Alternative Fuel Infrastructure Funding Opportunities

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					  Funding for New or Expanded Transit-Oriented

  BIKESHARE PROGRAMS
in the South Coast Air Quality Management District


“Air Quality Improvements through First & Last Mile
                Transit Connectivity”



              Request for Proposals

                    P2012-21

                   April 6, 2012
                                                                               MSRC Clean Transportation Funding™
                                                                                               Bikeshare Programs


SECTION 1 - INTRODUCTION

Bikesharing, or the short-term rental of bicycles on a one-way or round-trip basis, is by no means a new
concept. Several bicycle rental facilities have established themselves as viable business enterprises
within the greater Southern California area, and bikeshare programs continue to be implemented on an
ever-broadening scale in metropolitan areas throughout the country. Cities as large as New York and
Chicago, and as small as Hailey, Idaho (population 7,960) are pursuing bikeshare programs as a means
to augment their transportation infrastructure, while addressing congestion, air pollution, and climate
change issues.
Advancements in communications technology, especially Wi-Fi and smartphones, are having a dramatic
impact on how bikeshare facilities operate. The ability to reserve, gain access to, and pay for a short-
term bicycle rental using an internet-based electronic transaction is increasingly becoming the industry
standard, and in some areas can be accomplished using one’s cell phone. Convenience, coupled with a
relatively low rental cost, will likely fuel the demand for increased bikeshare availability, especially in
urban areas.
The MSRC seeks to facilitate and promote the implementation, demonstration, or expansion of shared
bicycle facilities as a strategy to reduce motor vehicle-generated air pollution. The intent is to promote
the use of bicycles as the transportation linkage between the commuter’s home or workplace and
public transit stations – the bicycle providing the essential “first and last mile” of connectivity that
allows the commuter to use public transportation for their commute.
The availability of shared bicycles also affords the commuter, as well as other uses, a convenient
transportation option for performing short trips during the workday. To maximize the reduction in
automobile trips, it is a goal of the MSRC that bikeshare projects implemented under this Request for
Proposals (RFP) allow short-term bicycle rental on a 24-hour per day, seven-day per week basis.
Because bikeshare infrastructure is typically comprised of multiple bicycle “docking stations” located
throughout a defined area, the MSRC believes the identification, permitting, and construction of
permanent or semi-permanent infrastructure will require participation by that local jurisdiction. A
commercial vendor will likely provide the bikeshare infrastructure itself. Finally, because of the “transit-
oriented” nature of this program, the transit center owner or transit agency is also an essential project
participant. Thus, the MSRC envisions that projects implemented under this RFP will be public/private
partnerships, with each entity having well defined roles and responsibilities.
Given the essential role local jurisdictions and public agencies play in implementing new or expanded
transit-oriented infrastructure, the MSRC requires that all proposals submitted in response to this RFP
be submitted by a public agency on behalf of their project team members, and that the pubic agency
act as Contractor in the event MSRC Clean Transportation Funding™ is awarded.


SECTION 2 – PROGRAM REQUIREMENTS, CONDITIONS & RESTRICTIONS

The following sections define proposer eligibility requirements, transit-oriented design requirements,
and level of project readiness deemed necessary to submit a proposal under this RFP.


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                                                                             MSRC Clean Transportation Funding™
                                                                                             Bikeshare Programs


1. Available Funding - The amount of FY 2011-‘12 MSRC Clean Transportation Funding™ allocated for
   Bikeshare Programs is $1.0M. It is anticipated that two or more projects will be funded under this
   RFP.
   This funding level is a targeted amount – should meritorious projects be received totaling greater
   than $1.0M, the MSRC reserves the right to increase the amount of total funding available. Also,
   should the MSRC receive proposals with total requests less than the amount allocated, or if
   proposals are deemed non-meritorious, the MSRC reserves the right to reduce the total funding
   available and reallocate funds to other Work Program categories. The MSRC also reserves the right
   to not fund any of the proposals received, irrespective of the merits of the proposals submitted.
   Please note that the source of MSRC Clean Transportation Funding™ for projects submitted in
   response to this solicitation is motor vehicle registration fees collected by the California
   Department of Motor Vehicles (DMV) in accordance with the California Health and Safety Code.
   Thus, the availability of MSRC Clean Transportation Funding™ is contingent upon the timely receipt
   of funds from the DMV. Neither the MSRC nor South Coast AQMD can guarantee the collection or
   remittance of registration fees by the DMV.

