GLOW WORKFORCE INVESTMENT BOARD
REQUEST FOR PROPOSALS
Disability Employment Initiative (DEI)
Friday, January 21, 2011
Monday, February 14, 2011 – 2:00 p.m.
587 E. Main St.
Batavia, New York 14020
Mary Lou Hamm
GRANT RECIPIENT AND CONTRACTOR
GLOW Workforce Investment Board
RFP 2011-01Disability Employment Initiative (DEI)
The Proposers attention is especially called to the terms listed below, which must be
submitted in full as part of this proposal.
Failure to submit any of the documents listed below as a part of your proposal, or failure
to acknowledge any addendum in writing with your proposal, or submitting a proposal
on any condition, limitation or provision not officially invited in this RFP (Request for
Proposals) will be cause for rejection of the proposal.
Please check each item indicating your compliance.
THIS CHECKLIST MUST BE SUBMITTED AS PART OF YOUR PROPOSAL.
_____ RESPONSE CHECKLIST
_____ BUDGET SUBMISSION SHEET (Vendor’s Own Submission)
_____ PROPOSAL, ONE (1) ORIGINAL AND Six (6) COPIES
_____ ADDENDUMS A, B, C, and D signed and attached to the proposal
_____ PROPOSAL CERTIFICATION FORM
_____ VENDOR RESPONSIBILITY FORM
Please read all the information contained in this package.
COMPANY TELEPHONE NUMBER
STREET ADDRESS FAX NUMBER
CITY, STATE, ZIP E-MAIL ADDRESS
AUTHORIZED REPRESENTATIVE TITLE
AUTHORIZED SIGNATURE DATE
REQUESTS FOR PROPOSALS
Disability Employment Initiative (DEI)
GLOW Workforce Investment Board
RFP 2011 - 01
The Genesee, Livingston, Orleans, Wyoming Workforce Investment Board (GLOW WIB) is
requesting proposals from incorporated agency(s) to subcontract services for the Disability
Employment Initiative (DEI). Livingston County as Grant Recipient has additional contractual
requirements as stated in Addenda A, B, and C.
The employment of Two (2) Disability Resource Coordinators (DRC) to provide services for
individuals with disabilities in the four county GLOW area. Preferably one DRC would work in
the northern portion of GLOW and the other in the southern section. See the job description
and details of the DRC position in Appendix E
Time Frame of Contract:
One year starting from on or about March 1, 2011. This contract may be extended for two
additional years subject to approval by GLOW WIB and satisfactory completion of the first year
The funds available have been earmarked specifically for the DRC position for salary, fringe
benefits, travel, technology expense, and administrative costs as follows:
Salary Range $30,000.00 to $60,000.00 per year per DRC
Fringe Benefits FICA, Workman’s Comp mandatory. Health Insurance is an
expectation by DOL. Other benefits as provided by the agency.
Assistive Technology Up to $4000.00 total for three years for both DRC’s
Travel Up to $5,500.00 per DRC per year
Administrative Costs For supervision, payroll expense, rent allocation, supplies, etc
up to 8.5% of the total contract.
Specifications and proposal form may be obtained either in person or upon request
Monday through Friday at the following site, or download from the following website:
587 East Main St
Batavia, N Y 14020
585-344-2042, ext. 237
8:30 A.M. to 4:30 P.M.,
Sealed proposals must be in possession of GLOW WIB 587 East Main St., Batavia,
N Y 14020, no later thanMonday, February 14, 2011 at 2:00 P.M. prevailing time.
Attention: Mary Lou Hamm, GLOW WIB Manager.
Late Proposals will be returned, unopened to contractor.
GLOW WIB reserves the right to forego any informalities and reject any or all
REQUESTS FOR PROPOSALS
Disability Employment Initiative (DEI)
GLOW Workforce Investment Board (WIB)
BACKGROUND FOR DEI Program
NYS Disability Employment Initiative (DEI):
DEI federal funds will improve the accessibility and accountability of the public workforce
development system for individuals with disabilities and continue the promising practices
implemented under the disability program navigator initiative. This includes effective
deployment of Disability Resource Coordinators (DRC) to improve coordination and
collaboration among employment and training programs carried out at a state and local level, as
well as to expand the use of Employment Networks under the Ticket to Work program. DRCs
will work to build effective community partnerships that leverage public and private resources to
better serve individuals with disabilities and improve employment outcomes.
This program makes available grant funds to the GLOW WIB to hire, train, and place full-time
DRC’s in One-Stop Center(s) in the four (4) GLOW counties. Program awards are made
dependent on the availability of funds. GLOW WIB is seeking an incorporated agency to hire
two (2) Disability Resource Coordinators.
Section A – Introduction:
This section should contain an Executive Summary, which demonstrates your understanding of
the GLOW’s goals and objectives in providing DEI services.
Section B – Company Profile and History:
Name, phone number and e-mail address of person GLOW should contact with any
questions on the proposal.
The name and title of person submitting the proposal.
Documentation of vendor history, including capabilities in the areas of services to be
provided, number of years in business, number of years doing business in New York
State, size and scope of operation.
Type of corporate organization (not for profit, for profit, etc.).
Individual designated as the account manager for this service and submit a resume for
this individual identifying past experience on similar projects. GLOW WIB reserves the
right to interview the individual.
A statement indicating the respondent is in good financial standing, not in any form of
bankruptcy, current in taxes.
Section C – Required Forms:
Required forms listed in the RFP to be returned with Proposal. Specifically include a signed
Proposal, Addenda A, B, C, and D, and Vendor Responsibility form.
Section D. – Budget Section:
Provide pricing for each item associated with DEI services. Can only be reimbursed for
wages/fringe, mileage, assistive technology and up to 8.5% Admin. This can be submitted on
Proposor’s form (excel spreadsheet, etc.)
