ROYAL HOLLOWAY UNIVERSITY OF LONDON LIBRARY
Collection Policy for the Department of Mathematics
The Collection Policy for acquiring resources for Mathematics does not
stand in isolation and should be viewed in relation to the Library’s
overarching Collection Development and Management policy.
1. User Categories
1.1. Taught Courses and Programmes
The Library undertakes to support all taught undergraduate courses in
accordance with current validation procedures. The Library expects
the Mathematics Department to make it clear where personal copies
of essential primary and secondary readings should be obtained by
students in order that undue expectation is not placed on the Library.
The Library supports validated Masters Programmes, but does so in the
knowledge that Masters students may require material not held by
Royal Holloway but available to them through the University of London
(Senate House) Library (http://www.ull.ac.uk/), other central University
of London libraries, libraries participating in the SCONUL access scheme
(http://www.access.sconul.ac.uk/), the M25 Consortium of Academic
Libraries Visit a Library service (http://www.inform25.ac.uk/AET/) and
the Inter-Library Loans service.
1.2.1 MPhil & PhD, Academic Staff
The Library has a collection of considerable breadth and depth to
support the needs of research students and staff in the Mathematics
Department. However, it does not expect its collections to fulfil these
information needs comprehensively. Significant research material will
be available via the Library’s print and online provision but researchers
at this level should expect to make some use of the University of
London (Senate House) Library (http://www.ull.ac.uk/), the British
Library (www.bl.uk) and other major research libraries, other central
University of London libraries, research libraries participating in the
SCONUL access scheme (http://www.access.sconul.ac.uk/) and the
M25 Consortium of Academic Libraries Visit a Library service
(http://www.inform25.ac.uk/AET/). Researchers will also expect to use
the Library’s Inter-Library Loans service and national services such as
EThOS (Electronic Theses Online: http://ethos.bl.uk ).
2. Types of materials
The following guidelines by type of material are set within the context
of a movement towards an e-strategy for acquisitions, where
appropriate, commencing with e-journals and reference works.
2.1 2.1 Monographs and texts
The Mathematics Department’s information provision budget is
determined by the budget allocation formula agreed by the
Library Users Advisory Group.
Subject to budget provision available, materials on reading lists
will be given priority as it is the Library’s intention to support
taught courses as fully as possible.
Lecturers are expected to indicate how many copies of a book
they require at the time of purchase.
As a guideline, multiple copies of key material, clearly defined on
reading lists as key reading list items, will be acquired, where
possible, in the ratio of one copy per fifteen students. However,
the Library and Mathematics department should work together
to provide such readings electronically as per 2.2 below to
reduce physical pressure on the shelves.
Other additional reading will be acquired in single or multiple
copies on the basis of predicted demand and, subject to
available funding, will be supplemented on the basis of
evidence showing actual demand, e.g. through the analysis of
the number of reservations.
Loan statuses will be recommended by lecturers and changed
as appropriate to improve accessibility.
E-books will be acquired as the preferred format of material
required for course teaching, subject to budgetary constraints
and departmental needs.
2.2 Journal Articles and Chapters of Books
Unless specific requests are made for print copies, material of this
type will be obtained and hosted on the College’s digital object
management system (currently the Equella Digital Repository)
and made available via Moodle according to the terms of the
Copyright Licensing Agency Comprehensive Higher Education
As part of the annual review of subscriptions to journals and other
standing orders for the Mathematics Department, the Library will
liaise closely with the Department via the Library representative.
As part of the review, the Library will agree with the Mathematics
Department the balance of expenditure between journals and
books, digital chapters, etc, ensuring that an appropriate
amount is available for the purchase of reading list materials.
From the financial year 2010/11 the Library is moving towards an
e-only acquisition policy for journals.
2.4 Electronic resources
The Library purchases access to significant on-line databases
and resources relevant to the Mathematics Department. All
such provision is subjected to annual evaluation to determine
relevance and to assess value for money in terms of levels of use
in relation to cost.
All resources subscribed to, together with appropriate gateways
and sites, will be accessible via the Library catalogue and will be
All Royal Holloway users have access to e-resources acquired by
the Senate House Library.
Principal electronic resources for the Mathematics Department to
which subscriptions are held by Royal Holloway include:
ACM Digital Library
Institute of Physics Journals
Lecture notes in Computer Science
Lecture notes in Mathematics
Physical Review Online Archive
Web of Science
Zetoc Electronic Table of Contents
2.5 Other Media
DVDs may be acquired upon departmental request from the
Mathematics Department’s Library budget allocation.
2.6 Examination papers
The Library holds examination papers for the preceding five years
both in hard copy and electronically (digital copies via the
Digital Repository). Examination papers for 2010 onwards will only
be held in digital format.
The Depository Library receives a copy of all Royal Holloway
European Studies MPhil and PhD theses.
Other Mathematics Masters theses are not held by the Library.
From October 2010 copies of all Royal Holloway PhD theses will
also be received in digital format and made available, after an
embargo period where requested, on Royal Holloway Research
Online and the British Library’s EThOS service.
2.8 Special Collections
Among its rare book collection of about 7,000 items, the Library
has some holdings in Mathematics.
Additions to the special collections will be made very selectively
(see main Collection Development and Management Policy
Among the College’s Archives (http://www.rhul.ac.uk/archives/)
is material of relevance to the development of Mathematics in
the former Bedford and Royal Holloway Colleges.
New acquisitions will be made selectively in line with the
provisions of the main Collection Development and
Management Policy document).
Donations of library materials will only be added to stock after
evaluation under the framework of the Collection Development
and Management Policy and the departmental Collection
Items that are not judged to fit the criteria for acquisition will not
3. Retention and disposal policy
The collections will be subject to regular consultative review in
order for the Library to manage its space appropriately.
At the time of stock reviews, appropriate criteria will be agreed
with the Mathematics Department. On the basis of these, the
Library will coordinate the stock reviews.
Where required, it is expected that the Mathematics
Department, through consultation with the Head of Department,
will provide sufficient staff resource to enable the Library to
manage the process within an appropriate time-frame.
As general practice on a day-to-day basis or when reviewing
stock in the Mathematics collection, particular attention will be
paid to multiple copies, items in poor physical condition and
items no longer of research or teaching interest.
Information Consultant for the Department of Mathematics:
Department of Mathematics Library Representative:
Dr Yiftach Barnea
Policy agreed: July 2010
Review date: July 2012