Problem Statement Summary by PUHLP0J7

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									CWC Data Linkage and Information Sharing Committee - March 9, 2009 Updated Draft

Problem Statement: Children and families assisted by the child welfare system cannot be fully served because data integration and information sharing
barriers exist between the different levels and branches of government and other entities maintaining the data.
Goal                     Objective(s)            Action Step(s)                            Timeline      Suggested Lead(s)    Milestone(s)
Goal 1                   Objective 1.1            1. Draft a policy statement about the    Sep 2008      DSS                  Draft policy statement
                                                     importance of data integration and                                       presented at September 2008
Clarify State policy     By December                 information sharing to be shared at                                      committee meeting.
on the importance of      2008, formalize a          Committee level at September
data integration and     policy statement            meeting.
information sharing      about the
to strengthen the        importance of data       2. Distribute draft policy statement to Oct 2008       AOC                  Draft policy statement
relationships between integration and                committee members for review and                                         distributed.
the different entities   information sharing,        comment.
maintaining data on      providing a strong
children and families statement regarding 3. Revise policy statement and                   Dec 2008      Full Committee       Policy statement
assisted by the child    the benefits of being       redistribute to committee members                                        redistributed.
welfare system.          able to share data to       and post online for the general
                         inform CWS                  public for review and comment.
                         practice, and risks
                         for failing to do so.    4. Finalize draft policy statement       Dec 2008      Full Committee       Policy statement finalized.
                                                     from all comments received.           Feb 2009

                                              5. Present to Child Welfare Council       Dec 2008     DSS/DHCS               Policy statement presented.
                                                 for consideration.                     Mar 2009

                                              6. Child Welfare Council approves         Mar 2009     DSS/DHCS               Formal policy statement
                                                 policy statement.                      June 2009                           signed by Child Welfare
                                                                                                                            Council members.

                       Objective 1.2          1. Determine the essential elements       Dec 2008     DSS/DHCS               Essential elements and
                                                 and variables for a template that                                          variables identified.
                       By June 2009,             can be used across all entities.
                       create a universal
                       template/agreement     2. Create an inventory of existing        Dec 2008     AOC/Full Committee     Inventory developed.
                       to allow more             interagency agreements,
                       seamless access to        memorandums of understanding,
                       data.                     contracts, etc. between the various
                                                 entities involved in the delivery of
                                                 child welfare services.

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CWC Data Linkage and Information Sharing Committee - March 9, 2009 Updated Draft

Problem Statement: Children and families assisted by the child welfare system cannot be fully served because data integration and information sharing
barriers exist between the different levels and branches of government and other entities maintaining the data.
Goal                     Objective(s)            Action Step(s)                            Timeline      Suggested Lead(s)    Milestone(s)
                                                  3. Work with DSS and CHHS legal          Feb 2009      AOC/DSS/CHHS         Universal template drafted.
                                                     counsel to create a draft document
                                                     that is legally acceptable for
                                                     review by the committee.

                                              4. Distribute draft template to     Mar 2009            AOC                     Draft template distributed.
                                                 committee members for review and
                                                 comment.

                                              5. Finalize draft template.               May 2009      Full Committee          Final template developed.

                                              6. Present to Child Welfare Council       June 2009     DSS/DHCS                Universal template approved
                                                 for consideration and approval.                                              by Child Welfare Council
                                                                                                                              members.




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CWC Data Linkage and Information Sharing Committee - March 9, 2009 Updated Draft

Problem Statement: Children and families assisted by the child welfare system cannot be fully served because data integration and information sharing
barriers exist between the different levels and branches of government and other entities maintaining the data.
Goal                     Objective(s)            Action Step(s)                            Timeline      Suggested Lead(s)    Milestone(s)
Goal 2                   Objective 2.1            1. Conduct an environmental scan to      Dec 2008      UC Davis             Environmental scan
                                                     identify federal and state data                                          completed.
Conduct an               By December 2008,           reporting requirements and mission
environmental scan       conduct research            driven performance measurements
across the different     that identifies             from each of the departments
entities maintaining     common data                 represented on the Child Welfare
data on children and     elements and                Council that would mutually
families assisted by     performances                benefit and assist each other in
the child welfare        measures that would         meeting those requirements and
system in order to       be mutually                 measurements.
identify common data beneficial if shared.
elements and                                      2. Research case management and          Dec 2008      UC Davis             Research completed.
performances                                         data collection technology and
measures that would                                  capabilities in each agency or
be mutually                                          jurisdiction.
beneficial if shared.
                                                  3. Research promising practices on       Dec 2008      UC Davis             Research completed.
                                                     both the aggregate and case levels
                                                     where data sharing has been
                                                     successful.

                                              4. Produce a draft report outlining the   Dec 2008     UC Davis                Report developed.
                                                 findings and recommendations of
                                                 the conducted research.

                                              5. Distribute the draft report to   Jan 2009           AOC                     Report distributed.
                                                 committee members for review and
                                                 comment.