Section E – References:
This section shall contain names of at least three (3) similar contracts within New York State you
presently have (or previously had) with other municipalities or local government agencies in the
past two to five years. Please include company name, address, telephone number, e-mail
address and contact person.
Section F – Additional Information:
This section should include additional information the proposer finds would be helpful to the
regarding proposed service
Obligations of Proposers and Inquiries:
A. Every person intending to issue a proposal pursuant to these specifications, before
submitting said proposal, shall make himself fully familiar with the product to be
B. A vendor will be barred from pleading misunderstanding or deception because of
estimates of quantities, character, and scope of work, location or other conditions
surrounding the same. Permission will not be given to modify any proposals after the
proposals are opened.
C. Technical inquiries, in writing, should be addressed to:
Mary Lou Hamm
GLOW WIB Manager
587 East Main Street, Suite 100
Batavia, NY 14020
Fax: (585) 344-3266
Email address: email@example.com
Any questions posed must be submitted in writing, by fax or email, to the GLOW
WIB. Questions will be accepted up to noon on February 2nd, 2011 Please place
(DEI) in the email subject line. Questions will be answered by an addendum no
later that February 4, 2011.
Submission of Proposals:
· Proposals must be submitted using the forms included in these specifications.
· Proposals must be accompanied by a signed Proposal Form, Addenda A, B, C, and
D, and Vendors Certification Form. These forms can be found at the end of these
· One (1) original and six (6) copies (each marked “copy”) of the proposal must be
· If discrepancies are found between two or more copies of the bid, the original copy
will provide the basis for resolving such discrepancies. If one copy of the proposal
is not clearly marked “ORIGINAL,” the GLOW WIB may reject the bid. However, the
GLOW WIB may at its sole option, select one copy to be used as the “original.”
· Read all documents contained in the Request for Proposal package.
· Proposers are responsible for submitting their proposal to the GLOW WIB 587 East
Main Street, Batavia, NY 14020 at or prior to the time indicated in the RFP package.
No proposals will be accepted after the designated time indicated in the bid
package. Proposals are due on or before Monday, February 14, 2011, prior to
2:00 PM local time.
· Facsimile or emailed copies are NOT acceptable.
· Vendors shall indicate on the outside of their sealed proposal the following
a. Title of RFP and RFP Number
b. Date and Time the RFP is due
c. Company Name
Failure to do so may result in the rejection of the proposal as being unresponsive.
Proposals received in the GLOW WIB Office after the date and time prescribed shall not be
considered for contract award and shall be returned to the Vendor as non-responsive. The
Vendor is responsible for the delivery of the proposal. If the proposal is delivered to the wrong
office, by any delivery method, the Vendor bears the responsibility. Delivery of the proposal to the
specified location at the prescribed time and date is the sole responsibility of the Vendor.
The GLOW WIB employee whose duty it is to receive proposal documents will decide when the
specified time has arrived and no proposal received thereafter will be accepted.
NOTE: Any delay due to traffic, weather, construction, mail or express delivery, mechanical failure
or failure to locate the GLOW WIB Office, is not an exception to the deadline for receipt of
proposals. Please plan accordingly.
Award of contract will be made following review of proposals and approval by the GLOW WIB and
followed by approval by the Livingston County Board of Supervisors, as Grant Recipient. If
awarded, the GLOW WIB will award the contract to the lowest responsive and responsible
proposer meeting these specifications.
If the GLOW WIB accepts a proposal the County of Livingston on behalf of GLOW WIB intends to
enter into a contractual agreement with the vendor submitting the proposal which best meets the
needs and requirements of the GLOW WIB. The content of the Request for Proposals and the
successful proposal submitted will become an integral part of the contract, but may be modified
by provisions of the contract.
The Award Committee will be made up of representatives of the GLOW WIB Staff and WIB
Members from the GLOW Region.
Method of Award:
The award may be made to the most responsible proposer whose proposal is determined to be in
the best interest of GLOW WIB and deemed will best serve the GLOW WIB’s requirements,
based upon Principal Award Criteria, the evaluation of references, corporate qualifications, and if
deemed necessary an interview with the Vendor and the Award Committee.
Price will not necessarily be the determining factor in the award of the contract. All proposals will
be evaluated to determine if they meet the required format and be in compliance with all
requirements of the Request for Proposals.
Incomplete or non-responsive proposals may be rejected at the discretion of GLOW WIB.
The following criteria will be utilized in the evaluation of qualifications for developing the list of
candidates to be considered for interviews and/or potential negotiations. The following criteria are
NOT listed in order of importance.
Principal Award Criteria And Maximum Points Available:
(a) Responsiveness, thoroughness and overall quality of the proposal; (10)
(b) Presentation of an understanding of DEI service; (10)
(c) Cost of services; (10)
(d) Experience of the Contractor with similar programs within New York State; (25)
(e) Demonstration of adequate resources to supply said services; (25)
(f) Demonstration of a history of supplying similar services. (20)
The GLOW WIB Committee may require interviews with Proposers submitting proposals, for the
purpose of obtaining additional information or clarification. Proposers must be prepared to make
one or more interviews. Proposers must comply with this request or be disqualified. However,
the written proposal should represent Proposer’s “best offer” as interviews may not be mandated
GLOW WIB reserves the right to reject any and all proposals and to waive minor irregularities.
GLOW WIB further reserves the right to seek new proposals when such a procedure is
reasonably in the best interest of the GLOW WIB to do so.
In submitting its proposal, the Proposer agrees not to use the results there from as a part of any
news release or commercial advertising without written approval of the GLOW WIB.
Any exceptions to terms, conditions, or other requirements in any part of the RFP must be stated
and described in detail as part of the proposal. Exceptions may result in a rejection of the
proposal. Otherwise, the GLOW WIB will consider that all items proposed are in strict compliance
with the RFP, and the successful Proposer will be responsible for compliance.
