: A-2 MERIT AWARD STEVE IHORI.DOC PRINTED ON RECYCLED PAPER

CIVIL SERVICE COMMISSION

S T AF F R E P O R T

ITEM NO. A - 3





DATE: 10/07/09

TO: MEMBERS OF THE CIVIL SERVICE COMMISSION

FROM: Ofelia Garcia, Human Resources Technician

Amy Webber, Human Resources Analyst

SUBJECT: Revised Classification Specification and Open & Competitive Recruitment

Bulletin: Maintenance Electrician





BACKGROUND



In anticipation of conducting an open and competitive recruitment for the position of

Maintenance Electrician, Human Resources Department Staff worked with the Public Works

Department to revise the classification specification and recruitment bulletin (Attachment A and

B respectively).





DISCUSSION



Classification Specification



The classification specification has been reviewed to ensure consistency with actual operations,

and to clarify the duties, required driver license, training and experience, and physical

requirements associated with the position. Significant revisions were made to the following

sections:



• Supervision Received and Exercised: Revisions made in this section clarify supervision

received, and direction that the Maintenance Electrician may provide to technical support

staff assigned to electrical tasks.



• Minimum Knowledge, Skills and Ability: Language in the “Knowledge” section was

changed for clarity and to provide examples of the associated codes such as National

Electrical Code (NEC) and National Fire Protection Association (NFPA). In addition, the

word “books” has been replaced with “manuals” to be consistent with language in the “Skill

and Ability” section.



• Training and Experience: Revisions were made to reflect consistent language on the

classification specification and the job bulletin to clarify that either two years of trade school

training or completion of an apprenticeship program are required in addition to four years of

journey level experience. Either training path, in combination with the required four years

journey level experience, should provide the necessary proficiency for successful

performance of Maintenance Electrician job duties.





9770 CULVER BOULEVARD CULVER CITY, CA 90232-0507

Agenda Item A-3

Maintenance Electrician

Page 2 of 3



• License and Certificates: A Maintenance Electrician assists with duties that require the

ability to drive and operate a “boom-truck” in the course of day-to-day and emergency

maintenance operations, and a commercial driver license is required to operate such a

vehicle. Revisions made to License and Certificates reflect that possession of a valid

California Class “B” driver license is required within six months of hire. Although not

previously stated as such on the classification specification, possession of a Class “B”

license is not a new requirement; previous incumbents possessed it. A journey-level

electrician applicant would not typically possess a Class “B” license. Therefore, Human

Resources Staff, in concurrence with the Public Works Department, is recommending a six

month time period after hire to obtain the required license. Six months allows sufficient time

for the incumbent to obtain the required license, and allows the supervisor six months to

evaluate the probationary employee’s performance of duties associated with operating the

“boom-truck.”



Throughout the classification specification language has been updated to reflect current

terminology and previous recommendations from the Commission.



Recruitment Bulletin



The proposed recruitment bulletin for Maintenance Electrician is consistent with the revisions

made to the classification specification. Additional revisions were made to minimum

requirements and the weight of exam components as detailed below.



• Minimum Requirements: Language has been included to advise applicants that positions

within this classification are considered safety sensitive under Department of

Transportation (DOT) and are, therefore, subject to specific employment reference

verifications prior to employment including random drug and alcohol screenings during the

course of employment. This language is consistent with the City’s other safety sensitive

classifications.



• Examination Components: After a review of the examination components it is clear that the

Performance Exam is a critical component. It will evaluate the applicant’s ability to perform

journey level and routine electrical tasks. These abilities are necessary for an applicant to

perform satisfactorily on the job, therefore Human Resources staff, in concurrence with the

Public Works Department, recommends revising the weights of the examination

components as follows:



Exam Component Current Weight Recommended Weight

Written Test 40% 30%

Performance Test 30% 40%

Appraisal Interview 30% 30%





Copies of the revised classification specification and open and competitive recruitment bulletin

were provided to the Culver City Employees’ Association (CCEA).









