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MIKE BALKMAN COUNCIL CHAMBERS 9770 CULVER BOULEVARD CULVER CITY, CALIFORNIA 90232-0507 CITY HALL Tel. (310) 253-5640 FAX (310) 253-5646 SHARON ZEITLIN, Chair DAN GALLAGHER, Vice Chair RICHARD OCHOA, Commissioner SANDY STIVERS, Commissioner MICHAEL WHITAKER, Commissioner CIVIL SERVICE COMMISSION MEETING AGENDA Wednesday, October 7, 2009 PUBLIC COMMENT The Civil Service Commission will listen to the public on any item on the agenda or item of interest that is not on the agenda. The Civil Service Commission cannot legally take action on any item not scheduled on the agenda. Such items may be referred for administrative action or scheduled on a future agenda. If you wish to speak to the Civil Service Commission, please complete a Speaker’s Card and present it to the Chair before the agenda item is called. You will be called to the podium by name when it is your turn to speak to the Commission. PUBLIC COMMENT FOR ITEMS ON THE AGENDA Persons wishing to speak on agenda items will be called at the time the agenda item is brought forward. Comments will generally be limited to five minutes per speaker; however, a three-minute limit may be declared by the Chair for agenda items for which many Speaker Cards have been submitted. PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA A total of twenty minutes shall be devoted to audience participation at the beginning of the agenda. Speakers will be called on in the order cards were received by the Chair. If additional time is needed, the Chair will allow for same at the end of the agenda. When the Chair calls your name, please advance to the podium state your name and city of residence. Speakers must limit their comments to five minutes. A three-minute time limit may be declared by the Chair if there is a large number of individuals desiring to address the Commission. NOTE: AT OR ABOUT 11:00 P.M., COMMISSIONERS WILL DETERMINE WHETHER TO CONTINUE WITH DISCUSSION OF REMAINING ITEMS ON THE AGENDA OR TO CARRY SOME/ALL OF THE ITEMS OVER TO A FUTURE MEETING DATE. CELL PHONES AND OTHER DISTRACTIONS Use of cell phones, pagers and other communication devices is prohibited while the Civil Service Commission Meeting is in session. Please turn all devices off or place on silent alert and leave the Chambers to use. During the meeting, please refrain from applause or other actions that may be disruptive to the speakers or the conduct of City business. MEETING INFORMATION Civil Service Commission meetings are regularly scheduled for the first Wednesday of every month. Civil Service Commission meetings can be viewed live on Channel 35 by most Comcast subscribers. To view the Civil Service Commission meetings on line please visit http://www.culvercity.org/webcast. ALD Assisted Listening Devices are available through the City Clerk. Civil Service Commission Meeting October 7, 2009 Page 2 of 4 Agendas are available on the web at www.culvercity.org AGENDA Civil Service Commission Wednesday, October 7, 2009 7:00 P.M. Mike Balkman Council Chambers CALL TO ORDER & ROLL CALL: Chair Sharon Zeitlin Vice Chair Dan Gallagher Commissioner Richard Ochoa Commissioner Sandy Stivers Commissioner Michael Whitaker REGULAR SESSION – 7:00 P.M. PUBLIC COMMENT - Items NOT on the Agenda PUBLIC COMMENT – Items ON the Agenda CONSENT CALENDAR Note: Consent Calendar items are considered to be routine in nature and may be approved by one motion. Public requests to discuss Consent Calendar items must be filed with the Clerk before the Consent Calendar is called. C-1 Secretary’s Affidavit C-2 Approval of Minutes: September 2, 2009 Civil Service Commission Meeting October 7, 2009 Page 3 of 4 C-3 C-4 Extension of Eligible List: Sewer Lift Station Electro-Mechanic Destruction of Expired Examination Materials ACTION ITEMS Public requests to discuss Action Items must be filed with the Clerk before the item is called. A-1 Outstanding Job Performance Recognition: Transportation Department Steve Sanceri, Bus Operator, A-2 Outstanding Job Performance Recognition: Steve Ihori, Mechanic, Transportation Department Revised Classification Specification and Open & Competitive Recruitment Bulletin: Maintenance Electrician Consistency of Classification Specifications and Commission Recommendation to City Council A-3 A-4 PUBLIC COMMENT - Items NOT on the Agenda (continued) RECEIPT OF CORRESPONDENCE ITEMS FROM STAFF a. Recruitment/Testing/Tentative b. Current Active Eligible Lists c. Employees Receiving Acting Pay d. Probationary Report e. Follow-up List ITEMS FROM COMMISSIONERS ADJOURN REGULAR MEETING CLOSED SESSION: Disciplinary Appeal Deliberations • Public Employee Discipline/Dismissal/Release (Deliberations relating to the Appeal of Discipline of One Public Works Employee), pursuant to Government Code Section 54957(b)(1) Next Regular Civil Service Commission Meeting: Wednesday, November 4, 2009, 7:00 PM Mike Balkman Council Chambers Civil Service Commission Meeting October 7, 2009 Page 4 of 4 Monthly Meeting Schedule – October 2009 City Council Regular October 9, 23 7:00 p.m. Council Chambers Culver City Redevelopment Agency Regular October 5, 19 7:00 p.m. Council Chambers Advisory Committee on Redevelopment (ACOR) Building Safety Appeals Board Civil Service Commission October 1 6:30 p.m. Patio Conf. Room No Meeting October 7 7:00 p.m. Council Chambers Committee on Permits & Licenses Cultural Affairs Commission Disability Advisory Committee Fiesta La Ballona Committee on Homelessness Landlord Tenant Mediation Board October 7, 14, 21, 28 October 13 October 7 October 21 10:00 a.m. 7:00 p.m. 6:00 p.m. 7pm - 9pm Council Chambers Council Chambers Iksan Rm - Vets Bldg. No Meeting October 21 7:00 p.m. Dan Patacchia Room Dr. Martin Luther King Jr. Day Activities Subcommittee Municipal Code Appeals Committee Parks & Recreation Community Service Commission October 22 7:30 p.m. – 9:30 p.m. Sr. Center – Room C77 No Meeting October 1 7:00 p.m. Council Chambers Planning Commission Police/Juvenile Diversion Program October 14, 28 October 1, 8, 15, 22, 29 7:00 p.m. 6pm - 8pm Council Chambers Dan Patacchia