2. Eligible Proposers - The MSRC requires that all proposals submitted in response to this RFP be
   submitted by a Public Agency on behalf of their project team members, and that the pubic agency
   act as Contractor in the event MSRC Clean Transportation Funding™ is awarded. For the purpose
   of this RFP, “Public Agencies” include governments, cities, municipalities, councils of government,
   or governing bodies. It also includes Transit Authorities, Special-Purpose Districts, Port Districts,
   Economic Development Agencies, or Joint Powers Authorities. Please note that the MSRC
   encourages the participation of private business enterprises and the formation of public/private
   partnerships under this RFP.

3. “Transit-Oriented” Bikeshare Project Design – The primary purpose of this MSRC funding
   opportunity is to promote the use of bicycles as the transportation linkage between commuters’
   home or workplace and public transit stations. In keeping with this “transit connectivity” focus,
   new or expanded bikeshare facilities proposed under this solicitation must include bicycle docking
   stations located at, or immediately adjacent to, a transit center served by bus, rail, or a combination
   thereof.

4. Maximum MSRC Funding Limits – The maximum total funding award to any single proposal under
   this solicitation shall not exceed 50% of the total Available Funding. The total available funding
   currently allocated by the MSRC for this Program is $1.0M. Thus, the maximum total funding award
   for any single bikeshare project is currently set at $500,000. This maximum funding restriction can
   be waived by the MSRC in the event the MSRC does not receive meritorious Proposals from other
   bidders that meet or exceed 50% of the total available funds, or if the MSRC allocates additional
   funds to the Program. The MSRC reserves the right to determine which projects, if any, are deemed
   meritorious and warrant a Clean Transportation Funding™ award.




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5. Bikeshare Program Advertising, Outreach, and Promotion – All bikeshare projects that receive an
   MSRC Clean Transportation Funding™ award must include advertising and promotion of the
   availability of the service as a project element. This is a mandatory component of any MSRC-
   funded Bikeshare project. Advertising and promotion may include, but is not limited to:
       Radio, television, newspaper, or specialty publication advertisements;
       Print materials;
       Materials developed for incorporation into a website, social media, etc.;
       Transportation program kickoff events, ribbon cuttings, or news conferences, etc.

6. Program Co-Funding Requirements – Proposals submitted in response to this RFP are required to
   offer match funding (co-funding) in an amount equal to or greater than the MSRC funding award
   amount. Co-funding may include both cash contributions as well as approved in-kind services.

7. Minimum Bikeshare Project Duration - Recipients of MSRC Clean Transportation Funding™ must
   guarantee that bikeshare projects implemented under this Program will remain operational and in
   the approved location for a period of no less than two (2) years from the date the project is fully
   implemented. For the purpose of bikeshare projects, “fully implemented” is defined as the date the
   new or expanded bikeshare project begins bicycle rental operations.

8. MSRC Funds Remitted on a Reimbursement Basis - MSRC funds will be distributed on a
   reimbursement basis only upon completion of approved project milestones and submission of all
   required reports and invoices.

