Q1) Does this mean I have to carry two cards: HP American Express for my business expenses and another for my personal use? A1) Yes. If you intend to pay for your personal purchases with a card, you will have to acquire another card for your personal use. Q2) Does the HP Amex “business use only” policy apply to HP employees worldwide? A2) Yes. Please see the HP Global Travel Policy. Q3) What if I am on a business trip and stay in the same hotel for a couple days of vacation? Both my personal and business expenses will be on the same bill. A3) We realize that this may happen and will be treated as an exception. Just make sure to file for reimbursement only the business portion of the charge and pay Amex the entire charge amount. Q4) What are the consequences of continuing to use my corporate card for personal purchases as long as I pay it on time? A4) Doing so will put HP in violation of our contractual agreement with American Express. HP policy stipulates that purely personal expenses may not be placed on the HP Amex Card. Misuse of the Corporate T&E Card is strictly prohibited. Infractions or breaches of usage policies may lead to corrective action up to and including termination of employment. Q5) How will anyone know if I continue to use my HP Amex Corporate Card for personal expenditures? A5) The EMEA Chargecard Administrative Team will be able to get reports from the expense reimbursement teams and follow-up with Cardmembers and their management. Q6) Will there be a new, more automated tool for employee expense report reimbursements? A6) Employee Expense Management (EEM) is currently being developed as the global tool to replace all expense reimbursement processes. This tool is still in development and implementation information will be forthcoming as implementation in each country nears. Q7). If I do not have any business-use charge requirements, should I cancel my HP American Express Corporate Card? A7). Yes. Reply to this e-mail with "CANCEL MY CARD" in the Subject line. Include your Card number and reason for cancellation. The Program Administrator will cancel the card and reply to your e-mail. You may then destroy and discard the card. Q8). Are billing statements still sent to my home address? A8). Monthly Amex statements will go to the address that you provided on your application. If that address changes, you must notify American Express immediately. Q9).What do I do if I have my Corporate Card on file for automatic payment to my phone and Internet Service Providers, etc.? A9). If the expense is a reimbursable one, there's no action needed. However, if the charge is a personal one, you must notify the supplier and provide a personal card for the charge. Q10) My Hertz and Avis express service profiles list my HP Amex Card for rentals. What do I need to do to make sure personal rentals are not charged to my Amex Card? A10) Hertz’ renter profiles allow for both a business corporate card and a personal credit card. To add your personal credit card number to your Hertz profile, visit http://intranet.hp.com/Sites/Travel/Car/Pages/WelcometoHertz1Gold.aspx . Your Avis profile provides space only for the primary (Amex) credit ID in the Wizard Number profile. For a personal rental, the traveler must provide a different credit card at the time of reservation, at the time of check in, or at time of check out. None of this changes the profile information. Q11) May I enroll in Membership Rewards with my Corporate Card? A11) No, HP does not allow Membership Rewards on our Corporate Cards. You will need a personal American Express card to participate in this program.
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