No negotiations, decisions, or actions, shall be initiated or executed by the Vendor as a result of
any verbal communication with any GLOW WIB employee or the Vendor’s misinterpretation of
this RFP. Only those communications, which are in writing from the GLOW WIB representative,
as identified in this RFP may be considered as a duly authorized expression on behalf of the
GLOW WIB. Also, only communications from vendors in writing shall be recognized by the
GLOW WIB as duly authorized expressions on behalf of the vendors.
Clarification of Proposal Information:
GLOW WIB and Livingston County as Grant Recipient reserve the right to request verification,
validation or clarification of any information contained in any of the proposals. This clarification
may include checking of references and securing other data from outside sources, as well as from
Reference to Other Materials:
The Proposer cannot compel GLOW WIB to consider any information except that which is
contained in its proposal, or which is offered in response to a request from the GLOW WIB. The
Proposer should rely solely on its proposal. The GLOW WIB, however, reserves the right, in its
sole discretion, to take into consideration its prior experience with Proposers and information
gained from other sources.
Proposals cannot be altered or amended after submission deadline. Any interlineations,
alteration or erasure made before opening time and date shall be initialed by the signer of the
proposal, guaranteeing authenticity. Proposal alternatives must be submitted in ink or
typewritten. Penciling will not be accepted.
Withdrawal of Proposal:
A proposal may be withdrawn at any time prior to the submittal deadline. A proposal may be
withdrawn and resubmitted at any time prior to the submittal deadline. No proposal may be
withdrawn after the submittal deadline without the consent of GLOW WIB.
GLOW WIB may, at any time by written notification to all vendors, change any portion of the
RFP describe and detailed herein. These changes will be communicated to the vendors in the
form of Addenda. Addenda will be e-mailed/faxed (and available on the GLOW WIB Web Page)
to all who are known by the GLOW WIB to have received a complete set of specification
documents. Copies of Addenda will be made available for inspection at the GLOW WIB Office
and/or posted on the GLOW WIB Web Site. No Addenda will be issued later than twenty-four
(24) hours prior to the date and time for the receipt of offers, except an Addenda withdrawing the
proposal or Addenda for postponement of the proposal due date/time.
Vendors shall be responsible to ascertain prior to submitting their proposal that they have
received all Addenda issued and have acknowledged receipt of Addenda by the return of the
signed Addenda forms A, B, C, and D with the proposal response. It is the responsibility of the
Vendor to check the GLOW WIB Web Page for additional Addenda, which may be issued on this
The successful vendor must be prepared to furnish proof of financial responsibility and ability to
perform prior to award of a contract. In all cases the decision of the GLOW WIB shall be
GLOW WIB Reserves the Right to:
(a) Reject any and all proposals received in response to this solicitation;
(b) Reject any bid/proposal of any vendor who has previously failed to perform adequately
after having once been awarded a prior bid/proposal for furnishing materials or services
similar in nature to those in this bid/request for proposal,
(c) Waive any technical or formal defect in the proposal that is considered by GLOW WIB
to be merely irregular, immaterial, or unsubstantial.
(d) Reject proposals from firms that have had adversarial relationships with the GLOW
WIB or firms that have represented entities that have had adversarial relationships with
the GLOW WIB. This includes the firm, employees and financial or legal interests.
Insurance requirements are listed in Appendix C, titled “LIVINGSTON COUNTY STANDARD
CONTRACT INSURANCE REQUIREMENTS”.
Payment under contract will be made 45 days or less from receipt of Invoice. Invoices shall be
prepared and submitted in accordance with the instructions provided by Livingston County.
It is understood the contractor is an independent contractor and shall not be considered an
agent of the GLOW WIB or Livingston County, nor shall any of the contractor’s agents or
employees be considered subagents for the GLOW WIB or Livingston County.
GLOW WIB reserves the right to disqualify any company upon convincing evidence of collusion
with intent to defraud and to commit any other illegal practices on the part of the firm. Failure to
comply with requests for insurance or bonding may also be grounds for disqualification. GLOW
WIB reserves the right to reject any and all proposals, to waive all technicalities and irregularities,
and to make the award considered to be in the best interest of the GLOW WIB.
Proposal Subject to Disclosure:
During the evaluation process, the content of each proposal will be held in confidence and details
of any proposal will not be revealed (except as may be required under the Freedom of Information
Law or other State law). The Freedom of Information Law provides for an exemption from
disclosure for trade secrets or information the disclosure of which could cause injury to the
competitive position of commercial enterprises. This exception would be effective both during and
after the evaluation process.
Should you feel your firm’s proposal contains any such trade secrets or other confidential or
proprietary information, you must submit a request to except such information from disclosure.
Such request shall be in writing, shall state the reasons why the information should be excepted
from disclosure, shall be provided at the time of submission of the subject information and in the
same envelop as the proposal. The proprietary or confidential data must be readily separable
from the proposal in order to facilitate eventual public inspection of the non-confidential portion of
the proposal. Public Policy encourages disclosure of public documents and requests for
exceptions to disclosure are infrequently granted.
Requests for exemption of the entire contents of a proposal from disclosure have generally not
been found to be meritorious and are discouraged. Kindly limit any requests for exemption of
information from disclosure to bona fide trade secrets or specific information, the disclosure of
which would cause a substantial injury to the competitive position of your firm.
Opening of Proposals:
Under the Request for Proposals process, sealed offers will be received and opened in the Office
of the GLOW WIB. Each proposal will be checked to determine if it is complete and meets the
requirements of this Request for Proposals. At and after opening, proposals will NOT be part of
the public record and subject to disclosure, but will be kept confidential until after award. When
such award is completed, proposals will be available for public inspection.
Elaborate proposals in the form of brochures or other presentations beyond that necessary to
present a complete and effective proposal are neither required nor desired.