Room RSVP Advisory Council Sister City Committee Traffic Committee No Meeting October 7 October 21 7:00 p.m. 7:00 p.m. Dan Patacchia Room Council Chambers *Convenes on an as-needed basis **Change in meeting location ****Tentative dates subject to change ***Change in regular meeting date REGULAR MEETING OF THE CIVIL SERVICE COMMISSION, CITY OF CULVER CITY, CALIFORNIA Call to Order & Roll Call September 2, 2009 7:00 P.M. The meeting of the Civil Service Commission was called to order at 7:05 P.M. Present: Chair Sharon Zeitlin Vice Chair Dan Gallagher Commissioner Richard Ochoa Commissioner Sandy Stivers Commissioner Michael Whitaker o0o Public Comment – Items Not On the Agenda Chair Zeitlin invited public participation. There was none. o0o Consent Calendar Item C-1 Agenda Posting MOVED BY COMMISSIONER WHITAKER, SECONDED BY COMMISSIONER STIVERS, AND UNANIMOUSLY CARRIED THAT THE CIVIL SERVICE COMMISSION RECEIVE AND FILE THE SECRETARY’S REPORT ON THE POSTING OF THE AGENDA FOR THIS MEETING. o0o Item C-2 Meeting Minutes MOVED BY COMMISSIONER WHITAKER, SECONDED BY COMMISSIONER STIVERS, AND UNANIMOUSLY CARRIED TO APPROVE THE CIVIL SERVICE COMMISSION MINUTES OF AUGUST 5, 2009. o0o Civil Services Commission September 2, 2009 Page 2 of 5 Item C-3 Extension of Eligible Lists Serena Wright, Human Resources Director, noted a nonsubstantive change on the Associate Planner list. MOVED BY COMMISSIONER WHITAKER, SECONDED BY COMMISSIONER STIVERS, AND UNANIMOUSLY CARRIED TO APPROVE THE EXTENSION OF ELIGIBLE LISTS FOR: ASSOCIATE PLANNER, DEPUTY TRANSPORTATION DIRECTOR, AND SANITATION CREW SUPERVISOR. o0o Item C-4 Destruction of Expired Examination Materials Serena Wright, Human Resources Director, pointed out two recruitments that needed to be deleted. Chair Zeitlin received clarification that the eligible list only noted those who passed the examination. MOVED BY COMMISSIONER WHITAKER, SECONDED BY COMMISSIONER STIVERS, AND UNANIMOUSLY CARRIED TO RECOMMEND TO THE CITY COUNCIL THAT THE HUMAN RESOURCES DEPARTMENT BE AUTHORIZED TO DESTROY ALL MATERIALS FROM EXPIRED EXAMS AS LISTED ABOVE, PROVIDED THAT ALL ELIGIBLE LISTS ARE MAINTAINED. o0o Action Items Item A-1 Revised Classification Specification and Open & Competitive Recruitment Bulletin: Maintenance Electrician Serena Wright, Human Resources Director, clarified that the item had been pulled from the agenda and would be brought back next month. o0o Civil Services Commission September 2, 2009 Page 3 of 5 Item A-2 Discussion of Issues Concerning Removal of Deputy Classifications from the Classified Service Staff provided a summary of the material of record. Discussion between staff and the Commission included: remedying the inequities in the deputy positions; amending the charter to simplify the process for changing positions from classified to unclassified; consistencies with classifications across departments; concern with costs for a charter amendment initiative; benefits to Civil Service to retain as many positions as possible; concern with a potential for arbitrary and capricious personnel actions; the City Charter vs. state law; clarification regarding when a person can revert to classified service; a need for more information on the matter; and reasoning behind the Deputy City Clerk and Deputy City Treasurer positions being placed within classified service. Commissioner Ochoa moved to make a formal recommendation to the City Council to explore whether or not there should be an amendment to the City Charter to provide greater latitude to change the remaining positions: City Clerk, City Treasurer and Deputy Transportation Director from classified service to unclassified service, and to also discuss the method of amending the charter. Commissioner Whitaker clarified that the first issue was to recommend that the Council consider an amendment to Section 1200 to allow for greater flexibility in changing positions from classified to unclassified with the objective of not having to go to the voters each time they want to make a change to a particular position. The second issue is to consider putting a change to section 1201 on the ballot to put all department heads and deputies in the unclassified service. Lisa Vidra, Deputy City Attorney, suggested that making the three positions unclassified might not necessitate amending the charter but rather could be something that the City Council takes to the electorate and then into the municipal code. Civil Services Commission September 2, 2009 Page 4 of 5 Serena Wright, Human Resources Director, suggested that the matter be reagendized for the next meeting so that bargaining groups could be invited to provide feedback to the Commission. Staff and the Commission agreed that the matter would be discussed next month with staff to return with a full report including background information and indicating the Commission’s intent to take action. o0o Public Comment – Items NOT on the Agenda (continued) None. o0o Receipt of Correspondence None received. o0o Items From Staff None. o0o Items From Commissioners Chair Zeitlin asked to adjourn the meeting in memory of Anita Shapiro. o0o Adjournment There being no further business, at 7:36 P.M., the Civil Service Commission adjourned its meeting in memory of Anita Shapiro to a meeting to be held at 7:00 P.M. on Wednesday, October 7, 2009 in the Mike Balkman Council Chambers at City Hall. o0o Civil Services Commission September 2, 2009 Page 5 of 5 Serena Wright HUMAN RESOURCES DIRECTOR of the City of Culver City, California SECRETARY TO THE CIVIL SERVICE COMMISSION of the City of Culver City, California APPROVED October 7, 2009 SHARON ZEITLIN CHAIR of the Culver City Civil Service Commission Minutes Preparation: Kristi Callan CIVIL SERVICE COMMISSION S TA FF R EP OR T AGENDA ITEM NO. C – 3 DATE: TO: FROM: SUBJECT: 10/07/2009 MEMBERS OF THE CIVIL SERVICE COMMISSION Amy Webber, Human Resources Analyst Extension of Eligible List: 1) Sewer Lift Station Electro-Mechanic DISCUSSION The Human Resources Department in concurrence with the affected department(s) is requesting that the following eligible list be extended for up to one additional year from the original expiration date. Department/Division Name List Title Public Works/Maintenance Operations Sewer Lift Station Electro-Mechanic Number of Eligible Candidates: Date Established – Expires 10/15/2008 – 10/15/2009 3 Date Extended Through 10/15/2010 2 1. AUTHORITY The Civil Service Commission has the authority to extend eligible lists in accordance with Civil Service Rule 7.5 as set forth below: 7.5 Duration of Eligible Lists: Each certified eligible list shall be valid for use for a period of one (1) year, unless exhausted sooner. The eligible list may be extended for up to one (1) additional year by Commission approval. The extended eligible list shall be valid until establishment of a new list in the same classification, except as set forth below. RECOMMENDATION That the Civil Service Commission: Extend the Eligible List for 1) Sewer Lift Station Electro-Mechanic. 