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APPENDIX 2
Programme Audit
Unconfirmed Draft Report
INTERNAL QUALITY AUDIT: CHECKLIST
Auditors:
Facilitators:
Question Yes/No Comments/Evidence
A Programme Approval & Review
1. When was the programme first approved? Formatted: Bullets and Numbering
2. When was the programme last reviewed? Formatted: Bullets and Numbering
3. If this was within the last two academic sessions, is there evidence
of any ongoing actions which are required to be taken in response
to the conclusions of the report?
4. Is a current Programme Approval Document available? Formatted: Bullets and Numbering
-5. When is it dated? Formatted: Bullets and Numbering
E:\Shared Drive\Audits\Pro Forma Checklists\Session 2004-2005\Programme Audit Checklist Proforma 2004-05 Final.doc 1
APPENDIX 2
Programme Audit
Unconfirmed Draft Report
Question Yes/No Comments/Evidence
A Programme Approval & Review
6. Was the Programme Specification updated accordingly and a copy Formatted: Bullets and Numbering
forwarded to the Quality Office?
67. Is the programme accredited by a professional body? Formatted: Bullets and Numbering
78. If so, when was the last accreditation visit? Formatted: Bullets and Numbering
39. If this was within the last two academic sessions, is there evidence Formatted: Bullets and Numbering
of any ongoing actions which are required to be taken in response
to the conclusions of the report?
E:\Shared Drive\Audits\Pro Forma Checklists\Session 2004-2005\Programme Audit Checklist Proforma 2004-05 Final.doc 2
APPENDIX 2
Programme Audit
Unconfirmed Draft Report
Question Yes/No Comments/Evidence
B Programme Monitoring Process
1. Is there evidence that Programme Monitoring took place in Formatted: Bullets and Numbering
Sessions 2002/2003 and 2003/2004?
2002/2003
2. Is there evidence that the following information was considered by Formatted: Bullets and Numbering
the Programme Board or by any other means?
a) Admissions/Progression Statistics.
b) Minutes of Student/Staff Consultative Groups.
c) External Assessors’ reports.
d) Evaluation of the previous year’s Action Plan/Continuous
Quality Improvement Plan.
3. Has the Monitoring Process been considered by the PB (evidence Formatted: Bullets and Numbering
should be contained within the relevant PB minutes)?
3
-4. Has an Action Plan/Continuous Quality Improvement Plan been Formatted: Bullets and Numbering
produced?
5. Select a sample of two key issues arising within the Action
Plan/Continuous Quality Improvement Plan. Is there evidence that
these have been actioned?
2003/2004
46. Is there evidence that the following information was considered by Formatted: Bullets and Numbering
the Programme Board or by any other means?
a) Admissions/Progression Statistics.
b) Minutes of Student/Staff Consultative Groups.
E:\Shared Drive\Audits\Pro Forma Checklists\Session 2004-2005\Programme Audit Checklist Proforma 2004-05 Final.doc 3
APPENDIX 2
Programme Audit
Unconfirmed Draft Report
Question Yes/No Comments/Evidence
B Programme Monitoring Process
c) External Assessors’ reports.
d) Evaluation of the previous year’s Action Plan/Continuous
Quality Improvement Plan.
37. Has the Monitoring Process been considered by the PB (evidence Formatted: Bullets and Numbering
should be contained within the relevant PB minutes)?
-8. Has an Action Plan/Continuous Quality Improvement Plan been Formatted: Bullets and Numbering
produced?
9. Select a sample of two key issues arising within the Action
Plan/Continuous Quality Improvement Plan. Is there evidence that
these have been actioned?
- Formatted: Bullets and Numbering
E:\Shared Drive\Audits\Pro Forma Checklists\Session 2004-2005\Programme Audit Checklist Proforma 2004-05 Final.doc 4
APPENDIX 2
Programme Audit
Unconfirmed Draft Report
Question Yes/No Comments/Evidence
C Student Feedback
Student/Staff Consultative Groups (SSCGs)
1. Ask to be provided with a copy of the SSCG minutes for Session
2003/2004.
