MINUTES OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES OF MEDICINE HAT
SCHOOL DISTRICT NO. 76 HELD IN THE BOARD ROOM IN THE SCHOOL ADMINISTRATION
OFFICE ON TUESDAY, APRIL 19, 2011 AT 7:02 P.M.
TRUSTEES PRESENT: Mr. Terry Riley, Mr. Greg Bender, Ms. Deborah Forbes, Mr. Rick Massini,
Dr. L.J. (Roy) Wilson
OFFICIALS PRESENT: Dr. Grant Henderson, Superintendent of Schools
Mrs. Sherri Fedor, Associate Superintendent
Mr. Lyle Cunningham, Associate Superintendent
Mr. Jerry Labossiere, Secretary Treasurer
OTHERS PRESENT: Mrs. Glenda Houlston, Director of Programs and Instruction
Mr. Jason Peters, Principal, Alexandra Middle School
Mr. Boris Grisonich, Principal, Medicine Hat High School
CHAIR: Mr. Terry Riley
RECORDING SECRETARY: Mrs. Angie Lesko
I. APPROVAL OF AGENDA
Items for Action:
7. School History Project
116. Dr. Wilson THAT the Agenda be approved as amended.
II. ADOPTION OF MINUTES
Presentation and adoption of the Minutes of the Regular Board
meeting held on Tuesday, April 5, 2011 and Committee of the
Whole meeting held on Tuesday, April 5, 2011.
117. Ms. Forbes THAT the Minutes of the Regular Board meeting held on
Tuesday, April 5, 2011 and Committee of the Whole meeting
held on Tuesday, April 5, 2011 be adopted as presented.
1. Copy of thank you letter from Jennifer MacDonald re:
Thelma Berkeley Robinson Scholarship
2. Copy of thank you card from Cody Dyck, re: Rotary
Music Festival Award
1. Administration of Achievement and Diploma Field
The Board wishes to recognize District teachers for their
participation in the administration of Achievement and
Diploma Field Tests scheduled for May-June 2011. The
participation of staff and students is vital to the
development of fair, valid and reliable provincial
examinations. The Board wishes to thank everyone for
their efforts above and beyond regular school duties,
and for their outstanding leadership in the district.
2. Leaders of Tomorrow
Medicine Hat School District No. 76 has a number of
students nominated for “The Leaders of Tomorrow
Award”. We are very proud of our nominees:
Abigael Haney (Crescent Heights High School)
Emily Maier (Elm Street School)
Ethan Haukeness (George Davison School)
Hannah de Waal (MH Christian School)
Hannah Kusler (Alexandra Middle School)
Justal Brooker (Elm Street School)
Kate Ewasechko (Riverside School)
Kate Mulder (Riverside School)
Kyle Church (MH Christian School)
Leighton Nelson (MH Christian School)
Meagan Thorson (Crescent Heights High School)
Meaghan Jerry (Medicine Hat High School)
Eric Manysiak (Medicine Hat High School)
Roberta Armstrong (Elm Street School)
Congratulations to all of our “Leaders of Tomorrow”.
1. Diploma Exam Results
Dr. Grant Henderson, Superintendent, presented the
district’s January 2011 diploma exam results. It was
stressed that this is very tentative data and the
information should be used cautiously. Dr. Henderson
indicated that the data can change considerably
between January and June.
2. Psychological Services Report
The Psychological Services Department continues to
offer a valuable service to students in the district. A
significant number of students have been supported this
year through assessments. As the education system
transforms to a needs based model, many interventions
and strategies may be identified by an education team
and tried before assessments. If students then continue
to experience difficulties and demonstrate the need for
assessment, this support will be available to them. To
date, there are 69 students that have received Level B
The Superintendent thanked Mrs. Fedor for her
leadership and work with her team.
VI. ITEMS FOR ACTION
1. Locally Developed Courses – Medicine Hat High
Two locally developed courses were presented for the
Board’s consideration. The courses were: Learning
Strategies 15-25-35 obtained from Calgary Roman
Catholic Separate School District No. 1 and Sports
Performance 15-25-35 from Edmonton Public Schools.
Permission has been obtained from both of these
jurisdictions for Medicine Hat School District No. 76 to
offer these courses to students at Crescent Heights High
School and Medicine Hat High School. Curriculum
Branch has approved both courses for use in Alberta
Board authorization was being sought at this time in
order to meet the May 30 deadline for implementation
starting September 1, 2011.
Mr. Boris Grisonich, Principal, Medicine Hat High School
explained that both courses have been offered for the
past 10 to 12 years. The plan would be to phase out the
Sports Performance course over the next two years.
CTS modules are now available to reach the students
that have taken Sports Performance 15 and 25.
118. Mr. Massini THAT the Board approve Sports Performance 25 & 35
for school year 2011–12, and Sports Performance 35
only for 2012-13.
The Learning Strategies course is offered to students
who have special learning needs. Teachers provide
support and offer coping strategies to students.
119. Mr. Massini THAT the Board approve Learning Strategies 15-25-35
for school years 2011-12, 2012-13 and 2013-14.
2. Junior High Locally Developed Courses
Alexandra Middle School submitted a request to
implement two new locally developed courses for
Grades 7 and 8, Dance Academy PE Extreme Academy
for Grades 7 & 8. Mr. Jason Peters, Principal, Alexandra
Middle School, presented course outlines and the
proposed fee schedule for the two courses.
