CAPITAL DISTRICT TRANSPORTATION AUTHORITY - DOC 1 by 7Ee5b68B

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									                  CAPITAL DISTRICT TRANSPORTATION AUTHORITY

                      CAPITAL DISTRICT TRANSIT SYSTEM
          CAPITAL DISTRICT TRANSPORTATION DISTRICT, INCORPORATED

               CAPITAL DISTRICT TRANSIT SYSTEM, NUMBER ONE
          CAPITAL DISTRICT TRANSPORTATION DISTRICT, INCORPORATED

               CAPITAL DISTRICT TRANSIT SYSTEM, NUMBER TWO
          CAPITAL DISTRICT TRANSPORTATION DISTRICT, INCORPORATED

                             ACCESS TRANSIT SERVICES, INC.

                                   CDTA FACILITIES, INC.

                 MINUTES OF SEPTEMBER 8, 2004 BOARD MEETING
         ______________________________________________________________

PRESENT:            David M. Stackrow, Chairman
                    James Cappiello, Vice Chairman
                    Henry S. DeLegge, Secretary
                    Arthur F. Young, Jr., Treasurer
                    Denise Figueroa
                    Donald C. MacElroy
                    Wayne L. Pratt

EXCUSED:            Joseph Parillo, Jr.
                    C. Michael Ingersoll

ATTENDING:          Stephen G. Bland, Executive Director
                    David E. Winans, General Counsel
                    John M. Reilly, Deputy Executive Director/Director for Development
                    Raymond Melleady, Deputy Executive Director of Operations
                    Carmino N. Basile, Chief of Staff/Director of Marketing
                    Michael P. Collins, Director of Human Resources & Safety
                    Anthony Grieco, Director of Transit Services
                    Dorraine Teitsch, Internal Auditor
                    Milton Pratt, Chief Financial Officer
                    Margo Janack, Manager of Corporate Communications
                    Ed Rich, CDCAT
                    David Suggs, CDCAT
                    Patrick Burke, CDCAT
                    Cliff Perez, CDCAT
                    Edith Stalpinski, Executive Assistant


                   The meeting of the Board, held at the offices of the Authority, was called to
order by David M. Stackrow, Chairman, at 4:48 p.m.

        A motion was made by Mr. Young, seconded by Mr. DeLegge and carried unanimously
to approve the minutes of the August 11, 2004 Board Meeting.
Board Meeting Minutes
September 8, 2004
Page 2

COMMITTEE REPORTS:

PERFORMANCE OVERSIGHT & STAKEHOLDER RELATIONS COMMITTEE – Mr.
Young, Chairman, reported the following:

             The Performance Oversight & Stakeholder Relations Committee met on
              September 3, 2004 at 9:00 a.m. at the offices of the Authority.

             Bids were opened on August 27, 2004 for the purchase of 13 buses for STAR
              Service. The committee recommends approval of a contract award to Arcola
              Sales and Service Corporation, the lowest, responsive bidder.

              A motion was made by Mr. Young, seconded by Mr. Pratt and carried
              unanimously that the Authority adopt Resolution No. 28 – 2004 awarding a
              contract for the purchase of 13 Small Accessible Transit Buses to Arcola Sales
              and Service Corporation of Carlstadt, NJ, for an amount not to exceed $890,750.

             Proposals were solicited for professional services in fleet management consulting
              and opened on August 26, 2004. The Committee recommends approval of a 3-
              year contract, with 2 one-year renewal options, to the Transit Resource Center of
              Winter Springs, FL. This commitment establishes hourly rates for services and
              technical qualifications.

              A motion was made by Mr. Young, seconded by Ms. Figueroa and carried that
              the Authority adopt Resolution No. 29 – 2004 awarding a 3-year contract, with 2
              one-year renewal options, for Bus Inspection and Maintenance Consulting
              Services to Transit Resource Center of Winter Springs, FL.

             The Committee reviewed proposals for renewal of the Authority’s upcoming
              General Liability Insurance, effective September 22, 2004, for both the
              Rensselaer Rail Station and the Saratoga Springs Train Station. The Committee
              recommends approval of a contract with Lexington Insurance Company for the
              purchase of General Liability Insurance, at an annual premium of $66,932.

              A motion was made by Mr. Young, seconded by Mr. Cappiello and carried
              unanimously adopting Resolution No. 30 – 2004 authorizing the purchase of
              General Liability Insurance from Lexington Insurance Company of Boston, MA
              at an annual premium of $66,932.