9770 CULVER BOULEVARD CULVER CITY, CA 90232-0507 CIVIL SERVICE COMMISSION S TA FF R EP OR T AGENDA ITEM NO. C – 4 DATE: TO: FROM: SUBJECT: 10/07/2009 MEMBERS OF THE CIVIL SERVICE COMMISSION Serena Wright, Human Resources Director Destruction of Expired Examination Materials BACKGROUND The Human Resources Department continues to accumulate many boxes of materials from old exams (i.e., used test papers, candidates' applications, etc.). The eligible lists generated by these exams have long since expired, and the boxes of exam materials take up valuable storage space and serve no useful purpose. California State law (Government Code Section 34090) authorizes destruction of City records, such as our exam files, after they are no longer required, except that the records must be at least two years old prior to destruction. All such destruction must be approved by the City Attorney and the City Council. Pursuant to our Civil Service Rule 16.4, the Civil Service Commission must also approve the destruction of the records. Eligible lists, which show who participated in the examination process and their applicable scores, provide a permanent record, and have been and will continue to be retained. REQUEST In accordance with the established procedures, I recommend that the Civil Service Commission authorize the Human Resources Department to destroy the exam materials listed below. If the Civil Service Commission concurs, the City Attorney will draft the necessary resolution for the City Council to authorize the destruction of all exam materials related to the expired eligible lists. Eligible List Administrative Secretary Forensic Specialist Maintenance Worker I Permit Technician Police Sergeant (Promotional) Exam No. 2000 1053 1042 1075 1130 Expiration Date 09-28-07 10-07-06 09-10-06 04-08-07 06-21-07 9770 CULVER BOULEVARD CULVER CITY, CA 90232-0507 Agenda Item C-4 Destruction of Expired Examination Materials October 7, 2009 Page 2 of 2 AUTHORITY According to Civil Service Rule 16.4, no records shall be destroyed without prior approval of the Civil Service Commission, the City Attorney and the City Council. Destruction or storage of personnel records shall be carried out pursuant to State laws and City Charter provisions relating to the destruction or storage of official public documents. RECOMMENDATION That the Civil Service Commission: Recommend to the City Council that the Human Resources Department be authorized to destroy all materials from expired exams as listed above, provided that all eligible lists are maintained. FILE NAME: C-4 DESTRUCTION OF EXPIRED EXAMINATION MATERIALS.DOCPRINTED ON RECYCLED PAPER CIVIL SERVICE COMMISSION S T AF F R E P O R T I T E M N O . A- 1 DATE: TO: FROM: SUBJECT: October 7, 2009 MEMBERS OF THE CIVIL SERVICE COMMISSION Serena Wright, Human Resources Director Outstanding Job Performance Recognition: Steve Sanceri, Bus Operator, Transportation Department REQUEST The Transportation Department is requesting approval of a merit award granting three days off with pay in recognition of outstanding job performance by Steve Sanceri, Bus Operator. The attached memo details the request, which has been reviewed and approved by the City Manager. This request is based upon the recommendation of the appointing authority in accordance with Civil Service Rule 15. AUTHORITY The Civil Service Commission may grant final approval to requests for Outstanding Job Performance Recognition pursuant to Civil Service Rule 15.3(e) and 15.4 respectively: 15.3(e) Outstanding Job Performance Recognition Program: a. Oral recognition by the appointing authority. b. Written recognition by the appointing authority with copies to the employee and the Personnel Department for placement in the employee’s personnel file. c. City Council resolution commending the employee, i.e., City Council commendation. d. Granting of up to three (3) working days off with pay. e. Increase in compensation (step advancement within range prior to scheduled date or additional step beyond that scheduled). f. Cash award, up to $1,000. Cash award will be taxable, non-PERSable and subject to available funds within the awarding department’s budget. g. A combination of any of the recognition awards set forth above. 15.4 Procedures: The appointing authority may recommend an employee for an outstanding job performance which meets the criteria of the program. The appointing authority shall prepare written recommendations and shall forward them to the City Manager for approval, disapproval or modification. In the case of recognition awards and commendations (excluding oral and written recognition by the appointing authority), the City Manager shall forward the recommendation to the Commission for review and approval. If the Commission approves the City Manager’s recommendations for recognition award or commendation, the action may be immediately implemented. 