April 19_ 2011 - Regular Minutes

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April 19_ 2011 - Regular Minutes Powered By Docstoc
					MINUTES OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES OF MEDICINE HAT
SCHOOL DISTRICT NO. 76 HELD IN THE BOARD ROOM IN THE SCHOOL ADMINISTRATION
OFFICE ON TUESDAY, APRIL 19, 2011 AT 7:02 P.M.

TRUSTEES PRESENT:      Mr. Terry Riley, Mr. Greg Bender, Ms. Deborah Forbes, Mr. Rick Massini,
                       Dr. L.J. (Roy) Wilson

OFFICIALS PRESENT:     Dr. Grant Henderson, Superintendent of Schools
                       Mrs. Sherri Fedor, Associate Superintendent
                       Mr. Lyle Cunningham, Associate Superintendent
                       Mr. Jerry Labossiere, Secretary Treasurer

OTHERS PRESENT:        Mrs. Glenda Houlston, Director of Programs and Instruction
                       Mr. Jason Peters, Principal, Alexandra Middle School
                       Mr. Boris Grisonich, Principal, Medicine Hat High School

CHAIR:                 Mr. Terry Riley

RECORDING SECRETARY:   Mrs. Angie Lesko


                       I.      APPROVAL OF AGENDA

                               Additions under:

                               Items for Action:
                               7. School History Project

116. Dr. Wilson                THAT the Agenda be approved as amended.

                                                                                    CARRIED

                       II.     ADOPTION OF MINUTES

                               Presentation and adoption of the Minutes of the Regular Board
                               meeting held on Tuesday, April 5, 2011 and Committee of the
                               Whole meeting held on Tuesday, April 5, 2011.

117. Ms. Forbes                THAT the Minutes of the Regular Board meeting held on
                               Tuesday, April 5, 2011 and Committee of the Whole meeting
                               held on Tuesday, April 5, 2011 be adopted as presented.

                                                                                    CARRIED

                       III.    CORRESPONDENCE

                               1.        Copy of thank you letter from Jennifer MacDonald re:
                                         Thelma Berkeley Robinson Scholarship

                               2.        Copy of thank you card from Cody Dyck, re:    Rotary
                                         Music Festival Award
IV.   RECOGNITIONS/ACCOMPLISHMENTS

      1.   Administration of Achievement and Diploma Field
           Tests

           The Board wishes to recognize District teachers for their
           participation in the administration of Achievement and
           Diploma Field Tests scheduled for May-June 2011. The
           participation of staff and students is vital to the
           development of fair, valid and reliable provincial
           examinations. The Board wishes to thank everyone for
           their efforts above and beyond regular school duties,
           and for their outstanding leadership in the district.

      2.   Leaders of Tomorrow

           Medicine Hat School District No. 76 has a number of
           students nominated for “The Leaders of Tomorrow
           Award”. We are very proud of our nominees:

           Abigael Haney (Crescent Heights High School)
           Emily Maier (Elm Street School)
           Ethan Haukeness (George Davison School)
           Hannah de Waal (MH Christian School)
           Hannah Kusler (Alexandra Middle School)
           Justal Brooker (Elm Street School)
           Kate Ewasechko (Riverside School)
           Kate Mulder (Riverside School)
           Kyle Church (MH Christian School)
           Leighton Nelson (MH Christian School)
           Meagan Thorson (Crescent Heights High School)
           Meaghan Jerry (Medicine Hat High School)
           Eric Manysiak (Medicine Hat High School)
           Roberta Armstrong (Elm Street School)

           Congratulations to all of our “Leaders of Tomorrow”.

V.    PRESENTATIONS

      1.   Diploma Exam Results

           Dr. Grant Henderson, Superintendent, presented the
           district’s January 2011 diploma exam results. It was
           stressed that this is very tentative data and the
           information should be used cautiously. Dr. Henderson
           indicated that the data can change considerably
           between January and June.

      2.   Psychological Services Report

           The Psychological Services Department continues to
           offer a valuable service to students in the district. A
           significant number of students have been supported this
           year through assessments. As the education system
           transforms to a needs based model, many interventions
           and strategies may be identified by an education team
                               and tried before assessments. If students then continue
                               to experience difficulties and demonstrate the need for
                               assessment, this support will be available to them. To
                               date, there are 69 students that have received Level B
                               in-school assessments.

                               The Superintendent thanked Mrs. Fedor          for her
                               leadership and work with her team.

