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					WUSM RA Forum
  March 2006

Grants & Contracts

NIH Update

Beginning February 1, 2006, National
Institute of Health (NIH) will stop sending
summary statements and Peer Review
Outcome letter to Principal Investigators.

Note: As of December 13, 2005, the National Cancer
Institute is no longer distributing Summary Statements
and notification of scores/percentiles.

Therefore this info can be accessed via NIH eRA

     Advantages to Registering in the NIH eRA
•        The NIH eRA Commons automatically alerts Principal
Investigators by e-mail when a Summary Statement is released and is
available for viewing, printing, or downloading;

•        Principal Investigators can access Summary Statement within
about 8 weeks of the NIH Scientific Review Group (SRG) meeting and
scores within about 5 working days after the meeting; and

•         The NIH eRA Commons improves consistency and timeliness
of communication between NIH, PI’s, and institutions during the grant
application process.

•         Registration in the NIH eRA Commons is required in order to
submit grants electronically to NIH
The following resources may be helpful when registering in the
                     NIH eRA Commons:
•         Home Page for registration and updates: (choose Grantee Organization Registration)

•         Frequently Asked Questions:

•     NIH eRA Commoms Helpdesk: 1-866-504-9552, or via e-mail:

•       Registered Institutions:

•         Support Page (Users Guide and more):
Multiple Principal Investigators

Why is NIH planning to allow multiple-PIs on individual research

To maximize the potential of “team science” efforts. Selection of the
   multiple-PI versus single-PI option will be the decision of the
                 investigators and their institutions

  To what specific type of research efforts are the multiple-PI
                        model aimed ?

 The full range of such activities will be announced by NIH at some
                       point in the near future.

      Will it be piloted first before applying it more broadly?

NIH will make the multiple-PI option available for applications submitted
in response to a selected group of Requests for Applications (RFAs) or
         Program Announcements (PAs) in May or June 2006.

 Why not restrict the model to only those grants with direct costs
                        exceeding $500K?

         Team science is not synonymous with large science.

  Why not simply have applicants use the Program Project
Grant(PO1) mechanism instead of developing this new model?

          The multiple-PI model is not mechanism based

      How will Principal Investigator (PI) be defined now?

  The presence of more than one identified PI on an application or
 award diminishes neither the responsibility nor the accountability of
    any indivisual PI. For applications designating multiple-PIs, a
section titled Leadership Plan must be included. The administrative,
   technical, and scientific responsibilities for each specific aim or
 activity should be delineated for the PIs and other members of the
                             scientific team.
          Will there be a required minimum percent effort?

            NO! However, as a PI of a research project, a
                   percentage of effort is required.
     (See NIH Grant Policy Statement definition for Key Personnel)

            Will there be a ceiling on the number of PIs?

        No upper limit is currently planned for the number of PIs

Within the Multiple-PI model, can we keep the Co-Investigator (Co-PI)

 NIH has never formally recognized a Co-PI designation, and this policy
                             will continue.
        Can there be a Lead PI within the Multiple-PI model?

No, however there may be an identified leader of components of
the project and a coordinator of the overall team.

Without a single, designated person in charge, how will decisions
                            be made?

The NIH will ask for a Leadership Plan to describe: roles and areas of
responsibility of the named PIs, the process for making decisions on
scientific direction, allocating resources, resolving disputes, and other
information related to the management of the proposed team science

          What is the role of the Contact PI?

     “Contact PI”. This person is responsible for
communication between the PIs and the NIH, but serving
as Contact PI confers no special roles or responsibilities
                within the project team.

   To read more about Multiple PIs
                 Go to

eSubmissions Update

                 Multiple Systems Working Together – The Federal government’s single on-line portal to find and apply for
federal grant funding. Used by all 26 Federal grant-making agencies.

NIH eRA Commons – The NIH electronic Research Administration system that allows
applicants/grantees to electronically receive and transmit application and award
information. Used by NIH and other HHS components

NSF FastLane – The research administration business system that facilitates the
electronic exchange of information between the National Science Foundation and it’s
client community- including researchers, reviewers, research administrators, and
others doing business with NSF.

