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RISK EXPOSURE GATHERING AND REPORTING Louisiana

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RISK EXPOSURE GATHERING AND REPORTING Louisiana Powered By Docstoc
					 RISK EXPOSURE
GATHERING AND
   REPORTING

Contact Don Martin (225) 342-3420


 www.doa.louisiana.gov/orm
     Why Collect Exposure Data ?
   Legal
       ORM Statute - LA R.S. 39:1535
   Financial
       Ancillary Agency
   Informational
    Why Collect Exposure Data ?

   Agency premiums calculated based on 2
    factors:
     1. Experience (claims history)
     2. Exposure (exposures reported)
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                                                                     Weight of Exposure Factors



                            Exposure
                                       Experience
 Exposure Reporting Help

www.doa.la.gov/orm/uwexpman.htm


  Exposure Reporting Manual
Risk Exposures Reported Quarterly
Workers Compensation Coverage
 Regular Payroll = Gross Payroll -
  Maritime Payroll
 Agency reports Total Gross Payroll

 Agency payroll reported automatically if
  under ISIS/HR payroll
 Include all wages paid during quarter -
  full time, part time, temporary, etc.
Risk Exposures Reported Quarterly
W. C. – Maritime Coverage
 Agency reports Total Maritime Payroll
  amounts quarterly
 Employees who travel/work over water

 Maritime - Federal law
   Regular WC – State law
Risk Exposures Reported Quarterly
General Liability (CGL) Coverage
 Total Compensation =
   Gross Payroll + “Outside” Board Members
Risk Exposures Reported Quarterly

Personal Injury Liability
 Same Risk Exposure as CGL
     (Total Compensation)
Risk Exposures Reported Quarterly

Automobile Liability Coverage
 Total Mileage =
   Public Vehicle Miles + Private Vehicle Miles
Risk Exposures Reported Quarterly

Auto Physical Damage Coverage
 # of state-owned vehicles

 Include licensed trailers

 No personally-owned vehicles counted

 Report # of vehicles as of the last day of
  the quarter
Risk Exposures Reported Quarterly

Boiler & Machinery Coverage
 % of building structure value for locations
  with boiler & machinery equipment
 Exposure not reported directly - derived
Risk Exposures Reported Quarterly
Property Coverage
 Total Property Value =Building Values
   + Regular Contents Values + Special
   Values
 Property reports mailed bi-annually
 Risk Exposures Reported Quarterly
Bond Coverage
 # of Employees  Bond Units

 Agency reports # of employees working on
  the last day of the quarter
 Employee classifications A, B & C no longer
  reported
Risk Exposures Reported Quarterly
Crime Coverage
 “Peak Exposure-Crime” reported on Quarterly
  Risk Exposure Report
 Crime exposures no longer reported using
  manual crime forms
 Peak Exposure-Crime: Highest amount of
  cash/cash equivalents on hand at any one time
  during the quarter
 Reporting locations with $$ at multiple internal
  locations -- Use location with the single highest
  amount
Risk Exposures Reported Quarterly

Miscellaneous & Excess Tort
 Regular Payroll (Gross - Maritime Payroll)
 Risk Exposures Reported Quarterly
Medical Malpractice
 Risk Exposures divided into 2 groups:
  1. Hospitals & LSU Medical Schools
     Emergency Room Visits
     Hospital Patient Days - inpatient
     Hospital Clinic Days - outpatient
     # Residents/Interns
     # of Physicians
Risk Exposures Reported Quarterly
Medical Malpractice (cont.)
  1. Hospitals & LSU Medical Schools (cont.)
     Outpatient Surgeries

     Number of Births
Risk Exposures Reported Quarterly

Medical Malpractice (cont.)
  2. Non-Hospital/Medical Schools
     Patient Days - inpatient

     Clinic Visits – outpatient

     # of Physicians

     Other Medical Malpractice
       Exposures - health care students in
       clinicals
    How To Report Risk Exposures
   Except for Property, these risk exposures are
    reported on a quarterly basis using the

    Online Risk Exposure Reporting Form
    How To Report Risk Exposures

   Email notification
   ORM homepage=
      www.doa.louisiana.gov/orm
   Left column, Click “Exposure”
   Click on “Exposure Reporting”
How To Report Risk Exposures
    How To Report Risk Exposures

