Sample Emergency Plan

Sample Emergency Plan Sample Business Continuity and Disaster Preparedness Plan PLAN TO STAY IN BUSINESS ________________________________________________ Business Name ________________________________________________ Address ________________________________________________ City, State ________________________________________________ Telephone Number If this location is not accessible we will operate from location below: ________________________________________________ Business Name ________________________________________________ Address ________________________________________________ City, State ________________________________________________ Telephone Number The following person is our primary crisis manager and will serve as the company spokesperson in an emergency. ________________________________________________ Primary Emergency Contact ________________________________________________ Telephone Number ________________________________________________ Alternative Number ________________________________________________ E-mail If the person is unable to manage the crisis, the person below will succeed in management: ________________________________________________ Secondary Emergency Contact ________________________________________________ Telephone Number ________________________________________________ Alternative Number ________________________________________________ E-mail EMERGENCY CONTACT INFORMATION Dial 9-1-1 in an Emergency ________________________________________________ Non-Emergency Police/Fire ________________________________________________ Insurance Provider Sample Emergency Plan Sample Business Continuity and Disaster Preparedness Plan (cont'd) BE INFORMED The following natural and man-made disasters could impact our business. o ________________________________________________ o ________________________________________________ o ________________________________________________ o ________________________________________________ EMERGENCY PLANNING TEAM The following people will participate in emergency planning and crisis management. o ________________________________________________ o ________________________________________________ o ________________________________________________ o ________________________________________________ o ________________________________________________ WE PLAN TO COORDINATE WITH OTHERS The following people from neighboring businesses and our building management will participate on our emergency planning team. o ________________________________________________ o ________________________________________________ o ________________________________________________ o ________________________________________________ o ________________________________________________ OUR CRITICAL OPERATIONS The following is a prioritized list of our critical operations, staff and procedures we need to recover from a disaster. Operation Staff in Charge Action Plan _____________________ _________________________ _________________________________ _____________________ _________________________ _________________________________ _____________________ _________________________ _________________________________ _____________________ _________________________ _________________________________ _____________________ _________________________ _________________________________ Sample Emergency Plan Sample Business Continuity and Disaster Preparedness Plan (cont'd) SUPPLIERS AND CONTRACTORS Company Name: _______________________________________________ Street Address: _______________________________________________ City: ______________State:_______________Zip Code: _________________ Phone: _____________Fax:_______________E-Mail: _________________ Contact Name: _________________ Account Number: ________________ Materials/Service Provided: _______________________________________ If this company experiences a disaster, we will obtain supplies/materials from the following: Company Name: _______________________________________________ Street Address: _______________________________________________ City: ______________State:_______________Zip Code: _________________ Phone: _____________Fax:_______________E-Mail: _________________ Contact Name: _________________ Account Number: ________________ Materials/Service Provided: _______________________________________ If this company experiences a disaster, we will obtain supplies/materials from the following: Company Name: _______________________________________________ Street Address: _______________________________________________ City: ______________State:_______________Zip Code: _________________ Phone: _____________Fax:_______________E-Mail: _________________ Contact Name: _________________ Account Number: ________________ Materials/Service Provided: _______________________________________ Sample Emergency Plan Sample Business Continuity and Disaster Preparedness Plan (cont'd) EVACUATION PLAN FOR _______________________________________ LOCATION (Insert address) o We have developed these plans in collaboration with neighboring businesses and building owners to avoid confusion or gridlock. o We have located, copied and posted building and site maps. o Exits are clearly marked. o We will practice evacuation procedures ____ times a year. If we must leave the workplace quickly: ____________________________________________________________________________ ____________________________________________________________________________ 1. Warning System:____________________________________________________________ We will test the warning system and record results ____ times a year. 2. Assembly Site: _____________________________________________________________ 3. Assembly Site Manager & Alternate:_____________________________________________ a. Responsibilities Include: _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ 4. Shut Down Manager & Alternate:________________________________________________ a. Responsibilities Include: _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ 5. _________________________is responsible for issuing all clear. Sample Emergency Plan Sample Business Continuity and Disaster Preparedness Plan (cont'd) SHELTER-IN-PLACE PLAN FOR __________________________________ LOCATION (Insert address) o We have talked to co-workers about which emergency supplies, if any, the company will provide in the shelter location and which supplies individuals might consider keeping in a portable kit personalized for individual needs. o We will practice shelter procedures ____ times a year. If we must take shelter quickly ____________________________________________________________________________ ____________________________________________________________________________ 1. Warning System:________________________________________________ We will test the warning system and record results ____ times a year. 2. Storm Shelter Location: __________________________________________ 3. "Seal the Room" Shelter Location:___________________________________ 4. Shelter Manager & Alternate: a. Responsibilities Include: _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ 5. Shut Down Manager & Alternate: a. Responsibilities Include: _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ 6. _________________________is responsible for issuing all clear. Sample Emergency Plan Sample Business Continuity and Disaster Preparedness Plan (cont'd) COMMUNICATIONS We will communicate our emergency plans with co-workers in the following way: ___________________________________________________________________________ ___________________________________________________________________________ In the event of a disaster we will communicate with employees in the following way: ___________________________________________________________________________ ___________________________________________________________________________ CYBER SECURITY To protect our computer hardware, we will: ___________________________________________________________________________ To protect our computer software, we will: ___________________________________________________________________________ If our computers are destroyed, we will use back-up computers at the following location: ___________________________________________________________________________ RECORDS BACK-UP ________________________ is responsible for backing up our critical records including payroll and accounting systems. Back-up records including a copy of this plan, site maps, insurance policies, bank account records and computer back ups are stored onsite ________________________________. Another set of back-up records is stored at the following off-site location: ___________________________________________________________________________ If our accounting and payroll records are destroyed, we will provide for continuity in the following ways: ___________________________________________________________________________ Sample Emergency Plan Sample Business Continuity and Disaster Preparedness Plan (cont'd) EMPLOYEE EMERGENCY CONTACT INFORMATION _____________________ _____________________ _____________________ _____________________ _____________________ _____________________ _____________________ _____________________ The following is a list of our co-workers and their individual emergency contact information: _____________________ _____________________ _____________________ _____________________ ANNUAL REVIEW We will review and update this business continuity and disaster plan in _______________.