9. Ownership – Title and full ownership rights to any products purchased or developed under a
   contract resulting from this RFP shall at all times remain with the contractor. The contractor shall
   also retain title and full ownership rights to any documents or reports developed under any
   contract resulting from this solicitation, subject to the following conditions:
    A. PATENT RIGHTS – The contract shall have patent rights, as well as title and full ownership
       rights, for invention(s) developed under a contract resulting from this RFP, subject to
       MSRC/AQMD retaining a no-cost, nonexclusive, nontransferable, irrevocable license to use or
       test such invention(s) for AQMD purposes.
    B. RIGHTS OF TECHNICAL DATA – The MSRC/AQMD shall have the right to use technical data
       resulting from performance under a contract resulting from this RFP. The contractor shall have
       the right to use data for its own benefit.
    C. COPYRIGHT – For a contract that results from this RFP, the contractor agrees to grant the
       MSRC/AQMD a royalty free, nonexclusive license to produce, translate, publish, use, and




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         dispose of all copyrightable material first produced or composed in the performance of the
         contract.
     D. SOFTWARE RIGHTS – The contractor agrees to grant MSRC/AQMD a royalty free, nonexclusive
        license to use any software developed by the contractor under a contract resulting from this
        RFP. CONTRACTOR further agrees to obtain the rights required from any third party for AQMD
        to have a worldwide, royalty free, nonexclusive, irrevocable license in perpetuity to use any
        other software essential to performance of CONTRACTOR'S obligations under this Contract or
        necessary to the operation of the software developed by CONTRACTOR. CONTRACTOR shall
        provide AQMD with documentation confirming CONTRACTOR'S right to assign the use of such
        software. CONTRACTOR shall also provide AQMD with all documentation and manuals
        required to operate the software developed by it or third parties.

10. Additional Conditions on MSRC Funding

       Conflict of Interest – Proposers must identify possible conflicts of interest, in their own right or
        those of their project partners, with other clients affected by actions performed by the firm on
        behalf of the MSRC. Although the bidder will not be automatically disqualified by reason of
        work performed for such firms, the MSRC reserves the right to consider the nature and extent
        of such work in evaluating the proposal.

       Finally, in accordance with state law, all projects awarded MSRC Clean Transportation
        Funding™ are subject to audit. It is highly recommended that bidders employ government
        accepted accounting practices when administering their MSRC co-funded project.


SECTION 3 – BIKESHARE PROJECT DESIGN

In preparing a Bikeshare Project proposal in response to this RFP, proposers must include a detailed
description of the project’s design attributes and planning status. The following topics should be
discussed to the extent feasible – please note that this is not an exhaustive list of project information to
be included in the proposal, and that proposers should provide additional pertinent information for
their proposed project. All information relative to Bikeshare Project Design should be submitted under
proposal Attachment B – Project Description. This is discussed further in Sections 5 (Proposal
Preparation) and Section 8 (Proposal Attachments) of this RFP.

1. Qualifications & Experience of the Project Team – Discuss the qualifications and related past
   experience of the project team members in implementing bicycle sharing, bicycle infrastructure, or
   similar projects. Proposers should include concise summaries of team member qualifications and
   relevant experience in their proposal response.




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2. Bikeshare Project Scope – Discuss the status of determining the project location and the siting of
   bikeshare infrastructure. This may include, but is not limited to:
       Preliminary bicycle docking station siting locations;
       Number of bicycles and bicycle docks;
       Status of obtaining necessary right of way, easements and permits;
       Status of obtaining siting commitments from private property owners, etc.

3. Connectivity with Existing & Planned Public Transportation Stations & Transit Centers – Discuss
   the proposed bikeshare project’s connectivity with regional or municipal bus service, MetroLink,
   light rail, transit centers, park and ride lots, etc.

4. Bikeshare Project Infrastructure – Discuss the status and plans for selecting and acquiring bikeshare
   infrastructure, including but not limited to bicycles, bicycle docks, computer systems, and other
   essential hardware and software. Provide specifications for selected infrastructure hardware if
   known. Identify hardware and software vendors if selected.

5. Technology – Discuss the bikeshare hardware and software technologies selected or planned,
   including but not limited to the service, vendor(s), central computer system, computer system
   interfaces, databases, and planned websites.

6. Bikeshare Operations – Provide a description of the overall system operations strategy, including
   but not limited to roles and responsibilities of the project partners, rental transaction strategies,
   and the status of or plans for a rental transaction website. Discuss related bikeshare operations
   elements to the extent known, such as system maintenance plans, bicycle fleet redistribution, etc.

