CCF-December-20101

							Crockett Community Foundation Board Meeting                                          1
Thursday, December 2, 2010

1 - CALL TO ORDER - WELCOMING REMARKS FROM THE CHAIR

The meeting was called to order at 7:00 PM by CCF Chairperson Karen Peterson. Board
members Bud Burlison, Danielle Fugere, Chris Goehe, Erin Mullen-Brosnan, Robert
Muzinich, and Emma Sutton were present. Also present was office secretary Jeanne Owens.
Interested citizens in attendance were: Cyndee Bogard, Jay Jenkins, Greg Okander, Gloria
Perez, Kent Peterson, Dan Robertson and Ron Wilson.

2 - PUBLIC AND BOARD COMMENT ON NON-AGENDA ITEMS

Karen Peterson took the opportunity to thank the community for the privilege of serving on the
CCF Board, and to thank Chris Goehe and Bud Burlison for their years of service to the CCF.

Mary Wais reported that the Crockett Museum and Historical Society would be holding a
“Night at the Museum” fundraiser on December 3, from 6:30 PM to 9:00 PM at the Crockett
Museum. They will be serving drinks and hors d’ oeuvres. Tickets are $25.00 per person.

Mary Wais also reported that the Crockett Lions would be holding a free town Christmas
dinner on December 10 at 5:00 PM at the Scout Hall.

Dan Robertson reported on the following events taking place on December 4: A winter block
party at the Crockett Library, Crockett Museum, Bay Area NTrak and Old Homestead at 1:00
PM; Chamber of Commerce Holiday Festival and tree lighting at the Plaza from 4:00 PM to
6:30 PM; Alexander Tree Lighting at 7:00 PM

Greg Okander reported that the Carquinez Model Train Society would be holding an open
house on December 4 from 10:00 AM to 4:00 PM. Admission is $3.00.

3 – ALEXANDER EDWARDS TREE LIGHTING

The Chamber will hold a holiday festival downtown on December 4 starting at 4:00 PM, with
the tree lighting ceremony taking place at the plaza at Second and Pomona Avenue at 6:00
PM. They have purchased the lights for the Alexander tree, but are waiting for the Fire
Department to get their truck back from repairs. The truck is expected back on Friday
December 3, but if it is raining the Fire Department will not be able to put the lights on the
tree. The Chamber wishes to pass the Alexander tree-lighting project to another organization
or organizations starting in 2011, as it is not consistent with their mission to promote
downtown businesses.

4 – CONSIDER MICROGRANT FUNDING APPROVAL

A microgrant request in the amount of $1,000 was received from the Crockett Improvement
Association to put on a free concert on January 25th at St. Marks Hall. The Project Funding
Committee recommended funding this request in the amount of $1,000. Danielle Fugere made
a motion to make a grant to the Crockett Improvement Association in the amount of $1,000.
Robert Muzinich seconded the motion, and the motion carried unanimously.
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5 - CONSIDER FUND-RAISING ASSISTANCE APPROVAL

The Crockett Bass Club is requesting that they be placed on the fundraising calendar for their
January crab feed. Emma Sutton made a motion to approve the Crockett Bass Club for the
January fundraising calendar. Robert Muzinich seconded the motion, and the motion carried
unanimously.     Karen reminded the Crockett Bass Club to get a signature from
the Crockett Boys Scouts, who is acting as their fiscal sponsor.

The following fundraising assistance deposits were approved unanimously:

Organization: John Swett Education Foundation
Event:        E-waste
Amount:       $686.32

Organization: Crockett Boy Scouts Mexican
Event:        Mexican Dinner
Amount:       $3,388.29

6 – ROCC UPDATE

Karen Peterson reported that CIA planning committee met on November 10th and decided to
go ahead with the Nolte contract to improve the lower sidewalk portion of Pomona Street.
This recommendation will be presented to the full CIA Board at their December meeting.

7 – CITIZENS ADVISORY PANEL REPORT

Emma Sutton asked that this item be removed as a regular agenda item, as she has resigned
from the Citizens Advisory Panel. Ron Wilson reported that the CAP met and discussed the
issues that caused the recent shut down. A committee has been formed to investigate this
incident. Danielle Fugere asked if there were plans to have community participation at the
monthly CAP meetings. Ron reported that they are planning more community meetings, but
could put community participation on the agenda for discussion at a future CAP meeting

8 – DISCUSS AND DETERMINE GRANT PACKAGE

Karen Peterson reported that Crockett Public services had submitted a reduced budget for their
application for tree maintenance. They are now requesting $9,450.

