Authors: David Boyle and Sandy Marsiglia Substitution Narrative Page 1 of 1
Editors: Shirley Dalina & Bruce Bickel Date of last change: 10/31/2004
Purpose: This transaction is for remapping your Workflow tasks while you
Background: You can assign this role to individuals within your organization
who are mapped from you. You can assign one task to one person or all
tasks to the same person. For example: leave requests to one person and
travel expenses to another, or all tasks to one person. You will be trained to
assign your assignments to one person. This is called “general substitution.”
Knowledge: You will need to know the personnel number of your substitute.
You will need to know the tasks you want to assign such as leave requests,
travel requests, travel expense reports, time sheets etc. and those who will
perform these tasks while you are away. Once you have returned you will
need to turn substitution off.
Overview: You will find this transaction under workflow. First you must
create a substitution. The first screen allows you to create the substitution.
The second screen requires you to assign a person to your job assignments
while you are out. Note: You will be creating a general substitution. This
means all assignments will be given to one person while you are out.
Once the substitution has been turned on you will get a message stating that
a relationship has been created.
Turning Substitution off:
Once you have returned to your work duties, you will need to turn
Substitution off. This is done similarly to turning Substitution on. (See
“Substitution Quick List” for further instructions).
The first screen asks you to delete the Substitution. The second screen will
prompt you to select the person who was doing your assignments. Once you
have deleted the substitute you will get a message stating that the
Substitution has been turned off.