Right to Submitted Materials:
All responses, inquiries, or correspondence relating to or in reference to this RFP, and all other
reports, charts, display, schedules, exhibits and other documentation submitted by the Proposers,
will become the property of the GLOW WIB when received.
Minimum Conditions for Consideration:
To be considered, the Proposer must, at a minimum, respond to the full scope of services
specified in this RFP. The Vendor may provide suggested additions, enhancements or
improvements to the scope of services, which, at the discretion of the GLOW WIB, may or may
not be considered.
Provide a detailed price breakdown for your services as they apply to this project.
General Contract Terms:
The terms and conditions contained within this Request for Proposal shall be incorporated into
any contract resulting from the acceptance of any proposal.
Completeness or Accuracy of Documents:
The GLOW WIB shall not be held responsible for the completeness or accuracy of any RFP
documents received by a vendor that were not directly issued to that vendor by the GLOW WIB.
Any vendor submitting a proposal based on incomplete or inaccurate information resulting from
documentation received from any third party shall not have cause for relief from award or
completion of a contract in accordance with the official documents on file with the GLOW WIB.
It is HIGHLY suggested that all vendors interested in participating in this RFP, contact the
GLOW WIB directly at the GLOW WIB address, email or telephone number to assure they have
received the most accurate and up to date material concerning this contract.
Reminder: It is the Vendor’s sole responsibility to verify the proposal submittal includes any or all
An alternate proposal is viewed by GLOW WIB as a proposal describing an approach to
accomplishing the requirements of the RFP, which differs from the approach set forth in the
An Alternate proposal may also be a second proposal submitted by the same proposer, which
differs in some degree from its basic or prime approach.
Alternate proposals may address the technical approach or other provision or requirements set
forth in the solicitation. GLOW WIB will, during the initial evaluation process, consider all alternate
Failure to Execute:
Failure of successful bidder to execute the Contract and furnish proof of insurance within the
fifteen (15) calendar day period shall be just cause for cancellation of the award.
Visit our Web Site:
Information on GLOW WIB Bids/RFPs and Addendums are available at the GLOW WIB Website:
GLOW WIB – Disability Employment Initiative (DEI)
TO: Mary Lou Hamm, GLOW WIB Manager
THE UNDERSIGNED PROPOSES TO PROVIDETHE GOODS AND SERVICES required
as set forth in the referenced Request for Proposal. The successful bidder hereby agrees to
furnish the goods and services in accordance with all terms, conditions and specifications
contained within referenced Request for Proposal, at prices submitted in referenced
specifications. I certify that I am authorized to sign this proposal, myself or the company or firm I
represent, to a contract with Livingston County on behalf of GLOW WIB. This signed proposal
will become part of a binding contract after award by the GLOW WIB and Livingston County
Board of Supervisors to the successful bidder.
NOTE: By signing and submitting the proposal form for consideration by GLOW
WIB, the Contractor acknowledges they have read, understood, and agree to all aspects of
the specifications as presented without reservation or alteration.
Legal name of firm/corporation Authorized Signature (IN BLUE INK)
Address Typed Name
Date Telephone No. Fax No.
Federal ID Number: ________________________________________________
Email Address: ____________________________________________________
GLOW WIB DEI RFP 2011-01
As of January 1, 2005, the Office of the State Comptroller is requiring that governmental
agencies award contracts only to vendors that have been certified as “responsible.” Vendor
responsibility means that a vendor has the integrity to justify the award of public dollars and the
capacity to fully perform the requirements of the contract. It is a contracting agency’s
responsibility, under Section 163 (9) of the State Finance Law (SFL), to evaluate and make a
determination of the responsibility of a prospective contractor. A responsibility determination,
wherein the contracting agency determines that it has reasonable assurances that a vendor is
responsible, is an important part of the procurement process, promoting fairness in contracting
and protecting a contracting agency and the State (as well as the County) against failed
The following factors are to be considered in making a responsibility determination:
1. Legal Authority to do business in New York State
3. Capacity – both organizational and financial
4. Previous performance
Please complete the enclosed Vendor Responsibility Questionnaire. The completed
Questionnaire shall be returned with your bid submission in order for your bid to be ruled
Additional information concerning vendor responsibility, including electronic versions of forms,
may be found at the Office of the State Comptroller’s (OSC) website:
Vendor Responsibility Form
GLOW WIB DEI RFP 2011-01
Within the past five (5) years has your firm, any affiliate, any predecessor company or entity, owner,
director, officer, partner or proprietor been the subject of:
ANSWER ALL QUESTIONS
A. an indictment, judgment, conviction, or a grant of
immunity, including pending actions, for any
business related conduct constituting a crime under
governmental law? YES _____ NO _____
B. a government suspension or debarment, rejection of
any bid or disapproval of any proposed subcontract,
including pending actions, for lack of responsibility,
denial or revocation of prequalification or a voluntary
exclusion agreement? YES _____ NO _____
C. any governmental determination of a violation of any
public works law or regulation, or labor law or
regulation, or any OSHA violation deemed “serious
or willful?” YES _____ NO _____
D. a consent order with NYS Department of Environmental
Conservation, or a governmental enforcement
determination involving a construction-related violation
of federal, state, or local environmental laws? YES _____ NO _____
E. a finding of non-responsibility by a governmental agency
or Authority for any reason, including but not limited to
the intentional provision of false or incomplete
information as required by Executive Order 127? YES _____ NO _____
If yes to any of above, please provide details regarding the finding.
ENTITY MAKING FINDING: ____________________________________________________
YEAR OF FINDING: ____________________________________________________
BASIS OF FINDING: ____________________________________________________
The parties to the attached contract, license, lease, amendment or other agreement of any kind (hereinafter "the
contract" or "this contract") agree to be bound by the following clauses which are hereby made a part of the
contract. The word "Contractor" herein refers to any party to the contract, other than the County of Livingston
(herein after "County").
