constitution - Download as DOC by x9t8D0

VIEWS: 2 PAGES: 6

									CALDERFIELD GOLF CLUB
CONSTITUTION 2010
1.     INTRODUCTION
     i.   The Facility – The golf course, licensed premises known as Calderfields Golf and Country
          Club.
   ii.    The Company – The owners of the Facility.
  iii.    Players – Players of the game of golf.
  iv.     The club – Calderfields Golf and Country Club.
   v.     Members – Those Players who join the Club are hereafter referred to as Members.
  vi.     In the constitution and rules, unless the meaning indicates otherwise, the masculine includes
          the feminine and the singular includes the plural.

2. THE CLUB
2.1  The name of the club shall be Calderfields Golf and Country Club.
2.2  The aims of the Club shall be to:

      i.     foster the friendly enjoyment of the game of golf between Members;
     ii.     maintain affiliation to and comply with the constitutions and rules of the Staffordshire County
             Golf Union, the English Golf Union, the English Ladies Golf Association, the Ladies Golf Union
             and of the other appropriate county and national golf bodies;
  iii.       organise golf competitions and matches between Members and other golf clubs;
  iv.        organise medal tournaments and to comply with the requirements of the standard scratch
             score and unified handicapping system (CONGU);
  v.         promote companionship between Members through the organisation of social events;
  vi.        provide local rules for the playing of golf at the Facility and to promote compliance with the
             Rules of Golf and of Amateur Status as approved by the Royal and Ancient Golf Cub of St.
             Andrews.

3.         MEMBERSHIP
3.1        Membership is open to Players who meet the criteria of Amateur Status.
3.2        Except where the rules from time to time of any given competition state otherwise.
3.3          Players in all categories of membership shall have equal playing rights within the Club.
3.4        Membership fee rates shall be determined from time to time by the Company.
3.5        The Company shall issue each member with a membership card or other such evidence of his
           membership and shall maintain a register of members’ names and addresses.
3.6        The Company shall on behalf of the members pay such affiliation fees as may be required from
           time to time by the appropriate county and national golf bodies.
3.7        The Club shall provide for the establishment and maintenance of National Handicaps and shall
           issue members with Handicap certificates on request.

4.      VOTING RIGHTS
4.1 Members shall have the right to:
     i. Nominate candidates for the election as officers of the club or as members of the committee.
    ii. Stand for election as officers of the club or as members of the committee, and
   iii. Vote at General Meetings of the Club.

5.       CESSATION OF MEMBERSHIP
5.1      The Company shall have the right to decline or cancel membership at its discretion.
5.2      Membership shall be terminated on a member becoming a registered professional golfer.
5.3      In the event of a Player ceasing to be a member:
   i.     He / she shall cease to be a member of the committee or sub-committee or to hold any office in
          the club, and
     ii. He / she shall not be permitted to participate further in Club competitions.

6.         CONSTITUTION
6.1        The Club shall be governed by a Management Committee.

6.2        The Club shall consist of a Gentleman’s section, Ladies section, Senior section and Junior
            Academy.
     6.3       The Junior Academy will be for all Members under 18 years of age.

     6.4 The Senior Section will be for all Members who are 55 years of age or older.

     7.        THE PRESIDENT / CAPTAIN / VICE-CAPTAIN of the Club.

     7.1       The President shall be elected by the Company.
     7.2       The President shall hold office normally for a period of two years.
     7.3       In the event of the office of President becoming vacant during the year the vacancy shall not be
                filled until the next Annual General Meeting.
     7.4       The Vice-Captain (Captain Elect) of the Club shall be elected by the President, Captain, Current
                Vice Captain, and immediate past captain of the Club who are still members, and the proposed
                nomination be given to the Company for approval. The Vice-Captain shall take the position of
                Club Captain on the retirement of the Captain and hold the post for one year.

1)   MANAGEMENT COMMITTEE (see appendix 1)
          The management committee will consist of the following:

                             1.    CLUB CAPTAIN
                             2.    CLUB PRESIDENT
                             3.    CLUB SECRETARY               (elected/ co-opted at Club AGM)
                             4.    SENIORS CAPTAIN
                             5.    LADIES CAPTAIN
                             6.    JUNIOR ACADEMY CAPTAIN
                             7.    JUNIOR ACADEMY ORGANISER (NON VOTING)
                             8.    GREENS CHAIRPERSON –         (co-op -elected Mens AGM)
                             9.    HANDICAP SECRETARY –         (co-op elected Mens AGM)
                             10.   THE OWNERS OF THE CLUB

     8.1         The tenure for each member on the Management Committee shall be as follows:-

                 •   The Club Captain 3 years (one year as vice-captain, one year as captain, and one year
                     as past captain).
                 •   The President                    at the discretion of the owners, normally 2 years
                 •   Club Secretary                   3 years.          (co-op -elected Mens AGM 3 years)
                 •   Ladies Captain                   1 year.
                 •   Seniors Captain                  1 year.
                 •   Junior Captain                    year
                 •   Greens Chairperson               (co-op -elected Mens AGM 3 years)
                 •   Handicap Secretary               (co-op -elected Mens AGM 3 years)

     8.2        All members of the Management Committee except ex officio members and the Junior
                Organiser shall have equal voting rights. The Club Captain shall in addition have a casting
                vote.