             The Committee reviewed the request for Board approval authorizing staff to
              access the state share of grant number NY 03-0353-04 or $30,339, under
              Supplemental Agreement #6. The funds are to be used for the installation of the
              traffic membrane on the top deck of the Rensselaer Rail Station parking garage.
Board Meeting Minutes
September 8, 2004
Page 3

              A motion was made by Mr. Young, seconded by Mr. DeLegge and carried
              unanimously that the Authority adopt Resolution No. 31 – 2004 authorizing the
              implementation, and funding in the first instance of the State Mass
              Transportation Capital program-aid eligible costs, of a mass transportation
              project, described in the Mass Transportation Capital Project Agreement
              K006602, Supplemental Agreement #6, which is annexed hereto, financed
              through the State Dedicated Mass Trust Fund for fiscal year 2004, and
              appropriating funds therefore.

             The Committee reviewed the request for Board approval authorizing staff to
              access the state share of grant number NY-90-X507-01, or $867,085, under
              Supplemental Agreement #12. The funds are to be used for paratransit and
              shuttle vehicle purchases, the purchase of bus shelters, the transit development
              plan, a facility study, preventative maintenance activities and program support
              administration.

              A motion was made by Mr. Young, seconded by Ms. Figueroa and carried
              unanimously that the Authority adopt Resolution No. 32 – 2004 authorizing the
              implementation, and funding in the first instance of the State Mass
              Transportation Capital program-aid eligible costs, of a mass transportation
              project, described in the Mass Transportation Capital Project Agreement
              K006582, Supplemental Agreement #12, which is annexed hereto, financed
              through the State Dedicated Mass Trust Fund for fiscal year 2004, and
              appropriating funds therefore.

             At the June Board Meeting the Authority’s external audit were presented and
              approved. At that time, the CDTC portion of the audit was not complete. This
              had been done and CDTC’s Board has approved the audit. No further action is
              required.

             General Counsel has completed the quarterly review of the Risk Management
              and Workers Compensation Reserve Funds and found them to be adequate.

             The monthly report on Investments was in the member’s packets.

             The quarterly meeting of the Investment Committee was held on September 7th.
              One of the issues discussed was the re-allocation of the budgetary line item
              pertaining to security from $30,000 to $300,000. In the budget $30,000 had been
              allocated for security related enhancements at our facilities.

              A motion was made by Mr. Young, seconded by Ms. Figueroa and carried
              unanimously to modify the budget allocation for security from $30,000 to
              $300,000.
Board Meeting Minutes
September 8, 2004
Page 4

        Mr. Young moved that the Authority go into Executive Session for the purpose of
discussing proposed, pending or current litigation and collective negotiations pursuant to Article
Fourteen of the Civil Service Law. The motion was deferred until the end of the meeting.

PLANNING & RESOURCE DEVELOPMENT COMMITTEE: Mr. Cappiello, Chairman,
reported that no meeting was held in September.

GOVERNANCE COMMITTEE – Mr. Stackrow, Chairman, reported that no meeting was held in
September.

DIRECTOR’S REPORT

        Mr. Bland reported the following:

               Public hearings on the proposed fare restructuring have been scheduled in
                Albany, Schenectady, Troy and Saratoga Springs. Comments will also be
                accepted in writing and via e-mail through October 1.

               The reliability of stop announcement information is improving on the Mobile
                Data Communications System. Also, the pilot test of the Traffic Signal Priority
                (TSP) portion of the project was tested this week and passed.

               Safety (accidents) figures for July 2004 showed a 41.2% decrease over the same
                period in 2003. Trip cuts for July 2004 showed a 103.2% decrease over the same
                period in 2003. Also, trip denials on our STAR service showed a decrease of
                77.1% in July 2004 compared with July 2003.

ANNOUNCEMENTS

        Mr. MacElroy reported that the Mayor of Saratoga Springs has formed a Transportation
Committee to review transportation needs in Saratoga Springs. The committee will look at
ridership figures from the summer to formulate a base line to begin their study.

        Subject to the Call of the Chair, Mr. Stackrow announced the following meeting dates:

                October 13, 2004
                November 10, 2004
                December 8, 2004

         A motion was made by Mr. Young, seconded by Mr. MacElroy and carried unanimously
to enter into Executive Session to discuss proposed, pending or current litigation and collective
negotiations pursuant to Article Fourteen of the Civil Service Law.

       A motion was made by Mr. MacElroy, seconded by Ms. Figueroa and carried
unanimously to exit Executive Session.

        There was no action taken that requires the maintenance of minutes.
Board Meeting Minutes
September 8, 2004
Page 5

        There being no further business, a motion was made by Mr. Young, seconded by Mr.
Cappiello to adjourn at 6:20 p.m.

                                              Respectfully submitted,


Dated: September 8, 2004                __________________________________
                                             Henry S. DeLegge, Secretary

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