Job Title: Scientific Services Manager
Organisation Unit: School of Pharmacy
Reference Number: 3022271
Type of Employment: Continuing full-time
Classification: HEW 7
Remuneration: $65,615.29 to $71,765.81 per annum base salary (FTE)
$76,769.89 to $83,966.04 per annum which includes 17% employer
superannuation contribution (FTE)
For staff entitled to 17% employer contributions, UniSuper does not
mandate a level of member contribution to superannuation. However, in
order to receive the full standard range of benefits under UniSuper, the
member must pay 7% contribution from their salary (or a salary sacrifice
equivalent contribution of 8.25%). It will be assumed that a 7% member
contribution will apply unless the member formally notifies UniSuper of a
decision to pay a lesser member contribution (or no member
Other options for salary sacrifice include a motor vehicle, laptop computer,
campus car parking and "in-house" benefits
Further Information: Contact Deryk McLeod, School Manager, on (07) 3346 1904
or email firstname.lastname@example.org
telephone (07) 3365 7529.]
The School of Pharmacy is one of the largest Schools of this type in Australia with over 50 academic
staff (including joint appointments with the community, hospital and government pharmacies) who
are widely published internationally and have extensive research backgrounds. A team of 25
administrative, scientific and IT staff provide operational support and, over 50 people are employed
through the School on research grants and other contracts.
The School of Pharmacy has experienced tremendous growth in student numbers, research
productivity and professional pharmacy involvement over recent years. The School offers:
Bachelor of Pharmacy (4 years)
The degree is taught in six integrated streams of study (Quality Use of Medicines, Dosage
Form Design, Drug Discover, Data Analysis in Pharmacy, Biological Fate of Drugs and Social
and Professional Aspects of Pharmacy)
Clinical Pharmacy (postgraduate – flexible delivery options)
The School has active research groups in areas of ranging from Therapeutic Targeting, Modelling and
Simulation, Pharmacy Education and Quality Use of Medicines. Research funds are obtained from
government and private sources – UQ, NHMRC, Queensland Cancer Fund, Queensland Pharmacy
Research Trust, Federal and State governments and the pharmaceutical industry. The School of
Pharmacy has experienced tremendous growth in student numbers, research productivity and
professional pharmacy involvement over recent years, and in 2010 has relocated to new, purpose
built facilities in Brisbane’s PACE (Pharmacy Australia Centre of Excellence) precinct adjacent to
hospital, research and industry partners.
Details of the School’s activities may be accessed on the school’s web site at
The Faculty of Health Sciences is the largest Faculty within the University of Queensland and
incorporates the Schools of Medicine, Dentistry, Pharmacy, Nursing and Midwifery, Health and
Rehabilitation Sciences, Population Health, Human Movement Studies, and major centres in
Rehabilitation, On-line Health, Environmental Toxicology and Complementary Medicine and employs
over 1,000 FTE academic and general staff and has a gross income of $165 million.
Information for Prospective Staff
Information about the University, State of Queensland, living in Brisbane and employment at the
University is at the University’s web site. (http://www.uq.edu.au/staff). For a comprehensive guide
to family-friendly work practices and services visit the Work and Family web site at
Further information about the Faculty and the School may be accessed on the Faculty’s web site at
Primary Purpose of Position
The Scientific Services Manager (SSM*) is responsible for the management, coordination, and the
development of Pharmacy Australia Centre of Excellence (PACE*) communal, and Centrally
Maintained Equipment (CME*).
This includes establishing systems and procedures to manage and maintain communal scientific
infrastructure including the purchase of equipment, coordinating installation, access, and
maintenance of scientific equipment.
To develop Pharmacy facilities and laboratory policies and procedures, in accordance with relevant
Workplace Occupational Health & Safety requirements.
Duties and responsibilities include, but are not limited to:
Provide specialised scientific maintenance support to Teaching and Research laboratories
Management of shared scientific equipment to ensure equipment/instruments are properly
cared for and maintained
Coordinate repairs, maintenance, & servicing of communal equipment where appropriate.
Manage Service Contracts on CME (Centrally Maintained Equipment)
Maintain freezer/liquid nitrogen storage supplies and data base.
Liaise with scientific company sales representatives
Project management for the arrival, installation of complex/specialised equipment.
Liaise between the teaching and research staff and the P&F appointed Building Manager.
Liaise with P&F maintenance staff
Act as liaison between teaching & research staff and the Building Manager
Act as Cleaning POC (Point Of Contact) for all spaces serviced by University Cleaning Staff
Attend and support the Chair of the Schools Facilities Committee
Complete the annual EMS returns
Assist with the Equipment Stock take
Conduct Self Insurers, EMS, & Fire Audits.
Maintain an induction attendance and Certificates of Completion data base.
Represent the School on the Self Insurers Audit, and EMS Audit Teams.
Training induction and specific OGTR training
Provide general and specific Induction Training to all new staff, students, contractors, and
Provide specific OGTR Training when required.
Act as the Schools OH&S Officer
Chair the School’s OH&S Committee Meetings
Represent the School at the Faculty OH&S Meetings
Supervise the maintenance of the Risk Assessment data base
Act as Deputy Building Fire Warden & as a qualified First Aid Officer
Comply with the requirements of the QLD OH&S Act and Regulations.