I. NON-ASSIGNMENT CLAUSE. In accordance with Section 109 of the General Municipal Law, this
contract may not be assigned by the contractor or its right, title or interest there in assigned, transferred,
conveyed, sublet or otherwise disposed of without the previous consent, in writing, of the County and any
attempts to assign the contract without the County’s written consent are null and void.
II. WORKER'S COMPENSATION BENEFITS. In accordance with Section 108 of the General Municipal
Law, this contract shall be void and of no force and effect unless the Contractor shall provide and maintain
coverage during the life of this contract for the benefit of such employees as are required to be covered by
the provisions of the Workers' Compensation Law.
III. NON-DISCRIMINATION REQUIREMENTS. In accordance with Article 15 of the Executive Law (also
known as the Human Rights Law) and all other State and Federal statutory and constitutional
non-discrimination provisions, the Contractor will not discriminate against any employee or applicant for
employment because of race, creed, color, sex, national origin, age, disability or marital status.
Furthermore, in accordance with Section 220-e of the Labor Law, if this is a contract for the construction,
alteration or repair of any public building or public work or for the manufacture, sale or distribution of
materials, equipment or supplies, and to the extent that this contract shall be performed within the State of
New York, Contractor agrees that neither it nor its subcontractors shall, by reason of race, creed, color,
disability, sex or national origin: (a) discriminate in hiring against any New York State citizen who is qualified
and available to perform the work; or (b) discriminate against or intimidate any employee hired for the
performance of work under this contract. If this is a building service contract as defined in Section 230 of the
Labor Law, then, in accordance with Section 239 thereof, Contractor agrees that neither it nor its
subcontractors shall, by reason of race, creed, color, national origin, age, sex or disability: (a) discriminate
in hiring against any New York State citizen who is qualified and available to perform the work; or (b)
discriminate against or intimidate any employee hired for the performance of work under this contract.
Contractor is subject to fines of $50.00 per person per day for any violation of Section 220-e or Section 239
as well as possible termination of this contract and forfeiture of all moneys due hereunder for a second or
IV. WAGE AND HOURS PROVISIONS. If this is a public work contract covered by Article 8 of the Labor Law
or a building service contract covered by Article 9 thereof, neither Contractor's employees nor the
employees of its subcontractors may be required or permitted to work more than the number of hours or
days stated in said statute, except as otherwise provided in the Labor Law and as set forth in prevailing
wage and supplement schedules issued by the State Labor Department. Furthermore, Contractor and its
subcontractors must pay at least the prevailing wage rate and pay or provide the prevailing supplements,
including the premium rates for overtime pay, as determined by the State Labor Department in accordance
with the Labor Law.
V. NON-COLLUSIVE BIDDING REQUIREMENT. In accordance with Section 103-d of the General Municipal
Law, if this contract was awarded based upon the submission of bids, Contractor warrants, under penalty of
perjury, that its bid was arrived at independently and without collusion aimed at restricting competition.
Contractor further warrants that, at the time Contractor submitted its bid, an authorized and responsible
person executed and delivered to the County a non-collusive bidding certification on Contractor's behalf.
VI. SET-OFF RIGHTS. The County shall have all of its common law and statutory rights of set-off. These rights
shall include, but not be limited to, the County's option to withhold for the purposes of set-off any moneys
due to the Contractor under this contract up to any amounts due and owing to the County with regard to this
VII. RECORD-KEEPING REQUIREMENT. The Contractor shall establish and maintain complete and accurate
books, records, documents, accounts and other evidence directly pertinent to performance under this
contract for a period of six (6) years following final payment or the termination of this contract, whichever is
later, and any extensions thereto. The County Treasurer or County Administrator or any other person or
entity authorized to conduct an examination, as well as the agency or agencies involved in this contract,
shall have access to such books, records, documents, accounts and other evidential material during the
contract term, extensions thereof and said six (6) year period thereafter for the purposes of inspection,
auditing and copying. "Termination of this contract", as used in this clause 10, shall mean the later of
completion of the work of the contract or the end date of the term stated in the contract.
VIII. MEDICAID/MEDICARE COMPLIANCE. If this contract involves the provision of services and/or materials,
any portion of the cost of which will be billed to the Federal or New York State Medicare or Medicaid health
care programs, the Contractor certifies that the Contractor, and all employees, directors, officers and
subcontractors of the Contractor, are not “excluded individuals or entities” under Federal and/or New York
State Medicare or Medicaid statutes, rules and regulations. The Contractor agrees to screen all employees,
directors, officers and subcontractors on a monthly basis at the New York State Office of Medicaid Inspector
General website, and any other website required by Federal and/or New York State Medicare or Medicaid
statutes, rules and regulations, to determine if any of them are on or have been added to the exclusion list.
The Contractor shall promptly notify the County if any employee, director, officer or subcontractor is on or
has been added to the exclusion list. The County reserves the right to immediately cancel this contract, at
no penalty to the County, if any employee, director, officer or subcontractor is on or has been added to the
exclusion list. Furthermore, the Contractor agrees to indemnify the County for any damages or loss incurred
by the County based upon the Contractors failure to comply with these conditions or based upon any false
certification under this section.
IX. CONFLICTING TERMS. In the event of a conflict between the terms of the contract (including any and all
attachments thereto and amendments thereof) and the terms of this Appendix A, the terms of this Appendix
A shall control.
X. GOVERNING LAW. This contract shall be governed by the laws of the State of New York except where the
Federal supremacy clause requires otherwise.
XI. NO ARBITRATION AND SERVICE OF PROCESS. Disputes involving this contract, including the breach or
alleged breach thereof, may not be submitted to binding arbitration (except where statutorily authorized) but
must, instead, be heard in a court of competent jurisdiction of the State of New York. All actions shall be
venued in Livingston County. Contractor hereby consents to service of process upon it by registered or
certified mail, return receipt requested.
