THE WIAC MEN’S AND WOMEN’S POSTSEASON BASKETBALL TOURNAMENT HANDBOOK QUALIFICATION The top six (based on the final regular-season conference standings) men’s and women’s teams will qualify for participation in the WIAC Postseason Basketball Tournament. The winners of the men’s and women’s tournaments will be awarded the conference’s automatic bids into the NCAA tournament. In the event the conference postseason tournament is terminated (regardless of how many games or rounds have been completed), the regular-season champion (or number one seeded team) shall be designated as the conference's automatic qualifier. SEEDING Teams will be seeded 1 through 6 based on the final regular season conference standings. If necessary, the following tie-breaker criteria will be applied to determine entry into the tournament or to seed teams with identical records: 1. Head-to-head competition between tied teams. 2. Cumulative Won/Loss record vs. teams placed higher in the conference standings. 3. Record vs. teams in conference standings in descending order (i.e., #1 seed, #2 seed). [Note: When comparing tied teams against positions lower in the standings which are also tied, those “lower tied positions” shall be considered as a “single position” for purposes of comparison. Example: Team A and Team B tied for second would compare against Team X and Team Y tied for sixth as follows: Team A would compare its combined record against both X and Y versus Team B’s combined record against both X and Y.] 4. Team with the best road record in conference games. 5. Coin toss conducted by the WIAC commissioner. [Note: If two teams remain tied after a third or other teams are eliminated, the tiebreaker reverts to criteria No. 1. For example, if four teams are tied with 4-2, 3-3, 3-3, 2-4 head -to-head records, the 4-2 receives highest seed and the 2-4 team the lowest seed in the grouping. Since two teams remain tied at 3-3, we revert back to criteria #1 (head-to-head) between those two teams and then (if necessary) utilize the remaining criteria in order.] The bracket will be re-seeded following the first round of play in order to match-up the highest remaining seed vs. the lowest remaining seed and the #2 remaining seed vs. the #3 remaining seed. FORMAT All games will be played at the site of the highest seeded team. In the event that an institution cannot host a game on a predetermined tournament date, that team will retain its position/seeding in the bracket, and the game will be transferred to the opposing institution. A game may be moved to a non-campus facility only if prior approval has been given by the commissioner. The basic tournament format is as follows: Tuesday Men’s or Women’s first-round games @ 7:00 p.m. Wednesday Men’s or Women’s first-round games @ 7:00 p.m. Thursday Men’s or Women’s semi-finals @ 7:00 p.m. Friday Men’s or Women’s semi-finals @ 7:00 p.m. Saturday Men’s or Women’s championship @ 3:00 p.m. Sunday Men’s or Women’s championship @ 2:00 p.m. The order of play (men’s/women’s) for the various rounds will be the same as what is in place for regular-season doubleheaders. For example, if the men are playing first for regular-season doubleheaders, the men’s bracket will be played on Tuesday (first-round), Thursday (semi-finals) and Saturday (championship) while the women’s bracket will be played on Wednesday (first-round), Friday (semi-finals) and Sunday (championship). Game times may be adjusted if participating institutions agree and the change is approved by the conference office. BRACKETS The brackets for the tournament are illustrated in Appendices A & B. TOURNAMENT FINANCES Host Institution Expenses The athletics director (or designee) from the host institution will be responsible for the management of the game(s) conducted at his/her institution. The athletics director must make an accounting of all tickets, programs and merchandise sold, and shall deduct from the gross receipts all reimbursable expenses. (See Appendix C.) Each institution will receive $300 for game management expenses to cover the following: Scorer Timer Shot-Clock Operator Announcer Ticket Sellers/Takers Ticket Printing Security Statistician Program/Merchandise Sellers Institutions will receive usual and customary expenses related to set-up/tear-down up to a maximum of $400. The following are considered to be deductible expenses: applicable taxes and/or box office fees and uniformed security (if necessary). Game Officials The game officials will be assigned, contracted and paid by the conference office according to the following fee structure: Play-In/1st Round Games @ $155.00 Semi-Final Games @ $170.00 Championship Game @ $185.00 Visiting Teams Expenses If after expenses are paid, there is a net profit from the tournament, traveling teams will be reimbursed according to the conditions listed below. Institutions will be reimbursed for actual expenses within the stipulated limits (with the exception of meals) as opposed to a