HEMPHILL INDEPENDENT SCHOOL DISTRICT

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					            HEMPHILL INDEPENDENT SCHOOL DISTRICT
                P.O. BOX 1950 – HEMPHILL, TEXAS
              PHONE (409) 787-3371 – FAX (409) 787-4005

                             Andy Trekell, Superintendent

                             Sally Butler, Business Manager

       Susan Smith                 Beth McBride                Marc Griffin
      Elementary Principal       Middle School Principal    High School Principal

                                          Agenda

         Tuesday, August 23, 2011 – 7:00 p.m. – Administration Building

   I. Members Present:

                   Absent:

  II. Invocation:

 III. Pledge To The Flag:

 IV. Mission Statement:

 V. Visitors And Comments:

VI. Public Meeting to Discuss Proposed Budget and Proposed Tax Rate for the
    2011 – 2012 School Year

      1. A slide presentation and comments by the Superintendent and Business
      Manager on the Proposed Budget.
             1. Superintendent’s Recommendation: Recommend approval of the
             2011 – 2012 Hemphill ISD School Budget for a total of $ 8,676,940.
      2. Discussion of the Proposed Tax Rate for the 2011 – 2012 School Year.
             1. Superintendent’s Recommendation: Recommend approving
             Adoption of the 2011 – 2012 Ordinance No. 15, which sets the Tax Rate
             at $ 1.03740 per $ 100 of assessed property evaluation.

VII. Approval Of Minutes:

      1. Regular Board Meeting July 21, 2011
      2. Special Board Meeting July 26, 2011
VIII. Superintendent’s Report:

       1.   Safety Audit
       2.   Security/Surveillance bids
       3.   Summer Work Progress
       4.   Teacher Certifications Update
       5.   Transfers Update
       6.   TASA/TASB Annual Conference
       7.   Class Action Lawsuit against the State of Texas

   IX. Superintendent’s Recommendations:

       1.   Recommend approval for renewal of Worker’s Compensation Insurance.
       2.   Recommend approval for renewal of Unemployment Compensation Insurance.
       3.   Recommend approval of student overnight trip requests.
       4.   Recommend discussion and approval on quotes from City of Hemphill to
            relocate existing electricity poles.
       5.   Recommend approval of District’s audit services.
       6.   Recommend approval of waiver for DMAC for teacher data portal.
       7.   Adjourn for Executive Session
            Allowed by Gov. Code 551.072 and 551.074.
       8.   Convene to Open Session
       9.   Recommend accepting resignations.
      10.   Recommend employing personnel.
      11.   Recommend approval to amend 2011 – 2012 school calendar.

   X. Statement of Operations:

 XI. Approval of Bills & Financial Report for the Month of
     July 2011

XII. Approval of Budget Amendment # 6 for the 2010 – 2011
     School Year

XIII. Adjourn:

These closed sessions are authorized by the Texas Open Meeting Act, Texas Government Code
Section 551.072 and 551.074.
A. Personnel.
No action or vote may be taken in the closed meeting. An open meeting will be held to consider and
take action, if any, on items discussed in closed session.

If during the course of the meeting, discussion of any item on the agenda should be held in a
closed meeting, the Board will conduct a closed meeting in accordance with the Texas Open
Meetings Act, Texas Government Code, Chapter 551, Subchapters D and E. Before any closed
meeting is convened, the presiding officer will publicly identify the section or sections of the Act
authorizing the closed meeting.

Section 551.071 – For the purpose of a private consultation with the Board’s attorney on any or
all subjects or matters authorized by law.
Section 551.072 – For the purpose of discussing the purchase, exchange, lease or value of real
property.

Section 551.073 – For the purpose of negotiating contracts for prospective gifts or donations.

Section 551.074 – For the purpose of considering the appointment, employment, evaluation,
reassignment of duties, discipline or dismissal of a public officer or employee or to hear
complaints or charges against a public officer or employee.

Section 551.076 – To consider the deployment, or specific occasions for implementation, of
security personnel and devices.

Section 551.082 – For the purpose of considering discipline of a public school child or children.

Section 551.083 – For the purpose of considering the standard, guidelines, terms or conditions the
Board will follow, or instruct its representatives to follow, in consultation with representatives of
employee groups in connection with consultation agreements provided for by Section 13.901 of
the Texas Education Code.

Section 551.084 – For the purpose of excluding a witness or witnesses from a hearing during
examination of another witness.

Should any final action, final decision or final vote be required in the opinion of the Board with
regard to any matter considered in such closed meeting, then such final action, final decision or
final vote shall be at either:

A. the open meeting covered by this notice upon the reconvening of this public meeting, or

B. at a subsequent public meeting of the Board upon notice thereof, as the Board shall determine.

This notice was posted in compliance with the Texas Open Meetings Act at ______________ .m.,
__________________________________(date).