FILE NAME: A-3 MAINTENANCE ELECTRICIAN STAFF REPORT.DOC PRINTED ON RECYCLED PAPER

Agenda Item A-3

Maintenance Electrician

Page 3 of 3



FISCAL ANALYSIS



There will be no fiscal impact associated with the proposed changes to the classification.





AUTHORITY



In accordance with Civil Service Rule 3.3, the Civil Service Commission must approve major

changes to classification specifications upon recommendation of the Human Resources Director

and the affected department head. According to Civil Service Rule 6.4, when the recruitment

bulletin must be revised due to these changes, approval from the Commission must also be

obtained:

3.3(a) Processing:

The establishment of a new classification or a reclassification may be requested by any member of

the City Council, Commission, appointing authority or any employee of the City. The request shall

be prepared and submitted to the Personnel & Employee Relations Director and the affected

department head, and attached thereto shall be a description of the duties to be performed, and

such information or attachments as may be necessary to consider the case. The Personnel &

Employee Relations Director shall review the requested action with the requesting party and make

such recommendations to the Commission as the Personnel & Employee Relations Director

deems appropriate.

The Personnel & Employee Relations Director’s recommendations shall be communicated to the

originator, the affected appointing authority and employee organization. If any party disagrees

with the Personnel & Employee Relations Director’s recommendations, such objection may be

presented in writing or verbally to the Commission at the time for consideration of the

recommendation.

6.4 Commission Approval: When required, Commission approval of the request for an examination

shall stipulate the components of the examination, the categories of persons eligible to take the

examination, and the Job Bulletin.

Where an examination is necessary the Personnel & Employee Relations Director shall prepare a

Job Bulletin pursuant to the Job Bulletin provisions. It shall not be necessary to obtain approval of

a job bulletin if the Commission has previously approved the specification and bulletin for the

classification and there has been no change in the minimum requirements, the weight of the

examination components, or the open or promotional nature of the recruitment.





RECOMMENDATION



That the Civil Service Commission:

1. Approve the Revised Classification Specification for Maintenance Electrician.

2. Approve the Revised Open & Competitive Recruitment Bulletin for Maintenance

Electrician.



Attachments: “A” Classification Specification for Maintenance Electrician

“B” Revised Open & Competitive Recruitment Bulletin for Maintenance

Electrician

“C” Public Works Department Facilities Maintenance Division Organizational

Chart







FILE NAME: A-3 MAINTENANCE ELECTRICIAN STAFF REPORT.DOC PRINTED ON RECYCLED PAPER

HUMAN RESOURCES DEPARTMENT









MAINTENANCE ELECTRICIAN







DEFINITION



Occupants of this classification are in the classified service. The positions assigned to this classification

perform a variety of skilled journey level tasks in the construction, installation, remodeling, repair,

alteration, and maintenance of electrical, electromechanical, and electronic system instrumentation and

related equipment.





SUPERVISION RECEIVED AND EXERCISED



Depending on the assignment, this position may report to a variety of positions. The positions assigned

to this classification report to the Facilities Maintenance Supervisor. Responsibilities may include

direction of technical support staff.





ESSENTIAL JOB DUTIES



The following tasks are essential for this position. Incumbents in this classification may not perform all

of these tasks, or may perform similar related tasks not listed here.



1. Installs electrical systems and wiring in making additions to or alterations of existing facilities.

Wires building alterations.

2. Inspects, repairs, replaces, services, and maintains existing electromechanical and electrical

systems and associated equipment including conduit and duct systems, light and power circuits,

motors, appliances, generators, transformers, control equipment, switches, switchboards, heaters,

air conditioners, light fixtures, light panels, and other types of electromechanical and electronic

equipment or systems.

3. Maintains and repairs outdoor lights and standards at in the City facilities which will include such as

baseball fields and or tennis courts.

4. Assembles, tests, and installs lighting fixtures.

5. Designs circuits and installs wiring, conduit, controls, and switches for pumps and their related

instrumentation and automated equipment.

