Darfur Community Peace and Stability
Terms of Reference –Darfur Community Peace and Stability Fund (DCPSF)
Small Grants Programme Manager
Location: Darfur Sudan
Context: Capacity Building/Institutional Development/Programme & Service Delivery
Duration of assignment: 1 year extendable
The Darfur Community Peace and Stability Fund (DCPSF) was created and announced in Sirte
in October of 2007, by the Darfur International Partners (DIP). The fund seeks to promote
community level trust, confidence and peace building throughout Darfur. It is envisaged that by
facilitating confidence and trust at the grass roots level, the DCPSF will address the root causes
of violence, providing a platform for dialogue and promoting reconciliation across ethnic, tribal
and political divides.
DCPSF operates through partners in the three states of Darfur. These partners include UN
agencies, International and National Non Governmental Organisations. The partners work in an
innovative way and encourage a conflict sensitive approach of engaging diverse communities to
collectively identify their needs, rather than simply responding to humanitarian needs.
Whilst national organizations accounted for half of those that responded to the recent call for
proposals, only one was recommended for funding for a combination of reasons including i)
insufficient budget; ii) undefined theoretical understanding of peace building and conflict
resolution; and iii) a lack of comparative advantage in delivering the proposed project due to low
In keeping with the principles and criteria that underpin the Fund, the DCPSF Steering
Committee (SC) has tasked the Technical Secretariat (TS) with formulating a small grants
mechanism, hereinafter referred to as the window of an amount ranging from US$ 500,000 up to
US$ 1.5 million. Administered by an agency or consortium of agencies (with a lead agency) –
possibly INGO or UN – serving as a Small Grants Programme Manager, the window would
look to allocate grants of a maximum of US$ 50,000 to grantees. The grant would have a
threefold purpose i) to augment the administrative and management capacity of national actors;
ii) to enhance operational capability in the delivery of DCPSF programmes and iii) through
strengthening indigenous networks and platforms, promote a uniform methodological approach
to conflict analysis and mainstreaming conflict sensitive approaches.
The window will be one of the components of the broader evidence and capacity mapping phase
within the fund that aims to deepen contextual understanding of what drives conflict in Darfur
and how diverse communities can work together to resolve disputes and conflicts.
To strengthen the capacity and ability of Darfurian civil society to contribute towards
peacebuilding in Darfur; To be achieved through the raising of both the institutional and
programmatic capacity of the national NGOs as well as through small grants that are
underpinned by the overarching goal of promoting trust, confidence and reconciliation across
ethnic, tribal and political divides at community level.
1. Civil Society Mapping/Assessment
Build on existing capacity assessments/mappings available of civil societies at
community based level. The applicant should make reference to assessments
done and update these with a view to establishing the programming and training
gaps within the civil societies. This capacity mapping will establish the gaps in
both the skills in peacebuilding as well as institutional capacity in order to create
training programmes. that are contextually relevant to the civil society.
The mapping will seek to establish new contextual drivers of conflict in Darfur
and the main gaps in addressing the root causes of conflict, in line with the
evidence and capacity mapping phase within the fund.
The capacity mapping will be done through desk research and in consultation
with DCPSF partner organizations, including Darfurian civil society, the Darfur
Darfur Dialogue and Consultation (DDDC), UNAMID Civil Affairs, UN
agencies, Resident Coordinators Office and other INGOs and any other
existing networks, platforms and foras.
2. Small Grants Management
On the basis of the results of the updated capacity assessment, announce a Call
for Proposals, review applicants in consultation with the TS (for guidance on
compliance with UNDP policies and regulations) and appropriate experts, and
disburse small grants
Carry out a capacity assessment on the eligible grantees.
Grants are to be made directly to community-based organizations (CBOs) and
non-governmental organizations (NGOs). The funds are to be utilized within
the guidelines of the main goal of the DCPSF; which is to promote trust,
confidence and promote peacebuilding through addressing needs and promoting
reconciliation across ethnic, tribal and political divides at community level within
Darfur. The above should be underpinned by every intervention intended by the
CBOs applying for funds. Grants should be utilized for the following areas, but
not limited to; i) support dialogue processes at local level, ii) expansion of basic
social service delivery, iii) enhancing livelihoods of communities, iv) improving
Governance and the Rule of Law, as vehicles of peacbuilding with an aim of
building cohesion and collaboration between different community members
along the divides that pre-exist. The maximum grant amount per project is
US$50,000. The interventions should be used as vehicles to promote trust and
confidence between conflicting parties, and or across ethnic, tribal or political
divides at community level.