Ensure that all OH&S Returns are submitted e.g. Chemical Inventory, requests for
Monitor School OH&S Injury, Illness, & Incident Reports
Monitor OH&S systems including the use of PPE, waste management, chemical storage, and
radio-active isotope handling.
Comply with the University’s Code of Conduct (see the University’s web site at
Comply with requirements of Queensland occupational health and safety (OH&S) legislation
and related OH&S responsibilities and procedures developed by the University or School.
The position reports to the School Manager and on WH&S matters to the Head of School
Degree in chemical sciences or an equivalent combination of relevant experience and/or
Certifications, qualifications, continuing education, and instructional/training relevant to the
position, e.g. Workplace Health and Safety Officer, OGTR, Bio-safety, and AQIS
At least 6-8 years experience in teaching/research environment in chemistry/ microbiology
Desirable: Training/Experience in laboratory design and management
Knowledge and Skills
Ability to effectively manage a scientific oriented maintenance program within a
Demonstrate skills in implementing policies and procedures for infrastructure management.
Clear understanding of the requirements for compliance to the Workplace Health and
Safety, Fire Safety, Electrical Safety, GTR (Gene Technology Regulator), AQIS (Aust
Quarantine Inspection Service), Building Code of Australia, Acts and Regulations.
Knowledge of security management within a teaching and research organisation wrt
Radiation, dangerous gasses, chemicals, drugs, and commercial patents.
Knowledge of institutional policies and procedures and legislative requirements as they
relate to operational issues in OH&S, GTR, building and laboratory operations and
Broad experience managing teaching or research operations, and facilities, including
purchasing and contributing to policy development
extensive experience in safety management involving teaching and research laboratories
and their staff
Experience in managing large scale PC2 facilities
First Aid skills
Standard of Output
Manage teaching, research, and CME* Centrally Maintained Equipment, operability
Effectively communicate scientific knowledge to staff, postgraduate, & undergraduate
Provide accurate and timely WH&S advice, and training to Staff and visitors
Ensure compliance with the QLD WH&S Act, and University of QLD Policies relating to that
Deal with, document, and follow through WH&S issues.
Successfully represent the School of Pharmacy on Pharmaceutical Industry tours and
Relevant Personal Qualities
Capacity to make policy recommendations to others, and to implement programs involving
major changes which may impact on other areas of the institutions operations.
Ability to manage staff within a Teaching and Research environment
Appropriate level of interpersonal, written, and oral communication skills
Ability to negotiate, provide timely advice, and liaise with a wide range of staff and agencies
Capacity to exercise initiative, judgement, and accept responsibility
Work under competing priorities
Applications must consist of the following:
1. Covering Letter. The covering letter should include the vacancy reference number, your
contact address and telephone number. It is an opportunity in not more than one page to
introduce yourself and highlight the key reasons for your interest in the position.
2. Resume or Curriculum Vitae. A resume is a brief history of your employment and experience
that covers the following areas:
Educational qualifications and professional affiliations that detail the full title of the
qualification, the year awarded and the title of the institution attended;
Employment history in chronological order, starting with current position and
specifying dates of employment, title of each position, name of employer, main
duties or accountabilities and achievements; and
The names and contact details (address, telephone, fax and e-mail) of three
referees, including if possible a senior person (preferably your supervisor or the
head of your organisational unit) closely associated with your current work.
3. Selection Criteria. A statement addressing how each of the selection criteria have been met
is required to assist the Selection Committee determine whether you have the relevant
qualifications, knowledge/skills, experience and personal qualities.
Applications are to be sent to:
School of Pharmacy
The University of Queensland
Brisbane QLD 4072
Or email: email@example.com
Applications should be typed;
Do not send applications that are bound or enclosed in plastic or manila folders;
Simply staple the application at the top left hand corner; and
Retain a copy for your reference because the University does not return copies to applicants.
A Selection Committee will consider all applications and shortlist candidates for interview who
appear to meet the selection criteria at the highest levels. They will be invited to attend an
interview and the remaining unsuccessful applicants will be notified accordingly.
An invitation to attend an interview provides an opportunity to provide further information to the
Selection Committee to substantiate your claims against the selection criteria or demonstrate your
capabilities. Please note that for some positions interviews may be conducted by teleconference in
the first instance.
The Selection Committee will subsequently seek referee reports, if not sought prior to interview,
before making a decision to make an offer of appointment to the preferred candidate. The purpose
of referee checks is to obtain, in confidence, factual information about your past work history, as
well as opinions regarding the quality of your work, behaviour in the work place and suitability for
the position. Referee reports may be sought orally, or for academic staff, in writing by post or e-
Referees should normally include current supervisors or and/or managers. A referee must be able to
comment on your work experience, skills and performance with respect to the selection criteria.
Referee checks conducted after the interview process can sometimes delay notification of the
successful candidate and other interviewees.
If you are the preferred candidate, you will receive a written offer of appointment to the position.
Do not take any action, such as resigning from your current position, before you receive a written
offer of appointment.
The University of Queensland is an equal opportunity employer.
Smoking is prohibited in all University buildings.