6. Assists in iInspections and troubleshootings high voltage circuits on street lights including the

replacement of lamps, glassware, fixtures, sockets, wiring transformers, and cables.

7. Troubleshoots series (high voltage) and multiple lighting (low voltage) circuits. , and high voltage

circuits.

8. Assists in the repair, maintenance, and servicing of traffic signals.

9. Maintains records and prepares reports on electrical equipment serviced, installed, maintained,

and repaired.

10. Maintains tools and equipment





MINIMUM KNOWLEDGE, SKILLS AND ABILITY







November 1998

Revised October 2009

Page 2

Maintenance Electrician



Knowledge of:

• Tools, test equipment, materials, and standard practices required in the performance of the

electrical trade. Standard practices, methods, tools and materials used in electrical trades.

• Design, construction, installation, maintenance, tests, repairs, and adjustments of electrical

apparatus and equipment.

• Federal, state, county and municipal electrical and associated codes such as National Electrical

Code (NEC) and National Fire Protection Association (NFPA).

• Safety procedures and related safety devices and equipment. Occupational hazards and standard

safety precautions.

• Manufacturers’ instruction books manuals, specifications, drawings, and their use in evaluating

multiple electrical installations.



Skill and Ability to:

• Perform heavy and physically demanding work for lengthy and continuous period of time.

• Perform electrical installation, tests, inspections, and repair work.

• Work from Read and understand blueprints, drawings, schematics, sketches, plans, specifications,

and instruction manuals and independently make necessary evaluations for efficient effecting

repairs and adjustments.

• Follow verbal and written instructions and directions. , plans and sketches.

• Prepare drawings, schematics, and sketches related to new, modified, and/or proposed work and

repairs.





LICENSE AND CERTIFICATES



Possession of a valid California driver license. Possession of a valid California Class “B” driver license

within six months of date of hire into classification.





TRAINING AND EXPERIENCE



Any combination equivalent to training and experience that could likely provide the required knowledge,

skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills, and abilities would

be: completion of the twelfth grade high school graduation or equivalent supplemented by two (2) years

of trade school level courses in electricity and electrical construction repair or completion of an

apprenticeship program and four (4) years of varied journey level electrical experience.





PHYSICAL REQUIREMENTS AND WORKING CONDITIONS



• Requires the mobility to stand, stoop, reach and bend. Requires mobility of arms to reach and

dexterity of hands to grasp and manipulate small objects.

• Requires the ability to stand for long periods.

• Requires the ability to walk long distances.

• Perform work which involves the frequent lifting, pushing and/or pulling of objects which may

approximate 50 pounds and may occasionally weigh up to 100 pounds.

• May be required to work in inclement weather. without effective protection from sun, cold and rain.

• May be required to work within enclosed spaces or at heights above ground level.

• May be required to work around moving mechanical parts. May be required to work around

electrical current.

Page 3

Maintenance Electrician



• Subject to random drug and alcohol screenings pursuant to Department of Transportation (DOT)

regulations.

HUMAN RESOURCES DEPARTMENT 9770 CULVER BLVD. CULVER CITY, CA 90232 310-253-5651



MAINTENANCE ELECTRICIAN (Job Code #_____)

$4,599 - $5,614 per month

THE CITY OF CULVER CITY



Culver City is a Charter City incorporated in 1917, and is a destination filled with outdoor cafes, unique shops and

galleries opening onto pedestrian-friendly boulevards. Culver City has a dedicated staff of approximately 700+ employees

with an overall operating budget of over $133 million. The City provides a full range of municipal services including Fire,

Police, Community Development, Public Works, Parks, Recreation, and Community Services, and Transportation.

HOW TO APPLY



Filing deadline: -------------------------

A complete application, including copies or relevant degrees and/or certificates must be submitted for consideration.

Apply on-line or download a City application (www.culvercityorg/jobs) or apply in person at the Human Resources

Department. Applicants that apply on-line will not be able to attach any supplemental materials to their application; these

materials must be submitted to the Human Resources Department at the address above. Individuals that submit

incomplete application materials may not receive full consideration for the position. Faxed or emailed materials will not be

accepted.

