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Test Materials and Shipping

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					Test Materials and Shipping
         Update




STUDENT   ASSESSMENT   DIVISION      TEXAS   EDUCATION   AGENCY
December
2007       Test Materials and Shipping Update

            Test Materials and Shipping Update Overview
            • Test Materials
               – Materials Distribution
               – Test Materials Highlights

            • Shipping Update
               – Returning Test Materials
               – Shipping Update

           STUDENT   ASSESSMENT   DIVISION      TEXAS   EDUCATION   AGENCY
December
2007                       Test Materials




           STUDENT   ASSESSMENT   DIVISION      TEXAS   EDUCATION   AGENCY
December
2007                  Materials Distribution

           Aids/Tools
               • Advance Letters/Materials List
                     • Campus Level
                       • Quantities show number of materials being
                         shipped for individual campuses
                       • Numbers are based directly on the enrollment
                         figures submitted during the fall and January
                         enrollment periods




           STUDENT   ASSESSMENT   DIVISION      TEXAS   EDUCATION   AGENCY
December
2007                  Materials Distribution

           Aids/Tools
               • Advance Letters/Materials List
                     • Campus Level, Cont.
                        • Can be downloaded individually by campus
                          and forwarded electronically
                        Or
                        • Can be printed and distributed by campus
                        • Use to compile list of additional materials
                          needed for each campus and the entire district

           STUDENT   ASSESSMENT   DIVISION      TEXAS   EDUCATION   AGENCY
December
2007                  Materials Distribution

           Aids/Tools, Cont.
               • Schools Boxed Separately
                     • Schools will always be boxed separately
                       from one another
                     • No need to open at district office
                     • Forward directly to school to inventory




           STUDENT   ASSESSMENT   DIVISION      TEXAS   EDUCATION   AGENCY
December
2007                  Materials Distribution

           Aids/Tools, Cont.
               • Packing Lists
                     • Packing lists indicate materials in each
                       box
                     • Detailed materials descriptions
                     • Pallet Detail Report indicates box
                       numbers and the number of boxes for
                       each campus


           STUDENT   ASSESSMENT   DIVISION      TEXAS   EDUCATION   AGENCY
December
2007                 Materials Distribution

           Precoding
               • Districts will receive a separate shipment of
                 precoded materials for most test
                 administrations
               • Districts will receive multiple shipments of
                 precoded materials for a few administrations
               • Precoded materials may arrive three to four
                 weeks prior to date listed on the calendar


           STUDENT   ASSESSMENT   DIVISION      TEXAS   EDUCATION   AGENCY
December
2007                 Materials Distribution

           Precoding
               • Precoded materials for all retest
                 administrations will arrive in the shipment of
                 testing materials, not as a separate shipment
               Important Reminder:
                 Precoding files have no impact or connection to the
                 quantity of materials shipped to a district or campus.
                 Distribution numbers are based directly on the
                 enrollment figures submitted during the fall and
                 January enrollment periods


           STUDENT   ASSESSMENT   DIVISION      TEXAS   EDUCATION   AGENCY
December
2007                 Materials Distribution

           Additional Orders, Cont.
           • Many items will be available in packages
               • Read order form carefully to ensure ordering
                 the right amount of material
           • Online system allows districts to view the orders
             placed and the current status of each order




           STUDENT   ASSESSMENT   DIVISION      TEXAS   EDUCATION   AGENCY
December
2007                 Materials Distribution

           Additional Orders, Cont.
           • E-mails containing shipping information will
             continue to be sent out the day after the order
             leaves Pearson
           • Back-order capability for items temporarily out-
             of-stock




           STUDENT   ASSESSMENT   DIVISION      TEXAS   EDUCATION   AGENCY
December
2007                  Materials Distribution

           Additional Orders, Cont.
               • Braille orders
                     • New process introduced in 2007 and modified for
                       2008
                     • Only one order form used for all tests except for
                       TAAS
                     • Deadline to submit initial orders for March and
                       April administrations was November 30, 2007




           STUDENT   ASSESSMENT    DIVISION      TEXAS   EDUCATION   AGENCY
December
2007                  Materials Distribution

           Additional Orders, Cont.
               • Braille orders. Cont.
                     • Districts will have an opportunity to change braille order
                       information during an update period
                     • Update period for March administrations is currently
                       active
                         – Deadline for updating orders for uncontracted braille is
                           December 7, 2007
                         – Deadline for updating orders for contracted braille is
                           February 25, 2008




           STUDENT   ASSESSMENT      DIVISION       TEXAS    EDUCATION      AGENCY
December
2007                  Materials Distribution

           Additional Orders, Cont.
               • When To Order
                     • As early as possible
                     • Review the Advance Letter and Materials
                       List as soon as it is available
                     • Distribute Campus Materials Lists to
                       individual campuses for their review
                     • Fill shortages from district overage
                       materials first
           STUDENT   ASSESSMENT   DIVISION      TEXAS   EDUCATION   AGENCY
December
2007                  Materials Distribution

           Additional Orders, Cont.
               • When To Order, Cont.
                     • Compile additional district needs and
                       submit one order per test administration
                     • Do NOT wait until the materials have
                       arrived and been inventoried to submit
                       additional order
                     • If materials are missing from a shipment,
                       submit a separate order form

           STUDENT   ASSESSMENT   DIVISION      TEXAS   EDUCATION   AGENCY
December
2007                  Materials Distribution

           Additional Orders, Cont.
               • When To Order, Cont.
                     • Consult Calendar of Events for deadlines
                       for ordering.
                     • Delivery of test materials orders placed
                       after the published deadline cannot be
                       guaranteed




           STUDENT   ASSESSMENT   DIVISION      TEXAS   EDUCATION   AGENCY
December
2007                  Materials Distribution

