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					                                                                    Woodford County Fiscal Court
                                                                    January 8, 2008
                                                                    Page 1



FISCAL COURT MEETING: Woodford County Courthouse, Tuesday, January 8, 2008 at
7:00 PM

PRESIDING:        John “Bear” Coyle, Woodford County Judge/Executive

PRESENT:          Magistrates Larry W. Craig, Charles “Bones” Webber, Ellen Gormley, Geoffrey
                  P. Reid, Gerald Dotson, Steve Barnett, James E. Staples, and Jackie Brown

Judge/Executive John Coyle recognized the students from the Woodford County Leadership
members.

                                       Reports and Updates

Treasurer’s Report (Rebecca Wilson)

Treasurer Wilson reported a money market checking account balance of $831,933.40 and
$900,000.00 invested in certificates of deposit for a total cash balance of $1,731,933.40 for the
fiscal year to date 1/4/2008. (The report did not reflect the 1/8/2008 bill list in the amount of
$226,802.06 and the 1/10/2008 payroll totaling $239,300.06 for an adjusted money market
checking account balance of $365,831.28.)

Treasurer Wilson reported to the Court that she had received a call from Denny Wilson asking
that the Court pay up front for the materials and the labor for the job of building the deck at the
Jack Jouett House, which will begin tomorrow.

1. A motion was made by James E. Staples and seconded by Larry Craig to approve paying
   Cleo Waford $7,812.04 up front for the materials and labor to build the deck at the Jack
   Jouett House, which will be paid out of the Heritage Committee-Jouett House grant account.

    VOTING AYE: Magistrates Larry W. Craig,
    Geoffrey P. Reid, Steve Barnett, and James E. Staples

    VOTING NAY: Magistrates Gerald Dotson, Jackie Brown,
    Ellen Gormley and Charles “Bones” Webber                                MOTION FAILED

2. A motion was made by Steve Barnett and seconded by Geoffrey Reid to approve paying Cleo
   Waford $4,548.04 up front for the materials to build the deck at the Jack Jouett House, which
   will be paid out of the Heritage Committee-Jouett House grant account.

    VOTING AYE: All Present                                                 MOTION CARRIED

3. A motion was made by James E. Staples and seconded by Jackie Brown to approve the new
   account numbers:

    Revenue                       01-46121                 Rabies Vouchers
    Expenditure                   01-5205-5100             Rabies Reimbursements

    VOTING AYE: All Present                                                 MOTION CARRIED

                                        Citizen’s Participation

Geri Isaacs of 731 Patterson Road gave a presentation and passed out a Proposal for Family
Recreation Area in Nonesuch from the Nonesuch Homemakers Club. Isaacs told the Court that
she moved to the Nonesuch area fifteen years ago and farms on the Kentucky River down at
Nonesuch. When they moved there, one of the points of moving to a small community was to
have a sense of community. It is hard to get to know anyone because Nonesuch has had no central
gathering place since it lost its schools. A Homemakers club was recently formed. The club
decided to have an open meeting for the neighbors in the area to brainstorm ideas for a
community center. The report that Isaacs passed out gave the history of the ideas for a
Community Center, the progress to date, and possible uses for the Center. The Club has
investigated several pieces of property that could be used for a community center and possible
                                                                  Woodford County Fiscal Court
                                                                  January 8, 2008
                                                                  Page 2



pieces of land for a potential park site. Isaacs said that they are asking for the support from the
County to acquire land for a park. It would be a community effort. The club already has
approximately $13,600.00 of in kind contributions pledged for the project and planning on raising
money for a playground. They would like the County to get some things going like bike trails and
playing fields. Larry Craig asked Isaacs to contact the County Fire Board and explore the
possibility of using the old fire station in Nonesuch for the Community Center. Judge Coyle told
Isaacs that the Court is telling the Homemakers Club that there are options and to go put some
numbers together, and then they can come back to ask the Court if they are interested in helping.
(Attachment)