                   VI.   ITEMS FOR ACTION

                         1.    Locally Developed Courses – Medicine Hat High
                               School

                               Two locally developed courses were presented for the
                               Board’s consideration. The courses were: Learning
                               Strategies 15-25-35 obtained from Calgary Roman
                               Catholic Separate School District No. 1 and Sports
                               Performance 15-25-35 from Edmonton Public Schools.
                               Permission has been obtained from both of these
                               jurisdictions for Medicine Hat School District No. 76 to
                               offer these courses to students at Crescent Heights High
                               School and Medicine Hat High School. Curriculum
                               Branch has approved both courses for use in Alberta
                               schools.

                               Board authorization was being sought at this time in
                                                        th
                               order to meet the May 30 deadline for implementation
                               starting September 1, 2011.

                               Mr. Boris Grisonich, Principal, Medicine Hat High School
                               explained that both courses have been offered for the
                               past 10 to 12 years. The plan would be to phase out the
                               Sports Performance course over the next two years.
                               CTS modules are now available to reach the students
                               that have taken Sports Performance 15 and 25.

118. Mr. Massini               THAT the Board approve Sports Performance 25 & 35
                               for school year 2011–12, and Sports Performance 35
                               only for 2012-13.

                                                                            CARRIED


                               The Learning Strategies course is offered to students
                               who have special learning needs. Teachers provide
                               support and offer coping strategies to students.

119. Mr. Massini               THAT the Board approve Learning Strategies 15-25-35
                               for school years 2011-12, 2012-13 and 2013-14.

                                                                            CARRIED
                  2.   Junior High Locally Developed Courses

                       Alexandra Middle School submitted a request to
                       implement two new locally developed courses for
                       Grades 7 and 8, Dance Academy PE Extreme Academy
                       for Grades 7 & 8. Mr. Jason Peters, Principal, Alexandra
                       Middle School, presented course outlines and the
                       proposed fee schedule for the two courses.

120. Dr. Wilson        THAT the Board approve the implementation of two
                       junior high locally developed courses at Alexandra
                       Middle School for school years 2011-12, 2012-13 and
                       2013-14. The two courses are Dance Academy for
                       Grades 7 and 8 and PE Extreme Academy for Grades 7
                       and 8.
                                                                 CARRIED

                  3.   Policy 650: Student Fees

                       Medicine Hat High School and Alexandra Middle School
                       have requested revisions to fees in Exhibit 650 E 001:
                       Secondary Schools Fee Schedule. Medicine Hat High
                       School requested an increase in the yearbook fee and
                       Alexandra Middle School, based on approval of two new
                       locally developed courses, has requested an addition of
                       fees related to these two courses, as well as a couple of
                       housekeeping changes. The Coordinating Committee
                       has reviewed the suggested changes.

                       There was some concern expressed regarding the
                       number of courses being added that require additional
                       fees.

121. Mr. Bender        THAT the Board approve revised Exhibit 650 E 001:
                       Secondary Schools Fee Schedule.

                                                                     CARRIED

                  4.   Policy 450: School Supplies and Equipment

                       The Finance Department revised Policy 450 and related
                       Procedures and Exhibits to more closely reflect current
                       business practices. This policy has been reviewed by
                       the Coordinating Committee.

                       A brief overview of the changes was provided and it was
                       recommended that the following revised policy and
                       related procedures and exhibits be approved by the
                       Board.

                           Policy 450: School Supplies and Equipment
                           Procedure 450 P 001: Use of School Supplies and
                            Equipment
                           Procedure 450 P 002: Replacement of Furniture
                            and Equipment
                          Procedure 450 P 003: Disposal of Surplus Furniture
                           and Equipment
                          Exhibit 450 E 001: Long-Term Off-Campus Use of
                           School Equipment Agreement
                          Exhibit 450 E 002: Short Term [1-3 days] Off-
                           Campus Use of School Equipment Agreement
                          Exhibit 450 E 003: CTS Labs Usage Agreement be
                           approved by the Board.

122. Dr. Wilson        THAT the revised policy and related procedures and
                       exhibits be approved by the Board, as presented.

                                                                    CARRIED

                  5.   Policy 420: Purchasing

                       The Finance Department revised Policy 420:
                       Purchasing and related procedures and exhibits to
                       reflect a clear process for purchasing goods and
                       services in the District. This policy has been reviewed
                       by the Coordinating Committee.

                       A brief overview was provided and it was recommended
                       that the Board approve revised Policy 420: Purchasing,
                       Procedure 420 P 001: Purchasing, and Procedure 420
                       P 002:         Requisitioning Supplies from Central
                       Warehouse.

