ANSTY AND STAPLEFIELD PARISH COUNCIL
The minutes of the meeting of Ansty and Staplefield Parish Council held in the
Committee Room above Staplefield Village Hall on Monday 13th February 2012 at
Present: Pete Bradbury, Katy Bourne, Jon Gilley, Brad Williams, Brian Wright, Crispin
Salimbeni, Bob Birthwright,
Also Present: Liz Bennett (Clerk), Maria Fielding.
1. Apologies for absence.
Apologies were accepted from Simon Stokes.
2. Declarations of interest in items on the agenda.
Pete Bradbury declared a prejudicial interest in the Ansty Village Centre because he is
the next door neighbour. He also declared that he is a member of Ansty Sports and Social
Club, Chair of Staplefield Cricket Club and that he is a County Councillor.
Jon Gilley declared a prejudicial interest because he is a member of Ansty Village Hall
There are no decisions to be made regarding Ansty Village Centre and so both members
remained in the room.
Katy Bourne declared that she is a District Councillor and Crispin Salimbeni declared a
personal interest in item 7.
3. Minutes of the meeting held on 16th January 2011.
The minutes were AGREED and signed by the Chairman.
4. Finance Matters:
a) The financial statement showing the schedule of payments and the receipts and
bank reconciliation for January was agreed and signed by the Chairman. The
allowance for Kaye Whiting will need to be amended if she confirms her verbal
resignation in writing. Brad William’s allowance has been pro rated since he
joined after the start of the council year.
b) The report from Simon Stokes following his review of the books was noted. No
discrepancies were found, although the clerk had mis-numbered some vouchers
which have now been corrected.
5. Update on the Ansty Village Centre project.
Crispin reported that there has been no further progress since the last meeting.
6. Update from Neighbourhood Plan Advisory Group.
An informal meeting was held prior to the Parish Council meeting in order to make
arrangements for distributing the questionnaires and also for the Visioning Days. The
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questionnaire will also be available for on-line completion later this week.
Katy reminded the Council that MSDC require input to the District Plan regarding
housing numbers and sites by the end of March. It was agreed that the list of sites that
MSDC have provided as potential options for consideration will be made available at the
Visioning Days. Realistically the Council are unlikely to have collated all the feedback
from the questionnaire and Visioning Days by the end of March, but the clerk was asked
to put it on the agenda of the Parish Council meeting on 10th April.
7. Correspondence regarding ownership of common and tree reduction.
The correspondence regarding the ownership of land on Brantridge Lane near the
entrance to Staplefield Court was discussed. It appears that Highways have adopted a
larger strip of common land adjacent to the road than would be usually be the case and a
resident asked if the Parish Council would write to WSCC to object. Some of the
correspondence and maps go back over many years and it is not clear why this has
happened. However, the Parish Council do not own any of the land involved and do not
consider it to be a matter for them to get involved with.
8. Representatives to sit on the Burgess Hill Project Board.
After the last Parish Council meeting, the clerk was asked to write Burgess Hill Town
Council with suggested representation. A reply has not yet been received.
9. Data Protection notification.
It was AGREED that the Parish Council will register for Data Protection with the
Information Commissioner. Councillors were advised that they are not covered by the
Parish Council registration and that they may need to register themselves. The clerk will
redistribute the guidance note from SALC.
10. Review of processes for internal control and appointment of Internal Auditor.
The processes for internal checks and controls had been circulated prior to the meeting
and were agreed. It was also agreed that Peter J Consulting be appointed as the Internal
Auditor for this financial year.
11. It was resolved that in view of the confidential nature of the business about to be
transacted, it is advisable in the public interest that the press and public be temporarily
excluded from the meeting”
12. To agree changes to terms and remuneration of clerk.
13. Update regarding protection against water damage at pavilion.
The caretaker has been unable to locate the stop cock and so the clerk was asked to speak
to the person who did some work on the showers at the pavilion.
14. Reports from meetings attended, not covered elsewhere on the agenda.
No reports from meetings were received, but the Chairman reported that he has asked
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why WSCC did not distribute hippo bags of salt during the recent period of snow and ice.
15. Chairman’s Correspondence and Progress Report.
The correspondence list was noted:
WSCC – Planning for school places. The clerk was asked to write to WSCC to inform
them that the Parish Council is seeking local opinion on the possibility of a new primary
school in Ansty. The PC would be interested to know the opinion of WSCC on this issue.
Email re street naming off A23
West Sussex Rural Broadband update – AiRS. It was agreed that Bob Birthwright will be
the Broadband Champion for the Parish Council.
Sussex Flag. The flag has been given to Kaye Whiting to use during the Diamond Jubilee
MSDC Community Infrastructure Levy: Preliminary Draft Charging Schedule
Consultation. Close date 21st March. This will put on the agenda for the next meeting.
MSDC letter from Gary Marsh re site options. This was discussed under agenda item 6.
The Progress Report was noted. Pete reported that WSCC CLC have offered a grant of
£1200 for new equipment in Staplefield Play Park. It is hoped that a new piece of
climbing equipment will be purchased to replace the Igloo. The clerk will investigate
options for additional funding.
16. Minor matters and items for the next agenda.
Brian Wright asked that new street lights in Brook Street be included on the agenda for
the next meeting in March.
DRAFT MINUTES SUBJECT TO CONFIRMATION
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Ansty and Staplefield Parish Council Finances 13/2/12
NB: The cheque for £78 to SLCC that was approved in January was not sent off
for payment – we were incorrectly invoiced.
Information Commissioner 35.00
South East Water 6.00
Pete Bradbury 387.00
Katy Bourne 257.00
Kaye Whiting 257.00
Jon Gilley 257.00
Bob Birthwright 257.00
Crispin Salimbeni 257.00
Brian Wright 257.00
Brad Williams 149.92
Elizabeth Bennett 22.50
Receipts in January
Co-Operative Bank 6.09
Review of Books by Simon Stokes
Simon has conducted a review of the books from October to December. All was in order except
for some mis-numbering in the Vouchers book, which I have now corrected.
Ansty and Staplefield Parish Council:
Bank Reconciliation 31st January 2012
Current 25071.33 Bal Fwd 15652.24
Instant 0 Receipts 62808.77
Deposit 0 Payments -44820.18
Ansty village centre 8584.5
Uncashed cheques -15.00
Signed by Chair 13 February 2012
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Ansty and Staplefield Parish Council: Progress Report February 2012
Staplefield bus shelter Brian hoping to start soon. Is weather dependant.
Fingerposts All due to be completed before end of March.
I have received notification from Ardingly PC of a fingerpost in poor
repair at Copyhold Lane/ Borde Hill Lane. This is not on our list, but
I will obtain a quote.
Diamond Jubilee Emailed Garry Wall on 19/10 to confirm process for securing £900
Celebrations match funding. Katy chasing.
Replacement of signs in New fingerpost due to be installed on 15th February 2012.
Ansty with fingerposts
Back burner projects
Staplefield Playpark Need to agree new dimensions for play park, obtain DEFRA
permission for enlargement, identify new equipment and source
New street light in Ansty Warden Park has agreed to include reference to the need for an
additional street light in the school travel plan. Cost of light is £480
plus £2917 installation. I haven’t found any suitable grants yet. Next
New roundabout in Ansty Requested inclusion in WSCC Infrastructure Plan
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