THE POSITION



Under supervision, installs maintains, repairs and services a variety of electrical systems and wiring in making additions

to or alterations of existing facilities. Inspects, repairs, replaces, services, and maintains existing electromechanical and

electrical systems and associated equipment including such as, traffic signals, interconnects, street lights, electrical

panels, conduits and duct systems, light and power circuits, motors, appliances, generators, transformers, control

equipment, switches, switchboards, heaters, air conditioners, light fixtures, light panels, and other types of

electromechanical and electronic equipment or systems. Maintains and repairs outdoor lights and standards at City

facilities which will include baseball fields and tennis courts. Assembles, tests, and installs lighting fixtures. Assists in

inspections and troubleshoots high voltage circuits on street lights including the replacement of lamps, glassware,

fixtures, sockets, wiring transformers, and cables. Maintains records and prepares reports on electrical equipment

serviced, installed, maintained and repaired. heaters, lights, fans, fixtures, field lighting systems, motors, receptacle

circuits, generators, and air conditioners; reads and interprets wiring diagrams and sketches; maintains tools and

equipment; as assigned, supervises work of small crew; maintains a daily log, completes work orders; and performs other

related duties.

MINIMUM REQUIREMENTS



Any combination equivalent to training and experience that could likely provide the required knowledge, skills, and

abilities would be qualifying. A typical way to obtain the knowledge, skills and abilities would be: High school graduation

or equivalent supplemented by two (2) years of trade school level courses in electricity and electrical construction repair

or completion of an apprenticeship program and three years' experience performing electrical maintenance, repair, and

servicing and four (4) years of varied journey level electrical experience.

NOTES:

1) Positions in this job classification are considered safety sensitive under Department of Transportation (DOT)

regulations and are, therefore, subject to specific employment reference verifications prior to employment including

random drug and alcohol screenings during the course of employment.

2) Prior to appointment (hire), candidates must pass a pre-employment medical examination, which will include a drug

screen. A positive pre-placement drug test, refusal or failure to test may result in rejection of the candidate.

LICENSE AND CERTIFICATES



Possession of a valid California Class “B” driver license required at time of appointment application. Possession of a valid

California Class “B” driver license within six months of date of hire into classification.

GENEROUS BENEFITS



Culver City provides a generous benefit package, which includes:

• 2.5% at 55 CalPERS retirement plan (Public Employees Retirement System; 6% employee contribution paid by the

City, employee pays 2%*)

• Generous health benefits for City employees and eligible dependents include: choice of six (6) medical plans and

three (3) dental plans, and City paid vision and life insurance

• Voluntary 457 deferred compensation plan; City contributes $26 per month on behalf of employees that contribute a

minimum of $12 per pay period

• Generous leave benefits include: City paid holidays, floating holidays, sick leave and vacation

* In the event an employee leaves City Service prior to retirement, this contribution, including interest, is remitted to the employee upon application to

the retirement system.



EXAMINATION PROCEDURES



Equal Opportunity Employer

Note: Proof of U.S. citizenship, alien residency, or authorization to work in the U.S. will be required before appointment to this position. Special

assistance for persons with disabilities is available to help with the application and examination process upon request. Request should be made to

Human Resources Department, 9770 Culver Blvd., Culver City, CA 90232-0507, (310) 253-5640, V/TDD (310) 253-5647 (Hearing Impaired Only).

Women, Minorities & Disabled Encouraged to Apply.



The provisions of this bulletin do not constitute a contract, express or implied, and any provisions in this bulletin may be modified or revoked without notice.

OG 9/09

Applicants must receive a passing score on all examination components in order to be placed on the eligible list.

