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Board Policy

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					                                 DARA
                     Advancement of Women and Children



                   BOARD POLICY
MEMBERSHIP

  1. The Board of Directors will consist of a minimum of 5 members, including
     a Chairperson, Vice Chairperson and a Treasurer.
  2. Elected Board Members shall serve a period of three years.

ELECTION TO THE BOARD

  3. Candidates are selected by the Executive Director and a selection panel of
     current Board Members is developed to select the most appropriate
     candidate for the position.
  4. Applicable candidates must have at least three years work experience in an
     area related to DARA’s mission and organizational goals.
  5. Candidates will not be considered if they:
        a. Have a conflict of interest with the work of DARA in any way;
        b. Serve the interests of any political party;
        c. Do not have adequate time to devote to DARA’s activities.
  6. The Executive Director will nominate candidates 1 month before the
     cessation of a member's term.
  7. Board Members will not receive a salary or benefits.

  BOARD MEMBER’S ROLE

  8. All members shall meet with the Executive Director every three months to
     receive a brief update on DARA activities and reporting, including
     DARA’s strategic directions and funding.
  9. Each Board Member is required to have an active interest in each of
     DARA’s programs and is responsible for:
       a. Providing frequent advice to DARA staff on programdevelopment,
          implementation, reporting and future directions;
       b. Assisting DARA in fundraising activities;
       c. building relationships with possible and current donors;
         d. assisting staff to build their capacity in organisational development
            and project implementation.
  10. The Board is responsible for the final approval of:
         a. Organisational Policies, including staff and financial policies;
         b. The Strategic Plan
         c. Annual Reporting;
         d. Activity Proposals.

CHAIRPERSON

  11. The Chairperson shall be responsible for directing the proceedings of
      Board Meetings and activities, including the development of a work plan
      for Board activities.

VICE CHAIRPERSON

  12. The Vice Chairperson shall assist the Chairperson in their role.
  13. In the case that the Chairperson is absent, the Vice Chairperson will be
      required to take on the role of the Chairperson until their return to service.

TREASURER

  14. The Treasurer is responsible for approving the use of DARA’s funds in
      accordance with DARA’s financial policy.
  15. The Treasurer will be required to provide quarterly financial statements to
      the Board of Directors.
  16. The Treasurer shall also assist the Finance Team in the on-going
      management practices of DARA’s financial affairs.

ANNUAL MEETING

  17. Board Members shall hold an annual meeting in December each year to
      discuss DARA’s progress and determine any future directions.
  18. The Chairperson is responsible for organising the meeting and providing
      an agenda two weeks in advance.
  19. All Board Members must be present at the Annual Meeting.
  20. The Executive Director and Program Managers must also be present.

BOARD DECISION MAKING
  21. Any decisions made by the Board of Directors must be taken to a vote.
  22. Any decision will only be allowed following a majority vote.

RESIGNATION OR TERMINATION

  23. Should a Board Member wish to resign from their position they are
      required to give at least one months notice to the remaining members of
      the Board and to the Executive Director of DARA.
  24. Resigning members will also be required to:
         a. Return all equipment/documentation/money to DARA;
         b. hand-over all necessary passwords;
         c. finalise all necessary transactions/activities;
         d. cancel all access to relevant bank accounts;
         e. sign a resignation letter confirming all the above have been
             completed.

  25. A Member of the Board shall be automatically terminated should they:
        a. Fail to carry out their duties as stated in this policy;
        b. Fail to attend more than two meetings with out prior notice;
        c. Act in a way contrary to the principles of DARA.

REVIEW

  26. This Board Policy shall be reviewed every three years by the Executive
      Director and Chairperson of the Board.




THIS POLICY SHALL COME INTO EFFECT FROM THE DATE OF SIGNATURE

       These statutes are passed by the Board of Directors of DARA on
                 …………………………….., …………………
                    Chairperson of the Board of Directors

				
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