                                                   ____________________________________________
                                                   Andy Trekell, Superintendent
                                                    Hemphill I.S.D.
                                                    For the Board of Trustees
Superintendent’s Report:

Our Regular Board Meeting on August 23 will include our Public Hearing for next year’s
Budget and Tax Rate. Both items will be at the beginning of the agenda.

We have had a great in-service that has been very productive and upbeat. It was all very
well organized and I thank the principals for doing such a good job of planning and
implementing.

We appreciate Lloyd, Janis, and Carolyn for their presence and for their positive
comments to our staff on our first day of in-service.

Officially we are a Recognized District and each campus was Recognized.

I am very much impressed with the quality of our staff and especially pleased with the
quality of the new teachers. I participated in trainings with the teachers and staff and am
extremely impressed with the high level of their professional dialogue.

The band, volleyball, and football programs have been hard at it the last couple of weeks.
I have observed several portions of band practice and they are really doing a good job.
The volleyball program has played several games and been in two tournaments and are
performing to a high level against 3A, 4A, and 5A competition. I have been to several
football practices and from an old coach’s standpoint they are well organized and the
expectations are high. The quality of their work is already evident at the scrimmages.

Enrollment

School                 2009 – 2010            2010 – 2011      Anticipated August 2011
High School                286                   288                     280
Middle School              311                   308                     312
Elementary                 386                   353                     346
Total                      983                   949                     938

1. Safety Audit

Please see backup information No. 1.

2. Security/Surveillance Bids

Mr. Trekell will give an oral report at the Board meeting and a copy of the bids will be
available at that time.

3. Summer Work Progress

Please see backup information No. 3.

4. Teacher Certifications Update

Please see backup information No. 4.
5. Transfers Update

Mr. Trekell will give you the most updated numbers at the Board meeting.

6. TASA/TASB Annual Conference

September 29 – October 2, 2011 Austin, Texas

7. Class Action Lawsuit against the State of Texas

There has been some communication coming from the Equity Center of a class action law
suit against the state to push the issue of equitable funding. I answered a survey from the
Equity Center and indicated that Hemphill ISD would be interested in joining the suit.
As I get more information I will update the Board.
Superintendent’s Recommendations:

1. Recommend approval for renewal of Worker’s Compensation Insurance.

Recommend renewal of Worker’s Compensation Insurance Fund with Texas Association
of School Board Risk Management Fund.
Estimated Cost Breakdown: Claims Liability - $ 52,256.00
                          Fixed Cost         $ 12,420.00
                          Total              $ 64,676.00

Please see contract in backup information No. 1.

2. Recommend approval for renewal of Unemployment Compensation Insurance.

Recommend renewal of Unemployment Compensation Insurance Fund with Texas
Association of School Board Risk Management Fund at a rate of .001352 for a cost of
$ 8,482.

Please see contract in backup information No. 2.

3. Recommend approval of student overnight trip requests.

Recommend the following trips:
(1) High School Varsity Volleyball Tournament in Marshall on August 18 & 20.

(2) High School Varsity Volleyball Tournament in Centerville on August 25 & 27.

(3) High School Girls Basketball Tournament in Goodrich on December 8 – 10.

Please see trip requests in backup information No. 3.

4. Recommend discussion and approval on quotes from City of Hemphill to
   relocate existing electricity poles.

5. Recommend approval of District’s audit services.

Recommend approval of request for qualifications from Alexander, Lankford, & Hiers,
Inc. to perform the district’s audit services for $ 18,850 plus $ 2,500 for ARRA funds for
a total of $ 21,350. No other firms bid.

Please see bid form and letter in backup information No. 5.

6. Recommend approval of waiver for DMAC for teacher data portal.

Please see waiver in backup information No. 6.

7. Adjourn for Executive Session
   Allowed by Gov. Code 551.072 and 551.074.

8. Convene to Open Session (Continue Superintendent’s Recommendations).
9. Recommend accepting resignations.

Recommend accepting resignations from the following employees:

Chris Cunningham – Middle School Teacher
Amanda Merritt – High School Paraprofessional

Please see backup information No. 9.

10. Recommend employing personnel.

Recommend employing the following personnel:

Joseph Taylor – Middle School Teacher
Beverly Rocha – High School Paraprofessional
Samuel Granger – Bus Driver
Brad Felts – Night Watchman

Please see backup information No. 10.

11. Recommend approval to amend 2011 – 2012 school calendar.

Recommend approval to amend 2011 – 2012 school calendar to change Spring Break
from March 29 – 23 to March 12 – 16 due to Academic UIL.

				
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