Draft contracts between the Small Grants Programme Manager and grant
recipient. This will be done in consultation/approval of both the TS and FMU
in order to ensure compliance with UNDP policies and regulations.
Manage and monitor effective implementation of Small Grants and in
accordance with established rules, regulations and frameworks
Evaluate grantees financial reports and monitoring their compliance with grant
agreements and legal regulations
Arrange for an external financial audit of the grantees reports
Assist grantees in proper implementation of established procurement policy,
including carrying out of tenders.
Certify grantee expense reports and initiate requests for cash disbursements to
Provide training in finance and grant management to small grants organizations.
Provide grantees with ongoing consultations and advice on issues related to
finance, grant management, reporting, etc.
Support small grant partners in development of effective financial and
accounting systems in place.
3. Civil Society Capacity Building
Arrange as appropriate capacity building workshops that assists potential
applicant organizations to respond to a Call for Proposals
In line with the DCPSF main goal and that of UNDP priorities, promote civil
society’s ability to resolve disputes and promote justice and also build skills that
enable communities address cycles of violence.
In line with UNDP;s priorities, strengthen civil society’s role in governance and
especially in advocating community priorities
In line with UNDP’s priorities, strengthen the capacity of rule of law at
In line with UNDP’s environmental management priorities re- Supporting
greater community engagement in environmental issues, strengthen the capacity
of the civil societies to address root causes of conflict related to environmental
The training of the civil society should also be based on the capacity
mapping/assessments and should include, but not limited to;
i. Project cycle management
ii. Organizational leadership
iii. Financial Administration
iv. Donor compliance
v. Project monitoring and evaluation
vi. Conflict sensitivity in programming
vii. Report writing (financial and narrative)
4. Monitoring and Evaluation
Develop a conflict sensitive M&E plan
Monitor and evaluate the impact of the small grants portfolio using a pre-
evaluation, mid-term review and end term evaluation to measure success of the
small grants program.
Monitor grantee performance addressing challenges and deficiencies as and
when they arise.
Monitor operational progress and assess the impact of capacity building amongst
grant recipients against indicators profiled in the capacity mapping/assessments.
Specific Outputs of the Small Grants Manager
1. Undertake to update pre-exisitng assessment/capacity mapping of CSO/NGO capacity
2. Provide a comprehensive report on current update on the capacity mapping/assessment
of civil societies in Darfur
An in-depth report in English and Arabic versions to be submitted in hard copies as
well as electronically. The report will contain a descriptive account of the drivers of
conflict in Darfur, the civil societies directly working in peacebuilding in Darfur,
their location, role and structures. The report will also contain the peacebuilding
programming gaps in Darfur, and set out recommendations at key community based
civil society actors engaged in peacebuilding
3. Formulate a work plan that delineates the expected outputs, planned activities,
timeframe, responsible parties and planned budgets.
4. Develop an Operations Manual/Standard of Operating Procedures that outlines how
the window will be managed. This will be submitted for DCPSF SC consideration and
5. Develop a conflict sensitive M&E plan
6. Support projects across the Darfur states and ensure they are successfully implemented.
7. Upgrade the institutional capacity of Darfurian organizations. Training to these
organizations should include but not limited to;
Project cycle management
Project monitoring and evaluation
Conflict sensitivity in programming
Addressing cycles of violence
Report writing (financial and narrative)
The reporting will be done on a quarterly basis; both narrative and financial in accordance with
the project cooperation agreement that will be signed with UNDP. The reports will be based on
the Results and resource framework. The financial reports will be forwarded to the Fund
Management Unit in UNDP, while the narrative reports to the TS with the following included; i)
executive summary, ii) resume of the project proposal, iii) progress review, cumulative progress
overview, iv)coherence with the work plan and comments on deviation and modification, v)
challenges and lessons learnt vi) partnerships and sustainability, Annexes on Project context,
conflict assessment, baseline data and performance indicators and any others.
The compiled reports will be included in the TS report to the Steering Committee.