XII. BUDGETED FUNDS. This contract is executory only to the extent of funds available and the County shall
incur no liability beyond the funds appropriated therefore.
XIII. APPROVAL OF BOARD OF SUPERVISORS. This contract is subject to and conditioned upon approval by
the Livingston County Board of Supervisors.
XIV. INCORPORATION. The main contract contains a paragraph incorporating the terms of this appendix by
reference and the parties herein have further signed and dated this appendix.
(Signature of Authorized Official Required)
The parties to the attached contract, license, lease, amendment or other agreement of any kind
(hereinafter "the contract" or "this contract") agree to be bound by the following clauses which are hereby
made a part of the contract. The word "Contractor" herein refers to any party to the contract, other than
the County of Livingston (herein after "County").
I. The County shall have the right to postpone, suspend, abandon or terminate this contract, and
such actions shall in no event be deemed a breach of contract. In the event of any termination,
postponement, delay, suspension or abandonment, the Contractor shall deliver to the County all
data, reports, plans, or other documentation related to the performance of this contract,
including but not limited to guarantees, warranties, as-built plans and shop drawings. In any of
these events, the County shall make settlement with the Contractor upon an equitable basis as
determined by the County, which shall fix the value of the work which was performed by the
Contractor prior to the postponement, suspension, abandonment or termination of this contract.
This clause shall not apply to this contract if the contract contains other provisions, exclusive of
termination date, applicable to postponement, suspension or termination of the contract.
II. The Contractor agrees that it will indemnify and save harmless the County from and
against all losses from claims, demands, payments, suits, actions, recoveries and
judgments of every nature and description brought or recovered against it by reason of
and to the extent of any negligent omission or act of the contractor, its agents,
employees, or subcontractors in the performance of this contract. This indemnification
shall include all costs and disbursements incurred by the County in defending any suit,
including attorneys' fees. Furthermore, at the option of the County, the Contractor shall
provide defense for and defend all claims, demands and causes of action referred to
above, and bear all other costs and expenses related thereto. The Contractor shall not
be required to indemnify the County for any damage or loss arising out of the
negligence or willful misconduct of the County, its agents or employees.
III. A. The Contractor warrants that to the best of the contractor's knowledge and belief, there
are no relevant facts or circumstances which could give rise to an organizational conflict of
interest, as herein defined, or that the Contractor has disclosed all such relevant
information to the County.
B. An organizational conflict of interest exists when the nature of the work to be performed
under this contract may, without some restriction on future activities, either result in an
unfair competitive advantage to the Contractor or impair the Contractor's objectivity in
performing the work for the County.
C. The Contractor agrees that if an actual or potential organizational conflict of interest is
discovered after award, the contractor will make a full disclosure in writing to the County.
This disclosure shall include a description of actions which the Contractor has taken or
proposes to take, after consultation with the County, to avoid, mitigate, or minimize the
actual or potential conflict.
D. Remedies - The County may terminate this contract in whole or in part, if it deems such
termination necessary to avoid an organizational conflict of interest. If the Contractor was
aware, or discovered an actual or potential conflict after award and did not disclose or
misrepresented relevant information to the County, the County may terminate the
contract, or pursue such other remedies as may be permitted by the law or this contract.
The terms of Clause I of this Appendix B or other applicable contract provision regarding
termination shall apply to termination by the County pursuant to this clause.
E. The Contractor further agrees to insert in any subcontract hereunder, provisions which
shall conform to the language of this clause.
IV. All requests for payment by the Contractor must be submitted on forms supplied and approved by the
County. Each payment request must contain such items of information and supporting documentation
as required by the County, and shall be all inclusive for the period of time covered by the payment
V. To the extent that federal funds are provided to the Contractor under this contract, the Contractor
agrees that it will comply with all applicable federal laws and regulations, including but not limited to
those laws and regulations under which the Federal funds were authorized.
The Contractor further agrees to insert in any subcontract hereunder, provisions which shall conform
substantially to the language of this clause, including this paragraph.
VI. The Contractor shall have the status of an independent contractor, and in accordance with such
status, agrees that it will conduct itself in a manner consistent with such status, and that it will neither
hold itself out as, nor claim to be, an officer or employee of the County by reason of this contract. It
further agrees that it will not make against the County any claim, demand or application to or for any
right or privilege applicable to an officer or employee of the County, including but not limited to
worker's compensation coverage, unemployment insurance benefits, social security coverage, or
retirement membership or credit.
VII. In the event of a conflict between the terms between this Appendix B and the terms of the Contract
(including any and all attachments thereto and amendments thereof, but not including Appendix A),
the terms of this Appendix B shall control. In the event of a conflict between the terms of this
Appendix B and Appendix A, the terms of Appendix A shall control.
VIII. The main contract shall contain a paragraph incorporating the terms of this appendix by reference and
the parties therein shall further sign and date this appendix.
(Signature of Authorized Official Required)
COUNTY STANDARD CONTRACT LIVINGSTON INSURANCE REQUIREMENTS
I. Notwithstanding any terms, conditions or provisions, in any other writing between the parties, the
contractor/permittee hereby agrees to effectuate the naming of the County of Livingston as an
unrestricted additional insured on the contractor's/permittee's insurance polices, with the exception of
workers' compensation and professional errors and omissions. The contractor/permittee must
provide an additional insured endorsement. A statement on the contractor/permittee’s insurance
certificate that the County of Livingston is an additional insured is not sufficient. The form of the
additional insured endorsement must be approved by the Livingston County Attorney.
