September 16 2008 Minutes by Oi4S6F

VIEWS: 0 PAGES: 12

									                              MINUTES
                      FOR THE REGULAR MEETING
                         OF THE CITY COUNCIL
                     FOR THE CITY OF THORNE BAY
                               ALASKA,
                         COUNCIL CHAMBERS
                              CITY HALL
                          September 16, 2008
                               6:30p.m.


        The meeting was preceded by a workshop beginning at 6:00p.m.


1.    CALL TO ORDER:
Robert Hartwell called the meeting to order at 6:30p.m.

2.    PLEDGE TO FLAG:
The audience and council stood for the pledge to the flag.

3.    ROLL CALL:
McDonald, Marsh, Hartwell, Minnillo and Roland were present. Mayor Gould
attended via telephone. Kelly was excused.

4.     APPROVAL OF AGENDA:
Hartwell moved to approve the agenda. Marsh seconded the motion. There was
no further discussion.

MOTION:      Move to approve the agenda
F/S:         Hartwell/Marsh
YEAS:        Marsh, McDonald, Minnillo, Gould, Hartwell and Roland
NAYS:        None
STATUS:      Motion Passed.

5.      MAYOR’S REPORT:
Mayor Gould stated he would like to draft a resolution to make Jon Erickson the
City’s investment advisor with approval of the council on all investments. Gould
stated Jon had some concerns with how Wells Fargo is handling the City
Investments. Gould stated he was considering reduction in Per Diem Rates. Per
Diem should be reported as income and taxed. Gould stated Jon had tried
contacting R&M Engineering on the appraisal of KPC shop. R&M has not
responded to Jon at this time.

6.    CITY ADMINISTRATOR’S REPORT:
Jon Erickson stated he was excited and honored to be selected for the City
Administrator for Thorne Bay. Erickson stated the City had a wonderful staff and
he was thrilled with who he is working with. Erickson stated he was working with
people who could perform the City’s Audit. Erickson stated he wanted to be
conservative and not do anything too quickly. Erickson stated he wanted to get a
handle on where the city is right now.

7.    ADMINISTRATIVE REPORTS:
      A. Library Report:
Katie Martin reported the following for the months of July and August:

The library currently has 13 volunteers- Penny Black, Krissy Edson, Ned Hudson,
Kristen Lease, Doug MacAllister, Sean Maiers, Betty Marsh, KK Prussian, Amy
Tilley, Kevin Foley, Bob Ingman, and Tonia Christensen. IT Volunteer is Tim
Montgomery.

The library hours are Monday, Tuesday, Wednesday, Friday, and Saturday 10-2,
and Monday, Tuesday, Wednesday, Thursday, and Friday 6-8pm.

User statistics for July:
235 patrons utilized the library, 90 patrons used the computers, 11 Inter-Library
loans. Three meetings were held attended by 54 persons.

User statistics for August:

181 patrons utilized the library, 308 items were checked out, 58 patrons used the
computers and 8 Inter-Library Loans.

Current Events:

Friends of the Library has organized another wine tasting that will happen
Saturday, September 20, 2008 from 4-6:30pm to support the new library
building. Boardwalk Lodge will be hosting the event. Tickets are currently on
sale and available at the Riptide.

The Internet has been very hit and miss at the library these days. We had the
owner of the system take a look at it when he was here last month but the
problem wasn’t resolved. The library is thinking about signing up with AP&T’s
new wireless service as a back-up.

Current Donors: Robert Cunningham.

       B. EMS Report:
Kären Rawding stated she found out that in order to be a certified EMS Squad
they must have an EMT scheduled 24/7. Mrs. Rawding stated the EMS Squad
does not have enough EMT’s to have one scheduled 24/7. Mrs. Rawding stated
the City had the option of the EMT’s to be First Responders, which they could not
charge for their services. Mrs. Rawding stated Guardian was willing to respond
but will take 45 minutes to respo0nd. Guardian will also charge double of the
EMS currently charges people. McDonald inquired how successful the City was
with receiving payment on EMT bills. The City Clerk stated the City was pretty
successful in receiving payment. Gould stated the city will have to suffer the
expense until more research is done to determine what the City will do. Erickson
stated he received a call from Dr. Thomas and he brought the concerns of the
EMS losing staff. Erickson stated the options for emergency response were
Guardian, Lifeline, and Klawock EMT’s. Erickson stated he wanted to meet with
the EMT’s to get their input. Erickson stated he hoped to have a solution by the
next city council meeting. Gould stated there would be a longer response time for
the people on South Side. Mrs. Rawding stated the EMS usually has a good
response time for Southside with the EMS boat and having an ambulance on
Southside.