per diem. If the total reimbursable expenses are greater than the net profit, then institutions will be reimbursed on a percentage basis in accordance with the number of miles traveled for all tournament games. Transportation Miles will be calculated and reimbursed in accordance with the mileage rates in Appendix E. Visiting teams will be reimbursed for transportation in the following manner: Travel by state or private vehicle shall be at the usual and customary rate established by the institution up to a maximum of three vehicles. Travel by charter bus (one bus only) will be paid at the rate commensurate with the institution’s regularly contracted transportation agreement and in accordance with the mileage distances reflected in Appendix E. Meals 100 miles or less (one way): $8.00 provided for each game day with a maximum of 18 individuals. 101 miles or more (one way): $12.00 provided for each game day with a maximum of 18 individuals. Overnight stay required: $12.00 first day; $8.00 second day with a maximum of 18 individuals each day. Lodging Overnight lodging/expenses are reimbursable only when the travel is in excess of 300 miles one way. A charge of $26.00 per person to a maximum of 18. Awards All team and individuals awards will be provided by the conference office. Tournament Deficit Following the tournament, an accounting will be made of all income and expenses. If the tournament experiences a net loss, each of the institutions participating in the tournament will be assessed an equal share to cover the loss. The total number of shares is 18. Therefore, if an institution were represented by both their men’s and women’s teams, it would be assessed for two shares. Tournament Revenue Gross income shall accrue from each game as follows: Ticket sales -- The total gross receipts of tickets sold minus any applicable sales tax. Program revenue -- The total gross receipts for all programs sold. Merchandise sales -- The total gross receipts for all authorized merchandise sold. Radio/Television – Radio, television and internet broadcast rights are the property of the WIAC. Rights fees are $50.00 per game for commercial radio and $100 for commercial television or internet broadcasts. The broadcast fee will be waived for non-commercial or student stations or for these commercial stations airing spots for the conference's corporate partner program. Any fees collected are to be part of the tournament financial report, but are not to be factored into an institution’s deductible/reimbursable expenses. Following the payment of all reimbursable expenses, any remaining proceeds will be deposited with the conference office. Financial Reports All host institutions must use the Host Institution Financial Report Form (See Appendix C) for the purpose of reporting all income and expenses. A check for any revenue must accompany the financial report form. Institutions requesting reimbursable travel expenses must use the Traveling Team Report Form (See Appendix D). All completed reports must be signed by the submitting institution’s athletics director and must be received by the conference office no later than April 1 following the tournament, or a $25.00 fine will be imposed for each week thereafter. Ticket Policies Ticket Prices The host institution will be responsible for the printing and distribution of all game tickets. Minimum ticket prices for each game of the tournament will be is follows: Single Games: Adults = $7.00/Students (with a valid Student ID) = $3.00/Senior Citizens (62 & over) = $4.00. Institutions have the discretion to charge more than the established price with all resulting revenue included with the gross revenue forwarded to the conference office. Cut-off Ticket Sales Tickets are to be sold and required for admittance into all tournament games until the beginning of the second half. Passes Regular-season or lifetime conference passes are valid during the tournament. Students are not permitted free admission, regardless of the campus policy. Each school in the conference will be issued 23 passes (via a pass list) for the admittance of coaches, players and other team personnel (see Appendix F). All other institutional representatives will be admitted only upon presentation of a ticket or conference pass. Cheerleaders and/or pompon team members, plus the mascot, shall be admitted, if in uniform and performing. Band members, not to exceed 25 in number, who are in uniform and performing at the tournament will not be charged admission. Press passes are to be issued at the discretion of the host institution but should be provided only for individuals who present valid press credentials, and are subject to limitations of space. Visiting Team Allotment A minimum of 250 tickets must be made available to the visiting team. All unsold tickets are to be returned/reported to the host institution no later than noon on the day of the game. The visiting schools athletics director is responsible for providing