7. Project Promotion, Advertising, & Sponsorship – Discuss the plan for conducting bikeshare
   program outreach, promotion, and advertising. Discuss the ability to and plans for obtaining
   sponsorships to support ongoing operations.

8. Performance Tracking & Metrics - The MSRC will require selected bikeshare projects to provide
   quarterly reports on specific metrics that will be collected by the system’s software and by periodic
   surveys of customers. Discuss plans for collecting and disseminating bikeshare system performance
   data. Examples of desirable metrics include, but are not limited to:
    Example Tracking Measures: Tracked by System
       Bike rentals (month/quarter/annual)
        o By members (month/quarter/annual)
        o By walk‐up renters (month/quarter/annual)
       Bicycle miles traveled (month/quarter/annual)




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                                                                                               Bikeshare Programs


   Example Annual Evaluation Measures: Survey of Customers
      Annual subscriptions
      Trip purpose
      Mode shift from single-occupant vehicle (SOV)
       o SOV Trips Reduced
       o Vehicle Miles Traveled (VMT) reduced
       o Emissions reduced (criteria air pollutant & greenhouse gases)
      Customer satisfaction ratings
      Job creation

SECTION 4 – RFP TIMETABLE

The MSRC understands that developing a bikeshare project is a complex undertaking. To that end, the
MSRC has established a three-month window to prepare proposals for funding consideration. The
window is anticipated to open with the approval of this RFP on April 6, 2012. Proposals are due on or
before 5:00 pm on Tuesday, July 10, 2012. Please note that late proposals cannot and will not be
evaluated and will not be eligible for MSRC funding!

                                 Table 5-1 - Key Bikeshare Program Dates

                        Program Event                                            Date

    RFP Release                                                              April 6, 2012
    Bidders’ Conference                                                      April 26, 2012
    Deadline for Proposal Submittal                                  July 10, 2012 @ 5:00 p.m.
    Proposal Evaluation Period                                      July 12, 2012 – July 24, 2012
    MSRC Proposal Selection & Funding Recommendations                       August 16, 2012
    Approval of Funding Awards by AQMD Board                               September 7, 2012



BIDDERS’ CONFERENCE

A bidders’ conference for the Bikeshare Program will be held on April 26, 2012. Please note that
attendance at the bidders’ conference is voluntary. The purpose of the conference is to provide new or
updated Program information, provide clarification regarding this Request for Proposals, and answer
general questions regarding proposal preparation. In addition, the conference will provide a forum to
address individual proposal preparation issues and provide one-on-one guidance to potential bidders.
The location and time for the bidders’ conference is as follows:




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                                                                            MSRC Clean Transportation Funding™
                                                                                            Bikeshare Programs


               Date:                   April 26, 2012
               Time:                   10:00 a.m. – 11:00 a.m.
               Location:               South Coast AQMD Headquarters
                                       Conference Room CC6
               Address:                21865 Copley Drive
                                       Diamond Bar, California 91765

In addition, MSRC staff members are available to answer questions and provide assistance as
appropriate during the proposal preparation period. A list of MSRC Staff contacts is included in Section
6 of this RFP.




SECTION 5 - PROPOSAL PREPARATION & SUBMITTAL INSTRUCTIONS

A detailed Bikeshare Project Proposal must be completed and submitted for funding consideration
under this Program. Proposals must be prepared and submitted in accordance with the instructions
outlined below.

1. Proposal Preparation – Proposals must include the following completed Attachments, including all
   required supporting documentation as requested. Proposal Attachment guidelines and Instructions
   are included in Section 8 of this RFP:
          Attachment A:        Proposer and Project Participant Information
          Attachment B:        Project Description
          Attachment C:        Preliminary Statement of Work
          Attachment D:        Project Cost Breakdown
          Attachment E:        Project Schedule


2. Proposal Submittal Instructions - Proposers must submit one (1) original Proposal and three (3)
   copies (total of four) in a sealed envelope, marked in the upper left-hand corner with the name and
   address of the Proposer and the words “P2012-21, Bikeshare Program”. When possible, any plans,
   diagrams, etc. should be affixed to standard size paper to facilitate reproduction. The last date and
   time to submit is July 10, 2012 at 5:00 p.m. All Proposals should be directed to:
               Procurement Unit
               South Coast Air Quality Management District
               21865 Copley Drive
               Diamond Bar, CA 91765