At this time Thorne Bay EMS currently has a primary (Julie Anderson) and
secondary dispatcher (Tanya Clark) for our weekday shifts (Monday – Friday).
These dispatchers are paid a stipend at a rate of $42.50 per shift. On the
weekends, volunteer dispatchers are utilized to maintain the 911 system. These
weekend shifts do not receive a stipend at this time. Volunteers are difficult to
come by therefore we want to explore the possibility to advertise the weekend
dispatch as a paid stipend shift in addition to the week day shift.

Thorne Bay EMS requests all shifts be eligible for a stipend. Weekends and city
holidays are more difficult to cover and personnel become worn thin when
needed to dispatch every other weekend if not every weekend. At this time we
have 4 volunteer dispatchers.

Current cost to City of Thorne Bay for dispatch stipend
52 weeks X 5 days/week = 260 shifts/year
260 shifts/year X $42.50 = $11050.00

Due to the fact a weekend day shift it 24 hours (08:00 am – 08:00 am) rather
than the 15.5 hour week day shift (4:30 pm – 8:00 am) a stipend should reflect
the increase of hours. $65.81 would be consistent with the weekday stipend

If looked at hourly
$42.50/15.5 hours = $2.7419/hour

If we took this hourly rate for a weekend shift
$2.7419/hour X 24 hours/shift = $65.8056 (approx. $65.81/shift)

Total cost to the City of Thorne Bay for dispatch stipend
(Includes weekends & 11 city holidays*)
52 weeks X 5 regular shifts/week = 260 shifts/year – 11 holiday shifts/year = 249
regular shifts/year
52 weeks X 2 weekend shifts/week = 104 weekend shifts/year +11 holiday
shifts/year = 115 extended shifts/year

249 regular shifts/ year X $42.50 = $10582.50/ year
115 extended shifts/ year X $65.81= $7568.15/year

Proposed Grand Total of $18150.65/ year
Current Total $11050.00/year


*City Holidays taken from payroll calendar: New Years Day, Martin Luther King
Day, Presidents Day, Seward’s Day, Memorial Day, Independence Day, Labor
Day, Alaska Day, Thanksgiving, Veteran’s Day, Christmas. As noted from the
payroll calendar holidays may change upon council approval and some holidays
might land on a weekend changing the total number holiday shifts.

Thorne Bay EMS
City of Thorne Bay, Alaska
Meeting Notes September 9, 2008 – Come to order 6:10 P.M.

   Attendees: Dennis Benson, Aaron Prussian, KK Prussian, Julie Anderson,
   Karen Petersen, Melanie Slayton, Kevin Foley, Dr. Bob Thomas, Johanna
   Kovarik, Dennis Stauffer, John Oliver.