the host institution with a complete accounting of tickets sold and unsold. ADDITIONAL GUIDELINES FOR HOST SITES Security The host institution is responsible for providing adequate security in respect to spectator control and in ensuring that the game officials and opposing players/coaches are shielded during the game from excessive abuse and are escorted on and off the court without incident. In some instances, reasonable security measures will include having at least one uniformed security person inside the gymnasium. Spectator Seating The tickets allotted to the visiting team should be designated for a specific seating section behind their own team bench so as to minimize the contact between fans of opposing schools. Tournament Programs The conference office will assume responsibility for producing and distributing a generic program that will be used for all tournament games. A sufficient number of programs will be printed so as to account for the anticipated number of fans in attendance. Each institution is responsible for providing the conference office with suitable team pictures and complete rosters by the date stipulated by the conference office. Any revenue generated through program sales or advertising will be deposited with the conference office. Institutions are to provide complimentary programs to members of the media. Each participating team will receive five (5) complimentary programs. Signage Each host institution is responsible for prominently displaying a conference championship banner as well as any other banners/signage depicting conference agreements with manufacturers (e.g., ball contracts) and/or corporations participating in the conference partnership program at each tournament game. Publicity/Media The conference office will play a lead role in publicizing the postseason tournament on a Statewide and regional basis. Nonetheless, each institution (home or away) is responsible for ensuring that game(s) played in each of the tournament’s three (3) rounds is adequately publicized on its campus and within the surrounding community. Merchandise The conference office retains the right to produce and distribute merchandise (e.g., t-shirts) to be sold at each tournament game. All profits from the sale of authorized tournament merchandise will be deposited with the conference office. Other merchandise may be sold only if prior approval is obtained from the conference office. Concession Sales Host institutions are strongly encouraged to arrange for concessions (e.g., pop, candy, hot dogs) to be sold at tournament games. Unless otherwise stipulated, all profits from concession sales will remain with the host institution. MISCELLANEOUS ITEMS Tournament Committee The postseason tournament shall have a tournament committee to supervise the overall conduct of the tournament and to rule on matters that arise during the course of the championships. The committee shall be comprised of the WIAC Commissioner, the athletics directors’ liaisons to the men’s and women’s basketball sport committees, and the sport chairs for men’s and women’s basketball. Uniform Colors/Team Benches Throughout the tournament, the highest-seeded team will be considered the home team and will wear light uniforms, regardless of the game site. The team designated as the home team will have its choice of bench area. Practices Practices, shootarounds or walkthroughs are permitted prior to tournament games in accordance with the same policies that apply during the regular season. Pep Bands Pep bands representing both the home and visiting institutions are strongly encouraged. The visiting school’s athletics director must contact the host site’s athletics director at least one day prior to the game so seating can be arranged. Pep bands cannot be positioned behind or near an opposing team’s bench. Awards The conference/tournament championship trophies will be presented by the commissioner (or his/her designee) immediately following the conclusion of the championship game(s). The winning teams will be permitted to cut down the nets. # # # # # Rev. 7/10 APPENDIX A 2011 WIAC POST SEASON BASKETBALL TOURNAMENT Men’s Bracket 1st Round Tuesday, February 22 Semifinals Thursday, February 24 Championship Saturday, February 26 #1 Seed 7:00 PM #4 Seed 7:00 PM Lowest Remaining Seed #5 Seed 3:00 PM NCAA #6 Seed Automatic Qualifier 7:00 PM Highest Remaining Seed #3 Seed 7:00 PM #2 Seed --All games will be played at the site of the higher seed. --All game times are subject to change. APPENDIX B 2011 WIAC POST SEASON BASKETBALL TOURNAMENT Women’s Bracket 1st Round Wednesday, February 23 Semifinals Friday, February 25 Championship Sunday, February 27 #1 Seed 7:00 PM #4 Seed 7:00 PM Lowest Remaining Seed #5 Seed 2:00 PM NCAA Automatic #6 Seed Qualifier 7:00 PM Highest Remaining Seed #3 Seed 7:00 PM #2 Seed --All games will be played at the site of the higher seed. --All game times are subject to change. APPENDIX C WISCONSIN INTERCOLLEGIATE