Mark Gormley gave a presentation on the possibility of a hardship amendment to the P & Z
Ordinance. He said that Planning and Zoning has served the County well. He has observed in
recent years that the Planning and Zoning Ordinance that we now have serves a purpose as far as
the Goals and Objectives of our Comprehensive Plan. However, there are individual instances
where it creates a real hardship on citizens. It winds up resulting in creating a unique hardship on
one of your constituents that is not even necessary. A hardship amendment wouldn’t create any
more density as far as housing and buildings are concerned or create an environmental impact.
Under the present writing of our zoning ordinance, the Court, Councils and Zoning Board cannot
offer any relief. Gormley showed the Court a drawing that illustrated a piece of property where a
person owns six acres of land. The person can no longer work and cannot meet his mortgage
payment and will probably loose his home. His neighbor offered to buy four acres. Gormley went
to the P & Z Officer Pattie Wilson who pointed out that nothing could be done. What bothered
Gormley was that if the person sold the 4 acres to the neighbor it changes nothing. It doesn’t
create any more density in the neighborhood and doesn’t diminish anyone’s property value.
Gormley said that he did not represent anyone, and that it was his own ideas and concepts. This is
one situation and other ones do occur. Government ought not to have in place statutes that reach
an unfair result and should help people. Gormley said that he does not see any adverse impact on
giving relief. Gormley told the Court that he is also going to the Versailles City Council and the
Midway City Council. In conclusion, Gormley said he was not at the meeting to ask the Court to
vote on anything. He came to Court to bring to their attention that there are situations that do
occur where citizens could be given relief and help without adversely affecting any one else or
diminishing the P & Z Ordinance. It would take an amendment to the Zoning Ordinance. The
only people that could amend the P & Z Ordinance are the Fiscal Court and City Councils.
Magistrate Craig asked if the reason the P & Z couldn’t give the relief was that it didn’t meet the
minimum acreage. Phyllis Mattingly said that the land was already nonconforming by the current
ordinance (30 acre minimum) and by dividing it up that way would be making it more
nonconforming. County Attorney Alan George was asked to look into whether this could be
allowable. Gormley said that he would also read KRS Chapter 100 – Planning and Zoning to see
if a hardship amendment would be allowable.

Tracy Pierseall, representing the American Cancer Society Relay for Life, told the Court that the
2008 Relay for Life has decided to move to the Falling Springs Recreation Center. Pierseall
requested permission to use the Senior Citizens Building for the kick off party on March 16,
2008. The Court said that if they allowed this then they would have to change their policy. The
Court suggested that Pierseall ask to use the basement at the Agricultural Resource Building.

                                         Department Heads

Ambulance – Hunter Shewmaker – No report

Jail – Gary Gilkison
Jailer Gilkison passed out a report listing the companies are being mailed the RFP for inmate
telephone service and the schedule for the process. The item will be put on the February 12, 2008
agenda.

Maintenance – David Long – No report

Recycling – Wade Johnson
Johnson reported that he met with the Midway City Council about the Inter-local Agreement for
Recycling in the City of Midway. The Council asked for the agreement to be changed to a fiscal
year June 30, 2008 matching their budget year. Also, the Council asked Johnson to provide them
                                                                   Woodford County Fiscal Court
                                                                   January 8, 2008
                                                                   Page 3



with additional information with regard to the County recycling budget and some clarification of
what their dollars are going for example labor cost and mileage. Midway would like to explore
the possibility of having the same responsibilities as the City of Versailles for recycling. If the
current contract is extended until July 1, 2008, there would be more time to work out a new
agreement.

4. A motion was made by Larry Craig and seconded by Charles "Bones" Webber to extend the
   current Inter-local Cooperation Agreement for Joint Responsibility between the City of
   Midway, Kentucky and Woodford County, Kentucky for Recycling in the City of Midway
   until June 30, 2008 and start the new contract July 1, 2008.

    VOTING AYE: All Present                                                MOTION CARRIED

(The Woodford County Solid Waste Accounts Receivable Reports – December 2007 -billed and
received and January 2008 – billed were passed out to the Court during the Treasurer’s Report.)

Road – Buan Smith
Smith reported on the process of finding a replacement for the Road Department administrative
assistant. Interviews are set up for Thursday. Smith requested temporary help until someone is
hired for the job.

5. A motion was made by Larry Craig and seconded by Geoffrey Reid to approve hiring Betty
   Allison to work temporarily at the Road Department until someone is hired for the
   administrative assistant job. The motion included approving Allison working half days/five
   days a week at $20.00/hour starting on January 17, 2008.

    VOTING AYE: All Present                                                MOTION CARRIED

6. A motion was made by James E. Staples and seconded by Larry Craig to approve a pay range
   between $25,000.00 and $35,000.00 per year for the Road Department Administrative
   Assistant position.

