JOB DESCRIPTION Post title: School Business Leader Responsible to: The Headteacher & the Chair of Governors Grade: PO12 Status: Permanent, full time This is an all year round post and the postholder will be expected to work a core 36 hour week, although it is acknowledged that the actual working hours will extend beyond this. The core hours are 8.30am – 4.15pm Monday – Thursday and 8.30am – 4.00pm Friday. The postholder will be expected to take their annual leave entitlement during the school holidays. It is expected that the postholder will carry out her/his responsibilities within this framework. Job descriptions are subject to review and amendment. FUNCTION OF THE POST: The School Business Leader (SBL) is the leading support staff professional. The post holder is a member of the Leadership Team and is seen as a non teaching Deputy Headteacher and is therefore key to the school’s success. The postholder plays a key role in School Improvement Planning, working collaboratively with the other members of the Leadership Team to achieve the school’s aims. The SBL is the School’s lead financial professional, ensuring financial planning, controls compliance; record keeping and reporting are co-ordinated and delivered to the highest standards. The SBL also has specific responsibilities for Human Resources and Payroll, Administration, Catering, IT Services, Health & Safety and Property. The SBL provides strategic vision and leadership for support functions so that the school runs smoothly, efficiently and effectively and can deliver its aims and priorities. The SBL provides the professional leadership and management of non-classroom based support staff. The SBL provides clear information, advice and recommendations to the Headteacher and Governors regarding the strategic development of support services giving due consideration for Value for Money and Best Value. MAIN DUTIES AND RESPONSIBILITIES The responsibilities of this post are: 1. Specific contributions to the leadership of the school and to the development and implementation of the School Improvement Plan. 2. Leadership and management of non-classroom based support staff (hereafter referred to as support staff) 3. Leadership of the on-going strategic development and service delivery of: Financial management Human resources management Whole school administration Facilities and premises management including Health & Safety ICT Service Delivery Catering 4. Company Secretary to the Haggerston School Charitable Trust Company SCHOOL LEADERSHIP 1. To support the Headteacher in developing and communicating a clear strategic vision for the school’s improvement. 2. In collaboration with other Leadership Team members, to develop, sustain and model the school’s ethos and values and communicate high expectations of students and staff. 3. To work collaboratively with Leadership Team members to take forward the school’s priorities and proactively take forward agreed areas of the school’s agenda to raise achievement. 4. To contribute to the development of the School Improvement Plan (SIP) and lead on, write and monitor identified SIP action plans. Currently the SIP action plans this post leads on are: Best Value Catering Facilities Management 5. To review whole school, faculty and year SIP Action Plans with the Headteacher and agree funding to support initiatives. 6. To contribute to the writing of the school Self-Evaluation Form in preparation for Ofsted and SIP (or equivalent) visits. 7. To contribute to the school’s self evaluation processes, collecting and evaluating evidence for identified aspects of the school’s provision and impact and implementing subsequent actions. 8. To develop, review and ensure full implementation of the school’s policies. Currently the policies this post is responsible for are: Health & Safety Staff Induction (support staff) Lettings Pay Policy Return to Work Fire Safety Food Policy Emergency Management Plan Telephone & Walkie-Talkie Procedures Whistle Blowing Policy Financial Procedures 9. To develop, review and ensure full implementation of the school’s systems and procedures for support services, ensuring that they adhere to relevant legislation and regulations. 10. To promote the full implementation of legislation and guidance in relation to the protection and safeguarding of children and young people. 11. To support the Headteacher in managing the school effectively and ensuring the successful implementation of change. 12. To take an active role in Senior Leadership Team meetings. 13. To act as the Leader for the Finance and Resources Group and ensure appropriate agenda items are set and discussed. 14. To take a leading role in the setting of the Governors’ Finance & Premises Committee agendas, provide 15. To support Governors in monitoring the School Improvement Plans that are assigned to the Finance & Premises Committee. 16. To undertake the shared duties of the Leadership Team including Senior Staff on Duty, briefing, gate duties, parent evening duties, Saturday duties, school events. LEADERSHIP AND MANAGEMENT OF SUPPORT STAFF 17. Lead and motivate support staff, maximise their contribution to the school’s aims through effective development planning and performance management, and create and sustain effective working relationships amongst the school’s workforce. 18. Sustain an effective communication system that includes all support staff and facilitates their understanding of whole-school issues 19. Line manage staff to secure: Fulfilment of their job description Effective implementation and development of the support services for which they are responsible Successful achievement of objectives and targets Positive staff response and engagement within their area of responsibility Implementation of all school policies within their area of responsibility Monitoring and evaluation of all aspects of their area of responsibility 20. Manage the effective performance of agreed staff and ensure their professional development. 21. Arrange for appropriate training for, and professional development of all support staff 22. Oversee the effective recruitment, induction and probationary periods of support staff. 23. To monitor and oversee support staff sickness absence and annual leave. 