     8.3       The Management Committee shall have the power of co-option.

     8.4       Co-opted members shall not have voting rights.

     8.5       The Management Committee shall be responsible for:

           •     Setting and implementing Club Policy
           •     Liaising with the Company
           •     Maintaining handicap records
           •     Organising tournaments, competitions e.g. Invitation Day etc
           •     Establishing local golf rules (subject to Company approval) and promoting compliance with the
                 rules of golf
           •     All Procedures and policies are in place for Safeguarding Children who are members of the
                 Junior Academy.

     8.6        The Management Committee shall at its first meeting following the Annual General Meeting
                appoint a Handicap Committee of not less than three members, one of which shall be Handicap
                Chair. (These members would normally be drawn from other elected Committees).
     8.7    The Management Committee shall have the power to establish any other sub committees or
            posts it deems necessary for the governance of the Club, or a section of the Club. Sub
            committees may comprise of Members of the Club, who are not Members of the Committee
            always providing the presiding officer shall be a Committee member.


     8.8 A quorum for a meeting of the Management Committee shall be four.

     8.9    Each Section namely Gents, Ladies, Seniors and Junior Academy shall form
            a committee which will consist of at least the following: - (see appendix 2)
            • Captain                                            elected by members of each Section
            • Vice Captain                                       elected by members of each Section
            • Treasurer                                          elected by members of each Section
            • Secretary / Comp Secretary                         elected by members of each Section
            • Members’ representative                            elected by members of each Section

a)          Each Section will be responsible for organising medal tournaments, competitions and matches.

b)          Each Section committee will be responsible to the Management Committee.


     9.      ELECTION OF OFFICERS

     9.1     The Ladies shall elect both a CAPTAIN and VICE-CAPTAIN, whose period of office shall be
             one year.
     9.2     The Senior Sections shall elect both a CAPTAIN and VICE-CAPTAIN, whose period of office
             shall be one year.
     9.3     The Junior Academy shall elect both a CAPTAIN and VICE-CAPTAIN, whose period of office
             shall be one year.

     9.4     The Vice-Captain of each Section shall take the position of Captain of each Section on the
             retirement of the Captain and hold the post for one year.

     9.5     In the event of the office of a Section Captain becoming vacant during the year, the vacancy
             shall be filled by the Vice Captain of that Section until the next Section Annual General
             Meeting. In the event of both offices becoming vacant then the Section Committees, shall
             have the right to appoint a temporary Captain until the next Annual General Meeting.

     10.    FINANCE

     10.1    The funds of each Section shall be administered by the respective Treasurer.
     10.2    Funds shall be kept in such accounts with financial institution as the Section Committees
             considers appropriate. Each Committee shall determine who shall be authorised signatories.
             All withdrawals of funds from such accounts shall require the signature of two authorised
             signatories. Except in the case of the Junior Academy where signatories are to be an Adult
             representative plus a Management representative.
     10.3    A reporting accountant / audit / independent assessor? Who will not be a member of the
             Management Committee and need not be a member of the Club shall be appointed annually
             at the AGM of each Sections. The appointee will then verify the accounts for each Section in
             advance of the Annual General Meeting of the Club.

     10.4    The Treasurer for each Section will keep proper accounts of the funds of the Club and shall be
             responsible for:

             i)  Preparing a statement of accounts for the end of the financial year which is the 31st
             December. The accounts will be presented for scrutinising at a meeting of the sections
             Treasurers.

             ii)  Present a financial report together with a scrutinised statement of accounts and balance
             sheet to the Annual General Meeting of the Club for acceptance.
11.      EXTRAORDINARY GENERAL MEETINGS of the CLUB

11.1       The Management Committee shall be responsible for calling an Extraordinary General
           Meeting of Members within twenty-one days of a request by any of the Sections or on receipt
           of a written request signed by not less than 15 members detailing the business and motions to
           be put.

11.2       Notice of a General Meeting shall be posted on notice boards at the Facility or shall be mailed
           to Members not less than 18 days before the meeting date. Where applicable all reports and
           papers to be put before a General Meeting shall be available on request to individual
           Members not less than seven days before the meeting and shall be available to all those
           attending the General Meeting not less than one hour before the commencement of the
           meeting.


11.3       CLUB AGM
           The Annual General Meeting of the Club shall be held the last Thursday of January, or the
           nearest date if inappropriate.
11.4       The business of the Annual General Meeting of the Club shall include:
           i) The adoption of the Treasurers report, for each Section.
           ii) The adoption of a report on each sections activities presented by the Section Captain /
                Secretary.
           iii) Confirmation of the Club Secretary
           iv) Confirmation of Sections elected officers to take their place on the management
                committee.
           v) Confirmation of Greens Chair and Handicap Chair.
           vi) Report from the Greens Chairman or representative.
           vii) Any other Business.

