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This is a statement of general policy & arrangements for: Peterborough Council for Voluntary Service
Overall and final responsibility for health and safety is: Management Committee
Day to day responsibility for ensuring this policy is put in to Health & Safety Team: Nicola Fenton, Lorraine White, John Fox,
practice is delegated to: Gill Flack, Nicola Preston
STATEMENT OF GENERAL POLICY RESPONSIBILITY ACTION/ARRANGEMENTS
OF:
Name/Title
To prevent accidents and cases of work-related Ill Management Committee Relevant risk assessments completed and actions arising out of those assessments
health and provide adequate control of health devolved to implemented. (Risk Assessments reviewed every year, or earlier if working habits or conditions
& safety risks arising from work activities John Cunningham (General change).
Secretary)
To provide adequate health and safety training to Nicola Fenton Staff and volunteers are given necessary health and safety induction and provided with appropriate
ensure employees are competent to do their work (Centre Administrator) training
To engage and consult with employees on day to John Cunningham (General Staff routinely consulted on health and safety matters as they arise or at staff meetings and during
day health and safety conditions. Secretary) supervision, but also formally consulted at regular PAQSSO meetings
Health & Safety Team
All staff & volunteers
To implement emergency procedures – evacuation Health & Safety Team Escape routes are well signed and kept clear at all times. Fire alarm is tested weekly. Fire hydrants &
in case of emergency or other significant event emergency lighting is tested by an authorised company every 6 months. Evacuation plans are tested
every 6 months and updated as necessary.
To maintain safe and healthy working conditions, Health & Safety Team Toilets, washing facilities and drinking water provided. PHS regularly replaces the sanitary bin.
provide and maintain equipment and systems of All staff Equipment is PAT tested annually by authorised company. Should immediate problems arise staff
work. members should report it immediately to the General Secretary.
Toilets checked by appropriate H&S team member weekly. Reception check ground floor toilet daily.
To take reasonable care for the health and safety of All staff & volunteers Training is given upon staff induction. Staff should inform General Secretary where they feel additional
yourself and others by using equipment in training is needed.
accordance with training/instruction given.
Health & Safety poster is displayed: In the stairwell. The leaflet published by the HSE is saved in PQASSO folder on the P Drive or can be found at
http://www.hse.gov.uk/pubns/law.pdf
Adopted and approved by PCVS Management Committee – June 2010
FIRST AID
First aid boxes are located on each floor. Nicola Fenton, First Aiders for the building are:
Accidents and ill health should be reported to the (Centre Administrator) First aid boxes are checked every six months. Staff should report to the Centre Administrator if items
Centre Administrator. First Aiders have been used or need restocking.
All staff Accidents are reported under RIDDOR: (Reporting Injuries, Diseases & Dangerous Occurrences Regs)
www.hse.gov.uk/riddor
VISITORS & CONTRACTORS
To ensure health and safety of visitors to the office. Reception Visitors log their details in the visitors book provided and sign out when they leave the building.
All staff The appropriate staff member takes responsibility for their visitor and assists in their evacuation during
an emergency or arranges help in the event of an accident.
To ensure health and safety of staff whilst Reception Contractors sign the contactors log in book on reception. Any concerns relating to your own safety or
contractors are present. those of the contractors through their work should be reported immediately to the General Secretary.
LONE WORKING & AFTER HOURS USE OF BUILDING
To ensure that all staff and volunteers who have Sarah Fletcher (Assistant Relevant risk assessments completed and reviewed annually. Training is given at induction and a lone
occasion to work alone, either within the building, or General Secretary) working procedure is in place.
when making home visits, or visits to any other Reception
organisation, are aware of basic safety procedures All staff inc. cleaners All staff log details of their home visits in the log book on reception. If staff aren’t intending to return to
in order to minimise personal risk. the office in between visits you should phone the office at the end of each visit. Reception staff monitor
this throughout the day and identify any one who has not reported they are safe and alert Sarah
Fletcher. Sarah Fletcher ensures everyone has been accounted before the office closes down at 5pm.
Late working by staff with clients should not happen unless prior arrangements have been made and
other staff are present.
When staff having been working late alone they contact 07768 478081 to state leaving time.
Cleaning staff: . Emergency procedures need to be established and employee trained in them.
Checks to ensure cleaners have returned home once job is completed.
To ensure that member groups who hire meeting Reception A leaflet is given to first time meeting room users. A poster is displayed in the meeting room detailing
rooms outside office hours are aware of basic safety procedures in the event of an emergency.
procedures in order to minimise personal risk.
WORK RELATED STRESS
To assess and reduce the risk and potential causes John Cunningham (General We are following the HSE management standards. Staff members are advised in their induction to
Adopted and approved by PCVS Management Committee – June 2010
of stress. Secretary) speak to the General Secretary if they feel under stress or pressure.
CLEANLINESS OF OFFICE
To maintain a clean, safe and healthy working All Staff Cleaners are employed to clean the office every weekend. Rubbish is collected weekly.
environment
All staff are responsible for:
o Cleaning the kitchen before and after preparing their food.
o Washing, drying & putting away personal cups / ones used by their visitors
o Empty bins when they see them overflowing
Fridges – Reception should check downstairs work surfaces and fridge and dispose of any out of date
food. Centre Administrator is responsible for the middle floor fridge.
MANUAL HANDLING
To avoid the need for hazardous manual handling, All staff Where manual handling cannot be avoided, a suitable and sufficient risk assessment will take place for
so far as is reasonably practicable; protective and preventative measures. Tips and advice on manual handling can be found at
assess the risk of injury from any hazardous manual http://www.hse.gov.uk/PUBNS/indg143.pdf or literature is saved on the P Drive in the PQASSO folder.
handling that can’t be avoided; and This information is also made available during staff induction.
reduce the risk of injury from hazardous manual
handling, so far as is reasonably practicable.
VISUAL DISPLAY UNITS
To analyse work stations, assess and reduce risks Nicola Fenton (Centre During the staff induction, the whole workstation is assessed and any special needs of the employee
and ensure workstations meet minimum Administrator) are identified.
requirements.
Training is provided so that staff are able to use their VDU and work station safely and are aware of
how to avoid health problems. This is reviewed annually or earlier in the instance where staff make the
Centre Administrator aware of changes.
Provide for and pay for an eye test where necessary.
Staff plan their work so there are short, frequent breaks or changes of activity.
http://www.hse.gov.uk/pubns/indg36.pdf
SMOKING
To provide a smoke free work place. John Cunningham (General No smoking signs displayed clearly throughout the building.
Adopted and approved by PCVS Management Committee – June 2010
Secretary) A smoking area is allocated in the archway of the car park.
It will be at the employees discretion should they wish to visit a home where there is a known smoker.
It is within their employee rights that if the smoker in the home is smoking during the visit they can
terminate the appointment and rearrange for the meeting to be held at the PCVS office on a separate
occasion.
http://www.smokefreeengland.co.uk/
ORGANISED EVENTS AND DAY TRIPS Staff Staff must complete risk assessments for any event or day trip they are organising. These are then
submitted to the General Secretary at least one week prior to the event/activity.
FOOD HYGIENE Staff Staff preparing food for events must carry out a risk assessment, this should be given to the General
Secretary at least one week prior to the event. No raw meat should be prepared or served. The staff
member must follow food hygiene guidelines which are available from the Food Standards Agency -
http://www.food.gov.uk/
Adopted and approved by PCVS Management Committee – June 2010
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