FULTON COUNTY COMMISSIONERS
July 7, 2008, 9:00 A.M., E.D.T., in Assembly Room of the Fulton County Office
Meeting Called To Order:
Richard Powell called this Meeting to Order at 9:15 a.m., E.D.T. Present for this meeting
were Commissioners Richard Powell; Roger D. Rose; Attorney Gregory L. Heller; and
Auditor Denise Chandler. Mark J. Rodriguez was absent.
Highway Superintendent Dave Tofson requested that during the summer the highway
department have four ten-hour shifts, rather than five eight-hour shifts. He feels this
move will reduce fuel costs and increase working hours. He said there would be an on-
call rotation for Fridays so that someone is available if necessary. He would change back
to five days a week for the winter. He anticipates this will save about $640 per month in
fuel costs. He feels additional savings would be seen in the utilities at the Highway
Department. Roger Rose moved to allow the highway department to go to four ten-hour
days from April through October beginning next pay period. Richard Powell seconded
the motion. Motion carried 2-0.
He suggested that the labor costs, when doing bridge and culvert work, could be paid out
of the Cum Bridge fund. Denise said that Fulton County’s Cum Bridge fund was
established approximately 15 years ago for only bridge replacement parts, not labor. She
said that ordinance would need to be replaced or amended.
He said that the budget should be in the neighborhood of $6,504,000 just for road
maintenance, not including any projects.
Tofson and the Board discussed the possibility of having a central fueling area and how
that would work, the cost, how it would work, etc.
Road Frost & Damage Ordinance Discussion:
This will be discussed at the next meeting.
Sheriff Walker Conley presented his monthly reports for review.
Plan Director Casi Cramer presented a proposed Interlocal Agreement whereby County
Building Inspectors can inspect buildings and enforce building codes in Akron. Roger
Rose moved to enter into the Interlocal Agreement when the final draft arrives. Richard
Powell seconded the motion. Motion carried 2-0.
Jennifer Braun, of VanAusdall & Farrar, Fort Wayne, sells Ricoh copiers. She provided
background information of the company. She wants to provide proposals for copiers with
maintenance packages for the Assessors office, probation department and surveyor
Mike Smith, Cardinal Office Supplies, Logansport, discussed the invoice for three
copiers in the Surveyors office, Assessors office and Probation Department. He noted
that in the umbrella contract the $517 covers around 25,000 copies, but they are only
utilizing 21,000 copies. The Surveyors Office rate comes to about 22 cents per copy. He
suggested a new machine and contract to lower the cost per copy. He said the Assessors
Office rate is in line with industry standards, but it will soon need a new machine, and he
said he could reduce her cost by $162 from $432 per month. He will also be speaking
with Mark Kepler at the Purdue Extension Office and Emergency Management.
AME Group Contract:
Treasurer Judy Reed has a new service agreement for credit card payments. The
Treasurers Office previously used Certified IT, which was purchased by the AME Group.
Judy introduced Mark Gerkin with the AME Group. He described the process of paying
by credit card online and over the telephone. Roger Rose moved to enter into the
agreement this service with the AME Group as discussed. Richard Powell seconded the
motion. Motion carried 2-0.
Extension Office Waiver of probationary Pay Request:
Mark Kepler said that he, until recently, was the most recently hired employee at that
office. He said that Krista Holloway was hired on July 1 as the Consumer & Family
Science Educator to replace Bert Jones, who transferred. He also noted that Darlene
Drudge has been hired as the office manager or first deputy. He said that 82 people
applied for that position. He interviewed 20 of those. He requests that Darlene’s
probationary pay be waived, as she beat out two former employees. She has bookkeeping
and secretarial experience with the Tippecanoe Valley school system in her background.
Mark said that he would come back next month at this time due to the Board’s discomfort
with her newness to this position as far as waiving the probationary period pay.
Commissioner Meeting Minutes:
The minutes of the June 2, 2008, and June 16, 2008, Commissioner meetings were
reviewed. Roger Rose moved to approve minutes for the June 2, 2008, Commissioner
meeting minutes as corrected and the June 16, 2008, meeting minutes as presented.
Richard Powell seconded this motion. Motion carried 2-0.
Veterans Service Office:
36001-000 Repair Equipment $ 200.00
211-000-211 Landmark Adult Learning Center $ 6,435.00
101-380-39104 Jail-prisoner meals $ 3,900.00
Veterans Service Office:
101-21100-000-012 Trending Services $ 50.00
101-31001-000-012 Dues $ 50.00
101-21000-000-012 Office Supply $ 75.00
101-31011-000-012 Continuing Education $ 125.00
Fulton County Highway:
702-42100-000-533 Trucks/new equip $ 10,000.00
702-35203-000-533 Repair trucks & tractors $ 10,000.00
Claims and Payroll:
The Commissioners reviewed Payroll and all Claims and signed them for payment.
Roger Rose moved to recess for lunch at 11:50 a.m. Richard Powell seconded the
motion. Motion carried 2-0.
The meeting reconvened at 1:59 p.m.
Denise reported that the Department of Justice would now require the local government
to be the grant administrators rather than a pass-through entity.
The Board reviewed the monthly report of the Veteran Service Officer.
The Board reviewed the monthly report of the Weights and Measures.
Roger said that the DNR has expressed some interest in taking over the public access at
Nyona Lake. He said it is mainly used for ice fishing access. There is a wood sea wall
that encroaches on the property that will have to be removed before DNR can possess the
property. Greg Heller suggested a survey be completed prior to a transfer. Roger will
investigate the cost of a survey, and if need be, he will send a letter to the owners of the
property with the sea wall asking them to remove it from the access property.
Greg said he made some changes to the Akron Interlocal Agreement to more accurately
reflect what they want to do.
This concluded the business of this meeting of the Fulton County Board of
Commissioners. Roger Rose moved to recess this meeting at 2:25 p.m. Richard Powell
seconded this motion. Motion carried 3-0.
FULTON COUNTY BOARD OF COMMISSIONERS
Richard A. Powell, President
Roger D. Rose, Vice-President
Mark J. Rodriguez, Member
Denise J. Chandler, Fulton County Auditor
Note: (tapes of this Commissioners Meeting are filed in the Auditor’s Office).