24. To lead on support staff disciplinary issues and investigations 25. To lead the School’s management of Facilities Management Services, IT Support and Catering contracts all of which include staff transferred from the School to third parties under TUPE and all of whom could transfer back in house when the contracts end. FINANCIAL MANAGEMENT 26. Plan strategically to optimise the use of the school’s financial resources, taking account of implications of Government Policy, local financial arrangements and long-term trends 27. To ensure that appropriate systems of accountancy and financial control are in place and adhered to 28. Advise the Governing Body on financial developments, financial protocols within the Department for Education/Young People’s Learning Agency and the development of long-term financial strategy for the future development of the school 29. To write and evaluate the annual budget, ensuring the monitoring of income and expenditure against the budget, prepare and present analysis, statements and reports to the Governing Body and Leadership Team to enable strategic decision making 30. To provide budget holders with regular budget monitoring statements and to work with them to ensure best value, efficiency and effectiveness from budgets 31. To develop and review effective financial management and control systems and monitor their implementation 32. To ensure the school obtains value for money from service level agreements and external contracts by negotiating and liaising with all external contractors 33. To secure funds to which the school is entitled, optimise the income to the school from lettings and grants and to lead bids for competitive funding 34. To ensure submission of all financial returns to the Local Authority and other relevant organisations, meeting statutory and legal deadlines and requirements 35. To co-ordinate budget allocations to the School Improvement Plans following assessment of plans with the Headteacher 36. To co-ordinate the assessment and outcomes of internal Business Cases 37. To support and report to the Operating Committee and Full Governors 38. To manage appropriate user access levels to the school’s on-line banking system in order to maintain security and integrity of the system 39. To authorise all school purchase orders 40. To authorise all school cheque or BACS payment runs 41. To manage the school’s bank accounts (but not be a cheque signatory) 42. Oversee the use of online payments to the School 43. To ensure the accounts of school funds and the Haggerston School Charitable Trust Company are maintained and all necessary and associated returns are completed. 44. To provide all necessary paperwork for audit purposes and to receive audit reports and communicate outcomes to Governors 45. To be responsible for ensuring any resulting actions from audits are completed and reported accordingly 46. To oversee the tendering of high value services and goods to secure value for money and financial probity. HUMAN RESOURCE (HR) MANAGEMENT & STRATEGIC DEVELOPMENT 47. To plan strategically to optimise the use of the school’s human resources 48. To complete an annual review of the support staff structure to ensure best value 49. To implement and monitor safer recruitment policy and practice, including the Single Central Record, and ensure all safeguarding requirements are met through effective line management of the HR Manager 50. To ensure timely preparation and amendments of contracts of employment, salary assessment in line with the school’s Pay Policy, updating job descriptions and annual salary letters through effective line management of the HR Manager 51. To ensure confidential HR records are maintained adhering to Data Protection 52. To oversee the successful completion and submission of the annual Staff Workforce Census 53. In liaison with the HR Manager, to advise the Headteacher and Governors on pay policy, sickness absence procedures, other statutory leave procedures, disciplinary and grievance procedures and conditions of service, retirement and other aspects of HR management 54. To access advice on employment law and related procedures with regard to all school employees from the school’s HR provider and legal team 55. To oversee the production of reports for Governors’ HR Committee and Full Governors 56. To act as an investigating officer and adviser on disciplinary matters for staff on behalf of the Headteacher 57. To be responsible for ensuring the effective administration of payroll relating to all school staff 58. To resolve all salary queries for all staff in liaison with Payroll 59. To authorise monthly staff absence returns 60. To oversee the management and administration of pensions for staff through liaison with Teachers’ Pensions and the Local Government Pension Scheme WHOLE SCHOOL ADMINISTRATION AND STRATEGIC DEVELOPMENT 61. To lead and co-ordinate the efficiency, effectiveness and continuous improvement of school administrative systems and processes to support the school’s priorities, and compliance with local and national requirements 62. To ensure reception and internal administration support is developed and maintained to the highest standards. 63. To be responsible for developing and monitoring the use of the VLE staffroom area. 64. To oversee responses to compensation claims lodged against the School in consultation with the Council’s insurers, risk management representatives seeking legal advice when appropriate. FACILITIES AND PREMISES MANAGEMENT 65. To attend monthly FM contract monitoring meetings in order to monitor the FM Managed Service Contract in relation to agreed KPIs and other performance criteria 66. To ensure that the school meets all Health & Safety legislation and has the required risk assessment in place, and promote high standards of health and safety and risk assessment practice in staff 67. To arrange for an independent annual Health & Safety inspection 68. To lead and co-ordinate the maintenance and development of the school site, and act as school lead for any buildings work 69. To advise the Headteacher and Governors on the strategic development of the site to meet the development aims of the school 70. To hold regular meetings with the contract Premises Manager to discuss current premises issues and developments 71. To ensure the security of the school’s site and its resources promote high standards of security practice in all site users 72. To control the distribution of all security keys 73. To be manage CCTV images in accordance with School policy and Data Protection Act requirements 74. To lead on the development and management of the school’s access control system 75. In liaison with the a Senior Lead Teacher develop the school’s ICT infrastructure 76. Manage the performance of the ICT Managed Service Contract in relation to agreed KPIs and other performance criteria. 