Quality of Life grants support non-profit organizations that by 150710

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									     NEW MEXICO GOVERNOR’S COMMISSION ON DISABILITY
                   Creating Opportunities for Barrier Free Futures

           INFORMATION PACKET FOR FISCAL YEAR 2013

         QUALITY OF LIFE SMALL GRANTS PROGRAM
 TO IMPROVE THE LIVES OF NEW MEXICANS WITH DISABILITIES




                                    Key Dates


June 1, 2012       Grant application period opens

July 2, 2012       Deadline for grant applications

July 16-20, 2012   QOL grant applicants notified of grant award

September 14, 2012       1st bi-monthly report due

June 14, 2013      All QOL grants must be completed

July 13, 2013      Final reports must be submitted to GCD
INTRODUCTIONS

The mission of the Governor’s Commission on Disability (GCD) is to “…increase the quality of
life of New Mexicans with disabilities and remove barriers to full community participation...” As
part of its mission, GCD continues the Quality of Life Small Grants Program (QOL). QOL will
provide small grants to New Mexico non-profit and other tax-exempt organizations to improve or
enhance programs and services that increase the quality of life of New Mexicans with
disabilities.

       Applications can be submitted in one of ten categories:

   Accessibility
   Advocacy
   Arts
   Assistive Technology
   Children/Youth
   Counseling
   Education
   Employment
   Independent Living
   Sports, including Adaptive Recreation

WHO CAN APPLY?

QOL grant applicants must be New Mexico non-profit organizations that: provide programs for,
or provide services to people with disabilities; are tax exempt under the Internal Revenue
Service (IRS) code, including non-profit (501 (c)(3)) organizations, municipalities, schools
religious organizations; Tribal governments. Sub-units of tax-exempt organizations may also
apply (e.g.: a municipal parks and recreation program; sub-unit of a Tribal government); grants
will only be awarded to the 501 (c) (3) non-profit legal entity. Applicants must provide an official
copy of tax-exempt status.

Organizations that received a QOL grant the previous year are not eligible to apply or receive a
QOL grant.

HOW MUCH IS AVAILABLE?

The maximum QOL grant is $4,000. GCD will negotiate final amount with grant recipients.

FOR WHAT MAY QOL GRANT FUNDS BE USED?

QOL grant funds may be used to enhance an existing program or service(s) that will increase
the quality of life for New Mexicans with disabilities. The goal of QOL grants is to allow an
organization to provide more (quantity) or enhanced (quality) services in one or more of the
listed categories. QOL grants are not awarded for routine operating costs, or costs associated
with starting a new program or delivering new service(s). An organization, or sub-unit, may
submit only one application. All projects must be completed by June 14, 2013 and a final report
submitted to GCD by July 13, 2013.


2013 QOL Grant Information Packet                                                             Page 1
HOW TO APPLY?

There is a hard-copy version of the QOL Grant Application, or there is an electronic version in
either Microsoft Word or interactive .pdf at the GCD website (http://gcd.state.nm.us/), or by con-
tacting Crystal Benavidez at (505) 476-0412 / 877- 696-1470 (TOLL-FREE in New Mexico), or
email Crystal at Crystal.Benavidez@state.nm.us.

The application and all required attachments may be submitted by: U.S. mail, FAX, or
attachments to an e-mail. Application deadline is July 2, 2012. Successful applicants will be
notified the week of July 16-20, 2012.

Mailed materials must be sent to:

                                         Crystal Benavidez
                        Quality of Life Small Grants Program Coordinator
                              Governor’s Commission on Disability
                      491 Old Santa Fe Trail, Santa Fe, New Mexico 87501
                                 (505) 476-0412 / 877 696-1470
                                 Crystal.Benavidez@state.nm.us

APPLICATION INSTRUCTIONS


Section One:
      Organization Information

Provide basic information about organization applying for QOL grant.

   If the organization has more than one location, provide only the address and contact
    information for the location at which QOL funds will be utilized.

   If QOL funds are planned for more than one location, provide the central office location and
    specify in the Narrative section of the application locations at which funds will be utilized.

   Under “Director/CEO”, list the head of the organization (Director, Executive Director, Chief
    Executive Officer, Manager, etc.).

   Under “Contact Person”, provide information for the primary contact for GCD during the
    application process and the grant period. If “Contact Person” is the same as the
    Director/CEO, leave blank.

   Under “Paid and Volunteer Staff”, provide the number of paid and volunteer staff for the
    applicant organization.

   Under "Organizational Budget and Funding Sources", provide the total budget of the
    organization, including an estimate of the percentages of the total budget coming from
    funding sources listed.



2013 QOL Grant Information Packet                                                           Page 2
Section Two
   Proposal Information (Project Narrative)

   Complete the required sections:

    Brief Description of the Organization
    Description of Existing Program or Service
    Proposed Project Description
    Proposed Project Impact/Evaluation
    Sustainability

    Project Narrative must be no more than five (5) pages, double-spaced. At the top of the
    each page of the Project Narrative, please place the title of the proposed project. Number
    pages consecutively.