                                              6. Finalize draft report.                 Feb 2009     UC Davis                Report finalized.
                                                                                        Mar 2009
                                              7. Present to Child Welfare Council.      Mar 2009     UC Davis                Report presented to Council.
                                                                                        June 2009
                                              8. Distribute final report.               April 2009   UC Davis                Final report distributed.
                                                                                        June 2009

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CWC Data Linkage and Information Sharing Committee - March 9, 2009 Updated Draft

Problem Statement: Children and families assisted by the child welfare system cannot be fully served because data integration and information sharing
barriers exist between the different levels and branches of government and other entities maintaining the data.
Goal                     Objective(s)            Action Step(s)                            Timeline      Suggested Lead(s)    Milestone(s)
Goal 3                   Objective 3.1            1. Conduct research to identify and      Dec 2008      UC Davis/DSS         Research completed.
                                                     inventory the data integration and
Create an inventory      By December 2008,           information sharing barriers
of the data integration create an inventory          existing or perceived to exist
and information          of the data                 between each of the departments
sharing barriers         integration and             represented on the Child Welfare
existing between the     information sharing         Council.
different entities       barriers existing
maintaining data on      between the              2. Identify approaches and strategies    Dec 2008      UC Davis             Approaches and strategies
children and families different entities             that have been successfully                                              identified.
assisted by the child    maintaining data on         implemented by other departments
welfare system and       children and                to overcome barriers to data
develop                  families assisted by        integration and information
recommendations to       the child welfare           sharing.
overcome the             system
barriers.                                         3. Produce a report summarizing the      Dec 2008      UC Davis             Report developed.
                                                     findings of the conducted research.

                                              4. Present report to committee           Dec 2008      UC Davis                Report presented to
                                                 members.                                                                    committee.




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CWC Data Linkage and Information Sharing Committee - March 9, 2009 Updated Draft

Problem Statement: Children and families assisted by the child welfare system cannot be fully served because data integration and information sharing
barriers exist between the different levels and branches of government and other entities maintaining the data.
Goal                     Objective(s)            Action Step(s)                            Timeline      Suggested Lead(s)    Milestone(s)
                         Objective 3.2            1. Analyze and compare the findings Feb 2009           AOC/DSS/DHCS         Analysis and comparisons
                                                     and recommendations of the DSS                                           complete.
                         By April 2009,              commissioned UC Berkeley 2001
                         identify and develop        data report on Confidentiality and
                         recommendations             Data Sharing and the Blue Ribbon
                         around legislation          Commission recommendations for
                         and agency                  legal barriers to confidentiality
                         jurisdiction practice       (Chris Wu document).
                         related to
                         confidentiality.         2. Schedule committee meeting to         Feb 2009      AOC                  Committee meeting held.
                                                     discuss the analysis and
                                                     comparisons.

                                              3. Develop approaches or strategies       Feb 2009    Full Committee          Approaches or strategies
                                                 to overcome confidentiality                                                developed.
                                                 barriers while balancing the legal
                                                 protections against unlawful
                                                 disclosure of child welfare system
                                                 information.

                                              4. Develop a draft report of              Feb 2009    AOC/DSS/DHCS            Draft report developed.
                                                 recommendations around
                                                 legislation and agency jurisdiction
                                                 practice related to confidentiality,
                                                 which incorporates the approaches
                                                 or strategies developed in Action
                                                 Step 3.

                                              5. Distribute the draft report to   Feb 2009          AOC                     Draft report distributed.
                                                 committee members for review and
                                                 comment.




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CWC Data Linkage and Information Sharing Committee - March 9, 2009 Updated Draft

Problem Statement: Children and families assisted by the child welfare system cannot be fully served because data integration and information sharing
barriers exist between the different levels and branches of government and other entities maintaining the data.
Goal                     Objective(s)            Action Step(s)                            Timeline      Suggested Lead(s)    Milestone(s)
                                                  6. Schedule committee meeting to         Mar 2009      AOC/Full Committee Committee meeting held.
                                                     discuss and prioritize                Apr 2009
                                                     recommendations of the draft
                                                     report.

                                              7. Finalize report of                   Apr 2009      AOC/DSS/DHCS            Report finalized.
                                                 recommendations with                 June 2009
                                                 prioritizations.




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CWC Data Linkage and Information Sharing Committee - March 9, 2009 Updated Draft

Problem Statement: Children and families assisted by the child welfare system cannot be fully served because data integration and information sharing
barriers exist between the different levels and branches of government and other entities maintaining the data.
Goal                     Objective(s)            Action Step(s)                            Timeline      Suggested Lead(s)    Milestone(s)
                         Objective 3.3           1. Develop a draft report of              Dec 2008      UC Davis/ AOC/       Draft report developed.
                                                     recommendations for the Child         to Apr        DSS/ DHCS
                         By September 2009,          Welfare Council around the            2009
                         develop                     strategies to establish or strengthen
                         recommendations to          data linkages and overcome
                         overcome the                barriers to data sharing which
                         barriers existing           consolidates and utilizes the
                         between the                 committee reports produced in
                         different entities          Objectives 3.1 and 3.2.
                         maintaining data on
                         children and            2. Distribute the draft report to         May 2009      AOC                  Draft report distributed.
                         families assisted by        committee members for review and
                         the child welfare           comment.
                         system.
                                                 3. Schedule committee meeting to          June 2009     AOC                  Committee meeting held.
                                                     discuss and prioritize findings and
                                                     recommendations of the draft
                                                     report.

                                              4. Depending upon findings and            July 2009     AOC/DSS/DHCS            Draft legislation or other
                                                 recommendations of the draft                                                 needed language developed.
                                                 report, draft legislation or other
                                                 needed language in order to
                                                 remove barriers.

                                              5. Finalize report of                     Sep 2009      AOC/DSS/DHCS            Report finalized.
                                                 recommendations with
                                                 prioritizations; include draft
                                                 legislation or other developed
                                                 language.

                                              6. Present to Child Welfare Council       Sep 2009      UC Davis/ AOC/          Report presented to Child
                                                 for consideration and approval.                      DSS/ DHCS               Welfare Council.




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