COMPONENT WEIGHT

• Written Test: To determine electrical knowledge and aptitude. 40 30%

• Performance Test: To measure ability to perform journeyman level, routine electrical tasks. 30 40%

• Appraisal Interview: To evaluate training, experience and personal qualifications. 30%



THE CITY:



The City of Culver City, with a population of 40,000, is 8 miles

from the Civic Center of Los Angeles and 5 miles from the

Pacific Ocean, near the intersection of the Santa Monica and

San Diego Freeways. Culver City is a “charter” city, governed

by a 5-member City Council and managed by a City Manager,

assisted by 10 department heads.



SELECTION PROCESS:



1) Official City employment application form completed

(demonstrating possession of minimum

qualifications), signed, and filed by 5:30 p.m., on or

before filing date (filing time may vary if noted on

reverse side of this form).



2) Successful completion of all parts of the examination

process which may include one (1) or more of the

following: written, appraisal interview, or

performance, and physical agility. Applicants will be

notified as to date, time, and location for each part.



3) Successful completion of all parts of a background

check: conviction record, fingerprint check, proof of

age, medical examination and loyalty oath.



4) All applicants who have successfully completed all

stages of the recruitment process and received a final

passing score will be placed on an eligible list, ranked

according to final score.



5) Top five (5) ranks from eligible list will be referred for

consideration in filling vacancies.



VETERAN’S PREFERENCE:



Proof of honorable discharge (DD214) must be submitted by

final filing date to claim veteran’s preference. Reserve duty,

including active reserve training duty, does not meet eligibility

requirements for entitlement to veteran’s preference.

(Veteran’s preference does not apply to promotional exams).



SENIORITY PREFERENCE:



Seniority points will be computed in accordance with Civil

Service Rules and Regulations.









FRINGE BENEFITS:



These are typical benefits, but may vary by negotiated agreements with employee bargaining units.



RETIREMENT: Employees are currently covered by the Public Employees’ Retirement System (City pays

6% contribution and employee pays 2%), and social security.



DEFERRED COMPENSATION: Employees may voluntarily contribute to a city sponsored deferred compensation plan.



MEDICAL-DENTAL: Choice of health and dental plans for employees and dependants. Some employee

contribution may be required.



VISION: Vision insurance for employees and dependents is provided.



LIFE INSURANCE: Term life insurance is also provided.



HOLIDAYS: 13 paid holidays per year for most classifications.



VACATION: 80 hours per year after one year of service. Increases in vacation accrual occur after 4,

14, and 19 years of service.



SICK LEAVE: 96 hours per year.



UNIFORMS Those employees required to wear uniforms will be either: (a) reimbursed for uniform

articles; or (b) furnished uniforms depending upon classification.



CREDIT UNION AVAILABLE

PUBLIC WORKS MAINTENANCE OPERATIONS DIVISION

FACILITIES MAINTENANCE

MAINTENANCE

OPERATIONS MANAGER









ADMINISTRATIVE

SECRETARY/SH5







BUILDING

ENGINEER (2)









FACILITIES FACILITY MAINTENANCE

MAINTENANCE WORKER (2)

SUPERVISOR









FACILITIES LEAD FACILITIES

WORKER MAINTENANCE

CREWLEADER







MAINTENANCE BUILDING SERVICES MAINTENANCE TRAFFIC SIGNAL

PLUMBER SPECIALIST ELECTRICIAN TECHNICIAN (2)

MAINTENANCE

WORKER I (3)



MAINTENANCE MAINTENANCE STREET LIGHTS HVAC REPAIR

CARPENTER PAINTER TECHNICIAN WORKER







POOL MAINTENANCE FACILITY MAINTENANCE

TECHNICIAN WORKER (2)









ATTACHMENT C

FISCAL YEAR 2009-2010

CIVIL SERVICE COMMISSION

S TA FF R EP OR T

AGENDA ITEM NO. A- 4





DATE: October 7, 2009

TO: MEMBERS OF THE CIVIL SERVICE COMMISSION

FROM: Serena Wright, Human Resources Director

Subject: Consistency of Classification Specifications and Commission

Recommendation to City Council









Background

Over the past several months the Commission has expressed concern regarding the

importance of having consistency within classification specifications. The most current

issue has been focused on the deputy classifications; specifically, why certain

classifications are included within the Civil Service System and others are not. There are

a total of eight deputy classifications, only three of which are within the classified service:

Deputy City Clerk, Deputy City Treasurer and Deputy Transportation Director. These

classifications were originally developed between 1960 – 1989.