12. How often has it met during Session 2003/2004 (this should be at Formatted: Bullets and Numbering
least once per semester)?
13. Ask to see a copy of the current Composition and Membership of Formatted: Bullets and Numbering
the SSCG. Does it conform to GCU regulations?
34. Are students provided with a copy of the SSCG minutes? If so, how Formatted: Bullets and Numbering
are they circulated?
5. Have the minutes, or any issues arising from SSCG meetings,
been considered by the relevant Programme Board?
-6. Select a couple of issues arising within the SSCG minutes. Is there Formatted: Bullets and Numbering
evidence that action has been taken to address them?
Other Forms of Student Feedback
17. What other methods does the PB use to gain student feedback Formatted: Bullets and Numbering
(e.g. programme questionnaire)?
8. Ask to see evidence of these feedback mechanisms.
2 Formatted: Bullets and Numbering
E:\Shared Drive\Audits\Pro Forma Checklists\Session 2004-2005\Programme Audit Checklist Proforma 2004-05 Final.doc 5
APPENDIX 2
Programme Audit
Unconfirmed Draft Report
Question Yes/No Comments/Evidence
D Academic Advice
1. Has a statement on the procedures in place for the provision of Formatted: Bullets and Numbering
academic advice been provided?
2. How are students made aware of the procedures? Formatted: Bullets and Numbering
3. Are formal records of meetings kept? If so, ask to see a sample of Formatted: Bullets and Numbering
two such records.
3
E:\Shared Drive\Audits\Pro Forma Checklists\Session 2004-2005\Programme Audit Checklist Proforma 2004-05 Final.doc 6
APPENDIX 2
Programme Audit
Unconfirmed Draft Report
Question Yes/No Comments/Evidence
E External Assessors (EAs)
1. Who are the current Assessment Board EAs? Formatted: Bullets and Numbering
2. What are the dates of their initial approval? Formatted: Bullets and Numbering
3. Select one EA. Request a copy of his/her EXT1 form (or EXT2
form, if applicable).
34. Are the relevant minutes of the School Board, confirming formal Formatted: Bullets and Numbering
approval of the EA, available?
35. Is a formal response made by the Programme Board to the Formatted: Bullets and Numbering
External Assessors’ reports? Ask to see evidence of this activity.
-6. Select a couple of issues arising within the External Assessors’ Formatted: Bullets and Numbering
reports. Is there evidence that action has been taken to address
them?
3
E:\Shared Drive\Audits\Pro Forma Checklists\Session 2004-2005\Programme Audit Checklist Proforma 2004-05 Final.doc 7
APPENDIX 2
Programme Audit
Unconfirmed Draft Report
Question Yes/No Comments/Evidence
F Assessment Regulations
1. Does the Programme Board follow the standard University Formatted: Bullets and Numbering
Assessment Regulations? If not, what form does the deviation take,
and when was this approved?
2. Ask to see a copy of the current Student Handbook. Formatted: Bullets and Numbering
-3. Does it contain the most up-to-date version of the Concise Guide Formatted: Bullets and Numbering
for Students to the Assessment Procedures for Session
2004/2005?
-4. Are the Penalties for Late Submission of Coursework in line with Formatted: Bullets and Numbering
the University Assessment Regulations? If not, what are the
penalties?
E:\Shared Drive\Audits\Pro Forma Checklists\Session 2004-2005\Programme Audit Checklist Proforma 2004-05 Final.doc 8
APPENDIX 2
Programme Audit
Unconfirmed Draft Report
Question Yes/No Comments/Evidence
G Assessment Boards
31. Ask to be provided with a copy of the Assessment Board minutes Formatted: Bullets and Numbering
for Sessions 2002/2003 and 2003/2004.
42. How often has the Assessment Board met in Session 2003/2004 Formatted
(this should normally be twice per session)? Formatted: Bullets and Numbering
13. Is a list of the current membership of the Assessment Board Formatted: Bullets and Numbering
available?
