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					              Permission Letter for Electronic Reserve - Example

The following letter is an example, not a form letter. Please carefully
examine your specific needs and modify the letter accordingly. It is also
important to document your steps in the permission process. Keep good
files! The Centre College Library will need a copy of any permission
letters on file so that you may reuse your materials. Please make a copy of
your letter and send it to Lanna McAninch, or drop it off at the circulation
desk.

[Date]

Return address]

[Rights holder name and address]

Dear [Sir or Madam] [Permissions Editor] [Personal name, if known]:

In conjunction with [name of your course you are teaching should go here] I am
teaching at Centre College, I would like to place the following material(s) on the
library's electronic reserve system:

[Citation with source information]

This request is for the [fall, spring, etc.] semester, [year], and for the following
course:

[Department]
[Course number and title]
[Section number, if applicable]
[Number of students in the class]

At the end of the above-mentioned semester, the course reserve will be removed
from the system. [Please ask for permissions as you need them-do you need
permission for just one semester, or are you intending to use this for all future
semesters?]

Centre College uses Moodle for Course Reserves. This is a password protected
system. Only students within my course will be able to access the information I
place on Moodle. They will be able to download or print this material for use for
personal study, within the bounds of my course.

If you do not control the copyright on all of the above mentioned material, I would
appreciate any contact information you can give me regarding the proper rights
holder(s), including current address(es). Otherwise, your permission confirms
that you hold the right to grant the permission requested here.
I would greatly appreciate your consent to my request. If you require any
additional information, please do not hesitate to contact me. I can be reached at:

[Your contact information]

A duplicate copy of this request has been provided for your records. If you agree
with the terms as described above, please sign the release form below and send
one copy with the self-addressed return envelope I have provided.

Sincerely,

[Signature]

[Typed name]




Permission granted for the use of the material as described above:

Agreed to: ______________________________________________

Name & Title: ____________________________________________

Company/Affiliation: ______________________________________

Date: __________________________________________________

				
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