   Open Discussion
     EMS Roster & Certifications
          Updated copies of the roster need to be printed and distributed
            to EMS personnel and the city. Julie to complete and submit.
     EMS Burnout and Revitalization Discussion
         Karen opened the conversation with a memorandum for approval
              to be sent to the city regarding volunteer burnout and the need
              to find more volunteers and reenergize current volunteers for
              our squad. (Memorandum attached)
         Karen has placed advertising in the Island News for upcoming
              classes for ETT and EMT-1 Bridge classes in the month of
              October to recruit for the squad. Kevin to work on flyers to
              post locally.
         Aaron stated we have a need to talk with the city regarding our
              need for support possibly financially and planning for long
              term sustainability of the squad. Julie will attend the next City
              Council meeting scheduled for September 16 to discuss
              burnout and topics from this EMS meeting.
         Karen, Aaron & Dr. Thomas brought up the possibility to inquire
              if Guardian might be available to come in and take over the
              EMS dispatch and EMS volunteer management if
              revitalization of the squad does not occur.
         KK and Julie brought up the lack of communication and
              miscommunication occurring in Thorne Bay regarding the
              squad. Others brought up information from the rumor mill
              and wanted to know the validity of the rumors. Nothing could
              be confirmed.
         Billing Issues. Are there issues needing to be addressed regarding
              billing for calls. What is the burden of these issues and who
              does this effect. Julie will obtain clarification needed from the
              city.
         Dispatch burnout. As of now we have 5 dispatchers only 4 who
              dispatch on the weekends. This leaves little time for
              volunteer’s personal time with families. This negatively affects
              the squad as these dispatchers are resistance to take on more
              and even current shifts. Julie has put together a proposal for
              advertising and paying weekend dispatchers. This way there is
              equally among all shifts.
         Thorne Bay Bed Tax Breakdown. What is the breakdown of the
              now in place bed tax and how will is benefit EMS/Fire. Julie
              to obtain information from the city.
         Overall perception from this squad meeting is there has been a
              high commitment from a very few members of the squad,
              including scheduled shifts and meeting involvement. The
              group decision is to go ahead with advertising and the October
              training sessions to see what new member and recertifying
              member we hold with the squad and reevaluate at the October
              monthly meeting. In addition work with the city to better
              assess a long term sustainability plan for the squad.
   Marine Rescue 1 Operation & Maintenance
         Dennis Benson & Shane Nyquest have volunteered to work as
              Marine Rescue 1’s care takers. At this time they are working
              with Jim McFarland to make sure the vessel is in working
              order and to train for low light and night operations when
              needed for calls.
   City of Thorne Bay Dispatch Position
         Discuss advertising the proposal to with the city and how cost
              involved. Where will these dollars be allocated from? Julie to
              submit proposal to the city for review. Attached is a copy of the
              proposal.
   Co-Captain Resignation
         At this time Karen Rawding has resigned as Co-Captain. Julie will
            attempt to pick any slack and will absorb responsibilities as
            needed until pregnancy and/or delivery of her child requires
            another squad member to take over.
   October Fest Fundraiser
         Melanie and Julie are looking into possibilities for having the
            fundraiser. We need to find a location other than the EMS/Fire
            Hall to hold the event due to alcohol restriction.

ETT Training Scheduled October 1 – 5 at the Thorne Bay EMS/Fire
                               Hall.
   Advertising sent out to Island News and flyers to be posted
                     throughout the island.
Next Meeting for October 14, 2008. Mtg. Adjourned 7:25

      C. Law Enforcement Report:
9-16-2008
VPSO Monthly Report

Civil Assists-7, Animal Complaint-8, Vehicle Complaint-1, Death-1, ATV
Complaint-1, AST Assist-2, Court Apperance-1, Theft-1, Fire-1, Provide
Transportation-1, Attend Meeting-3, Summons/Subpoena Served-2. And I
resumed animal trapping for the winter.

       D. Fire Department Report:
Fire Chief Ron Currit reported the following:

One September 3rd we had a trailer house fire on the south side of Thorne Bay.
The fire was not reported until the trailer was fully engulfed in flames. The
building and contents were a complete loss. Fortunately there were no major
injuries.

We have not been doing as well with attendance in the last month with an
average of only 5 members at our meetings; this is down from 14 members just
one month ago. Moral is low and I could really use the council’s help in finding
ways to boost moral. Any suggestions would be greatly appreciated.

Mr. Erickson and I are trying to find a way to loan out two of our fire trucks to
neighboring cities for the winter so we will be able to get by without building onto
the Southside fire hall this year. This will mean that our fire fighting capabilities
will be lowered for the winter. So please everyone take extra precautions to keep
our City fire safe.

There is a lot of activity at Davidson Landing with the ramp work and clean9ing
the whole landing I would personally like to thank every one involved. It looks
great and will be an incredible addition to our City.