   Please read A Quick Guide to Evaluation at the end of the information packet prior to
    completing the "Proposed Project Impact/Evaluation" section of the Project Narrative.

Section Three:
      Project Budget

There are two areas of financial information requested in the application: Summary and Budget
Narrative.

   Summary information includes the total amount of funds requested and any sources and
    amounts of additional funds to be used in the project. Note: matching funds are not
    required for QOL grant program.

   Project Budget Narrative provides information on categories of funds and amounts under
    each category listed in the application. See the “Budget Narrative” section of the application
    for detailed information. If no funds are devoted to a specific category listed on the narrative,
    indicate with a “0”


                                          Important Note

      The Budget Narrative on the QOL application form applies only to funds requested
        from the QOL grant program and cannot exceed $4,000 (maximum award). An
      application must have a project budget that shows funds requested from QOL, or it
                                    will not be reviewed.

         For projects that have a budget larger than $4,000, applicants are welcome to
        submit a budget that has been developed for the entire project, showing the total
                                   cost and revenue sources.


   Indirect (”Facilities and Administration”) costs are not allowed under QOL grant program.
    This includes salaries and fringe benefits for executive and administrative staff.




2013 QOL Grant Information Packet                                                             Page 3
   There is no strict rule on allowable or non-allowable costs. Grant funds may not be used to
    cover routine operating costs. What qualifies as an “allowable” cost depends on the specific
    activities proposed in the grant. Examples:

     Grant funds may not be used to cover on-going salaries of staff EXCEPT if those costs
       are devoted exclusively to planning and implementing the enhanced program or
       service(s). Example: 20% of an existing staff member’s time will be devoted to recruiting
       new clients or other tasks related to the project, that percentage of his/her time, plus
       fringe benefits, is an allowable cost.

     Whether any particular proposed cost is allowable depends exclusively on the extent to
       which it is devoted to the enhanced program or service(s). Grant funds may NOT be
       used to replace existing funding for on-going operating costs.

     Food and beverages and out-of-state travel are non-allowable costs.


Section Four:
      Attachments

The following attachments are required:

   Copy of Notice of Tax-Exempt Status
   List of Board of Directors or governing board.

The following attachments are optional:

   Letters of Support
   Organizational Annual Report(s)
   Other documents related to the proposed projects (brochures, newsletters, etc.)

REPORTS

Tax-exempt organizations provided funding by the QOL Small Grant Program are required to
submit bi-monthly program and fiscal reports beginning September 14, 2012 and continue until
project completion. A final report is also required, and must be submitted no later than July 13,
2013.




2013 QOL Grant Information Packet                                                         Page 4
                          A QUICK GUIDE TO EVALUATION


Applications must include one or more evaluation indicator and a plan for evaluating the
success of the project.

Developing “Good” Indicators

When deciding what indicators to include, ask questions:

How will I know if the program worked?
How will I know if the program has been successful?

Imagine the project is funded and it has been completed, and was successful. What will have
changed? What does “success” mean for the project?

“Outputs” and “Outcomes”

Most of the indicators will be either “outputs” or “outcomes”.

An output is a number.
Examples include:

   An increase in the number of people served
   An increase in the amount of time each client is served
   A decrease in the waiting list
   An increase in the geographical area served

An outcome is typically a change in someone’s attitude, knowledge or behavior.
Examples include:

   Increases in someone’s knowledge about a topic
   Higher levels of satisfaction, happiness or quality of life
   Changes in behavior
   Changes in attitude

Remember: If it’s included, it has to be measured…..

A complete application must also have an evaluation plan.

Helpful hints for developing the evaluation plan:

   Don’t over-promise! Remember, that for every indicator included, there is a commitment to
    following through on the evaluation plan to collect the information by the end of the grant
    period. Never include an indicator for which there is no means to collect information.

   Remember, it has to be measurable! Having vague indicators (“clients will be happier” or
    “clients will become more independent”) are broad, vague concepts - drill down and decide

2013 QOL Grant Information Packet                                                          Page 5
    specifically what is meant by each. For outcome measures, specify what it means to
    “improve the quality of life” of people served in the QOL grant?

   It is not necessary to devote grant funds to evaluation. There does need to be an evaluation
    plan, but it is important that all, or the great majority of the funds go to the program and/or
    service(s).

   Technical assistance will be available to successful grantees on modifying evaluation
    indicators and/or implementing and completing the evaluation. However, the grantee
    organization is responsible for completing the evaluation. QOL grantees that do not submit a
    final report and evaluation to GCD are not eligible for QOL funds in the future.




2013 QOL Grant Information Packet                                                           Page 6

								
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