GLOBE EDUCATION

							                                 Job Description

DEPARTMENT:                      GLOBE EDUCATION

JOB TITLE:             COURSES CO-ORDINATOR (one-year contract)


RESPONSIBLE TO: CONSERVATORY TRAINING COURSES MANAGER



GLOBE EDUCATION

Education is at the heart of the mission of the Shakespeare Globe Trust.

Globe Education was founded in 1989 to ensure that an established programme of
workshops, courses and events for people of all ages and nationalities was in place
before the Globe Theatre opened in 1997. Globe Education is now one of the largest
Arts education departments in the UK (with over 100,000 people participating in
Globe Education programmes every year) and has established an international
reputation for its work.

GLOBE EDUCATION COURSES

Globe Education is proud of its ever growing student body working at Shakespeare’s
Globe at undergraduate, postgraduate and doctoral levels. All students studying on
Globe Education Courses use the Globe Theatre space as a unique resource to
develop core skills and to increase their knowledge of Shakespearean performance,
past and present. From acting, stage management and theatre design training to
liberal arts, cultural & theatre history and performance studies, our courses offer a
wide range of programmes led by a distinguished faculty of academics and theatre
artists.

BRIEF OUTLINE OF THE ROLE

PURPOSE OF THE ROLE

As a member of the Courses Team, the postholder will be responsible for the
administration and successful delivery of all Globe Education courses - ensuring that
each session is planned, staffed and resourced to a consistently high standard.

RESPONSIBILITIES

   Planning, delivery and evaluation of courses

   S/he will be responsible for booking, preparing and re-setting spaces for lectures,
    workshops and scene rehearsals which will often include provision of hospitality,
    technical support, props and handouts. S/he will liaise with the Courses Assistant
    to ensure that technical and Front of House elements are in place for final
    performances on the Globe stage.

   S/he will act as Company Manager for selected Globe Education Courses, to
    ensure participants are well supported throughout our courses with their
    educational requirements and their pastoral care. S/he will also support the Globe
    Education Assistant (Courses) as Company Manager on other courses.

   S/he will be responsible for participants of Globe Education Courses and act as a
    contact for participants - prior to their arrival and whilst they are on site.

   S/he will liaise with Globe Education Practitioners, Globe Education Lecturers,
    Globe Theatre Practitioners, theatre professionals, visiting speakers and Courses
    Faculty in all matters relating to the planning and delivery of a course. S/he will
    ensure that they have a clear understanding of (and context for) the learning
    outcomes of each session as detailed by the University Courses Manager or the
    Conservatory Training Courses Manager.

   She will liaise with the Theatre department, Box Office and Front of House staff to
    ensure that all procedures for security, health and safety and good housekeeping
    are properly carried out in line with working practices for Globe Education and
    that any appropriate Shakespeare Globe Trust codes of practices and
    procedures are followed.

   S/he will ensure the principles of the Globe’s access policy are upheld.

   The postholder will support the Courses team in the management of crews of
    volunteer stewards; interns working on particular projects and freelance support
    staff.

   S/he will provide coordination and support for the Sam Wanamaker Festival
    under the guidance of the Events Manager, University Courses Manager and
    Conservatory Training Courses Manager and alongside the Events Coordinator.

   S/he will provide support for key departmental and cross-organisational events.

Finance

   The postholder will ensure that invoices, cheque requests, credit card and cash
    payments are created and processed for Courses.

   The postholder will ensure that expenses claims on behalf of Globe Education
    Practitioners, Globe Education Lecturers, Globe Theatre Practitioners, theatre
    professionals, visiting speakers and Courses Faculty are processed on a monthly
    basis.

   The postholder will ensure that monthly practitioner payments are recorded.

   The postholder will ensure that income and expenditure is recorded against the
    relevant budget codes on the central financial worksheet in order to give status
    reports to managers upon request.

   S/he will assist the Courses management team with scheduling and budgeting all
    courses.
Meetings

   S/he will attend weekly meetings with the Conservatory Training Courses
    Manager; fortnightly Area meetings (Courses & Research); monthly meetings
    with the Focus Group; monthly Globe Education departmental meetings; and
    regular meetings for the staff of the Shakespeare Globe Trust.

Person Specification

Essential

       1 to 2 years administration experience.

       Experience of working with / managing budgets.

       A passion for education in the arts.

       Customer focussed approach ensuring high standards of service delivery and
        promotion of education work.

       Strong planning and organisational skills, meticulous attention to detail and the
        ability to prioritise a varied workload to achieve deadlines.

       Excellent communication (both written and verbal) and interpersonal skills with
        the ability to deal with a wide range of people at all levels.

       The ability to respond rapidly and effectively to changing situations.

       Willingness to work unsocial hours as part of the duty rota.

       Strong team player who is both self motivated and pro-active.

       Experience of working with the general public.

       Demonstrable experience of working with academic and artistic teams.

       Discretion and tact.

       Interest in theatre and Shakespeare.

       A degree-level qualification in Education, the arts or in an arts related subject.

       IT literate and competent in the use of Microsoft Word, Microsoft Excel and
        Outlook.

Desirable

       Experience as a coordinator or administrator within an Arts Education
        department.

       Valid CRB disclosure

Recruitment Information and Terms and Conditions
[A full set of terms and conditions will be supplied with a contract of employment]

Contract:        1 Year Fixed Term Contract.
Hours:          40 hours per week including lunch breaks. There will be occasional
                unsociable hours for which time can be taken off in lieu.

Holiday:        The annual holiday leave is 25 days per calendar year plus Bank
                Holidays. Globe Education closes between Christmas and New Year
                and those days that are not Bank Holidays must be taken as part of
                annual leave.

CRB:            The post holder will be required to undergo a CRB check at
                Enhanced level.

Benefits:       The Trust offers membership, upon successful completion of the
                probationary period, of a contributory group personal pension
                scheme, Shop and Globe café discount, free entry to the
                Shakespeare’s Globe Exhibition and to Globe Education events and
                tickets, on occasion, to Globe Theatre productions.

Please note:

This job description is not a contract but is provided for an employee’s guidance on the way in
which the duties of the post are to be carried out. The content of the job description may
change from time to time and the employee will be consulted over any substantial changes.

As a term of employment you may be required to perform work not specifically mentioned
above commensurate with the scope of your role within the Shakespeare Globe Trust.

More information about Globe Education projects and programmes can be found on the
Shakespeare’s Globe web site: www.shakespearesglobe.org