24. Does this contain membership from all relevantSAABs Academic Formatted: Bullets and Numbering
Units?
5. Do the Assessment Board minutes record the fact that students Formatted: Bullets and Numbering
have submitted CSFFs (via the Clerk to Senate) and that these
have been considered?
6. Is there reference within the minutes to record all agreed final Formatted: Bullets and Numbering
decisions?
7. Is there a record of the general comments of the External Formatted: Bullets and Numbering
Assessor(s)?
8. Have the minutes gone to the Programme Board?
9. Is all Level 3 and 4 work double-marked? Ask to see samples.
E:\Shared Drive\Audits\Pro Forma Checklists\Session 2004-2005\Programme Audit Checklist Proforma 2004-05 Final.doc 9
APPENDIX 2
Programme Audit
Unconfirmed Draft Report
Question Yes/No Comments/Evidence
H Programme Board (PB)
21. Ask to be provided with a copy of the PB minutes for Ssession Formatted: Bullets and Numbering
2003/200499/2000.
-2. How often has the PB met in Session 2003/2004 (this should Formatted: Bullets and Numbering
normally be once per semester)?
3. Ask to see a copy of the minutes of PB meetings held so far in Formatted: Bullets and Numbering
Session 2004/2005 (if applicable).
-4. Select a couple of issues arising within the PB minutes. Is there Formatted: Bullets and Numbering
evidence that action has been taken to address them?
1
15. Ask to see a copy of the up-to-date Composition and Membership Formatted: Bullets and Numbering
of the PB. Does it conform to GCU regulations?
6. Does the PB contain representation from all relevant
SQGsAcademic Units??
7. Does membership of the PB contain representation from
industry/employers?
58. If not, how does the PB ensure that views of industry/employers Formatted: Bullets and Numbering
are taken on board?
5
9. Ask to see evidence of this activity.
810. How does the PB ensure that views of the Formatted: Bullets and Numbering
Professional/Statutory Body, if applicable, are taken on board?
-11. Is there evidence of this activity within PB minutes? Formatted: Bullets and Numbering
12. Is there clear evidence of student engagement with Programme
Board activities?
E:\Shared Drive\Audits\Pro Forma Checklists\Session 2004-2005\Programme Audit Checklist Proforma 2004-05 Final.doc 10
APPENDIX 2
Programme Audit
Unconfirmed Draft Report
Question Yes/No Comments/Evidence
H Programme Board (PB)
13. Are the minutes following the Calendar of Activity set by the
School?
E:\Shared Drive\Audits\Pro Forma Checklists\Session 2004-2005\Programme Audit Checklist Proforma 2004-05 Final.doc 11
APPENDIX 2
Programme Audit
Unconfirmed Draft Report
Question Yes/No Comments/Evidence
1I Induction Formatted: Bullets and Numbering
21. Request a statement on the procedures in place for student Formatted: Bullets and Numbering
induction. What does the induction process involve and what
information is provided to students at induction?
-2. Is there any evidence of this? Formatted: Bullets and Numbering
3. Are there special arrangements for direct entry students? Formatted: Bullets and Numbering
E:\Shared Drive\Audits\Pro Forma Checklists\Session 2004-2005\Programme Audit Checklist Proforma 2004-05 Final.doc 12
APPENDIX 2
Programme Audit
Unconfirmed Draft Report
Question Yes/No Comments/Evidence
1J Placements Formatted: Bullets and Numbering
1. Request a statement on the procedures in place for monitoring Formatted: Bullets and Numbering
student placements. What does this involve?
2. Is there evidence that this activity has been carried out? (Select a Formatted: Bullets and Numbering
sample of three students.)
E:\Shared Drive\Audits\Pro Forma Checklists\Session 2004-2005\Programme Audit Checklist Proforma 2004-05 Final.doc 13
APPENDIX 2
Programme Audit
Unconfirmed Draft Report
CONCLUSIONS
INTRODUCTION
REQUIREMENTS
RECOMMENDATIONS
GOOD PRACTICE
Signed (Chair of the Audit Team):
Signed (Chief Facilitator):
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