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                                                                              MSRC Clean Transportation Funding™
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    In addition to the paper Proposal, Proposers must also submit an electronic copy of their Proposal
    in either PDF format or Microsoft Word. This may be provided via e-mail or CD-ROM at the
    convenience of the Proposer. Over-sized attachments, such as site drawings, etc. are not required
    to be included in the electronic copy if inclusion would be problematic. E-mailed electronic
    Proposal copies should be sent to matt@cleantransportationfunding.org; CD-ROM disks should be
    sent in care of the Procurement Unit at the street address listed above.

    Please note that the Proposal is only deemed “received” when the four (4) complete paper copies are
    submitted in accordance with the above instructions - submittal of an electronic Proposal only does
    not constitute receipt by the AQMD. In addition, please note that faxed Proposals will not be
    accepted.

3. Addenda – The Mobile Source Air Pollution Reduction Review Committee may modify the RFP
   and/or issue supplementary information or guidelines relating to the RFP during the Proposal
   preparation and acceptance period of April 6 to July 10, 2012. Amendments will be posted on the
   MSRC website at www.cleantransportationfunding.org.

4. Proposal Modifications - Once submitted, Proposals cannot be altered without the prior written
   consent of the Mobile Source Air Pollution Reduction Review Committee.

5. Certificates of Insurance - Upon notification of an MSRC funding award, a certificate(s) of insurance
   naming the South Coast Air Quality Management District (SCAQMD) as an additional insured will be
   required within forty-five (45) days. Entities that are self-insured will be required to provide proof
   of self-insurance prior to contract execution.


SECTION 6 - IF YOU NEED HELP…

This RFP can be obtained by accessing the MSRC web site at www.cleantransportationfunding.org.
MSRC staff members are available to answer questions during the proposal preparation period. In
order to help expedite assistance, please direct your inquiries to the applicable staff person, as follows:

       For General or Technical Assistance, please contact:
        Ray Gorski
        MSRC Technical Advisor
        Phone:     909-396-2479
        E-mail:    Ray@cleantransportationfunding.org




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                                                                            MSRC Clean Transportation Funding™
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       For Administrative Assistance, please contact:
        Cynthia Ravenstein
        MSRC Program Administrator
        Phone:     909-396-3269
        E-mail:    Cynthia@cleantransportationfunding.org

       For Contractual Assistance, please contact:
        Dean Hughbanks
        AQMD Procurement Manager
        Phone:   909-396-2808
        E-mail:  dhughbanks@aqmd.gov


SECTION 7- PROPOSAL EVALUATION AND SCORING PROCESS

MSRC staff members will screen all proposals received prior to the July 10, 2012 deadline to determine
compliance with mandatory RFP requirements. Proposals deemed compliant will be forwarded to an
Evaluation Subcommittee comprised of members of the MSRC Technical Advisory Committee (MSRC-
TAC). Proposals will be evaluated using the criteria listed below. Proposals will be scored against these
criteria and in accordance with the maximum funding limitation stipulated in Section 1.4 of this RFP.
Evaluation Criteria – Factors to be used when assessing the merits of a proposed bikeshare project are
outlined below. Each project will be assessed against the evaluation criteria and assigned a point score.