    VOTING AYE: All Present                                                MOTION CARRIED

Emergency Management – Keith Slugantz – No report

Animal Control – Susan Jones – No report

Jouett House – Michael Lynch
Michael Lynch reported that the date for author Silas House’s talk will be on April 10, 2008.

Sheriff – Wayne Wright
Sheriff Wayne Wright reported that the auditors made a recommendation that the Sheriff make
the County aware that they should increase the county revenue bond. The amount of the bond is
now $200,000.00. The Sheriff’s Activity Summary Report and Incident Analysis Report for
December 1, 2007 through December 31, 2007 were passed out to the Court.

7. A motion was made by Larry Craig and seconded by Geoffrey Reid to approve raising the
   County Revenue Bond for the Woodford County Sheriff to one million dollars for an annual
   rate of $2,639.00.

    VOTING AYE: All Present                                                MOTION CARRIED

Police – Johnny Wilhoit
Chief Wilhoit passed out the Police Department Incident Analysis Report for the period 1/1/2007
through 12/31/2007.
                                                                 Woodford County Fiscal Court
                                                                 January 8, 2008
                                                                 Page 4



                                     Approval of Orders

8. A motion was made by Geoffrey Reid and seconded by Jackie Brown to approve the orders
   from the December 11, 2007 Fiscal Court meeting.

    VOTING AYE: All Present                                             MOTION CARRIED

9. A motion was made by Geoffrey Reid and seconded by Jackie Brown to approve the orders
   from the December 19, 2007 Special Fiscal Court meeting.

    VOTING AYE: All Present                                             MOTION CARRIED

                                           Transfers

10. A motion was made by Jackie Brown and seconded by Geoffrey Reid to approve the
    transfers.
 Expenditures
 FROM:          03-9200-9990         JAIL RESERVE FOR TRANSFER                     $       9,466.89
 TO:            03-5101-3340         JAIL BUILDING REPAIR                          $       7,786.09
 TO:            03-5101-7090         JAIL EQUIPMENT                                $       1,680.80


 FROM:          01-5205-5740         ANIMAL CONTROL TRAINING                       $            21.08
 TO:            01-5205-5710         ANIMAL CONTROL BLDG                           $            21.08

 FROM:          01-5010-7250         CO. CLERK OFFICE EQUIPMENT                    $       1,293.99
 TO:            01-5010-3070         CO. CLERK AUDIT FEES                          $       1,293.99


    VOTING AYE: All Present                                             MOTION CARRIED

                                             Accounts

11. A motion was made by Larry Craig and seconded by Geoffrey Reid to approve the bill list
    totaling $226,802.06 and the additional bill totaling $191.64. (Attachments)

    VOTING AYE: All Present                                             MOTION CARRIED

                                      Personnel Orders

12. A motion was made by Geoffrey Reid and seconded by Jackie Brown to approve the
    personnel orders.

EMPLOYEE (S) HIRED OR CHANGE IN RATE OF PAY:
                POSITION &       RATE                                   DATE OF
NAME            DEPARTMENT       OF PAY                                 HIRE/CHANGE
Jessica Woodrum Deputy/Jail      $10.58/hr                              12/19/2007

EMPLOYEE(S) TERMINATED OR RESIGNED:
              POSITION &         RATE                            DATE OF       DATE OF
NAME          DEPARTMENT         OF PAY                          HIRE        TERMINATION
Erica Hayden  Deputy/Jail       $11.30/hr                        03/22/06      12/19/2007

    VOTING AYE: All Present                                             MOTION CARRIED

                                        Old Business
No action was taken on the agenda item proposals for salary ranges and health insurance
probationary period for new hires.

The agenda item bids for the inmate phone contract was discussed under department heads and
will be postponed until February 12, 2008.
                                                                  Woodford County Fiscal Court
                                                                  January 8, 2008
                                                                  Page 5



                                          New Business

13. A motion was made by Geoffrey Reid and seconded by Jackie Brown to approve the budget
    amendment and have a first reading of a proposed ordinance amending the Woodford County
    budget for the fiscal year 2007-2008, to include unanticipated receipts from State road
    resurfacing reimbursements in the amount of $241,411.79 and increasing expenditures in the
    area of General Fund Reimbursements/Refunds by the same amount.

