Dear Parents/Guardians, 9.14.2010 Extended Day Clubs and Sports Teams Our extended day clubs start this week. There is still space in most clubs if you are interested in signing your child up. Payments should be sent to the front office. Our football and soccer teams also have their first games this week: football is today and soccer is Thursday. Foreign Language Classes Thank you for continuing to send in your responses to the questionnaire regarding foreign languages. At least as of right now it appears that there is strong demand at certain age levels for Mandarin Chinese and French. As this is the first time seeing all of the responses after being gone, I will need a few more days to evaluate the options and set the classes up. Look for a future announcement about these classes very soon. Basketball Coach – Helper If you are looking to get involved in the boys and/or girls basketball teams as an assistant to Coach Juan Sotomayor, please contact me, Mr. Bennett, or Coach Sotomayor directly at firstname.lastname@example.org. Mr. Z’s Fundraiser Our first main fundraising opportunity kicked off last week. There are many items for sale that can be found throughout the Mr. Z’s catalogs. Remember that you choose which fundraising options you want to participate in to reach your family fundraising balance. Also recall that your credit for fundraising events operates on a percentage basis, as detailed below. If you have any questions about participating please call the front office. Important Dates: Tuesday, Oct. 6 - Orders and money due; Friday, Nov. 6 - Day to pick up all orders What are the fundraising percentages and why are they in place? As part of our operating budget we truly rely upon the fundraising income generated by the various fundraisers that we do throughout the year. Each family has at least a $300 fundraising requirement. The percentages are in place because we only receive a portion of the total sales you make with the candy sales, football tickets, taffy apples, etc after the costs of the product and its expenses are taken out. The Mr. Z’s fundraiser is a 50% sale. That means that if you sell $160 in the end we only earn $80. So we give you credit for that $80 (even though you sold $160) because this is 50% of your total sales. School Website It is worth noting, in case you want to bookmark it at home and/or work, the school’s website. Our site is www.stsylvester.org. You will find links to school and classroom information as well as school forms, calendars, previous Tuesday letters, etc. 2010-11 School Handbook The full hard copy of this year’s family handbook is being sent home today in your folder. You should keep this handbook as a reference regarding school policies, procedures, and information. We need each family to acknowledge that they have received the handbook by filling out and returning the slip at the end of the handbook. You may rip this out and send it back to school after filling it out. 8th Grade Trip – Bake Sale Fundraiser Our 8th graders are proactively trying to raise funds for a yet to be determined graduation trip. They will be selling popsicles and baked goods this Thursday during and after school for other students and/or family members to purchase. Your support is appreciated! Parent Chaperone Compliance Requirements On the back of today’s letter please see the list of the 4 required documents or steps that must be satisfied before you can chaperone a field trip or otherwise work individually and independently with students. Volunteer Compliance Requirements There are 4 requirements for all parents, family members and guardians who wish to participate in school events (i.e. field trips) in which they will have close unsupervised interaction with students. These steps are required for anyone who wishes to chaperone field trips, coach a school sports team, or lead an extended day class. At this time it is not required of anyone helping with Tuesday folders or working a Halloween Fun Fair booth, for example. If you are unsure whether you need these steps or not, please contact Mr. Bennett. The 4 requirements are listed below. Background Check – This step must be done online by scheduling a time to come in and fill out an online application and be added to our school’s database. Once registered, additional information can be entered from any computer with internet access. It is found at archchicago.org, then click on “Protecting Children” and finally click on “Background Screening”. Virtus/Protecting God’s Children – Volunteers must attend a 3 hour class that details appropriate behavior around children. The classes are offered very frequently (nearly every day) around the Archdiocese. A listing of classes can be found at archchicago.org by going to “Protecting Children” and then “Virtus Training”. People must go online to register for the class. This class can actually be attended within 3 months of having volunteered. Participants in the class must receive and give to the school the certificate of attendance. Code of Conduct – This is a listing of acceptable and unacceptable behaviors. After reading, please fill out and sign the last page and return to office before volunteering. CANTS form – Part of background check. Volunteers must fill out this form and submit before volunteering. ~ The CANTS form and Code of Conduct papers are all in the front office of school. They can also be downloaded from the Chicago Archdiocesan website. Go to archchicago.org and click on “Protecting Children”. The forms are listed there and can be downloaded. ~ Once completed, these steps do not need to be repeated each year, though they can be updated.
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