9770 CULVER BOULEVARD CULVER CITY, CA 90232-0507 CSC Agenda Item A-1 October 7, 2009 Page 2 of 2 If the Commission modifies the City Manager’s recommendations, the action may be implemented as modified, or, at the discretion of the appointing authority, may be taken to the City Council for a final decision. RECOMMENDATION That the Civil Service Commission: Approve a merit award granting three days off with pay to Steve Sanceri in recognition of his outstanding job performance. Attachment FILE NAME: A-1 MERIT AWARD STEVE SANCERI.DOC PRINTED ON RECYCLED PAPER CIVIL SERVICE COMMISSION S T AF F R E P O R T I T E M N O . A- 2 DATE: TO: FROM: SUBJECT: October 7, 2009 MEMBERS OF THE CIVIL SERVICE COMMISSION Serena Wright, Human Resources Director Outstanding Job Performance Recognition: Steve Ihori, Mechanic, Transportation Department REQUEST The Transportation Department is requesting approval of a merit award granting one day off with pay in recognition of outstanding job performance by Steve Ihori, Mechanic. The attached memo details the request, which has been reviewed and approved by the City Manager. This request is based upon the recommendation of the appointing authority in accordance with Civil Service Rule 15. AUTHORITY The Civil Service Commission may grant final approval to requests for Outstanding Job Performance Recognition pursuant to Civil Service Rule 15.3(e) and 15.4 respectively: 15.3(e) Outstanding Job Performance Recognition Program: a. Oral recognition by the appointing authority. b. Written recognition by the appointing authority with copies to the employee and the Personnel Department for placement in the employee’s personnel file. c. City Council resolution commending the employee, i.e., City Council commendation. d. Granting of up to three (3) working days off with pay. e. Increase in compensation (step advancement within range prior to scheduled date or additional step beyond that scheduled). f. Cash award, up to $1,000. Cash award will be taxable, non-PERSable and subject to available funds within the awarding department’s budget. g. A combination of any of the recognition awards set forth above. 15.4 Procedures: The appointing authority may recommend an employee for an outstanding job performance which meets the criteria of the program. The appointing authority shall prepare written recommendations and shall forward them to the City Manager for approval, disapproval or modification. In the case of recognition awards and commendations (excluding oral and written recognition by the appointing authority), the City Manager shall forward the recommendation to the Commission for review and approval. If the Commission approves the City Manager’s recommendations for recognition award or commendation, the action may be immediately implemented. 9770 CULVER BOULEVARD CULVER CITY, CA 90232-0507 CSC Agenda Item A-2 October 7, 2009 Page 2 of 2 If the Commission modifies the City Manager’s recommendations, the action may be implemented as modified, or, at the discretion of the appointing authority, may be taken to the City Council for a final decision. RECOMMENDATION That the Civil Service Commission: Approve a merit award granting one day off with pay to Steve Ihori in recognition of his outstanding job performance. Attachment FILE NAME: A-2 MERIT AWARD STEVE IHORI.DOC PRINTED ON RECYCLED PAPER CIVIL SERVICE COMMISSION S T AF F R E P O R T ITEM NO. A - 3 DATE: TO: FROM: SUBJECT: 10/07/09 MEMBERS OF THE CIVIL SERVICE COMMISSION Ofelia Garcia, Human Resources Technician Amy Webber, Human Resources Analyst Revised Classification Specification and Open & Competitive Recruitment Bulletin: Maintenance Electrician BACKGROUND In anticipation of conducting an open and competitive recruitment for the position of Maintenance Electrician, Human Resources Department Staff worked with the Public Works Department to revise the classification specification and recruitment bulletin (Attachment A and B respectively). DISCUSSION Classification Specification The classification specification has been reviewed to ensure consistency with actual operations, and to clarify the duties, required driver license, training and experience, and physical requirements associated with the position. Significant revisions were made to the following sections: • Supervision Received and Exercised: Revisions made in this section clarify supervision received, and direction that the Maintenance Electrician may provide to technical support staff assigned to electrical tasks. Minimum Knowledge, Skills and Ability: Language in the “Knowledge” section was changed for clarity and to provide examples of the associated codes such as National Electrical Code (NEC) and National Fire Protection Association (NFPA). In addition, the word “books” has been replaced with “manuals” to be consistent with language in the “Skill and Ability” section. Training and Experience: Revisions were made to reflect consistent language on the classification specification and the job bulletin to clarify that either two years of trade school training or completion of an apprenticeship program are required in addition to four years of journey level experience. Either training path, in combination with the required four years journey level experience, should provide the necessary proficiency for successful performance of Maintenance Electrician job duties. • • 9770 CULVER BOULEVARD CULVER CITY, CA 90232-0507 Agenda Item A-3 Maintenance Electrician Page 2 of 3 • License and Certificates: A Maintenance Electrician assists with duties that require the ability to drive and operate a “boom-truck” in the course of day-to-day and emergency maintenance operations, and a commercial driver license is required to operate such a vehicle. Revisions made to License and Certificates reflect that possession of a valid California Class “B” driver license is required within six months of hire. Although not previously stated as such on the classification specification, possession of a Class “B” license is not a new requirement; previous incumbents possessed it. A journey-level electrician applicant would not typically possess a Class “B” license. Therefore, Human Resources Staff, in concurrence with the Public Works Department, is recommending a six month time period after hire to obtain the required license. Six months allows sufficient time for the incumbent to obtain the required license, and allows the