The criteria used to determine classified applicability is set forth in Culver City Municipal

Code (“CCMC”) Section 3.05.015, which provides as follows:



“The Civil Service System shall be applicable to all departments, offices, positions an

employments and all persons employed by the City except the following:



A. Elective Offices;



B. Members of appointive boards, commissions and committees;



C. Persons engaged under contract to supply expert professional or

technical services for a definite or limited period of time;



D. The Chief Administrative Officer, whether termed as such, or as City

Manager, Coordinator, or by any other term intended to designate the

supervisor and superintendent of the overall administration of the City;



E. Assistant Administrative Officers, Asistants to the Chief Administrative

Officer, the Personnel Director, the Labor Relations Officer, Public Works

Director/City Engineer and such staff assistants to any of said officers as

the City Council may authorize;









9770 CULVER BOULEVARD CULVER CITY, CA 90232-0507

Page 2 of 3









F. Volunteer personnel, crossing guards, or other employees holding

seasonal, limited or temporary appointments of limited duration, or

serving on a part-time basis;



G. Staff assistants to the head of a department or division as may be

authorized by the City Council;



H. Professional and technical employees in the field of information

technology, who perform design, development, documentation, analysis,

acquisition, installation, creation, technical support, testing or modification

of computer systems or programs.”



In the past, staff has relied upon the above provisions, specifically subsection (G), in

order to determine the exclusion of the deputy classifications from the Civil Service

System.



However, the City’s Charter, which supercedes the CCMC, provides that a classification,

once placed within the Civil Service System, may only be removed by a majority vote of

the electorate. In addition, Civil Service Rule 1.8 provides similar language. Culver City

Charter, Article XII, Section 1200 provides as follows:



“…the Civil Service System adopted by the City Council pursuant to State law

and in effect prior to the effective date of this Charter, shall continue in full force

and effect unless changed by an ordinance of the City Council or by amendment

to the rules and regulations approved by the City Council. City Council shall not

have the authority to withdraw any departments or employees, including

Department heads, placed in Classified Service, from the operation of such

system either by outright appeal of the Civil Service ordinance or otherwise,

unless and until its withdrawal shall have been submitted to the voters of the City

at a regular or special municipal election held in the City and shall have been

approved by majority vote at a City election.”



Further, in April 2006, the Culver City voters approved a Charter amendment that

included removing all department heads from the Civil Service System. Culver City

Charter, Article XII, Section 1201 states, “All Department Heads shall be in the

Unclassified Service. The City Manager, City Attorney, City Clerk and City Treasurer

shall be in the Unclassified Service.”



At the September 2, 2009 meeting, the Commission discussed the inconsistency issues

within the deputy classifications and, in light of the requirements of the City’s Charter,

options that could be used to resolve such inconsistencies. Specifically, the Commission

discussed making the following recommendations to City Council:



• Place a measure on the ballot in the General Municipal Election to

remove the positions of Deputy City Clerk, Deputy City Treasurer and

Deputy Transportation Director from the classified service, upon each

position becoming vacant; or,



• Place a measure on the ballot in the General Municipal Election to amend

City Charter Article XXII, Section 1200 to provide the City Council with

Page 3 of 3









greater latitude and flexibility in removing vacant classifications from the

Civil Service System as appropriate; or,



• Place a measure on the ballot in the General Municipal Election to amend

City Charter Article XXII, Section 1201 to exempt deputy director

classifications (in addition to department heads) from the Civil Service

System.







Recommendation

That the Civil Service Commission:

Discuss the issues regarding the inconsistency of classification specifications

and make a recommendation to City Council.


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