Site Visit Sample Invitation
The Honorable John Doe
The Honorable Jane Doe
Minnesota House of Representatives
City, State, Zip
Dear (Representative Doe or Senator Doe):
On behalf of (Agency), I am writing to invite you to visit our (program site) on (time and
date). This will be an excellent opportunity for you to hear from the members of our
community -- your constituents -- who are the most closely affected by developmental
disabilities, traumatic brain injuries, autism, mental illness and other disabilities.
Reductions in funding, the growing demand for services, and the ever-present Medicaid
crisis, are making it increasingly difficult to address the needs of some of our most
vulnerable citizens – those with disabilities. We would like to take this opportunity to
share our ideas with you on how we can work together to improve this situation.
At this visit, you will have the chance to meet consumers of services and their families
who will share with you their personal experiences attempting to achieve greater
independence. You will also meet Board members and staff who will convey to you their
daily struggles to ensure that they are making the most effective use of limited resources.
During this visit, we would also welcome your comments on issues related to the
disability industry and would like to hear any thoughts you have on how we can assist
you as you work to represent our interests.
I will follow up with a call to your office next week to learn of your availability. In the
meantime, if you have any questions, please do not hesitate to contact me. Thank you for
your consideration of this invitation.