supervisor six months to evaluate the probationary employee’s performance of duties associated with operating the “boom-truck.” Throughout the classification specification language has been updated to reflect current terminology and previous recommendations from the Commission. Recruitment Bulletin The proposed recruitment bulletin for Maintenance Electrician is consistent with the revisions made to the classification specification. Additional revisions were made to minimum requirements and the weight of exam components as detailed below. • Minimum Requirements: Language has been included to advise applicants that positions within this classification are considered safety sensitive under Department of Transportation (DOT) and are, therefore, subject to specific employment reference verifications prior to employment including random drug and alcohol screenings during the course of employment. This language is consistent with the City’s other safety sensitive classifications. Examination Components: After a review of the examination components it is clear that the Performance Exam is a critical component. It will evaluate the applicant’s ability to perform journey level and routine electrical tasks. These abilities are necessary for an applicant to perform satisfactorily on the job, therefore Human Resources staff, in concurrence with the Public Works Department, recommends revising the weights of the examination components as follows: Exam Component Written Test Performance Test Appraisal Interview Current Weight 40% 30% 30% Recommended Weight 30% 40% 30% • Copies of the revised classification specification and open and competitive recruitment bulletin were provided to the Culver City Employees’ Association (CCEA). FILE NAME: A-3 MAINTENANCE ELECTRICIAN STAFF REPORT.DOC PRINTED ON RECYCLED PAPER Agenda Item A-3 Maintenance Electrician Page 3 of 3 FISCAL ANALYSIS There will be no fiscal impact associated with the proposed changes to the classification. AUTHORITY In accordance with Civil Service Rule 3.3, the Civil Service Commission must approve major changes to classification specifications upon recommendation of the Human Resources Director and the affected department head. According to Civil Service Rule 6.4, when the recruitment bulletin must be revised due to these changes, approval from the Commission must also be obtained: 3.3(a) Processing: The establishment of a new classification or a reclassification may be requested by any member of the City Council, Commission, appointing authority or any employee of the City. The request shall be prepared and submitted to the Personnel & Employee Relations Director and the affected department head, and attached thereto shall be a description of the duties to be performed, and such information or attachments as may be necessary to consider the case. The Personnel & Employee Relations Director shall review the requested action with the requesting party and make such recommendations to the Commission as the Personnel & Employee Relations Director deems appropriate. The Personnel & Employee Relations Director’s recommendations shall be communicated to the originator, the affected appointing authority and employee organization. If any party disagrees with the Personnel & Employee Relations Director’s recommendations, such objection may be presented in writing or verbally to the Commission at the time for consideration of the recommendation. 6.4 Commission Approval: When required, Commission approval of the request for an examination shall stipulate the components of the examination, the categories of persons eligible to take the examination, and the Job Bulletin. Where an examination is necessary the Personnel & Employee Relations Director shall prepare a Job Bulletin pursuant to the Job Bulletin provisions. It shall not be necessary to obtain approval of a job bulletin if the Commission has previously approved the specification and bulletin for the classification and there has been no change in the minimum requirements, the weight of the examination components, or the open or promotional nature of the recruitment. RECOMMENDATION That the Civil Service Commission: 1. Approve the Revised Classification Specification for Maintenance Electrician. 2. Approve the Revised Open & Competitive Recruitment Bulletin for Maintenance Electrician. Attachments: “A” Classification Specification for Maintenance Electrician “B” Revised Open & Competitive Recruitment Bulletin for Maintenance Electrician “C” Public Works Department Facilities Maintenance Division Organizational Chart FILE NAME: A-3 MAINTENANCE ELECTRICIAN STAFF REPORT.DOC PRINTED ON RECYCLED PAPER HUMAN RESOURCES DEPARTMENT MAINTENANCE ELECTRICIAN DEFINITION Occupants of this classification are in the classified service. The positions assigned to this classification perform a variety of skilled journey level tasks in the construction, installation, remodeling, repair, alteration, and maintenance of electrical, electromechanical, and electronic system instrumentation and related equipment. SUPERVISION RECEIVED AND EXERCISED Depending on the assignment, this position may report to a variety of positions. The positions assigned to this classification report to the Facilities Maintenance Supervisor. Responsibilities may include direction of technical support staff. ESSENTIAL JOB DUTIES The following tasks are essential for this position. Incumbents in this classification may not perform all of these tasks, or may perform similar related tasks not listed here. 1. Installs electrical systems and wiring in making additions to or alterations of existing facilities. Wires building alterations. 2. Inspects, repairs, replaces, services, and maintains existing electromechanical and electrical systems and associated equipment including conduit and duct systems, light and power circuits, motors, appliances, generators, transformers, control equipment, switches, switchboards, heaters, air conditioners, light fixtures, light panels, and other types of electromechanical and electronic equipment or systems. 