Psychology Royal Holloway University of London

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       Collection Policy for the Department of Psychology

The Collection Policy for acquiring resources for Psychology does not
stand in isolation and should be viewed in relation to the Library’s
overarching Collection Development and Management policy.

1. User Categories

1.1.   Taught Courses and Programmes

1.1.1 Undergraduate
The Library undertakes to support all taught undergraduate courses in
accordance with current validation procedures. The Library expects
the Psychology Department to make it clear where personal copies of
essential primary and secondary readings should be obtained by
students in order that undue expectation is not placed on the Library.

1.1.2 Masters
The Library supports validated Masters Programmes, but does so in the
knowledge that Masters students may require material not held by
Royal Holloway but available to them through the University of London
(Senate House) Library (, other central University
of London libraries, libraries participating in the SCONUL access scheme
(, the M25 Consortium of Academic
Libraries Visit a Library service ( and
the Inter-Library Loans service.

1.2. Research

1.2.1 MPhil & PhD, Academic Staff
The Library has a collection of considerable breadth and depth to
support the needs of research students and staff in the Psychology
Department. However, it does not expect its collections to fulfil these
information needs comprehensively. Significant research material will
be available via the Library’s print and online provision but researchers
at this level should expect to make extensive use of the University of
London (Senate House) Library (, the British
Library ( and other major research libraries, other central
University of London libraries, research libraries participating in the
SCONUL access scheme ( and the
M25 Consortium of Academic Libraries Visit a Library service
( Researchers will also expect to use
the Library’s Inter-Library Loans service and national services such as
EThOS (Electronic Theses Online: ).

2. Types of materials

The following guidelines by type of material are set within the context
of a movement towards an e-strategy for acquisitions, where
appropriate, commencing with e-journals and reference works.

2.1       2.1    Monographs and texts
         The Psychology Department’s information provision budget is
          determined by the budget allocation formula agreed by the
          Library Users Advisory Group.
         Subject to budget provision available, materials on reading lists
          will be given priority as it is the Library’s intention to support
          taught courses as fully as possible.
         Lecturers are expected to indicate how many copies of a book
          they require at the time of purchase.
         As a guideline, multiple copies of key material, clearly defined on
          reading lists as key reading list items, will be acquired, where
          possible, in the ratio of one copy per twenty students. However,
          the Library and Psychology department should work together to
          provide such readings electronically as per 2.2 below to reduce
          physical pressure on the shelves.
         Other additional reading will be acquired in single or multiple
          copies on the basis of predicted demand and, subject to
          available funding, will be supplemented on the basis of
          evidence showing actual demand, e.g. through the analysis of
          the number of reservations.
         Loan statuses will be recommended by lecturers and changed
          as appropriate to improve accessibility.
         E-books will be acquired as the preferred format subject to
          budgetary constraints.

2.2       Journal Articles and Chapters of Books
         Unless specific requests are made for print copies, material of this
          type will be obtained and hosted on the College’s digital object
          management system (currently the Equella Digital Repository)
          and made available via Moodle according to the terms of the
          Copyright Licensing Agency Comprehensive Higher Education
2.3       Journals
         As part of the annual review of subscriptions to journals and other
          standing orders for the Psychology Department, the Library will
          liaise closely with the Department via the Library representative.
         As part of the review, the Library will agree with the Psychology
          Department the balance of expenditure between journals and
          books, digital chapters, etc, ensuring that an appropriate
          amount is available for the purchase of reading list materials.
         From the financial year 2010/11 the Library is moving towards an
          e-only acquisition policy for journals. If in the future runs of print
          journals are relegated from the Bedford Library, the Library will
          offer these for retention in the Department before any other
          disposal is considered.

2.4       Electronic resources
         The Library purchases access to significant on-line databases
          and resources relevant to the Psychology Department. All such
          provision is subjected to annual evaluation to determine
          relevance and to assess value for money in terms of levels of use
          in relation to cost.
         All resources subscribed to, together with appropriate gateways
          and sites, will be accessible via the Library catalogue and will be
          available 24/7.
         All Royal Holloway users have access to e-resources acquired by
          the Senate House Library.

Principal electronic resources for the Psychology Department to which
subscriptions are held by Royal Holloway include:

             Annual Reviews
             British Psychological Society Journals
             Cochrane Library
             JSTOR
             PsycArticles
             PsycInfo
             Science Direct
             Scopus
             Web of Science
             Zetoc Electronic Table of Contents

2.5       Other Media
         DVDs may be acquired upon departmental request from the
          Psychology Department’s Library budget allocation.

2.6       Examination papers
         The Library holds examination papers for the preceding five years
          both in hard copy and electronically (digital copies via the
          Digital Repository). Examination papers for 2010 onwards will only
          be held in digital format.

2.7       Theses
         The Depository Library receives a copy of all Royal Holloway
          European Studies MPhil and PhD theses.
         Other Psychology Masters theses are not held by the Library.
         From October 2010 copies of all Royal Holloway PhD theses will
          also be received in digital format and made available, after an
          embargo period where requested, on Royal Holloway Research
          Online and the British Library’s EThOS service.

2.8 Special Collections
    Among its rare book collection of about 7,000 items, the Library
      has some holdings in Psychology.
         Additions to the special collections will be made very selectively
          (see main Collection Development and Management Policy

2.9 Archives
         Among the College’s Archives (
          is material of relevance to the development of Psychology in the
          former Bedford College.
         New acquisitions will be made selectively in line with the
          provisions of the main Collection Development and
          Management Policy document).

2.10      Donations
         Donations of library materials will only be added to stock after
          evaluation under the framework of the Collection Development
          and Management Policy and the departmental Collection
         Items that are not judged to fit the criteria for acquisition will not
          be accepted.

3. Retention and disposal policy
     The collections will be subject to regular consultative review in
       order for the Library to manage its space appropriately.
     At the time of stock reviews, appropriate criteria will be agreed
       with the Psychology Department. On the basis of these, the
       Library will coordinate the stock reviews.
     Where required, it is expected that the Psychology Department
       will provide sufficient staff resource to enable the Library to
       manage the process within an appropriate time-frame.
      As general practice on a day-to-day basis or when reviewing
       stock in the Psychology collection, particular attention will be
       paid to multiple copies, items in poor physical condition and
       items no longer of research or teaching interest.
      Where the relegation from the Library of material relevant to the
       Department of Psychology has been agreed, it will be offered to
       the Department for possible retention there before any disposal
       outside the College.

Information Consultant for the Department of Psychology:
Adrian Machiraju

Department of Psychology Library Representative:
Dr Scott Glover

Policy agreed: July 2010
Review date: July 2012

July 2010

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