II. The policy naming the County of Livingston as an additional insured shall:
be an insurance policy from an A.M. Best rated "secured" New York State licensed insurer;
state that the organization's coverage shall be primary coverage for the County of Livingston, its
Board, employees and volunteers. Any insurance or self-insurance as maintained by the County
of Livingston shall be in excess of the contractor’s insurance, and shall not contribute with it.
III. The contractor/permittee agrees to indemnify the County of Livingston for any applicable
deductibles or self insurance reserves.
IV. Required Insurance:
Commercial General Liability Insurance
$1,000,000 per occurrence/ $2,000,000 aggregate per project.
$1,000,000 combined single limit for owned, hired and borrowed and non-owned motor
Statutory Workers' Compensation and Employers' Liability Insurance for all employees.
Owners Contractors Protective Insurance (Generally required only for construction
contracts. Contact Livingston County Attorney for determination of necessity.)
$1,000,000 per occurrence/$2,000,000 aggregate, with the County of Livingston as the named
Professional Errors and Omissions Insurance (If professional service contract)
$1,000,000 per occurrence/ $2,000,000 aggregate for the negligent professional acts of the
V. The contractor/permittee is to provide the County of Livingston with a certificate of insurance,
evidencing the above requirements have been met, prior to the commencement of work or use of
facilities. Contractor/permittee shall provide the County of Livingston with a copy of any notice
of cancellation or notice of change in the terms of insurance within two (2) days of
Contractor/permittee’s receipt of such notice from their insurance carrier or agent.
Furthermore, Contractor/permittee shall provide the County of Livingston with confirmation
from their insurance carrier or agent that insurance as required by this Appendix C is still in
full force and effect every three months that this contract is in effect. Such notice shall be
mailed to the Livingston County Attorney, Livingston County Government Center, Room 302,
6 Court Street, Geneseo, New York 14454 and shall include the date and subject matter of the
original contract. Contractor/permittee acknowledges that failure to obtain such insurance on
behalf of the County of Livingston, or the failure to provide such notices, constitutes a
material breach of contract and subjects it to liability for damages, indemnification and all
other legal remedies available to the County of Livingston, including termination of the
contract. The failure of the County of Livingston to object to the contents of the certificate or the
absence of same shall not be deemed a waiver of any and all rights held by the County of Livingston.
VI. If at any time any of the policies required herein shall be or become unsatisfactory to the County, as to
form or substance, or if a company issuing any such policy shall be or become unsatisfactory to the
county, the contractor shall upon notice to that effect from the County, promptly obtain approval and
submit a certificate thereof. Upon failure of the contractor to furnish, deliver, and maintain such
insurance, the Agreement, at the election of the County, may be declared suspended, discontinued or
terminated. Failure of the contractor to take out, maintain, or the taking out or maintenance of any
required insurance, shall not relieve the contractor from any liability under the Agreement, nor shall
the insurance requirements be construed to conflict with or otherwise limit the contractual obligations
of the contractor concerning indemnification. All property losses shall be made payable to and
adjusted with the County.
In the event that claims, for which the county may be liable, in excess of the insured amounts provided herein
are filed by reason of any operations under the Agreement, the amount of excess or such claims or any portion
thereof, may be withheld from payment due or to become due the contractor until such time as the contractor
shall furnish such additional security covering such claims in form satisfactory to the County of Livingston.
The County reserves the right to require complete certified copies of all required insurance policies, at any
time, which shall be delivered to the County within ten days of such request.
VII. ADDITIONAL INSURED ENDORSEMENT AND CERTIFICATE OF INSURANCE:
The contractor/permittee shall file with the Livingston County Attorney, prior to commencing work under this
contract, an additional insured endorsement and a Certificate of Insurance, which shall include:
a. Name and address of insured
b. Issue date of certificate
c. Insurance company name
d. Type of coverage in effect
e. Policy number
f. Inception and expiration dates of policies included on certificate
g. Limits of liability for all policies included on certificate
h. Certificate holder shall be County of Livingston, Livingston County Government Center, 6 Court
Street, Geneseo, New York 14454-1043.
i. Description of contract for which insurance is being provided.
j. Insurance agents name, address and phone number.
(Signature of Authorized Official Required)
The funding for the awards granted under this RFP is provided by the United States Department of Labor,
which requires the following certifications:
1) Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion-Lower Tier
a) The prospective lower tier participant certifies, by submission of this proposal, that neither it not its
principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participation in this transaction by any Federal department agency.
b) Where the prospective lower tier participant is unable to certify to any of the statement in this
certification, such prospective participant shall attach an explanation to this contract.
2) Certification Regarding Lobbying – Certification for Contracts, Grants, Loans, and Cooperative
a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to
any person for influencing or attempting to influence an officer or employee of Congress, or an
employee of a Member of Congress in connection with awarding of any Federal grant, the making of
any Federal loan, the entering into any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any Federal contract, grant, loan or cooperative agreement.
b) If any funds other than federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a member of Congress, or
an officer or employee of Congress, or an employee of Congress in connection with this Federal
contract, grant, loan or cooperative agreement the undersigned shall complete and submit Standard
Form – LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.
c) The signer shall require that the language of this certification be included in the award documents for all
sub-awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loans, and
cooperative agreements) and that all sub-recipients shall certify and disclose accordingly. This
certification is a material representation of facts upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into
or entering into this transaction imposed by Section 1352, Title 31, U.S.C. Any person who fails to file
the required certification shall be subject to a civil penalty of not less than $10,000 for each
3) Drug Free Workplace – By signing this application, the grantee certifies that it will provide a drug free
workplace by implementing the provisions at 29 CFR 98.630, Appendix C, pertaining to the Drug Free
Workplace. In accordance with these provisions, a list of places where performance of work is done in
connection with the specific grant will take place must be maintained at your office and available for federal
4) Non-Discrimination & Equal Opportunity Assurance - As a condition to the award of financial assistance
from the Department of Labor under Title I of WIA, the grant applicant assures that it will comply fully with
the nondiscrimination and equal opportunity provisions of the following:
a) Section 188 of the Workforce Investment Act of 1998 (WIA) which prohibits discrimination against all
individuals in the United States on the basis of race, color, religion, sex, national origin, age, disability,
political affiliation, or belief, and against beneficiaries on the basis of either citizenship/status as a
lawfully admitted immigrant authorized to work in the United States or participation in any WIA Title I
program or activity.