8.    PUBLIC COMMENTS:
KK Prussian encouraged everyone to step up volunteer for the EMS, Fire or
Library. Mrs. Prussian stated two years ago the Thorne Bay EMS squad received
a reward from the State Legislature. Mrs. Prussian stated Katie Martin submitted
the 501 C-3 paperwork. Mrs. Prussian stated the Friends of the Library were still
working on fundraising. There will be a Wine Tasting at Boardwalk Lodge on
Saturday. Mrs. Prussian stated the Friends of the Library raised over $2,500.00
during the summer.

Kären Rawding stated she noticed a decrease in volunteers after two letters from
City Administrators. Mrs. Rawding stated it hurts when you are giving time to
volunteer and things are said that are not true.
Moe McGee stated she has enjoyed being a volunteer for the Thorne Bay Library.
Mrs. McGee stated Katie Martin was writing a Rasmusin Tier 1 grant. The library
needs a Tier 1 grant before it can apply for a Tier 2 which will provide funding to
help with construction.

Denise Boule stated she was concerned about the Trihalomethanes in the city
water. Mrs. Boule stated they were very dangerous. Mrs. Boule stated
Trihalomethanes are caused when chlorine is put in the water.

KK Prussian stated there was a Watershed Council meeting in Thorne Bay at the
Ranger District on September 22, 2008.

9.      COUNCIL COMMENTS:
Gould stated the upgrade to the water system was started because of issues with
Trihalomethanes. Gould stated the issues should be resolved when the upgrade
is finished. Marsh stated the water smelled better. Gould stated Billy Joe had to
shut down the plant for project for a couple of days. Mrs. Denise Boule stated her
son came home sick from school when he had not been sick all summer long.
Mrs. Boule stated she almost lost her life from being exposed to the
Trihalomethanes. Mrs. Boule stated the gas’s eat your liver. Mrs. Boule stated if
the City continued to chlorinate the water they would be endangering the town.
Sornsin stated the City was doing upgrades to the water system that would
eliminate the Trihalomethanes in the water.

10.      CONSENT AGENDA:
           The Consent Agenda includes routine items of business, which may not require separate discussions. When
the Mayor calls for public comment on the consent agenda, you may raise your hand and the Mayor will recognize you,
asking which item(s) you wish to have removed from the consent agenda for separate discussion and action. Following
the removal of any item from the consent agenda, the Council votes on the remaining items in one motion. All items
that are removed from the consent agenda will follow the format of Administrative Report, or Public
Hearing/Participation and Council Action.

         A.  MINUTES:
             1.    Minutes for the regular City Council Meeting September 2,
                   2008, discussion and action item:
McDonald moved to pass the consent agenda. Minnillo seconded the motion.
There was no further discussion.

MOTION:            Move to pass the consent agenda
F/S:               McDonald/Minnillo
YEAS:              McDonald, Roland, Gould, Marsh, Hartwell and Minnillo
NAYS:              None
STATUS:            Motion Passed.

11.    NEW BUSINESS:
       A.    Renewal of Certificate of Deposit with Tongass Federal Credit
             Union, discussion and action item:
McDonald moved to rollover the Certificate of Deposit with Tongass Federal
Credit union. Roland seconded the motion. Jon Erickson stated the rates were
low for CD’s. Erickson suggested the City having a shorter term on their CD to
have more flexibility with the money. Gould suggested rolling the Certificate over
with half the money for one year and the other half at three months. McDonald
stated the CD was not a large investment and suggested the city rollover the CD
for the full one year term to show support for the Tongass Federal Credit Union.
Roland agreed with McDonald. There was no further discussion.

MOTION:      Move to rollover the Certificate of Deposit with Tongass Federal
             Credit union
F/S:         McDonald/Roland
YEAS:        Marsh, Minnillo, Roland and McDonald
NAYS:        Hartwell and Gould
STATUS:      Motion Passed.

      B.     Resolution 08-09-16-01, authorizing Jon Erickson as an account
             signer for the City of Thorne Bay’s First Bank Checking Account,
             discussion and action item:
Roland moved to pass Resolution 08-09-16-01. Hartwell seconded the motion.
There was no further discussion.

MOTION:      Move to pass Resolution 08-09-16-01
F/S:         Roland/Hartwell
YEAS:        McDonald, Hartwell, Gould, Marsh, Roland and Minnillo
NAYS:        None
STATUS:      Motion Passed.