11. 5      The quorum for a General Meeting shall be fifteen members
11. 6       Agenda items to be advised in Writing to the Club Secretary 7 days prior to AGM for
           inclusion. Other Business not so advised will not be heard.


12      DISCIPLINARY PROCEEDURES
           Definition: - The term Committee refers to the Disciplinary Sub- Committee, established
           by the Management Committee.
           Where the conduct of a Member is in question the matter shall be referred to the Committee
           which shall consider the circumstances in confidence and if it deems that any action be taken
           shall first write to the Member concerned setting out the nature of the complaint and inviting
           him / Her attend a meeting of the Committee set up for the purpose. Such a meeting shall be
           held at a mutually agreed time within twenty one days. If the Members do not or choose not to
           attend such a meeting the meeting will be held in his / her absence.

12.1       The Company will be present in an advisory role at any meetings of the Committee formed to
           consider Disciplinary issues.
12.2       The Member shall be given the opportunity to be represented or accompanied by another
           Member and to bring forward witnesses.
12.3       Having heard all the evidence and come to a considered view the Committee shall inform the
           Company and all interested parties of any action it proposes to take which may include one or
           more of the following;
           (a)      A formal reprimand in writing.
           (b)      Suspension from Club competitions for a defined period.
           (c)      A recommendation to the Company that a membership should be terminated or not
                    renewed.
12.4       All members have the right of appeal to a committee identified prior to the initial hearing and
           constituting different parties to those present at that hearing

13.      WINDING UP
13.1      Any proposal for the winding up of the Members Section shall be put to a General Meeting
          and a closure date advised.
13.2      Each section’s Treasurer shall prepare a statement of accounts for the General Meeting
          including details of how the revenue was generated.
13.3    The Committee shall remain in office until all administration including the disbursement of
        assets and funds is completed.
13.4    Assets of the Club which were donated shall first be offered back to the donor if known and
        traceable. A list detailing such donations should be kept on record for this purpose.
13.5    Any surplus funds after due amount for liability costs shall be distributed in a fair and equitable
        manner paying due regard to the manner in which the surplus was generated into the account.
        This may not include all members as monies may have been residual from Competition entry
        for example.
13.6    A final statement showing how the assets and funds of the Club were disposed of shall be
        made available for inspection by Members at the address of their sections Treasurer by
        appointment for thirty days after all necessary administration including the disbursement of
        assets and funds is completed. An alternative to this can be agreed by the Management
        Committee which may be the issue of a bulletin by post or e-mail.

14.     CONSTITUTION AND RULES
14.1     The Company has final veto on any proposed changes to the constitution and rules of the
         Club or the Company.
14.2     No amendment of substance shall be made to the Constitution and Rules without the approval
         of a General Meeting.
14.3     Members shall be entitled to receive an up to date copy of these Constitution and Rules from
         the Club Secretary on request.




APPENDIX 1
PROPOSED STRUCTURE of the Management Committee.

                                  MANAGEMENT COMMITTEE
                                  Will consist of the following:
                           The Club Captain
                           The President            Club Secretary
                           Ladies Captain           Seniors Captain
                           Junior Captain           Junior Organiser
                           Greens Chair             Handicap Sec
                           The Owners of the Club




         MENS                  SENIORS                        LADIES               JUNIOR ACADEMY
       COMMITTEE              COMMITTEE                     COMMITTEE                COMMITTEE
APPENDIX 2
SECTION COMMITTEE STRUCTURE

                     MANAGEMENT COMMITTEE



    MENS                SENIORS                LADIES             JUNIOR ACADEMY
  COMMITTEE            COMMITTEE             COMMITTEE              COMMITTEE

  MENS CAPTAIN         SENIOR CAPTAIN     LADIES CAPTAIN           JUNIOR CAPTAIN
 CLUB PRESIDENT                                                   JUNIOR V/CAPTAIN
CLUB VICE -CAPTAIN      SENIOR VICE -     LADIES VICE CAPTAIN       JUNIOR CHAIR
                          CAPTAIN
                                          SECRETARY               JUNIOR ORGANISER
    Treasurer            SECRETARY
     Secretary                            HANDICAP SEC.                SECRETARY
      Greens             TREASURER
     Handicap                             COMPETITIONS                TREASURER
   Competitions           MEMBERS
     Member            REPRESENTATIVE     TREASURER                  CLUB CAPTAIN
  Representative                          MEMBERS                   CLUB PRESIDENT
                        The Secretary,    REPRESENTATIVE
6 MEMBERS elected       Treasure and                              THE OWNERS OF THE
 at the MENS AGM      Members Rep to be   The Secretary,                CLUB
                        elected at the    Treasure and
                       SENIORS AGM..      Members Rep to be           The Secretary,
                                          elected at the LADIES    Treasure and Junior
                                          AGM..                   Chair to be elected at
                                                                    the JUNIOR AGM..

								
To top