    VOTING AYE: All Present                                                MOTION CARRIED

14. A motion was made by Geoffrey Reid and seconded by Jackie Brown to approve the
    Huntertown Phase II Pay Resolution #38 in the amount of $192.50 (CDBG costs) and
    $192.54 (Other costs-prorated taxes). (Attachment)

    VOTING AYE: All Present                                                MOTION CARRIED

15. A motion was made by Charles "Bones" Webber and seconded by Geoffrey Reid to approve
    accepting the South Woodford Water District into the Fiscal Court record.

    VOTING AYE: All Present                                                MOTION CARRIED

The agenda item Approval of County Revenue Bond for the Sheriff was done under Department
Heads.
                                      Communications

Magistrates

Ellen Gormley told the Court that if no one has any objections, she would like to pursue a grant to
start working on turning the CDBG Huntertown property into a park. Assistant County Attorney
Phyllis Mattingly reported that the Court is at the stage where as of tomorrow we will hopefully
have a deed for the remaining track of parcel I, which leaves us with only one track that is owned
by Mr. Jackson. That one may have to go to trial. In the process of condemnation you have
commissioners who go out and establish a value of the property. We have that value on the
Jackson property. The statute says that the County could go ahead and put the money into the
Circuit Clerk’s hands that the commissioners valued the property. If at the trial the value that is
established by the jury is higher, then the County would have to pay a significant amount of
interest on the difference. The County can go ahead and take title to it if the money is put in the
Circuit Clerk’s hands. Then the County could say that it owns the property. The only problem is
the risk of paying interest if the jury establishes a higher value on the property. The consensus of
Court was for Gormley to proceed with exploring a grant.

Gerald Dotson asked Police Chief Wilhoit and Sheriff Wright if when they patrol the County they
would call Treasurer Becky Wilson if they see a new business to find out if they have signed up
for an occupational business license.

James E. Staples questioned the County Clerk Audit report year ending December 31, 2006 that
was published in the Woodford Sun pointing out problems in the County Clerk’s office. The
report said that it was information for the Fiscal Court. Staples said that he had received phone
calls and was asked what are you going to do about it? Alan George told the Court that the only
control the Court has is over the County Clerk’s budget process.
James E. Staples said that the County should have an ordinance that penalizes businesses that do
not have an occupational business license. Staples gave County Attorney George a copy of the
Fayette County ordinance for him to review.

County Attorney – Alan George – No report

Judge/Executive – John “Bear” Coyle
Judge Coyle told the Court that due to orders being mingled in with the ordinances in the County
Code book, he was suggesting a work session for the Court to go through the Code of Ordinances
book and look over all the orders to decide which orders the Court would like to leave and which
                                                                Woodford County Fiscal Court
                                                                January 8, 2008
                                                                Page 6



ones to change. The Court scheduled a work session at 5:30 p.m. on January 22, 2008 preceding
the Fiscal Court meeting to discuss the orders in the Code of Ordinances book.

County Attorney George told the Court that Fiscal Court Clerk Mary Lee Gillis is retiring
February 1, 2008 and the Court will have to make a Fiscal Court Clerk hire. Judge Coyle said that
according to the letter from the County Attorney, the proper procedure is to offer the job to the
County Clerk. The County Attorney Alan George advised the Court that they would need to
notify the Woodford County Clerk of the vacancy and offer her the position first.

16. A motion was made by Larry Craig and seconded by James E. Staples to direct
    Judge/Executive John Coyle, on behalf of the Fiscal Court, to inform County Clerk Corine
    Woolums by letter of the Fiscal Court Clerk position vacancy effective on February 1, 2008
    and offer the position to the County Clerk.

    VOTING AYE: All Present                                             MOTION CARRIED

17. A motion was made by Gerald Dotson and seconded by Larry Craig to approve having a
    Special Fiscal Court Work Session on Wednesday, January 9, 2008 at 5:30 p.m. to discuss the
    vacancy of the Fiscal Court Clerk position which will become open on February 1, 2008.

    VOTING AYE: All Present                                             MOTION CARRIED

18. A motion was made by Gerald Dotson and seconded by Larry Craig to adjourn the meeting.

    VOTING AYE: All Present                                             MOTION CARRIED




                                                        ______________________________
                                                        JOHN “BEAR” COYLE
                                                        JUDGE/EXECUTIVE
ATTEST:


______________________________
MARY LEE GILLIS, CLERK

				
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