      C.     Resolution 08-09-16-02, accepting Altman & Rogers Co.’s proposal
             to perform the City’s FY08 Audit, discussion and action item:
Roland moved to pass Resolution 08-09-16-02. Minnillo seconded the motion.
There was no further discussion.

MOTION:      Move to pass Resolution 08-09-16-02
F/S:         Roland/Minnillo
YEAS:        None
NAYS:        Gould, Marsh, Minnillo, Hartwell, McDonald and Roland
STATUS:      Motion Failed.

Roland moved to keep the RFP open until October 7th or until the city receives
more qualified bids. Hartwell seconded the motion. There was no further
discussion.

MOTION:      Move to keep the RFP open until October 7th or until the city
             receives more qualified bids
F/S:         Roland/Hartwell
YEAS:        McDonald, Minnillo, Hartwell, Marsh, Gould and Roland
NAYS:        None
STATUS:      Motion Passed.
       D.    Resolution 08-09-16-03, adopting a Notary Rate Schedule,
             discussion and action item:
Gould moved to pass Resolution 08-09-16-03. Minnillo seconded the motion.
There was further discussion.

MOTION:       Move to pass Resolution 08-09-16-03
F/S:          Gould/Minnillo
YEAS:         Marsh, Minnillo, Roland, McDonald and Hartwell
NAYS:         Gould
STATUS:       Motion Passed.

       E.   Re-Schedule for October Regular City Council meeting, discussion
            and action item:
Minnillo moved for the next Regular City Council meeting to be on October 13,
2008. Hartwell seconded the motion. There was no further discussion.

MOTION:       Move for the next Regular City Council meeting to be on October
              13, 2008
F/S:          Minnillo/Hartwell
YEAS:         McDonald, Hartwell, Gould, Marsh, Roland and Minnillo
NAYS:         None
STATUS:       Motion Passed.

        F.      Solid Waste/Utility Fees, discussion item:
Sornsin stated in FY09 the City was scheduled for a loss of $113,000.00. Sornsin
stated the Solid Waste Site is charging more for the scales and more for the
dumpsters. Sornsin stated with the increase in prices at the Solid Waste Site the
City still has a deficit of $80,000.00 for the Solid Waste Department. Sornsin
stated some options discussed to further increase revenue were 1. Charge senior’s
half the residential garbage rate, 2. Apply a solid waste fee to all Southside lot
owners. Sornsin stated he did not want the council to make any immediate
decisions right now. Sornsin encouraged the council to look at the Solid Waste
Rates carefully and bring back ideas for increasing revenue in December or
January. There was no further discussion.

        G.    Fire Truck Disposition, discussion and action item:
Hartwell moved to loan two fire trucks to neighboring communities with the
stipulations that the fire truck will be stored properly and returned to the City in
light condition. Gould seconded the motion. Jon Erickson stated the City of
Thorne Bay had four fire trucks. Erickson stated two were stationed on South
Thorne Bay and two were stationed for the North Side of Thorne Bay. Erickson
stated the City did not having the shelter space to house two of the fire trucks
over the winter. Erickson stated he felt that loaning them to a neighboring
community that could house them would give the trucks the storage needed and
the community an extra fire truck. Erickson stated if Thorne Bay loaned the fire
trucks to Klawock or Kasaan they would possible be able to respond to fires in
Thorne Bay if needed. Roland inquired if there would be a contract between the
City and the other community stating that the truck would come back in good
condition. Erickson stated there would be some kind of agreement that the
trucks would be returned in full working order. Minnillo stated Thorne Bay may
need the extra fire truck but if we leave it outside all winter it would be broke any
way. There was no further discussion.

MOTION:       Move to loan two fire trucks to neighboring communities with the
              stipulations that the fire truck will be stored properly and returned
              to the City in light condition
F/S:          Hartwell/Gould
YEAS:         Gould, Marsh, Minnillo, Hartwell, McDonald and Roland
NAYS:         None
STATUS:       Motion Passed.

       H.     South Side Subdivision large dip in road, commonly referred to as a
              “Woopdy Doo”, discussion and action item:
Hartwell stated the “Woopdy Doo” was already in the plans to be fixed. There
was no further discussion.