Crockett Public Services – Tree Removal and Trimming – Amount Requested $9,450.

Emma Sutton made a motion to approve a grant in the amount of $9,450 to Crockett Public
Services for their tree maintenance project. Chris Goehe seconded the motion, and the motion
carried unanimously.

St Marks Church – Hall Floor Replacement – Amount Requested $4,073.

Bud Burlison made a motion to approve a grant in the amount of $4,073 to St. Marks Church.
Chris Goehe seconded the motion, and the motion carried unanimously.
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John Swett Band Boosters – Instruments - Amount Requested $8,685.

Danielle Fugere made a motion to approve a grant in the amount of $8,685 to the John Swett
Band Boosters. Erin Mullen-Brosnan seconded the motion, and the motion carried
unanimously.

9 – UPDATE ON CROCKETT POOL PROJECT

Ron Wilson reported that he has received a grant in the amount of $25,000 from the Dean and
Margaret Lesher Foundation for the pool project. The Health Department has approved the
plans. Plans are with building inspections and planning waiting for approval. Ron is hoping
to have the bid opening at the end of December.

Karen reported that applying to the Lesher Foundation had been a lead provided by East Bay
Community Foundation.

10 – TRAINING SESSION FOR NEW BOARD MEMBERS

Erin Mullen-Brosnan reported that the first training session for the new CCF Board members
went well. The next meeting is scheduled for February 8th and will include past Board
Members.

11 – PROCEDURES FOR JANUARY BOARD MEETING

Karen Peterson reported that she will call the January meeting to order, have officer and
committee reports, and will then swear in new Board members.

12 – 444 LORING AVENUE

At the November meeting it had been reported that the stairs, rail and deck at the CCF office at
444 Loring is beginning to become unstable. Chris Goehe reported that the permit for the
major renovation has been approved, and is good for one year. Structural drawings still need
to be done. Bud Burlison suggested that the CCF get someone out to check the stability of the
deck and stairs.

13 – TREASURER’S REPORT

Danielle Fugere presented the Treasurer’s report through November 30, 2010. Total income
was $233,694, expenses were $9,153.40 and total distributions were $3,670. Total liabilities
and equity were $4,459,375.02. Erin Mullen Brosnan made a motion to approve the
Treasurer’s report. Robert Muzinich seconded the motion, and the motion carried
unanimously.

Danielle reported that the 2009 taxes had been filed. She also reported that the CCF is going
to switch our tax year from fiscal year to calendar year. Consequently we will be submitting
2010 taxes on or before April 15.
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14 – SECRETARY’S REPORT AND APPROVAL OF MINUTES

Robert Muzinich reported on correspondence which included the return to source tax check.
Robert presented minutes from the November Board meeting. Emma Sutton made a motion to
approve the Secretary’s report and November minutes. Erin Mullen-Brosnan seconded the
motion, and the motion carried unanimously.

15 – PRESIDENT’S REPORT

Chris reported that he has enjoyed serving on the Board. He has offered to assist with issues
regarding 444 Loring Avenue.

16 – COMMITTEE REPORTS

Project Funding: Karen Peterson reported that the Project Funding Committee met to go over
microgrant requests, final reports and fundraising assistance deposits.

Community Outreach: Karen Peterson reported that the newsletter will be mailed out in mid-
December. Karen also reported that either new/continuing directors or the staff person will
have to take over management of the website, as well as monitoring of the
info@crockettcommunityfoundation.org email address as she and Chris will no longer be on
the board. Cyndee Bogard has agreed to take over production of the newsletter.

17 – FUTURE AGENDA ITEMS

Swearing in of New CCF Directors, Election of Officers, 2011 Committees Assignments,
ROCC Update, Mentoring Meeting for New Board Members.

18 – BOARD AND PUBLIC COMMENT

Ron Wilson thanked outgoing Board members for their years of service and support to
Crockett Recreation. Kent Peterson also thanked retiring Board members for the efforts.

Robert Muzinich reported that the Board retreat is being rescheduled for later in the year.

Bud Burlison asked that as a retiring 8 year Board member he would like his $1,000 directed
donation to go to the John Swett Education Foundation. Mary Wais reported that the Board
members that received the Director Emeritus status, $1,000 directed donation and lifetime
membership were Founding Board members only. Jeanne will research this and it will be
discussed at the January Board meeting.
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19 – ADJOURNMENT TO JANUARY 6, 2011

Karen Peterson adjourned the meeting at 8:30 PM until Thursday, January 6, 2011

Respectfully submitted,

Jeanne Owens
Office Secretary