"2010 10 12 minutes"
Paris Municipal Center Commission Chambers Paris, Kentucky October 12, 2010 A regular meeting of the Paris City Commission was called to order at 9:00 a.m. by Mayor Michael Thornton followed with the Pledge of Allegiance. Present: Mayor Thornton; Commissioners Wallis Brooks, Mike Fryman, Stan Galbraith and Bart Horne; City Manager Michael Nagy; City Clerk Cheryl Dryden and City Attorney Charles Cole. Approve Agenda The following deletion was made to the agenda: IX a. Recommendation/update on Police Department vehicles Also, noted was the rescheduling of a special meeting at the request of Chris Jones from October 14, 2010 to October 21, 2010 at 8:30 a.m. for update on the comprehensive plan. Fryman moved, Horne seconded and motion unanimously carried to approve the agenda with the noted deletion. Approve Minutes Galbraith moved, Brooks seconded and motion unanimously carried to approve minutes of September 28, 2010 regular meeting and September 30, 2010 special meeting as presented. Public Comment None Communications The following communications were presented: o Department activity reports for September o Second Sunday encroachment permit o EMS financials as presented at October board meeting Brooks moved, Horne seconded and motion unanimously carried to accept and file the Communications as presented. Consent Agenda Brooks moved, Fryman seconded and motion unanimously carried to approve request by Bourbon Community Hospital for the annual Toys for Tots roadblock on November 13, 2010 from 8 a.m. to 4 p.m. at the Bypass and BCHS entrance. Current or New Business A new organizational chart for the police department featuring two new hire positions (assistant chief and night major) was presented for consideration. Police Chief Sutton proposed replacing the rank of lieutenant with the rank of sergeant; the implementation of a two shift plan with 12 hour shifts by the beginning of next fiscal year; and ongoing in house training to be overseen by the night shift major. Citizen John Plummer questioned the need for two more ranking positions for a department of this size citing the need for more patrol and less rank. Mr. Plummer asked whether the two newly created positions 1 had been advertised adding that the city could be accused of unfair hiring practices. Nagy responded that the department needed prompt changes with talent and specific skills today and the decision to advertise was a prerogative of the city commission and a judgment call by management. Thornton stated the department had real problems that needed reorganization to regain people’s trust. Citizen Ed Marcum stated the perception was that the existing department was being denied the opportunity to apply for the new positions. Nagy stated he trusted Sutton’s management skills concerning the needs of his department and that this was an urgent and non-conventional moment. Concerning reorganization in the fire department, Nagy advised the primary modification was to replace the battalion chief title with captain in December or January with the pay scale to remain unchanged. Chief Andy Roe advised the rank structure change would add an additional member to the fire truck and an in house promotion would fill the current open slot for a battalion chief. Kevin Crump and Steve Sexton discussed the concept of a storage building to be used by all the utility departments. Sexton stated an all wood pole structure measuring 120’ x 60’ costing $150,000 and located on property at the wastewater treatment plant would best serve his needs for storage of vehicles and supplies. Thornton reiterated the idea of all the utility departments being located on one campus and eliminating the high cost of maintenance and utilities on the current satellite structures. Consensus was for Horne, Brooks, Nagy, Crump and Sexton to work on locating suitable acreage. Financial Business Galbraith moved, Brooks seconded and motion unanimously carried to approve payment of the following bills: BILLS FOR APPROVAL 10/12/10 GENERAL FUND Sturgill, Turner, Barker, Moloney $ 7,980.07 Legal - August A Action Pest Control $ 65.00 Maintenance AT&T $ 2,301.84 ESSX AT&T Communication System $ 614.57 Maintenance contract 9/2010-9/2011 AT&T $ 89.23 Service - Narcotic Benner Mechanical $ 1,770.89 HVAC, ice machine repair Dell Marketing $ 99.99 Toner cartridges Paris Bo Co Tourism $ 1,370.13 Transient room tax RDJ Specialties $ 355.00 Firefighter stickers United Rotary Brush $ 422.21 Center brooms for sweeper Board of Adjustment $ 290.00 September meetings Adgraphics Printing $ 83.55 Time cards - Police All Phase Electric $ 473.05 Electrical supplies - Fire Bevins Motor Co. $ 291.03 Repairs weedeaters, part - Street, WWTP Bluegrass ADD $ 1,650.00 P&Z assistance - August & Sept. Bluegrass Kesco $ 200.00 Water treatment products - PMC Bourbon County Citizen $ 902.25 Ads Bourbon Equipment Rental $ 97.20 Pressure washer rental - Street Combined Utilities $ 9,334.54 Service Fleet One $ 8,565.08 Fuel Gilpin Masonry $ 34,328.00 Rebuild granite steps, pavers - PMC Rick Hatton $ 400.00 Custodial services 9/16/10-9/30/10 Hinkle Contracting $ 1,145.50 Surface material - Street Mastin's Auto Service $ 2,342.39 Repair - Police, Sanitation Mastin's Auto Service $ 307.60 Repair - EMS Milton B. Lovell $ 819.82 Plumbing repair and parts - PMC Pinkston's Locksmith $ 105.00 Repair entrance lock - PMC Kentucky Uniforms $ 1,646.25 Shirts, pants - Fire 2 Symbol Arts $ 1,580.00 Hat badges - Police Tracker Products LLC $ 200.00 Training registration - Police Mann Consultant Services $ 600.00 Retainer fee and maintain files - Sept. Kaufman Tire $ 399.36 4 tires - Police Officeware $ 8.53 Prints used 7/10 through 9/10 - Fire Dotson Bros. Quick Lube $ 160.97 Oil changes, tire rotation - Police, Frie, Water Kentucky Motors $ 981.07 Parts - Police, Street Sprint $ 163.96 Connection cards - Fire Oce Financial Services $ 29.00 Copier lease - 10/01/10-10/31/10 Kentucky State Treasurer $ 50.00 Renewal bldg inspector program Hopewell Company $ 18,988.30 General liability - qtrly Adgraphics Printing $ 230.00 Time cards, run sheets - Fire Chapman Printing $ 1,695.00 Desk w/return - City Manager Cintas $ 595.22 Uniform service - Street Kentucky Uniforms $ 414.06 Boots, clear hat covers - Police J. P. Primm $ 589.23 Meals - 7/19 - 9/24 - Criminalistics Academy Rock Group $ 66.99 Rock - Safety City Sprint $ 1,352.67 Connection card - Police Kentucky Retirement System $ 15,106.68 Non-hazardous retirement premium Kentucky Retirement System $ 52,737.55 Hazardous retirement premium Nally & Gibson $ 312.74 Surface material - Street South Main BP $ 562.57 Fuel - Street, Electric Northfield Oil Company $ 1,133.20 High sulfur diesel - All Dept. Officeware $ 186.46 Copier lease - Fire Paris Bo Co EMS $ 16,000.00 October contribution Paris Bo Co E911 $ 10,000.00 October contribution Don Beheler $ 125.00 October Kentucky League of Cities $ 16,222.93 Liability insurance Columbia Gas $ 225.90 Service CMRS-FP $ 2,000.00 Postage Payroll Account $ 140,918.72 Payroll due 10/1/10 Bourbon County Clerk $ 112.00 Filing of seven land use restrictions Bud's Farm Equipment $ 529.32 Repair to sidearm mower - Street Columbia Gas $ 72.94 Service Horne's Concrete Construction $ 55,900.00 Replacement/repair existing retaining wall - E Main Petty Cash $ 114.83 Deeds, plat recorded, notary application Vanover Consulting $ 569.25 On-site inspection various street pavings Bluegrass Fire Equipment $ 110.00 Bump tester - Fire D-C Elevator $ 515.61 Maintenance - October Humana $ 55,315.34 Health insurance premium Combined Utilities October 12, 2010 City of Paris-Payroll $ 74,619.36 Payroll Dated 10/01/2010 & H S A Contrib-Oct Central Ky Mechanical Svcs $ 3,811.20 Truck Repair City of Paris Combined Util $ 6,258.36 Utility Accounts Billy Doyle $ 284.35 Reimburse Travel Expense Fleet One $ 5,539.24 Gasoline & Diesel Kentucky Retirement Sys. $ 20,885.79 Retirement Contribution for September Wages Kentucky Utilities $ 7,197.52 Utility Accounts Stuart Irby $ 1,699.53 Electrical Supplies U S Dept of Energy $ 3,561.38 Power Purchase Wornall Locksmith Service $ 84.00 New Dead Bolt @ Power Plant and Adjustments Other Business Engineering Services Director Michael Asalon and Finance Director Jim McCarty reported the Stoner Creek Project going well with in-kind work in the amount of $10,000 consisting of hauling debris to the landfill. They also reported the street paving complete with financing on schedule. McCarty reported four banks participated in a pre-bid conference for the banking RFP’s and the audit field work complete with financials to be available in late November. 3 Reports of Staff Nagy reported an upcoming meeting with a rate consultant in early November; working on updating the city’s procurement policy; the two properties under scrutiny on Kennedy Court and Bradford Court serviced by Kentucky Utilities and working on a final smoking policy for PMC campus. He also presented the new organizational chart for combined utilities. Chief Sutton advised a community Halloween party was scheduled for October 14th from 6-8 pm. Chief Roe reported the fire department’s 135th anniversary celebration postponed to Spring; twenty-two classes scheduled to tour Safety City this month and blacktopping at Safety City near completion. Asalon reported property owners cooperating on code enforcement issues and working toward certification as a state floodplain manager. Citizen Elwood Parker thanked Asalon and members of the commission for following up on his concerns. Cole reported an upcoming meeting with management to review procurement issues and looking into options regarding eminent domain issue. Galbraith proposed the city consider an electrical inspection form being implemented by the county. Fryman reported a request had been made for dedication of a ball field in Garrard Park. Horne stated several issues needed to be discussed with the county and inquired on the status of a joint city/county meeting. Thornton reported a downtown merchant was very appreciative of the fire department for the handling of a recent fire; inquired as to whether Gorey and Gano were still being patrolled and reported parking problems at an apartment building on Elizabeth Street. Adjournment Fryman moved and Horne seconded to adjourn at 10:45 a.m. All ayes. Motion carried. __________________________ Mayor Attest: ______________________ City Clerk 4