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STAFF DEFINITIONS CHIEF ADMINISTRATOR The principal administrative official, or chief executive officer, responsible for the direction of all affairs and operations of a postsecondary education institution or that component of an organization that conducts postsecondary education and may report to a governing board. (IPEDS, Broyles p.33) FULL-TIME STAFF (EMPLOYEES) Persons on the payroll of the institution (or reporting unit) and classified by the institution as full time. Includes faculty on sabbatical leave, and persons who are on leave but remain on the payroll. (IPEDS, Broyles p.52) FTE STAFF Full-time-equivalent staff. The total number of full-time staff plus the full-time- equivalent of the part-time staff. The result may be the actual calculation determined by the number of hours worked by all part-time staff divided by the average number of hours worked by a full-time employee. For example, if all part-time employees worked a total of 60 hours in one week and a full-time employee is expected to work 40 hours, the FTE is calculated as 60 ö 40 = 1.50 FTE's. In the absence of a calculated equivalent, FTE's can be approximated by adding one-third of the total number of part-time staff to the full-time count. (IPEDS, Broyles p.51&52) PART-TIME STAFF (EMPLOYEES) Persons on the payroll of the institution (or reporting unit) and classified by the institution as part time. Students in the College Work-Study Program or casual employees (e.g., persons who are hired to help at registration time or to work in the bookstore for a day or two at the start of a session) are not considered part-time staff. (IPEDS, Broyles p.75) CASUAL EMPLOYEES Persons who are hired to work during peak times such as those that help at registration time or those that work in the bookstore for a day or two at the start of a session. (IPEDS, Broyles p.33) OTHER PROFESSIONALS (SUPPORT/SERVICE) Persons employed for the primary purpose of performing academic support, student services, and institutional support activities, whose assignments would require either college graduation or experience of such kind and amount as to provide a comparable background. Includes employees such as librarians, accountants, student personnel workers, counselors, systems analysts, computer programmers, and coaches. (IPEDS, Broyles p.73) OTHER PROFESSIONAL STAFF (SUPPORT/SERVICE) Persons employed for the primary purpose of performing academic support, student service, and institutional support, whose assignments would require either a baccalaureate degree or higher or experience of such kind and amount as to provide a comparable background. Included in this category are all employees holding titles such as business operations specialists; buyers and purchasing agents; human resources, training, and labor relations specialists; management analysts; meeting and convention planners; miscellaneous business operations specialists; financial specialists; accountants and auditors; budget analysts; financial analysts and advisors; financial examiners; loan counselors and officers; computer specialists; computer and information scientists, research; computer programmers; computer software engineers; computer support specialists; computer systems analysts; database administrators; network and computer systems administrators; network systems and data communication analysts; counselors, social workers, and other community and social service specialists; counselors; social workers; health educators; clergy; directors, religious activities and education; lawyers; librarians, curators, and archivists; museum technicians and conservators; librarians; artists and related workers; designers; athletes, coaches, umpires; dancers and choreographers; music directors and composers; chiropractors; dentists; dietitians and nutritionists; optometrists; pharmacists; physicians and surgeons; podiatrists; registered nurses; therapists; and veterinarians. (IPEDS Survey) CLERICAL AND SECRETARIAL STAFF Persons whose assignments typically are associated with clerical activities or are specifically of a secretarial nature. Includes personnel who are responsible for internal and external communications, recording and retrieval of data (other than computer programmers) and/or information and other paperwork required in an office, such as bookkeepers, stenographers, clerk-typists, office- machine operators, statistical clerks, and payroll clerks. Also includes sales clerks such as those employed full time in the bookstore, and library clerks who are not recognized as librarians. (IPEDS, Broyles p.34) SKILLED CRAFTS STAFF Persons whose assignments typically require special manual skills and a thorough and comprehensive knowledge of the processes involved in the work, acquired through on- the-job training and experience or through apprenticeship or other formal training programs. Includes mechanics and repairers, electricians, stationary engineers, skilled machinists, upholsterers, carpenters, compositors, and typesetters. (IPEDS, Broyles p.91) TECHNICAL AND PARAPROFESSIONALS STAFF Persons whose assignments require specialized knowledge or skills which may be acquired through experience or academic work, such as offered in many 2- year technical institutes, junior colleges, or through equivalent on-the-job training. Includes computer programmers (with less than a bachelor's degree) and operators, drafters, engineering aides, junior engineers, mathematical aides, licensed practical or vocational nurses, dieticians, photographers, radio operators, scientific assistants, technical illustrators, technicians (medical, dental, electronic, physical sciences), and similar occupational categories which are institutionally defined as technical assignments. (IPEDS, Broyles p.95&96) SERVICE/MAINTENANCE STAFF Persons whose assignments require limited degrees of previously acquired skills and knowledge and in which workers perform duties that result in or contribute to the comfort, convenience, and hygiene of personnel and students or that contribute to the upkeep and care of buildings, facilities, or grounds of the institutional property. Includes chauffeurs, laundry and dry cleaning operatives, cafeteria and restaurant workers, truck drivers, bus drivers, garage laborers, custodial personnel, gardeners and groundskeepers, refuse collectors, construction laborers, and security personnel. (IPEDS, Broyles p.90) References: Broyles, Susan G. “Integrated Postsecondary Education Data System: IPEDS Glossary”. National Center for Education Statistics. Revised August 1995. http://nces.ed.gov/pubsearch/pubsinfo.asp?pubid=95822 Integrated Postsecondary Education Data System. National Center for Education Statistics. 2003-04. http://surveys.nces.ed.gov/ipeds/glossary.asp.
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