The Community Safety Fund (CSF) grants will fund local crime by mRk8MpH


									Community Safety Fund Grants
2012 Frequently Asked Questions

  My organisation is incorporated, but is not GST registered. Is my organisation able to apply
  for a grant?
  Yes. All incorporated organisations (including organisations that are not GST registered) are able
  to apply for a grant under the Community Safety Fund (CSF).

  If your organisation is not GST registered and your application is successful, you will need to
  complete and submit a Statement by Supplier to prevent 46.5% of your payment being withheld.

  Can we partner with other organisations to implement a project?
  Yes, projects involving partnerships between organisations are encouraged. If this is your
  intention, please include a list of partners and their respective responsibilities in your application
  under Assessment Criteria 4.

  Community partner responsibilities should be clearly understood by each of the partners. Listing
  and agreeing to the respective responsibilities, expectations and limitations of each partner will
  help ensure that everyone is clear about what each partner can do, should do and should not do.

  What level of council involvement is expected in CSF projects?
  Applicants are encouraged to consult with their local councils about the proposed project. The
  council’s local knowledge may be useful in determining an appropriate solution to the identified
  problem. There may also be local compliance issues which may affect your intended project, eg.
  council requirements about external lighting.

  Can CSF funding be used towards a CCTV or small camera project?
  No. Any project which includes a CCTV or small camera component is not eligible for a
  Community Safety Fund grant.

  Another Community Crime Prevention Program (CCPP), the Public Safety Infrastructure Fund
  (PSIF) provides grants for councils to install security infrastructure, such as CCTV systems. If you
  believe a CCTV system is the best solution to your community safety problem, consider contacting
  your council to discuss the matter further. Council contact details are available at:

  Can CSF funding be used towards a graffiti prevention or removal project?
  No. However, funding is currently available for graffiti-related projects under the Graffiti Prevention
  and Removal Grants (Graffiti Grants) program which funds councils to partner with community
  stakeholders to develop and deliver graffiti prevention and/or removal projects. Contact your local
  council to discuss your graffiti problem further. Information about the Graffiti Grants, which will
  close 14 September 2012, is available online at
                               Community Safety Fund Grants: 2012 FAQs

Providing evidence
Does there need to be an existing crime issue in place for a project to be eligible for
No, the CSF grant program aims to help prevent crime in communities and address local crime
prevention issues. Applications are encouraged from organisations that can demonstrate potential
or emerging crime issues and that have developed projects to address those issues before crime

What evidence is required to show that a project is needed?
Clearly describe the crime prevention issue your project will address and provide evidence that is
specific to the project’s issues and location. Evidence could include, but is not limited to:
        local demographic information relating to an emerging issue
       survey results
       information from your local council (for example, the number of complaints about a
        particular issue)
       information from your local Neighbourhood Watch group
       Victoria Police statistics.

Anecdotal information can be used if hard evidence is not available, or to further illustrate the
project need. Your application should also demonstrate that your project aligns with the CSF

What evidence can we provide about our ability to deliver the project?
Demonstrate that you have the skills and resources to implement the project and are “ready to go”.
Ensure all project requirements are in place - you have obtained permission to undertake works if
required, or permits have been obtained, and you have supporting documentation.

Clearly identify if projects are relying on other sources of funding. If any other funding is
unconfirmed, detail if these activities have progressed, what the likely outcome is (if known), when
it is anticipated that a decision will be known, and what the impact is to the project’s ability to
progress should these not be obtained.

If we have a project partner, what information should we provide about them?
If you have project partners, describe their role and how they will contribute to the project. Letters
of support are only useful if they specifically outline how people are contributing to the project or
are benefiting from a proposed activity.

Are there any examples of what a good crime prevention project is like?
Yes, some examples of good projects are included in the CSF Project Examples supporting
documentation available online at

The examples of eligible crime prevention projects (see page 4 of the CSF Application Guidelines)
and the initiatives included in the CSF Project Examples are indicative of the possible projects
under the grant program. They do not describe all possible eligible projects. Innovative projects
are encouraged – however, you need a clear and practical plan to implement your good idea. The
local environment and issues that each community faces will affect the types of crime prevention
projects that are developed.

