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1 WARRINGTON BOROUGH COUNCIL CHILDREN'S SERVICES DIRECTORATE by SonnyWoodcock

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									WARRINGTON BOROUGH COUNCIL
CHILDREN’S SERVICES DIRECTORATE


REPORT FOR CONSIDERATION BY SCHOOL GOVERNING BODIES
AUTUMN TERM 2009



APPOINTMENT OF THE GOVERNING BODY CLERK

INTRODUCTION

•   The governing body must appoint a clerk to the governing body.
•   Governors, Associate members and the Headteacher cannot be appointed as clerk to the
    governing body.
•   Only if the clerk does not attend a meeting can the governors present appoint a member of the
    governing body (but not the Headteacher) to act as clerk for that meeting.
•   The governing body may remove the clerk to the governing body by resolution at the governing
    body meeting.

FUNCTIONS OF THE CLERK TO THE GOVERNING BODY

It is the clerk’s responsibility to:-

1. Convene in writing meetings of the governing body, sending the agenda and accompanying
   reports at least seven clear days in advance;

2. Attend meetings of the governing body and ensure minutes are taken;

3. Maintain a register of members of the governing body and of associate members and report
   any vacancies to the governing body.

4. Maintain a register of attendance and report on non-attendance to the governing body;

5. Give and receive notices in accordance with relevant Regulations (appointment, expiry of term
   of office, resignations and disqualification);

6. Report to the governing body on the discharge of the clerk’s functions;

7. Perform such other functions as shall be determined by the governing body from time to time.




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CLERKS TO COMMITTEES

1. The governing body shall appoint a clerk to each committee established by it, who must not be
   the Headteacher of the school.
2. The committee may, if the clerk fails to attend a meeting of theirs, appoint any one of their
   number (who is not the Headteacher) to act as the clerk for the purposes of that meeting.
3. The governing body may remove any clerk appointed to any of their committees from office at
   any time.
4. A clerk appointed to a committee of the governing body shall:
   a) Convene meetings of the committee;
   b) Attend meetings of the committee and ensure that minutes of the proceedings are drawn up;
      and
   c) Perform such other functions with respect to that committee as shall be determined by the
      governing body from time to time.

TRAINING/BRIEFINGS FOR CLERKS

•   Clerks will continue to receive all relevant training in support of their role.
•   Regular briefings for non-SLA clerks to ensure that they are kept up to date on governance
    issues.


PAYMENT FOR THE GOVERNING BODY CLERK

1. The DCSF (formerly DfES) advised back in January 2000 that “the salary of the clerk must
   come out of the school’s allocated budget in the same way as other staffing costs are met.
   Their pay should be on the same footing as any other clerical staff employed to work at a
   school as an effective clerk contributes to the effectiveness and smooth running of the
   governing body”.
2. It is essential, therefore, that governing bodies should not hesitate to make, from the school
   budget, a fair payment for the services of an effective clerk, as this underpins the effectiveness
   of the governing body.
3. Costs for governing body clerking cannot be made from any Standards Funds grant.

SERVICE LEVEL AGREEMENT FROM THE LEA CONCERNING GOVERNING BODY
CLERKING:

1. The LA offers an administrative support/minute clerking service under a Service Level
   Agreement.
2. The cost of the SLA (Service Level Agreement) covers the administration, attendance and
   minuting of the three statutory full governing body meetings but not Committee meetings.
3. All secondary schools currently appoint their own clerk to the governing body.
4. Support is however offered to all non-SLA (Service Level Agreement) clerks via a termly
   briefing session.
5. Further information on Service Level Agreements has already been made available to schools.




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RECOMMENDATIONS

Governors are requested to:

i)      note the contents of the report;
ii)     appoint a governing body clerk for the full governing body meetings either by use of the LA
        SLA (Service Level Agreement) or otherwise;
iii)    appoint a governing body clerk for each committee established by it; and
iv)     make the appropriate arrangements for payment of the governing body clerk(s) (non-SLA
        schools).




                                                                                        K O’Dwyer
                                                                                 Executive Director
                                                                          Children & Young People
                                                                                      August 2009




CS/GAS/SIB/August 2009




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