           Additional Orders, Cont.
               • How to Avoid Last Minute Orders
                     • Provide accurate counts during fall
                       enrollment period
                     • Provide updated information during the
                       January enrollment update period
                     • Review counts of materials being shipped
                       as soon as they are available


           STUDENT   ASSESSMENT   DIVISION      TEXAS   EDUCATION   AGENCY
December
2007                     Testing Materials

           Field-Test Materials Highlights
               • Large print is not available*
               • Braille is not available*
               • Separate test books
               • Separate answer documents


               * - except for Spring 2008 TAKS-M field testing



           STUDENT   ASSESSMENT   DIVISION      TEXAS   EDUCATION   AGENCY
December
2007                     Testing Materials

           Make-up Test Materials Highlights
               • Large print is available for all eligible TAKS
                 grades/subjects including TAKS
                 (Accommodated) and TAKS-M
               • Braille is available for all eligible TAKS
                 grades/subjects including TAKS
                 (Accommodated) and TAKS-M




           STUDENT   ASSESSMENT   DIVISION      TEXAS   EDUCATION   AGENCY
December
2007                     Testing Materials

           Make-up Test Materials Highlights, Cont.
               • TAKS Grade 10 ELA
                     • Separate test form
                     • Same answer document
                     • Make-up bubble on answer document




           STUDENT   ASSESSMENT   DIVISION      TEXAS   EDUCATION   AGENCY
December
2007                     Testing Materials

           Make-up Test Materials Highlights, Cont.
               • All other eligible grades/subjects
                     • Same test book
                     • Same answer document
                     • Grid Agency Use field
                        • Mathematics – grid “9” in column D
                        • Reading – grid “9” in column E



           STUDENT   ASSESSMENT   DIVISION      TEXAS   EDUCATION   AGENCY
December
2007                       Testing Materials

           Dyslexia Bundled Accommodation Materials
             Highlights
               • No separate dyslexia form but must use Form 1
               • Use TAKS answer documents
               • Proper nouns list
                     • Blackline master
                     • OK to copy
               • Dyslexia Test Administrator Instructions
                     • Blackline master
                     • OK to copy
           STUDENT   ASSESSMENT     DIVISION      TEXAS   EDUCATION   AGENCY
December
2007                      Testing Materials

           TAKS (Accommodated) Materials Highlights
               • Large print available

               • Braille version available
                     • Same braille form administered for TAKS and
                       TAKS (Accommodated)
               • Separate test books
               • Same answer documents
               • Same headers
               • Same ADPL

           STUDENT   ASSESSMENT   DIVISION      TEXAS   EDUCATION   AGENCY
December
2007                     Testing Materials

           TAKS-Modified (TAKS-M) Materials Highlights
               • Large print available
               • Braille version available
               • Separate test books
               • Separate answer documents
               • Same headers
               • Separate ADPL


           STUDENT   ASSESSMENT   DIVISION      TEXAS   EDUCATION   AGENCY
December
2007                      Testing Materials

           LAT Materials Highlights
               • Large print is available
               • Braille is not available
                     • Except for LAT administration of TAKS-M

               • Linguistic Simplification Guide (secure)
                     • Not provided for TAKS-M admininstrations

               • Separate test form
               • Use TAKS answer documents

           STUDENT   ASSESSMENT   DIVISION      TEXAS   EDUCATION   AGENCY
December
2007                                  Shipping Update




           STUDENT   ASSESSMENT   DIVISION      TEXAS   EDUCATION   AGENCY
December
2007             Returning Test Materials

           Schedules
               • Calendar of Events
                     • Each column a separate test
                       administration
                     • Distributed separately
                     • Returned separately
               • Chart of Return Dates


           STUDENT   ASSESSMENT   DIVISION      TEXAS   EDUCATION   AGENCY
December
2007             Returning Test Materials

           Return Instructions Highlights
               • Field-Test Administrations
                     • Use field-test headers
                     • Use field-test ADPLs




           STUDENT   ASSESSMENT   DIVISION      TEXAS   EDUCATION   AGENCY
December
2007             Returning Test Materials

           Return Instructions Highlights, Cont.
               • Make-up Test Materials
                     • Return with other materials for that test
                       administration
                     • Do NOT return separately
                     • Include counts on appropriate ADPL




           STUDENT   ASSESSMENT   DIVISION      TEXAS   EDUCATION   AGENCY
December
2007             Returning Test Materials

           Return Instructions Highlights, Cont.
               • Dyslexia Bundled Accommodations
                     • Return with other materials for that test
                       administration
                     • Use TAKS headers
                     • Include counts on TAKS ADPL




           STUDENT   ASSESSMENT   DIVISION      TEXAS   EDUCATION   AGENCY
December
2007             Returning Test Materials

           Return Instructions Highlights, Cont.
               • TAKS (Accommodated)
                     • Return with TAKS materials
                     • Use TAKS headers
                     • Include counts on TAKS ADPL




           STUDENT   ASSESSMENT   DIVISION      TEXAS   EDUCATION   AGENCY
December
2007             Returning Test Materials

           Return Instructions Highlights, Cont.
               • TAKS-Modified (TAKS-M)
                     • Return with TAKS materials
                     • Use TAKS headers
                     • Include counts on TAKS-M ADPL




           STUDENT   ASSESSMENT   DIVISION      TEXAS   EDUCATION   AGENCY
December
2007             Returning Test Materials

           Return Instructions Highlights, Cont.
               • LAT Materials
                     • Return with TAKS materials
                     • Use TAKS headers
                     • Include counts on TAKS ADPL




           STUDENT   ASSESSMENT   DIVISION      TEXAS   EDUCATION   AGENCY

				
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