77. To consider requests for furniture and ICT in liaison and arrange purchases where applicable. 78. To promote the use of the school premises by the wider community by being responsible for the management and development of lettings of the school premises. 79. To support and report to Governors’ Finance & Premises Committee and Full Governors. CATERING MANAGEMENT AND DEVELOPMENT 80. To attend regular catering contract monitoring meetings in order to monitor the contract in relation to performance criteria. 81. To lead on the development of catering through weekly meetings with the Catering Manager 82. To complete quality assurance reviews in relation to menus and offer, food quality, nutrition, presentation, quality of service and speed of service 83. To play a key role in the leadership and management of the lunchtime experience including systems for managing students 84. To lead on food and health awareness campaigns as well as managing services that celebrate cultural events and diversity 85. To oversee the tendering of the catering contract, typically every three years. COMPANY SECRETARY 86. To act as Company Secretary to the Haggerston School Charitable Trust if requested by the company directors 87. To ensure the statutory registers are maintained 88. To ensure the company files statutory information promptly 89. To ensure board meetings are held and that formal minutes are maintained 90. To supply a copy of the accounts to every member of the company and every person who is entitled to receive notice of general meetings. 91. To arrange for the keeping of copies of all member’s resolutions and minutes of all proceedings and general meetings as the official record. 92. To sign leases on behalf of the board and act as a signatory more generally. 93. To negotiate with external advisers including accountants and lawyers. 94. The authenticate forms for submission to Companies House. 95. To arrange for appropriate insurance for the Academy Trust. OTHER 96. To lead on event management for a variety of school events and functions. 97. To lead on short-term projects as directed by the Headteacher. 98. Any other duties commensurate with the grading of the post. 99. To be committed to safeguarding and promoting the welfare of children and young people and follow the safeguarding policy. The postholder will be expected to carry out all duties in the context of and in compliance with all School’s policies and procedures and in compliance with the London Borough of Hackney’s Equal Opportunities Policies and Code of Conduct. SUPERVISORY RESPONSIBILITY: HR Manager Finance Staff Associate Staff Premises Manager & Staff (contract staff) Catering Manager & Staff (contract staff) Whole School ICT element of Assistant Headteacher role Person Specification Qualifications 1. Degree or equivalent qualification in Business, Finance or other Essential relevant discipline 2. A Certificate or Diploma or Advanced Diploma in School Business Essential Management. 3. A recognised professional qualification in finance or accounting Desirable such as CIPFA 4. A relevant higher education qualification such as an MBA Desirable 5. Safer Recruitment Certification Desirable Experience 6. At least 3 years of sustained successful experience of leadership Essential and management in an educational or business setting including financial, HR, payroll and administrative responsibilities 7. Experience of managing a large budget and extensive capital Essential expenditure. 8. Experience of monitoring a range of contracts such as Facilities Essential Management and/or ICT Managed Services to ensure Value for Money and KPI requirements are met. 9. A track record of leading and managing a diverse group of staff Essential and successful teams. 10. Experience of working as a member of a Senior Team Essential 11. Experience of working with Governors, Trustees or a Board of Essential Directors 12. Experience of working with a range of external partners to Essential achieve organisational aims. 13. Experience of managing complex projects from inception to Essential completion. Knowledge and 14. The ability to work strategically and to seek and implement Essential Skills creative solutions. 15. Strong skills in financial analysis and impact evaluation. Essential 16. The ability and motivation to review and improve practice Essential continuously. 17. Excellent leadership skills and the ability to inspire colleagues, Essential peers and teams. 18. The ability to manage the performance of a diverse range of Essential staff. 19. Excellent communication skills and the ability to act as a Essential professional and positive ambassador for the school 20. Excellent literacy, numeracy and ICT skills Essential 21. Highly effective administrative and organisational skills. Essential 22. The ability to prioritise workloads and to work to given Essential deadlines. 23. Knowledge of Premises Management requirements of a large Essential site 24. Knowledge of Health and Safety legislation. Desirable 25. An understanding of safeguarding requirements of schools. Desirable Personal 26. Energy, drive, commitment and enthusiasm Essential Qualities and Attributes 27. To be an excellent role model. Essential 28. The ability to work collaboratively as a member of a variety of Essential teams. 29. The capacity to remain calm and to cope with the unexpected. Essential 30. Reliable, honest and trustworthy. Essential 31. A willingness to commit to the school’s vision and to ‘go the Essential extra mile’ in order to achieve it. 32. A commitment to equal opportunities. Essential 33. A commitment to safeguarding and promoting the welfare of Essential children and young people.
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