3. Maintains and repairs outdoor lights and standards at in the City facilities which will include such as baseball fields and or tennis courts. 4. Assembles, tests, and installs lighting fixtures. 5. Designs circuits and installs wiring, conduit, controls, and switches for pumps and their related instrumentation and automated equipment. 6. Assists in iInspections and troubleshootings high voltage circuits on street lights including the replacement of lamps, glassware, fixtures, sockets, wiring transformers, and cables. 7. Troubleshoots series (high voltage) and multiple lighting (low voltage) circuits. , and high voltage circuits. 8. Assists in the repair, maintenance, and servicing of traffic signals. 9. Maintains records and prepares reports on electrical equipment serviced, installed, maintained, and repaired. 10. Maintains tools and equipment MINIMUM KNOWLEDGE, SKILLS AND ABILITY November 1998 Revised October 2009 Page 2 Maintenance Electrician Knowledge of: • Tools, test equipment, materials, and standard practices required in the performance of the electrical trade. Standard practices, methods, tools and materials used in electrical trades. • Design, construction, installation, maintenance, tests, repairs, and adjustments of electrical apparatus and equipment. • Federal, state, county and municipal electrical and associated codes such as National Electrical Code (NEC) and National Fire Protection Association (NFPA). • Safety procedures and related safety devices and equipment. Occupational hazards and standard safety precautions. • Manufacturers’ instruction books manuals, specifications, drawings, and their use in evaluating multiple electrical installations. Skill and Ability to: • Perform heavy and physically demanding work for lengthy and continuous period of time. • Perform electrical installation, tests, inspections, and repair work. • Work from Read and understand blueprints, drawings, schematics, sketches, plans, specifications, and instruction manuals and independently make necessary evaluations for efficient effecting repairs and adjustments. • Follow verbal and written instructions and directions. , plans and sketches. • Prepare drawings, schematics, and sketches related to new, modified, and/or proposed work and repairs. LICENSE AND CERTIFICATES Possession of a valid California driver license. Possession of a valid California Class “B” driver license within six months of date of hire into classification. TRAINING AND EXPERIENCE Any combination equivalent to training and experience that could likely provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills, and abilities would be: completion of the twelfth grade high school graduation or equivalent supplemented by two (2) years of trade school level courses in electricity and electrical construction repair or completion of an apprenticeship program and four (4) years of varied journey level electrical experience. PHYSICAL REQUIREMENTS AND WORKING CONDITIONS • • • • • • • Requires the mobility to stand, stoop, reach and bend. Requires mobility of arms to reach and dexterity of hands to grasp and manipulate small objects. Requires the ability to stand for long periods. Requires the ability to walk long distances. Perform work which involves the frequent lifting, pushing and/or pulling of objects which may approximate 50 pounds and may occasionally weigh up to 100 pounds. May be required to work in inclement weather. without effective protection from sun, cold and rain. May be required to work within enclosed spaces or at heights above ground level. May be required to work around moving mechanical parts. May be required to work around electrical current. Page 3 Maintenance Electrician • Subject to random drug and alcohol screenings pursuant to Department of Transportation (DOT) regulations. HUMAN RESOURCES DEPARTMENT 9770 CULVER BLVD. CULVER CITY, CA 90232 310-253-5651 MAINTENANCE ELECTRICIAN (Job Code #_____) $4,599 - $5,614 per month THE CITY OF CULVER CITY Culver City is a Charter City incorporated in 1917, and is a destination filled with outdoor cafes, unique shops and galleries opening onto pedestrian-friendly boulevards. Culver City has a dedicated staff of approximately 700+ employees with an overall operating budget of over $133 million. The City provides a full range of municipal services including Fire, Police, Community Development, Public Works, Parks, Recreation, and Community Services, and Transportation. HOW TO APPLY Filing deadline: ------------------------A complete application, including copies or relevant degrees and/or certificates must be submitted for consideration. Apply on-line or download a City application (www.culvercityorg/jobs) or apply in person at the Human Resources Department. Applicants that apply on-line will not be able to attach any supplemental materials to their application; these materials must be submitted to the Human Resources Department at the address above. Individuals that submit incomplete application materials may not receive full consideration for the position. Faxed or emailed materials will not be accepted. THE POSITION Under supervision, installs maintains, repairs and services a variety of electrical systems and wiring in making additions to or alterations of existing facilities. Inspects, repairs, replaces, services, and maintains existing electromechanical and electrical systems and associated equipment including such as, traffic signals, interconnects, street lights, electrical panels, conduits and duct systems, light and power circuits, motors, appliances, generators, transformers, control equipment, switches, switchboards, heaters, air conditioners, light fixtures, light panels, and other types of electromechanical and electronic equipment or systems. Maintains and repairs outdoor lights and standards at City facilities which will include baseball fields and tennis courts. Assembles, tests, and installs lighting fixtures. Assists in inspections and troubleshoots high voltage circuits on street lights including the replacement of lamps, glassware, fixtures, sockets, wiring transformers, and cables. Maintains records and prepares reports