UNIVERSITY OF HAWAII - Department of Psychiatry
Email & User Account Application
1. First Name: Last Name:
2. The undersigned understands and agrees that:
a. The DOP email user account is the property of the University of Hawaii, Department of Psychiatry, and will be
removed upon termination of employment/relationship with the department.
b. Email should primarily be used for business-related communication.
c. Incidental personal communication is permitted, if it has a minimal effect on the organization’s network and
resources, and is consistent with the standards of ethical conduct.
d. The DOP email system is not encrypted. No sensitive information such as Protected Health Information (PHI)
should be sent, forwarded, or stored in email.
e. Email should not be used to intimidate or harass anyone. Inappropriate sexual, racial, or abusive messages are
f. The DOP email system is not private. Do not email messages that you would not want seen in court, printed in the
newspaper or read by your supervisor.
g. Email should not be used for personal business, political lobbying, or campaigning.
h. Email should not be used to distribute protected works such as copyrighted material, except for academic
purposes that do not entail profiting from such distribution.
i. The DOP provides 1000 MB of email storage capacity. Once this threshold is met, sending privileges will be
denied. To resume sending privileges the user must archive or delete their emails until they are under the limit.
Applicant Signature Date
DOP Faculty/Staff Signature Name (Please print) Date
Sections below to be completed by DOP Faculty/Staff:
5. Listservs – Check all that apply.
This is a partial list of the most commonly used listservs. Refer to the Outlook Global Address List for a full listing.
All Residents Fellows ER/CL Faculty RSCH-PM
API-Admin Faculty RSCH-Everyone
API-Everyone GenPsychResidents RSCH-RA
API-GA Psychiatry Triple Board Residents
API-RA MD Faculty UCERA Employees
Child Compensated Faculty R1 (Resident Intern)
Child Residents Research Council
Clinical Leaders ROOM (Conf Room Reservation)
Education Council RSCH-Admin
6. Shared Folder Access
Folder: Write Folder: Write
Return completed form to Tim Unten, 1356 Lusitana Street, Room 423, Honolulu, HI 96813