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                              Community Safety Fund Grants: 2012 FAQs

Project budget
We would like to combine CSF Grants funding with funding from another program to deliver
a project. Is this possible?
Yes, your project can include other funding sources. You must list these in your budget and
provide further information, including whether or not the funding has been confirmed and what date
it is expected to be confirmed. If other funding sources are not confirmed at the time you submit
the application, you must advise how the project will be delivered if this income is not obtained.

Can I use the grant funding to cover project management costs?
Where appropriate, grant funding can be used to cover reasonable project management costs.
The application should describe how and why these costs are over and above existing resources
of the organisation and required to successfully deliver the project.

Do you have any tips for completing the budget?
       The budget needs to include all financial and in-kind contributions (including the grant you
        are requesting) and key expenditure items related to the project
       The total project income must equal the total project expenditure
       Be accurate in your costings – you cannot ask for additional funds later because the
        project was not accurately costed at the start
       Only include income or expenditure items relevant to the project. If the cost is not directly
        associated with your project, it should not be in the project budget
       If you ARE GST-registered, DO NOT include GST in your estimates. Any grant payment
        you receive will add and include GST
       If you ARE NOT GST-registered, DO include GST in your estimates. Any grant payment
        you receive will not add or include GST.

Submitting an application
I haven’t used an online application before. What help is available for me?
DOJ is using the SmartyGrants online application system to accept grant applications for the
Community Safety Fund grants. When you click the “Apply Online” link on the Community Safety
Fund webpage, you will be directed to the “Department of Justice - Community Crime Prevention”
homepage. You have to register to use the SmartyGrants system.

The application form is easy to complete. An online manual (with instructions and pictures) is
available to guide you through the application process. If you experience any technical difficulties
while writing, saving or submitting your application, please contact SmartyGrants Support by phone
(03) 9320 6888 or email:

How do I spell check or format my response in SmartyGrants?
The SmartyGrants online application system does not have a spell-check function or formatting
capacity. If you have extended responses that require formatting (bullet points, headings etc), you
can cut and paste text from Word into application response boxes and the original formatting will
be included.

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                              Community Safety Fund Grants: 2012 FAQs

We don’t think we can submit our application by the deadline. What can we do?
2012 Community Safety Fund grant applications cannot be submitted any later than 5:00pm Friday
31 August. Applications can only be submitted via the online system, and it will not accept any
attempts to submit an application after 5:00pm on that day.

There will be another round of Community Safety Fund grants, so there will be the opportunity to
lodge an application under the next round of funding. Keep an eye on the website for
announcements regarding the next round (expected to be in 2013).

Application-writing tips
       Carefully read the CSF Application Guidelines, paying particular attention to the grant
        objectives, eligibility and assessment criteria sections
       Respond fully to each selection criteria within the application form
       Explain how the proposed solution is the best way of addressing the problem. This
        includes consideration of alternative options
       Be sure you have thought about and clearly communicated how you will monitor, assess,
        and measure the impact of the project.
       Ensure you include any necessary attachments such as quotes
       Do not assume the reader has any knowledge of your organisation or the background to
        your proposed project. Be descriptive, but don’t go overboard, and ensure you provide
        only information that is relevant to the selection criteria to which you are responding

Grant application outcomes
When we will find out if our application is successful?
It is anticipated that outcomes will be advised within three months of the CSF grants closing date,
however this will depend on the number of applications received.

We’re not quite ready to deliver our project. Will there be an opportunity to submit CSF
grant applications in the future?
You may be eligible to apply for future funding rounds. Keep an eye on the DOJ Community Crime
Prevention website ( for announcements regarding
the next round (expected to be in 2013).

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                              Community Safety Fund Grants: 2012 FAQs

Will I be given feedback if my application is unsuccessful?
Unsuccessful applicants will receive a letter advising them of the outcome of their application as
well as contact details if they require feedback. You can then contact DOJ for feedback on your

When and how will grant funding be paid to successful applicants?
Successful applicants will be required to enter into a Funding Agreement. Upon receipt of signed
Funding Agreements and suitable invoices from grant recipients, DOJ will generally pay an amount
equal to 90% of a project’s grant funding. The final 10% of the total grant will be paid in arrears
upon evidence of satisfactory completion of the funded project.

Further assistance
If you have any questions about the Community Safety Fund grants program, please contact
the DOJ Community Crime Prevention Unit by email at

If you experience technical difficulties while writing, saving or submitting your application, please
contact SmartyGrants support by phone (03) 9320 6888 or email:

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