on electrical equipment serviced, installed, maintained and repaired. heaters, lights, fans, fixtures, field lighting systems, motors, receptacle circuits, generators, and air conditioners; reads and interprets wiring diagrams and sketches; maintains tools and equipment; as assigned, supervises work of small crew; maintains a daily log, completes work orders; and performs other related duties. MINIMUM REQUIREMENTS Any combination equivalent to training and experience that could likely provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills and abilities would be: High school graduation or equivalent supplemented by two (2) years of trade school level courses in electricity and electrical construction repair or completion of an apprenticeship program and three years' experience performing electrical maintenance, repair, and servicing and four (4) years of varied journey level electrical experience. NOTES: 1) Positions in this job classification are considered safety sensitive under Department of Transportation (DOT) regulations and are, therefore, subject to specific employment reference verifications prior to employment including random drug and alcohol screenings during the course of employment. 2) Prior to appointment (hire), candidates must pass a pre-employment medical examination, which will include a drug screen. A positive pre-placement drug test, refusal or failure to test may result in rejection of the candidate. LICENSE AND CERTIFICATES Possession of a valid California Class “B” driver license required at time of appointment application. Possession of a valid California Class “B” driver license within six months of date of hire into classification. GENEROUS BENEFITS Culver City provides a generous benefit package, which includes: • 2.5% at 55 CalPERS retirement plan (Public Employees Retirement System; 6% employee contribution paid by the City, employee pays 2%*) • Generous health benefits for City employees and eligible dependents include: choice of six (6) medical plans and three (3) dental plans, and City paid vision and life insurance • Voluntary 457 deferred compensation plan; City contributes $26 per month on behalf of employees that contribute a minimum of $12 per pay period • Generous leave benefits include: City paid holidays, floating holidays, sick leave and vacation * In the event an employee leaves City Service prior to retirement, this contribution, including interest, is remitted to the employee upon application to the retirement system. EXAMINATION PROCEDURES Equal Opportunity Employer Note: Proof of U.S. citizenship, alien residency, or authorization to work in the U.S. will be required before appointment to this position. Special assistance for persons with disabilities is available to help with the application and examination process upon request. Request should be made to Human Resources Department, 9770 Culver Blvd., Culver City, CA 90232-0507, (310) 253-5640, V/TDD (310) 253-5647 (Hearing Impaired Only). Women, Minorities & Disabled Encouraged to Apply. The provisions of this bulletin do not constitute a contract, express or implied, and any provisions in this bulletin may be modified or revoked without notice. OG 9/09 Applicants must receive a passing score on all examination components in order to be placed on the eligible list. COMPONENT WEIGHT 40 30% • Written Test: To determine electrical knowledge and aptitude. 30 40% • Performance Test: To measure ability to perform journeyman level, routine electrical tasks. 30% • Appraisal Interview: To evaluate training, experience and personal qualifications. THE CITY: The City of Culver City, with a population of 40,000, is 8 miles from the Civic Center of Los Angeles and 5 miles from the Pacific Ocean, near the intersection of the Santa Monica and San Diego Freeways. Culver City is a “charter” city, governed by a 5-member City Council and managed by a City Manager, assisted by 10 department heads. SELECTION PROCESS: 1) Official City employment application form completed (demonstrating possession of minimum qualifications), signed, and filed by 5:30 p.m., on or before filing date (filing time may vary if noted on reverse side of this form). Successful completion of all parts of the examination process which may include one (1) or more of the following: written, appraisal interview, or performance, and physical agility. Applicants will be notified as to date, time, and location for each part. Successful completion of all parts of a background check: conviction record, fingerprint check, proof of age, medical examination and loyalty oath. All applicants who have successfully completed all stages of the recruitment process and received a final passing score will be placed on an eligible list, ranked according to final score. Top five (5) ranks from eligible list will be referred for consideration in filling vacancies. 2) 3) 4) 5) VETERAN’S PREFERENCE: Proof of honorable discharge (DD214) must be submitted by final filing date to claim veteran’s preference. Reserve duty, including active reserve training duty, does not meet eligibility requirements for entitlement to veteran’s preference. (Veteran’s preference does not apply to promotional exams). SENIORITY PREFERENCE: Seniority points will be computed in accordance with Civil Service Rules and Regulations. FRINGE BENEFITS: These are typical benefits, but may vary by negotiated agreements with employee bargaining units. RETIREMENT: Employees are currently covered by the Public Employees’ Retirement System (City pays 6% contribution and employee pays 2%), and social security. Employees may voluntarily contribute to a city sponsored deferred compensation plan. Choice of health and dental plans for employees and dependants. contribution may be required. Vision insurance for employees and dependents is provided. Term life insurance is also provided. 13 paid holidays per year for most classifications. 80 hours per year after one year of service. Increases in vacation accrual occur after 4, 14, and 19 years of service. 