ATHLETIC CONFERENCE POSTSEASON BASKETBALL TOURNAMENT HOST INSTITUTION FINANCIAL REPORT Game Site: Opponent: Date: Men Women 1st Round Semi-Final Round Final Round Double-header REVENUE TOTAL Ticket Sales _____Adults @ $7.00 $ (minimum pricing) _____Senior Citizens @ $4.00 $ _____Students @ $3.00 Single $ (alternative pricing) _____Adults @ $_____ $ _____Senior Citizens @ $_____ $ _____Students @ _____ $ Merchandise Sales _____T-shirts @ $______ $ _____Other Items ______ $ Program Sales _____Programs @ $ ________ $ Radio/Television Fees _____Commercial Radio Stations @ $50.00 $ _____Commercial Television Stations @ $100.00 $ Total Gross Revenue (tickets, merchandise, programs, radio/TV) $ ALLOWABLE EXPENSES TOTAL Allowable Game Management Expenses (maximum of $300.00) $ Usual/Customary Expenses to Set-Up/Tear-Down Facility (maximum of $400.00) $ Applicable Sales Tax $ Box Office Fees $ “Uniformed Security” (if necessary) $ Total Allowable Expenses $ Net Revenue or (Deficit) (Gross revenue minus allowable expenses) $ Amount Due to Conference Office $ Submitted by _______________________________________________ _________________________ Athletics Director Date APPENDIX D WISCONSIN INTERCOLLEGIATE ATHLETIC CONFERENCE POSTSEASON BASKETBALL TOURNAMENT TRAVELING TEAM FINANCIAL REPORT Game Site: Date: Men Women 1st Round Semi-Final Round Final Round Transportation State vehicles x round-trip miles x $ per mile = Private vehicles x round-trip miles x $ per mile = Note: Reimbursement will be limited to three (3) total vehicles in accordance with the institution’s usual and customary rates and based on the mileage reflected in Appendix E. OR One charter bus at the rate commensurate with the institution’s regularly contracted transportation agreement = (A copy of the charter bus company invoice with a cost per mile breakdown must be attached.) Meals 100 miles or less (one way): individuals (max. 18) x $8.00 = OR 101 miles or more (one way): individuals (max. 18) x $12.00 = OR Required overnight stay: individuals (max. 18) x $20.00 = (more than 300 miles one way) Lodging Required overnight stay: individuals (max. 18) x $26.00 = (more than 300 miles one way) (A copy of the lodging INVOICE must be attached). Total Reimbursable Travel Expenses = $ Submitted by: Athletics Director Date APPENDICE E MILEAGE BETWEEN WIAC INSTITUTIONS Eau Claire To: La Crosse To: Oshkosh To: La Crosse 87 Eau Claire 87 Eau Claire 177 Oshkosh 177 Oshkosh 149 La Crosse 149 Platteville 199 Platteville 102 Platteville 144 River Falls 70 River Falls 125 River Falls 242 Stevens Point 110 Stevens Point 119 Stevens Point 73 Stout 25 Stout 115 Stout 225 Superior 157 Superior 239 Superior 327 Whitewater 214 Whitewater 167 Whitewater 120 River Falls Stevens Point Platteville To: To: To: Eau Claire 199 Eau Claire 70 Eau Claire 110 La Crosse 102 La Crosse 125 La Crosse 119 Oshkosh 144 Oshkosh 242 Oshkosh 73 River Falls 247 Platteville 247 Platteville 169 Stevens Point 169 Stevens Point 179 River Falls 179 Stout 192 Stout 45 Stout 134 Superior 331 Superior 155 Superior 254 Whitewater 113 Whitewater 284 Whitewater 145 Whitewater Stout To: Superior To: To: Eau Claire 25 Eau Claire 157 Eau Claire 214 La Crosse 115 La Crosse 239 La Crosse 167 Oshkosh 225 Oshkosh 327 Oshkosh 120 Platteville 192 Platteville 331 Platteville 113 River Falls 45 River Falls 155 River Falls 284 Stevens Point 134 Stevens Point 254 Stevens Point 145 Superior 147 Stout 147 Stout 238 Whitewater 238 Whitewater 368 Superior 368 wiac/form/miles.xls APPENDIX F WISCONSIN INTERCOLLEGIATE ATHLETIC CONFERENCE MEN’S AND WOMEN’S POSTSEASON BASKETBALL TOURNAMENT INSTITUTIONAL PASS LIST UW- at UW- Date [Note: Each institution is permitted to list a total of 23 individuals (including coaches, players, administrators and other team personnel) for admittance into each tournament game. All other institutional representatives (excluding performing band members, and cheerleaders and/or pompon team members in uniform) will be admitted only upon presentation of a ticket. Please type or print clearly.] Name Capacity (e.g., coach, player, trainer) 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. Athletics Director [Note: This form must be received by the host institution no later than 12 noon the day of the game.] APPENDIX G WISCONSIN INTERCOLLEGIATE ATHLETIC CONFERENCE MEN’S AND WOMEN’S POSTSEASON BASKETBALL TOURNAMENT INVENTORY CONTROL/SALES REPORT FORM Tournament T-Shirts Inventory In (#) Inventory Out (#) Product Sold (#) Large Large Large X-Large X-Large X-Large XX-Large XX-Large XX-Large Total Total Total @ $10.00 = $ Received from: Date: Transferred to: Date: Tournament Programs Inventory In (#) Inventory Out (#) Product Sold (#) Total Total Total @ $2.00 = $ Received from: Date: Transferred to: Date: Athletics Director Note: This form(s) must be attached to the Host Institution Financial Report(s) submitted to the Conference Office.
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