Grants Budgeting- The W.U. Research Administration Systems (RAS) component
that will provide a means to consolidate proposal data and documents for the purpose
of electronic proposal submission to Federal Funding agencies via
Grants.Gov Form Families

SF-424 R&R Family
Legacy SF-424 Family V1.0
SF-424 Individual Family
SF-424 Mandatory Family
SF-424 Short Organizational Family
SF-424 Family

SF 424 (R& R) Family

            Expected Turnaround Times
• response to application submission - up
  to 2 business days
• NIH eRA Commons response to application
  submission - up to 2 business days
• Principal Investigator (PI) and Authorized
  Organization Representative (AOR)/Signing Official
  (SO) Verification of application - within 2 business
  days of availability in NIH eRA Commons

                        Where to Go for Help
•   Forms transition and questions on NIH’s overall plan for electronic receipt:
     – NIH Grants Information
     – Email:

•   NIH eRA Commons registration and post-submission questions on NIH eRA
    Commons functionality:
     – Support Page:
     – Help Desk
         • Email:
         • Phone: 1-866-504-9552 OR 301-402-7469

• registration and submission questions
     – Customer Service
     – Visit:
G&C Update

As Announced by NIH on January 9, 2006

Non-competing awards for every Research Project Grant
will be awarded at a level of 97.65% of the amount
indicated for the FY 2006 budget period in the Notice of
Grant Award for the previous budget year. The amounts
indicated for future budget periods will also be adjusted by
the same factor.

SNAP – Modular

Grants Budgeting Document
Lump sum, or detailed direct cost budget - Per the Notice of
Grant Award (NGA) Recommended Amount (Total Costs), with
appropriate F&A rate/s*

Award Stage
Funds will be budgeted according to the Notice of Grant Award

SNAP - Non-Modular

Grants Budgeting Document
Lump sum, or detailed direct cost budget - Per the
NGA Recommended Amount (Total Costs), with
appropriate F&A rate/s*

Award Stage
G&C will apply the budgetary cut to either BU 34 or
35 depending on which has the most money

Non-SNAP - Non-Modular

Grants Budgeting Document
Full, categorical, detailed budget - Per the NGA
Recommended Amount (Total Costs), with appropriate
F&A rate/s*

Award Stage
Funds will be budgeted according to the Notice of
Grant Award (NGA)

*For Federal Non-competing continuation applications, projects that have a
competitive start date:
before 7/1/98 rate = 56% F&A for the life of the grant
from 7/1/98- through 12/3/01 = 54% F&A for the life of the grant
from 12/4/01 through 6/30/04 = 53% F&A for the life of the grant
beginning 7/1/04 new rates apply based on chart below

                                     On Campus               Other
                                      Research Off Campus Sponsored Instruction
             Effective Period            Rate      Rate   Activity Rate Rate
      FY2005 (07/1/04 to 06/30/05)   53.00%           26%          30%       n/a
      FY2006 (07/1/05 to 06/30/06)   53.00%           26%          30%       n/a
      FY2007 (07/1/06 to 06/30/07)   52.50%           26%          35%     44%
      FY2008 (07/1/07 to 06/30/08)   52.00%           26%          35%     44%

 Budget period: 1/1/06 through 12/31/06

                                   BUDGET JUSTIFICATION PAGE
                              MODULAR RESEARCH GRANT APPLICATION
                                                                                              Sum Total
                           Initial Period        2nd       3rd       4th       5 th           (For Entire
                                                                                            Project Period)

DC less Consortium F&A

                         (Item 7a, Face Page)                                           (Item 8a, Face Page)

Consortium F&A

Total Direct Costs                175,000       150,000   150,000   175,000   175,000   $          825,000

                    To find this sample
       Go to “”
             Click on “Application Process”
Click on “NIH Sample Checklist with Multiple F&A Rates”   31
              To print this form
Go to “”
      Click on “Application Process”
    Click on “What to Submit to G&C”          32
Research Involving Human Subject

         Q. What steps does G & C take when handling
         Multiple Project Proposals and Identical To’s ?

A. If there is a discrepancy between the title, funding source, or PI of an IRB
               approved protocol and a grant application/award,
                         G & C will ask the department
 to complete the Certification of Grant Protocol Correspondence form

Q. What items does G & C review on an IRB approval?

    A. G & C reviews the following items;
        • PI (Principal Investigator)
        • Title of Human Subject Protocol
        • Type of protocol review (i.e. full board)
        • Funding Source listed on Human Subject Protocol
        • Approval Date of Human Subject Protocol

Q. What are the various options for handling
multiple funding sources (i.e. AHA, MOD)?

       A. Whenever there is a discrepancy with
                 a funding source G & C
        will ask the department to complete the
Certification of Grant Study Correspondence form

Q. The PIs human subjects research is “in-concept
  only”. Should the face page of the grant
  application say yes or no to human subjects?

A. The face page should say yes to human subjects. Prior to
   funds being released the following form should be submitted
   to G&C.

Research Administration


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