12.    ORDINANCES FOR INTRODUCTION:
       A.     Ordinance 08-10-07-01, amending Title 2-Administration and
              Personnel, Chapter 2.24-Officers and Employees, Section 2.24.040-
              Travel and Per Diem Allowance, discussion and action item:
Gould moved to pass Ordinance 08-10-07-01. Marsh seconded the motion.
Hartwell stated the new travel per diem rate would bring the city’s
reimbursement rate from $0.34 per mile to $0.50 per mile. There was no further
discussion.

MOTION:       Move to pass Ordinance 08-10-07-01
F/S:          Gould/Marsh
YEAS:         McDonald, Roland, Gould, Marsh, Hartwell and Minnillo
NAYS:         None
STATUS:       Motion Passed.

       B.     Ordinance 08-10-07-02, amending Title 8-Health and Safety,
              Chapter 8.04-Fireworks, Section 8.04.080-Public Exhibitions-
              Permit Application Filing, discussion and action item:
Roland moved to pass Ordinance 08-10-07-02. Minnillo seconded the motion.
Gould stated he felt the new Application Fee was reasonable. McDonald stated it
should remain at $100.00. Roland stated the application fee should remain
higher so people do not buy a permit every weekend the permit is really for
special occasions. Hartwell stated he agreed with the mayor. There was no
further discussion.

MOTION:       Move to pass Ordinance 08-10-07-02
F/S:        Roland/Minnillo
YEAS:       Hartwell, Minnillo, Marsh and Gould
NAYS:       Roland and McDonald
STATUS:     Motion Passed.

13.   ORDINANCES FOR PUBLIC HEARING:
      A.    Ordinance 08-09-16-01, amending Title 8-Health and Safety,
            Chapter 8.04-Fireworks, Section 8.04-090-Violation-Penalties,
            discussion and action item:
McDonald moved to approve Ordinance 08-09-16-01. Hartwell seconded the
motion. There was no further discussion.

MOTION:     Move to approve Ordinance 08-09-16-01
F/S:        McDonald/Hartwell
YEAS:       Minnillo, Roland, Marsh, Gould, Hartwell and McDonald
NAYS:       None
STATUS:     Motion Passed.

      B.     Ordinance 08-09-16-02, amending Title 16-Subdivisions, Chapter
             16.32-Monumentation-Vacations-Dedications, Section 16.32.010-
             Monumentation, discussion and action item:
Gould moved to pass Ordinance 08-09-16-02. Minnillo seconded the motion.
There was no further discussion.

MOTION:     Move to pass Ordinance 08-09-16-02
F/S:        Gould/Minnillo
YEAS:       Gould, Marsh, Minnillo, Hartwell, McDonald and Roland
NAYS:       None
STATUS:     Motion Passed.

14.   EXPENDITURES EXCEEDING $2,000.00:
      A.     Expenditure of $26,125.21, to AML/JIA for FY07 difference in
             Workers Comp insurance, discussion and action item:
McDonald moved to approve the expenditure of $26,125.21, to AML/JIA for
FY07 difference in Workers Compensation insurance. Minnillo seconded the
motion. There was no further discussion.

MOTION:     Move to approve the expenditure of $26,125.21, to AML/JIA for
            FY07 difference in Workers Compensation insurance
F/S:        McDonald/Minnillo
YEAS:       McDonald, Roland, Gould, Marsh, Hartwell and Minnillo
NAYS:       None
STATUS:     Motion Passed.
15.     CONTINUATION OF PUBLIC COMMENT:
Jim McFarland stated the First and Second grade class was having a fundraiser
at the school. They will be serving breakfast for dinner. McFarland stated the
dinner will be followed by an ACS Meeting at 6:30.

16.   CONTINUATION OF COUNCIL COMMENT:
McDonald stated he wanted to re-visit the KPC rates. Gould stated the city
needed the appraisal from R&M Engineering to determine what the rates will be.

17.  ADJOURNMENT:
Hartwell adjourned the meeting at 8:33p.m.




                                                ______________________
                                                 James Gould, Mayor


ATTEST:


______________________________
Teri Hammons, City Clerk

								
To top