123. Mr. Bender        THAT the Board approve revised Policy 420:
                       Purchasing, Procedure 420 P 001: Purchasing, and
                       Procedure 420 P 002: Requisitioning Supplies from
                       Central Warehouse, as presented.
                                                              CARRIED

                  6.   Principal Evaluation Process

                       The process for evaluating first year principals was
                       included. The Coordinating Committee has reviewed the
                       documents related to the principal evaluation process.
                       The Board was asked to consider approval of the
                       Exhibits only.

                          Exhibit 301 E 001:          Enhancing Professional
                           Practice: Principal Quality Practice Guidelines
                          Exhibit 301 E 002: The Alberta School Leadership
                           Framework
                          Exhibit 301 E 003: Principal Reflection: Principal
                           Questions
                          Exhibit 301 E 004: Principal Review: School
                           Administration Questions
                          Exhibit 301 E 005: The Principal Quality Practice
                           Guideline:     Promoting       Successful     School
                           Leadership in Alberta
124. Ms. Forbes                  THAT the Board approve Exhibits 301 E 001, 301 E 002,
                                 301 E 003, 301 E 004, and 301 E 005, as presented.

                                                                              CARRIED

                            7.   History Book Project
                                                                       th
                                 In celebration of the District’s 125 Anniversary in
                                 September 2011, the Historical Committee is developing
                                 a history book.

125. Mr. Benders                 THAT the Board approve up to $15,000 for the
                                                       th
                                 publication of the 125 anniversary history book.

                                                                              CARRIED

                   VII.    REPORTS OF COMMITTEES

                           1.    Coordinating Committee

                                 Minutes from the April 4, 2011 Coordinating Committee
                                 Meeting minutes were provided for information.

126. Mr. Massini                 THAT the Board receive the minutes for information.

                                                                              CARRIED

                           2.    District Council of School Councils

                                 Minutes from the March 24, 2011 District Council of
                                 School Councils Meeting were provided for information.

127. Dr. Wilson                  THAT the Board receive the minutes for information.

                                                                              CARRIED

                           3.    Education Foundation

                                 Minutes from the March 23, 2011 Education Foundation
                                 Meeting were attached for information.

128. Mr. Massini                 THAT the minutes be accepted for information.

                                                                              CARRIED

                   VIII.   ITEMS FOR INFORMATION

                           1.    School Visit Reports

                                 As part of the Board’s goal of “Putting the Public Back
                                 into Public Education” trustees were visiting one school
                                 each year for the next three years. This is a chance to
                                 share the governance perceptions from trustees in this
                                 goal.
                                Mr. Riley attended the MHHS Drama presentation and
                                felt that it was a very enjoyable production.

                                Ms. Forbes attended the recent School Council meeting
                                at Crestwood School and was very impressed with the
                                parent turn out.     Mrs. Diane Morton provided a
                                presentation on the Sensory Room. Ms. Forbes gave an
                                overview of the budget concerns and distributed copies
                                of the advocacy pamphlet.

                                Mr. Bender attended Elm Street School Parent Council
                                meeting and reported on the upcoming activities. In
                                                                                        th
                                conjunction with the celebration of their 100
                                anniversary this fall, Elm Street School has created a
                                Tribe Song which can be viewed on the school website
                                at www. elmstreet100yrs.ca. A draw for a diamond ring
                                will take place in November and tickets are available for
                                $2 each. Mr. Bender provided a brief overview of the
                                budget concerns at the meeting.

                                Mr. Massini attended the recent School Council meeting
                                at Crescent Heights High School and shared information
                                regarding budget concerns. He assured them that the
                                Board will keep them informed as this issue progresses.

                                Many of the trustees attended the Herald/G.P. Vanier
                                celebration and were very impressed with the activities.


                        2.      ASBA Issues, Budget and Bylaws Bulletin

                                An electronic copy of the ASBA Issues, Budget and
                                Bylaws Bulletin was emailed to trustees. Trustees were
                                reminded to take this copy with them if they plan to
                                attend the Spring General Meeting on Monday, June 6,
                                2011.


                  IX.   MOVE TO COMMITTEE OF THE WHOLE

129. Mr. Bender         THAT the Board move to Committee of the Whole to discuss
                        certain confidential matters.
                                                                      CARRIED

                        The Board moved to Committee of the Whole at 8:18 p.m.

                  X.    RECONVENE TO OPEN BOARD MEETING

                        The Board reconvened to the open board meeting at 9:01 p.m.

                  XI.   ACTION ARISING OUT OF THE COMMITTEE OF THE
                        WHOLE MEETING

                        No action arising.
                  XII.   ADJOURMENT


130. Dr. Wilson          THAT the meeting adjourn.
                                                                      CARRIED

                         The meeting adjourned at 9:02 p.m.




                                        _____________________________________
                                        CHAIR




                                        _____________________________________
                                        SECRETARY

				
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