b) Title VI of the Civil Rights Act of 1964, as amended which prohibits discrimination on the basis of race,
color and national origin.
c) Section 504 of the Rehabilitation Act of 1973, as amended, which prohibits discrimination against
qualified individuals with disabilities.
d) The age discrimination Act of 1975, as amended, which prohibits discrimination on the basis of sex in
e) PRIORITY OF SERVICE FOR VETERANS AND THEIR ELIGIBLE SPOUSES: Priority of
service means (with respect to any qualified job training or youth program) that a covered
person shall be given priority over a non-covered person for the receipt of employment,
training, and placement services provided under that program. Priority in the context of
providing priority of service to veterans and other covered persons means the right to take
precedence over non-covered persons in obtaining services. Taking precedence may mean;
(1) the covered person receives access to the service or resource earlier in time than the non-
covered person, or (2) if the service or resource is limited, the covered person receives access
to the service or resource instead of or before the non-covered person.
The grant applicant also assures that it will comply with 29 CFR Part 37 and all other regulations implementing
the laws listed above. This assurance applies to the grant applicant’s operation of WIA Title I programs or
activities, and to all agreements the grant applicant makes to carry out the Title I program or activities. The
grant applicant understands that the United States has the right to seek judicial enforcement of this assurance.
I, the undersigned, attest under penalty of perjury that I am an authorized representative of the
Bidder/Contractor and that the following statements are true and accurate.
Signature of Authorized Representative ____________________________________
Title _____________________________ Date ____________________________
General Job Description: NYS Disability Resource Coordinator (DRC)
Work in cooperation with the NYS State-level DEI Project Lead to carry out the goals of the NYS DEI
proposal which identified the following Service Delivery Components for each area:
o Integrated Resource Teams
o Blending, Braiding & Leveraging Resources, Funds, & Services –
o Asset Development
o Partnership & Collaboration
(Please note, a brief overview of the Service Delivery Components is attached)
Conduct outreach to the disability community and the organizations that serve individuals
with disabilities to market workforce services and promote interagency collaboration;
Assist job seekers with disabilities, including SSA beneficiaries, to navigate and use the
One-Stop Career Center system and other mandated/non-mandated partners that provide
services and supports needed to obtain/maintain employment (e.g. housing, transportation,
health care, etc);
Effectively present information to the public (business groups, disability groups, other
community-based agencies, local government) on employment services, work incentives,
job accommodations, and benefits of employment of persons with disabilities;
Serve as a point of expertise on programs and services that impact the employment or
employability of people with disabilities such as health care options, transportation and
Serve as a resource to Workforce Center staff and the business sector on issues and
programs related to people with disabilities such as universal design and accessibility,
availability of assistive technologies, tax incentives and reasonable accommodations;
Work to build the capacity of One-Stop Career Centers to more effectively serve job
seekers with disabilities.
Considerations for Essential Functions
1. Knowledge of applicable local and regional agencies and programs, knowledge of community
resources and systems
2. Knowledge and ability to access information about applicable agencies, programs and community
resources (i.e. internet use).
3. The ability to create and manage a broad network of professional contacts
4. The ability to navigate various systems simultaneously
5. Skills in advocacy for persons with disabilities
6. Skills in developing/fostering empowerment skills with/among people with disabilities
7. Ability and willingness to develop trust and interpersonal relationships with clients
8. Knowledge of/ability to model appropriate interaction skills for others working with people with
9. Familiarity with and application of person centered planning models
10. Experience with one-on-one interaction, individualized attention, personal coaching
11. Ability to access Workforce staff to both facilitate collaboration and remain “in the loop” around
policy and program changes
12. Ability to function as a disability resource person within the Workforce Center, assisting Workforce
staff in developing their proficiencies in working with individuals with disabilities
13. Knowledge of Workforce Center services and programs.
Ideal Characteristics of NYS DRC Local Level Staff:
Ability to work independently; self-initiate and prioritize duties, self-monitor performance.
Abilities to manage, foster and facilitate relationships; ability to apply tact and diplomacy to
facilitate resolution to potential problems or barriers.
Natural resourcefulness and desire to help build a better system and promote change.
Ability to facilitate discussion and positive interactions between partners and other community
agencies and service providers.
Abilities in problem solving, networking, group-leading, goal setting and follow through.
Ability to build bridges and be team player.
Flexibility and adaptability to change.
Strong skills in time management.
Strengths in multi-tasking, good memory for detailed information.
Strengths in written communication and presentation skills.
Ideal Skill-Sets of NYS DRC Local Level Staff:
A combination of education and/or proven work experience in delivering services to individuals
Personal experience with and/or knowledge of disability issues.
An understanding of public workforce investment system and disability employment.
General knowledge of Federal, State, and Local laws, policy and procedures relating to
employment of people with disabilities, work incentives and resources.
Level I Work Incentives Information Network (WINN) credentialed practitioner or the ability to
become WIIN certified.
Familiarity with the local community and agencies, ability to communicate with a diversity of
people including businesses, customers, and Workforce Investment staff.
Knowledge of ADA issues, the ability to advise/refer and work effectively with youth and adults
Ability to travel in local communities, participate in local community, statewide and/or national
coalitions, trainings and conferences.
Ability to maneuver complex bureaucracies, programs and services to find solutions for
persons with disabilities.
Strengths in written communication and presentation skills.
Must have valid driver’s license