   Two Security Alert pop-up screens will
    appear, Click “Yes”
   Logon screen
   Logon ID and Password are the ORM 4-
    digit location code for your agency
How To Report Risk Exposures
How To Report Risk Exposures
   Click “Connect”
   Risk Exposure Report
   Previous quarters’ exposures on the left
   Input the data for the current quarter in
    the blank fields on the right of the screen
How To Report Risk Exposures
How To Report Risk Exposures
   “Comment” field
   “Prepared By” field is required
   Click on the “Update Risk Exposure Data”
    button
How To Report Risk Exposures
How To Report Risk Exposures
   “0” value fields  safeguard pop-up
    screen
   Hit the “OK” button or “Cancel” (to
    return to any missed fields)
   Screen print
   Click the “Update Risk Exposure” button
   Update confirmation screen
   Multiple locations  “Return to Logon
    Page”
How To Report Risk Exposures
Property Exposure Reporting
ORM Location Code & Agency Name Will Be Shown Here
Property Changes 7/1/2006
                                                October 10, 2006

                                INSURANCE INFORMATION NOTICE 2007-3

                                     PROPERTY COVERAGE CHANGES
                                        EFFECTIVE JULY 1, 2006


  Due to the dramatic changes in the property insurance market after the 2005 hurricane season, the Office
  of Risk Management was only able to purchase reduced coverage with considerably lower limits to protect
  the property of the State of Louisiana. The following outlines the property coverage that went into effect
  July 1, 2006:
         ORM self-insures up to $50,000,000 combined single limit per occurrence, including flood, wind
          and earthquake. Excess commercial insurance then provides $150,000,000 excess of the
          $50,000,000 self-insured retention for all perils, except flood coverage on those properties south of
          the I-10/I-12 corridor, excluding Baton Rouge and Lafayette city limits.
         Flood coverage on buildings south of the I-10/I-12 corridor, excluding Baton Rouge and Lafayette
          city limits, is provided through individual flood policies purchased for each building located in flood
          zones A and V and/or those buildings previously damaged by flood in a previous declared
          disaster.
         The policy provides coverage limits up to replacement cost on buildings, actual cash value on
          personal property and movable/mobile buildings. Coverage is limited to a maximum of 115% of
          the scheduled values on file at ORM at the time of loss, not to exceed the total policy limits
          of $200,000,000 per occurrence.
         Business income coverage including extra expense limit is one (1) year with a maximum of
          $10,000,000. Payroll as part of business income is now EXCLUDED, except by written contract.
          Business income coverage is excluded when the property loss is caused by flood.
         Agency deductibles (per occurrence)are as follows:
               $1,000 for all covered losses, excluding flood
               $5,000 for flood losses
  The property policy is no longer a “blanket” policy, where if state property was NOT reported to ORM and
  it sustained a loss, then ORM still had the ability to pay the agency. The policy is now a “scheduled”
  policy, where property will only be covered if it is scheduled with ORM. Now, if property is not scheduled
  with ORM and sustains damage, then ORM is NOT obligated to pay for the loss. It is of the utmost
  importance to report newly-constructed or acquired property quickly and accurately to ORM for
  coverage to be in effect. Newly-acquired or newly-constructed property must be reported to ORM within
  30 days for coverage to be effective. The Exposure Reporting Manual found on the ORM website
  (http://www.doa.la.gov/orm/uwexpman.htm) provides the information and forms needed to report property.
     Aviation Exposure Reporting
   Current aircraft exposures sent to agencies
    for review and update.
   All additions, deletions, or changes reported
    back to ORM.
   Update any exposure changes.
   Calculate pro-rata charge or credit per
    agency per aircraft.
Wet Marine Exposure Reporting
   Current wet marine exposure sent to agencies
    for review and update.
   All additions, deletions, or changes reported to
    ORM.
   Update any exposure changes.
   ORM reports changes to commercial carrier.
    Carrier sends an endorsement to the policy
    reflecting the change and an invoice with the
    additional premium or premium credit.
Aviation Exposure Report
Wet Marine Exposure Report
Wet Marine Appraisal Contact Form

				
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