Tuition Remission: Tuition Remission is granted at the University and at Eastern Baptist Theological Seminary to full-time employees of the University and their eligible dependents. The purpose of Tuition Remission (TR) is three-fold: to attract and retain quality employees; to enable employees of the University to take courses consistent with their professional development and to enable them to work part-time toward a Bachelor’s or Master’s degree; to facilitate an employee’s spouse in taking courses for professional development or to work toward a Bachelor’s or Master’s degree, and/or to facilitate his/her dependent children in obtaining a Bachelor’s degree. I. Following are the parameters and limitations of TR relating to employees only: Staff and administration are eligible for TR at 100% after one year of continuous full- time service at the University. Faculty are eligible for TR at 100% effective with their employment. Retired employees (age 55 or older with at least 5 years of continuous full-time service at the time of retirement) may participate in TR at 100%. Employees may enroll for up to three (3) credit-hours per semester. One course may be elected for each Summer Session. Due to the unique and full-time nature of the DCP and FMBA programs, employee eligibility for TR for these programs will be on a case-by-case basis. In order to request TR benefits for these programs, an employee must submit a proposal with the TR application form. The proposal, which must be reviewed by the direct supervisor, the Director of Human Resources, and the appropriate Cabinet Officer, must address the employee’s objective(s) in pursuing a non-traditional program rather than a traditional program along with any accommodations anticipated relative to his/her position at the University. Where approved, TR will only cover the base DCP and FMBA tuition and will not include expenses relating to books, fees, laptop, etc. II. Following are the parameters and limitations of TR relating to employees, spouses and dependent children: All candidates for TR, employees and dependents, must meet the normal admission requirements of the University or Seminary. The TR benefit applies to tuition only. Room and board, books, fees and other miscellaneous expenses are not covered. Courses taken at other institutions will not be covered by TR. TR benefits do not apply to Summer Session courses in which there are fewer than 6 tuition-paying students enrolled. A grade equivalent to “C” or above must be achieved to gain TR benefits. A failing grade or a withdraw from the course will require payment in full from the employee/student. If an employee resigns, or is terminated, while they, or their dependent, is participating in TR, the full amount of the tuition for the current semester in which the individual is enrolled must be paid. The value of the TR granted may be reported as taxable income to the employee as government regulations require. Internships, private lessons, Individualized Instruction, or Directed Studies will not be covered by TR unless required for completion of a degree program. Where a tuition exchange arrangement is not available for an off-campus or travel course such as CCCU programs, Edu-Venture, Summer Field Course for Economic Development, etc., thus, requiring tuition payment to an external entity, TR will not apply. III. Following are the parameters and limitations of TR relating to spouses and dependent children only: Spouses and dependent children of full-time employees are eligible for TR. Children must be declared as “dependent” under the definitions and guidelines established by the Financial Aid office. Spouses and dependent children of full-time faculty, staff and administration are eligible for TR at 100% after one year of employment. (Dependents of full-time faculty hired prior to September 1, 1999, are eligible for TR at 100% effective with the faculty member’s employment.) In the event the employee whose spouse or dependent child(ren) is(are) participating in TR at the University or the Seminary dies, the dependent is guaranteed participation through graduation if the student is matriculated for an undergraduate or graduate degree. Eligible dependents of a deceased or retired employee (age 55 or older with at least 5 years of continuous full-time employment at the time of retirement) may participate in the TR program according to the following schedule: Length of Service by the Deceased/Retired Employee Percentage of Tuition Remission 0 - 4 years 0% 5 - 9 years 25% 10 - 14 years 50% 15 - 19 years 75% 20 + years 100% Dependents may enroll in what is considered a full undergraduate course load. Any courses that are considered an overload are not covered by TR. Dependent children are not eligible to apply TR benefits to graduate level courses. IV. The TR program is administered by the Director of Human Resources. Following are the procedures for participation in TR: Employees who anticipate utilizing Tuition Remission for a dependent child as a full- time traditional undergraduate student are encouraged to contact Human Resources during their child’s 11th grade year in high school to discuss the benefit program, the benefit application process, expectations, available programs and any current limitations. The employee/dependent must complete, prior to his/her registration for class(es), an Eastern University Tuition Remission Form. These forms may be obtained from Human Resources. The completed form must be approved by the employee’s immediate supervisor and the appropriate Cabinet Officer before being returned to Human Resources. (Note: The supervisor’s approval on the TR Form connotes that the employee may take the course indicated with reasonable accommodation so far as his/her ability to maintain the necessary responsibilities of his/her job.) In order to receive TR, the appropriate form(s) must be received by Human Resources at least thirty (30) days prior to the start of the academic session for which one is applying. Dependents applying for TR and registering for a full-time course load must apply concurrently for Financial Aid. If the student is residing on campus, the amount of any federal and/or state grants received may be applied to room and board costs with the understanding that the total value of TR and grants shall not exceed the cost of attendance. If the student is a commuter, the amount of TR granted will be reduced by the amount of any Financial Aid grants received. Tuition Exchange: Tuition Exchange refers to programs which the University participates in which may provide tuition scholarships to dependents of full-time employees of the University who elect to attend those colleges and universities who are also members. The University currently maintains an exchange relationship with colleges and universities in each of the following tuition Exchange programs: Council for Christian Colleges and Universities Council of Independent Colleges Tuition Exchange, Inc. (TE)* Only dependent children and spouses of full-time employees having a minimum of one year of continuous full-time service are eligible to participate in Tuition Exchange. The applicant for Tuition Exchange benefits must meet the normal admissions requirements of the “Host” institution. In addition, the “Host” institution may require the applicant to apply for financial aid concurrent with their application for Tuition Exchange benefits. The value of the tuition scholarship granted may be reported as taxable income to the employee as government regulations require. Applications for tuition exchange scholarships may be limited as outlined in the current policies of the exchange programs or the current policies of schools participating in the exchange programs. The Tuition Exchange Programs are administered by the Director of Human Resources. Following are the procedures for participation in the Tuition Exchange Programs: Application forms for Tuition Exchange scholarships are available from Human Resources. Eligible candidates for tuition exchange are encouraged to apply well in advance of their anticipated date of matriculation and apply to multiple institutions in the exchange programs, as the scholarships are limited in availability. The completed application must be submitted to the Director of Human Resources, who serves as the Tuition Exchange Liaison Officer for the University. The approved application is forwarded by the University, the “Sponsoring” institution, to the college or university to which the individual is applying, the “Host” institution. The applicant and/or the University is/are notified by the “Host” institution of his/her acceptance, or denial, of the application for Tuition Exchange scholarship. The student is responsible to re-apply for Tuition Exchange scholarship each academic year in which s/he is enrolled in a participating institution. Complete listings of participating colleges and universities are available from Human Resources. Employees who anticipate utilizing Tuition Exchange for a dependent child as a full- time traditional undergraduate student are encouraged to contact Human Resources during their child’s 11th grade year in high school to discuss the exchange programs, the exchange application process, expectations, available programs and any current limitations. While all of the exchange programs are generally referred to as Tuition Exchange, one of the 3 programs is also named Tuition Exchange, Inc. In the context of this policy the use of the term “Tuition Exchange” will refer to the 3 programs listed above which comprise the University’s tuition exchange benefits.
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