1. BIKESHARE PROJECT SCOPE (40 point maximum) – The bikeshare project scope and readiness will
   be evaluated relative to the following factors:
    1. Project Location and Siting Plans, including but not limited to:
            a. Status of bike docking station location selection;
            b. Acquisition of docking station right of way and easements;
            c. Commitments from private property owners, and;
            d. Overall project readiness.
    2. Bikeshare Infrastructure Implementation Plans, including but not limited to:
            a. Identification of, or selection process for, infrastructure vendors, including hardware
               specifications for bicycles and docking stations,
    3. Bikeshare Technology Plans, including but not limited to:
            a. Identification of bikeshare system central computer system or service vendor;
            b. System interface design;




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           c. Bikeshare database plans;
           d. Bike rental transaction website plans.
   4. Bikeshare Operations Plans, including but not limited to:
           a. Bikeshare operations roles and responsibilities;
           b. Bikeshare system maintenance plans;
           c. Bike fleet redistribution plans;
           d. Proposed rental transaction strategy(s), rental transaction website plans, etc.
   5. Connectivity with Existing & Planned Public Transportation Stations & Transit Centers: The
      ability to integrate the proposed bikeshare program with other existing or planned public
      transportation services will be evaluated. Connectivity with regional or municipal bus service,
      MetroLink, light rail, transit centers, park and ride lots, etc. will be evaluated.

2. PROPOSER/TEAM QUALIFICATIONS (15 point maximum) – The qualifications and past experience of
   the project team members in implementing bicycle sharing, bicycle infrastructure, or related
   projects will be evaluated. Proposers should include concise summaries of team member
   qualifications and relevant experience.

3. PROMOTIONAL, ADVERTISING, & SPONSORSHIP PLANS (15 point maximum) – The proposers plan
   for conducting bikeshare program outreach, promotion, advertising, and obtaining sponsorships to
   support ongoing operations will be evaluated.

4. PERFORMANCE TRACKING & METRICS (15 point maximum) - The proposers plan for tracking,
   documenting, and disseminating bikeshare project performance during project implementation will
   be evaluated. This includes an evaluation of the specific metrics proposed for performance tracking
   as well as the frequency of data collection and reporting.

5. PROPOSED LEVEL OF PROJECT CO-FUNDING/INVESTMENT (15 point maximum) - The amount of
   cash and in-kind co-funding or outside investment, as well as the proposed use of co-funding, will
   be evaluated as a percentage of total project cost. Proposers must provide substantiating
   documentation to support all co-funding/investment commitments and representations.

Proposals will be ranked from highest to lowest score and recommended for funding based upon
relative rank. Proposals will be considered for funding in rank order; however, the MSRC retains full
discretion and authority as it pertains to a potential award of Clean Transportation Funding™. Please
note that this is a competitive procurement and that funding is limited; it is anticipated that not all
projects submitted in response to this RFP will receive an MSRC award.

Also, all proposers will be required to complete a Campaign Contributions Disclosure Form prior to
having their proposal reviewed by the MSRC. MSRC staff will provide this document at the appropriate



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time. In addition, the South Coast AQMD Governing Board must approve all proposals selected for
funding by the MSRC. The contract negotiation and formation process will commence once all required
approvals have been obtained.




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 SECTION 8 - PROPOSAL ATTACHMENTS


 ATTACHMENT A: PROPOSAL CONTACT INFORMATION

 A. Please provide the following Proposer information in the space provided (This is information about
    the entity submitting the proposal):

Agency Name



Address

City

State                                                     Zip

Phone               (     )       -       Ext             Fax      (     )        -
Contact Name                                              Title

E-mail Address
Payment Name if
Different



 B. Funding Request Summary:
 MSRC Clean Transportation Funding™ Requested:                    $____________________
 Total Co-Funding Applied to Project:                             $____________________
                                        Total Project Cost:       $____________________




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 C. Please provide the following information for other project partners or other participating
    organizations:

Name

Website Address

Type of Business



Address

City

State                                                Zip

Phone              (    )     -        Ext           Fax     (    )        -
Contact Name                                         Title

E-mail Address




Name

Website Address

Type of Business



Address

City

State                                                Zip

Phone              (    )     -        Ext           Fax     (    )        -
Contact Name                                         Title

E-mail Address




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ATTACHMENT B: PROJECT DESCRIPTION

Please provide a detailed description of the proposed Bikeshare Project. This should include to the
extent feasible a concise yet thorough discussion of the elements outlined in Section 3, “Bikeshare
Project Design” of this RFP. At a minimum, Attachment B should include a discussion of the following
project elements:

           Qualifications & Experience of the Project Team
           Bikeshare Project Scope
           Connectivity with Existing & Planned Public Transportation Stations & Transit Centers
           Bikeshare Project Infrastructure
           Technology
           Bikeshare Operations
           Project Promotion, Advertising, & Sponsorship
           Performance Tracking & Metrics


ATTACHMENT C: PRELIMINARY STATEMENT OF WORK

Proposers should provide a preliminary Statement of Work for the proposed bikeshare project. The
statement of work should include a concise listing of the specific project tasks that will be undertaken in
performance of an MSRC-funded project. Identify key project milestones within a statement of work
task as applicable. The preliminary statement of work will form the basis for contract formation in the
event the project is awarded MSRC Clean Transportation Funding™.



ATTACHMENT D: COST BREAKDOWN:

Please provide the following cost breakdowns for the proposed project. Eligible uses of MSRC funds
include, but are not necessarily limited to, purchase or lease of capital equipment and infrastructure,
related technology development, and labor costs associated with initial operations, project promotion,
and monitoring, documentation, and reporting. Please note that MSRC funds are not eligible for
ongoing operations beyond the initial startup and project demonstration phase. The MSRC reserves
the right to exclude cost elements deemed unallowable, as well as award funding in an amount less
than the requested amount.
Note that co-funding contributions must equal or exceed the amount of MSRC Clean Transportation
Funding™ requested for a bikeshare project.




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a) Provide a cost breakdown for project costs by Project Statement of Work Task:


                  Example Format: Project Costs by Statement of Work Task

                                   MSRC FUNDING       CO-FUNDING               TOTAL
   Task 1:                                        $                $                          $
   Task 2:                                        $                $                          $
   Task 3:                                        $                $                          $
   Task 4:                                        $                $                          $
   Task 5:                                        $                $                          $
   Task 6:                                        $                $                          $
    Total Costs by Project Tasks                  $                $                          $




b) Provide a cost breakdown as a function of Cost Category:


                 Example Format: Cost as a Function of Major Project Category

          PROJECT CATEGORY              MSRC FUNDING      CO-FUNDING              TOTAL
   CAPITAL PURCHASE/LEASE COSTS
                             Bicycles                 $                 $                     $
                    Docking Stations                  $                 $                     $
   Marketing & Promotion Materials                    $                 $                     $
                       LABOR COSTS
      Performance Tracking Analysis                   $                 $                     $
     Total Costs by Project Category                  $                 $                     $


Please note that the above Example Formats are provided as general guidance only. Proposers may
deviate from the example formats in keeping with agency standard accounting practices.


c) Provide a summary of proposed labor costs by labor category and fully burdened labor rate.
   (Example: Senior Project Manager: 100 hours; $120.00 per hour; total $12,000)




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   d) Please discuss the long-term funding strategy for the proposed bikeshare project. Include a
      concise yet thorough discussion of the business case that ensures the bikeshare project will
      continue to operate beyond the MSRC funding period. Include a discussion of revenue
      generation strategies, including bike rental fees, subscription fees, sponsorship opportunities,
      etc.



ATTACHMENT E: PROJECT SCHEDULE

Please provide a Project Schedule for your proposed Bikeshare Project. This should include, at a
minimum: a) the anticipated duration of tasks identified in the project Statement of Work; b)
identification of key project milestones (e.g., bikeshare project launch, etc.). The example format
shown below is for general guidance only – a proposer may provide a schedule format consistent with
the proposer’s standard agency practice.

                                 Example Format: Project Schedule

         PROJECT MILESTONE                   START DATE                     COMPLETION
   Task 1:                            Authority to Proceed (ATP)           ATP + 3 months
   Task 2:                                  ATP + 2 months                 ATP + 4 months
   Task 3:                                  ATP + 3 months                 ATP + 5 months
   Task 4:                                  ATP + 5 months                 ATP + 9 months
   Task 5:                                        ATP                      ATP + 11 months
   Task 6:                                 ATP + 12 months                 ATP + 13 months




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posted:9/17/2012
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