120. Dr. Wilson THAT the Board approve the implementation of two
junior high locally developed courses at Alexandra
Middle School for school years 2011-12, 2012-13 and
2013-14. The two courses are Dance Academy for
Grades 7 and 8 and PE Extreme Academy for Grades 7
3. Policy 650: Student Fees
Medicine Hat High School and Alexandra Middle School
have requested revisions to fees in Exhibit 650 E 001:
Secondary Schools Fee Schedule. Medicine Hat High
School requested an increase in the yearbook fee and
Alexandra Middle School, based on approval of two new
locally developed courses, has requested an addition of
fees related to these two courses, as well as a couple of
housekeeping changes. The Coordinating Committee
has reviewed the suggested changes.
There was some concern expressed regarding the
number of courses being added that require additional
121. Mr. Bender THAT the Board approve revised Exhibit 650 E 001:
Secondary Schools Fee Schedule.
4. Policy 450: School Supplies and Equipment
The Finance Department revised Policy 450 and related
Procedures and Exhibits to more closely reflect current
business practices. This policy has been reviewed by
the Coordinating Committee.
A brief overview of the changes was provided and it was
recommended that the following revised policy and
related procedures and exhibits be approved by the
Policy 450: School Supplies and Equipment
Procedure 450 P 001: Use of School Supplies and
Procedure 450 P 002: Replacement of Furniture
Procedure 450 P 003: Disposal of Surplus Furniture
Exhibit 450 E 001: Long-Term Off-Campus Use of
School Equipment Agreement
Exhibit 450 E 002: Short Term [1-3 days] Off-
Campus Use of School Equipment Agreement
Exhibit 450 E 003: CTS Labs Usage Agreement be
approved by the Board.
122. Dr. Wilson THAT the revised policy and related procedures and
exhibits be approved by the Board, as presented.
5. Policy 420: Purchasing
The Finance Department revised Policy 420:
Purchasing and related procedures and exhibits to
reflect a clear process for purchasing goods and
services in the District. This policy has been reviewed
by the Coordinating Committee.
A brief overview was provided and it was recommended
that the Board approve revised Policy 420: Purchasing,
Procedure 420 P 001: Purchasing, and Procedure 420
P 002: Requisitioning Supplies from Central
123. Mr. Bender THAT the Board approve revised Policy 420:
Purchasing, Procedure 420 P 001: Purchasing, and
Procedure 420 P 002: Requisitioning Supplies from
Central Warehouse, as presented.
6. Principal Evaluation Process
The process for evaluating first year principals was
included. The Coordinating Committee has reviewed the
documents related to the principal evaluation process.
The Board was asked to consider approval of the
Exhibit 301 E 001: Enhancing Professional
Practice: Principal Quality Practice Guidelines
Exhibit 301 E 002: The Alberta School Leadership
Exhibit 301 E 003: Principal Reflection: Principal
Exhibit 301 E 004: Principal Review: School
Exhibit 301 E 005: The Principal Quality Practice
Guideline: Promoting Successful School
Leadership in Alberta
124. Ms. Forbes THAT the Board approve Exhibits 301 E 001, 301 E 002,
301 E 003, 301 E 004, and 301 E 005, as presented.
7. History Book Project
In celebration of the District’s 125 Anniversary in
September 2011, the Historical Committee is developing
a history book.
125. Mr. Benders THAT the Board approve up to $15,000 for the
publication of the 125 anniversary history book.
VII. REPORTS OF COMMITTEES
1. Coordinating Committee
Minutes from the April 4, 2011 Coordinating Committee
Meeting minutes were provided for information.
126. Mr. Massini THAT the Board receive the minutes for information.
2. District Council of School Councils
Minutes from the March 24, 2011 District Council of
School Councils Meeting were provided for information.
127. Dr. Wilson THAT the Board receive the minutes for information.
3. Education Foundation
Minutes from the March 23, 2011 Education Foundation
Meeting were attached for information.
128. Mr. Massini THAT the minutes be accepted for information.
VIII. ITEMS FOR INFORMATION
1. School Visit Reports
As part of the Board’s goal of “Putting the Public Back
into Public Education” trustees were visiting one school
each year for the next three years. This is a chance to
share the governance perceptions from trustees in this
Mr. Riley attended the MHHS Drama presentation and
felt that it was a very enjoyable production.
Ms. Forbes attended the recent School Council meeting
at Crestwood School and was very impressed with the
parent turn out. Mrs. Diane Morton provided a
presentation on the Sensory Room. Ms. Forbes gave an
overview of the budget concerns and distributed copies
of the advocacy pamphlet.
Mr. Bender attended Elm Street School Parent Council
meeting and reported on the upcoming activities. In
conjunction with the celebration of their 100
anniversary this fall, Elm Street School has created a
Tribe Song which can be viewed on the school website
at www. elmstreet100yrs.ca. A draw for a diamond ring
will take place in November and tickets are available for
$2 each. Mr. Bender provided a brief overview of the
budget concerns at the meeting.
Mr. Massini attended the recent School Council meeting
at Crescent Heights High School and shared information
regarding budget concerns. He assured them that the
Board will keep them informed as this issue progresses.
Many of the trustees attended the Herald/G.P. Vanier
celebration and were very impressed with the activities.
2. ASBA Issues, Budget and Bylaws Bulletin
An electronic copy of the ASBA Issues, Budget and
Bylaws Bulletin was emailed to trustees. Trustees were
reminded to take this copy with them if they plan to
attend the Spring General Meeting on Monday, June 6,
IX. MOVE TO COMMITTEE OF THE WHOLE
129. Mr. Bender THAT the Board move to Committee of the Whole to discuss
certain confidential matters.
The Board moved to Committee of the Whole at 8:18 p.m.
X. RECONVENE TO OPEN BOARD MEETING
The Board reconvened to the open board meeting at 9:01 p.m.
XI. ACTION ARISING OUT OF THE COMMITTEE OF THE
No action arising.
130. Dr. Wilson THAT the meeting adjourn.
The meeting adjourned at 9:02 p.m.