96 hours per year. Those employees required to wear uniforms will be either: (a) reimbursed for uniform articles; or (b) furnished uniforms depending upon classification. Some employee DEFERRED COMPENSATION: MEDICAL-DENTAL: VISION: LIFE INSURANCE: HOLIDAYS: VACATION: SICK LEAVE: UNIFORMS CREDIT UNION AVAILABLE PUBLIC WORKS MAINTENANCE OPERATIONS DIVISION FACILITIES MAINTENANCE MAINTENANCE OPERATIONS MANAGER ADMINISTRATIVE SECRETARY/SH5 BUILDING ENGINEER (2) FACILITIES MAINTENANCE SUPERVISOR FACILITY MAINTENANCE WORKER (2) FACILITIES LEAD WORKER FACILITIES MAINTENANCE CREWLEADER MAINTENANCE PLUMBER BUILDING SERVICES SPECIALIST MAINTENANCE ELECTRICIAN TRAFFIC SIGNAL TECHNICIAN (2) MAINTENANCE WORKER I (3) MAINTENANCE CARPENTER MAINTENANCE PAINTER STREET LIGHTS TECHNICIAN HVAC REPAIR WORKER POOL MAINTENANCE TECHNICIAN FACILITY MAINTENANCE WORKER (2) ATTACHMENT C FISCAL YEAR 2009-2010 CIVIL SERVICE COMMISSION S TA FF R EP OR T AGENDA ITEM NO. A- 4 DATE: TO: FROM: Subject: October 7, 2009 MEMBERS OF THE CIVIL SERVICE COMMISSION Serena Wright, Human Resources Director Consistency of Classification Specifications and Commission Recommendation to City Council Background Over the past several months the Commission has expressed concern regarding the importance of having consistency within classification specifications. The most current issue has been focused on the deputy classifications; specifically, why certain classifications are included within the Civil Service System and others are not. There are a total of eight deputy classifications, only three of which are within the classified service: Deputy City Clerk, Deputy City Treasurer and Deputy Transportation Director. These classifications were originally developed between 1960 – 1989. The criteria used to determine classified applicability is set forth in Culver City Municipal Code (“CCMC”) Section 3.05.015, which provides as follows: “The Civil Service System shall be applicable to all departments, offices, positions an employments and all persons employed by the City except the following: A. B. C. Elective Offices; Members of appointive boards, commissions and committees; Persons engaged under contract to supply expert professional or technical services for a definite or limited period of time; The Chief Administrative Officer, whether termed as such, or as City Manager, Coordinator, or by any other term intended to designate the supervisor and superintendent of the overall administration of the City; Assistant Administrative Officers, Asistants to the Chief Administrative Officer, the Personnel Director, the Labor Relations Officer, Public Works Director/City Engineer and such staff assistants to any of said officers as the City Council may authorize; D. E. 9770 CULVER BOULEVARD CULVER CITY, CA 90232-0507 Page 2 of 3 F. Volunteer personnel, crossing guards, or other employees holding seasonal, limited or temporary appointments of limited duration, or serving on a part-time basis; Staff assistants to the head of a department or division as may be authorized by the City Council; Professional and technical employees in the field of information technology, who perform design, development, documentation, analysis, acquisition, installation, creation, technical support, testing or modification of computer systems or programs.” G. H. In the past, staff has relied upon the above provisions, specifically subsection (G), in order to determine the exclusion of the deputy classifications from the Civil Service System. However, the City’s Charter, which supercedes the CCMC, provides that a classification, once placed within the Civil Service System, may only be removed by a majority vote of the electorate. In addition, Civil Service Rule 1.8 provides similar language. Culver City Charter, Article XII, Section 1200 provides as follows: “…the Civil Service System adopted by the City Council pursuant to State law and in effect prior to the effective date of this Charter, shall continue in full force and effect unless changed by an ordinance of the City Council or by amendment to the rules and regulations approved by the City Council. City Council shall not have the authority to withdraw any departments or employees, including Department heads, placed in Classified Service, from the operation of such system either by outright appeal of the Civil Service ordinance or otherwise, unless and until its withdrawal shall have been submitted to the voters of the City at a regular or special municipal election held in the City and shall have been approved by majority vote at a City election.” Further, in April 2006, the Culver City voters approved a Charter amendment that included removing all department heads from the Civil Service System. Culver City Charter, Article XII, Section 1201 states, “All Department Heads shall be in the Unclassified Service. The City Manager, City Attorney, City Clerk and City Treasurer shall be in the Unclassified Service.” At the September 2, 2009 meeting, the Commission discussed the inconsistency issues within the deputy classifications and, in light of the requirements of the City’s Charter, options that could be used to resolve such inconsistencies. Specifically, the Commission discussed making the following recommendations to City Council: • Place a measure on the ballot in the General Municipal Election to remove the positions of Deputy City Clerk, Deputy City Treasurer and Deputy Transportation Director from the classified service, upon each position becoming vacant; or, Place a measure on the ballot in the General Municipal Election to amend City Charter Article XXII, Section 1200 to provide the City Council with • Page 3 of 3 greater latitude and flexibility in removing vacant classifications from the Civil Service System as appropriate; or, • Place a measure on the ballot in the General Municipal Election to amend City Charter Article XXII, Section 1201 to exempt deputy director classifications (in addition to department heads) from the Civil Service System. Recommendation That the Civil Service Commission: Discuss the issues regarding the inconsistency of classification specifications and make a recommendation to City Council.