Events assistant job description

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					World Development Movement
Job description

Job title:     Events assistant (2 days per week, 1 year contract)
Reports to:    Senior network officer
Team:          Network team


About WDM
Founded in 1970, the World Development Movement (WDM) is the UK’s leading campaigning
organisation winning positive change for the world’s poorest people. We are a movement of
individual campaigners and local group members.

WDM is not a charity. Free from charity law we are at liberty to take uncompromising stands on the
issues which underlie world poverty. We do not give aid, but our campaigns do change the policies
of governments and companies that keep people poor. The World Development Movement Trust is
a charity that funds elements of WDM’s research and educational work.

WDM has an active network of local groups and supporters across the UK who receive regular
information updates and action materials, which enable them to take effective action on the
fundamental causes of world poverty. The network is co-ordinated by WDM’s central office, based
in Kennington, London. Here staff members and volunteers undertake research into key
development issues, lobby decision-makers, produce a range of effective campaigning and
educational materials and support individual campaigners and local groups. WDM also has an
office in Edinburgh that supports campaigning in Scotland.

Network team
Within WDM, the network team is responsible for providing support to the network of local groups
and activists by producing a monthly newsletter with campaign updates and actions, supplying
campaign and promotional materials, and offering advice and support on all aspects of local
campaigning. The team also proactively seeks to grow the network through setting up new groups
and increasing the number of individual activists.

A range of events are organised by the network team; from those which aim to increase the
capacity of WDM’s activist network to campaign focused events. In addition, the organisation’s
supporter magazine ‘Action’ is edited by the senior officer in the team.

The network team includes: a full-time senior officer, a full-time network officer, and a part-time
assistant (this post – a temporary fixed term contract.)

About the position
The events assistant will provide administrative support to the network team, including significant
involvement in delivering WDM’s public events. This one year post has become available as a
result of temporary reorganisation of the network team to cover maternity leave.




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Key accountabilities
The specific responsibilities of this post are, either directly or through volunteers:

Events and network support
  Undertake logistics, publicity and admin for WDM public events
  Joint responsibility for WDM’s presence at events organised by others, including stalls,
   workshops, and panel participants
  Assist with the production of WDM’s supporter outreach magazine
  Assist with the support of WDM’s network, including the dispatch of communications such our
   monthly update for groups, and responding to group enquiries
  Assist with group subscriptions, and maintain group records

General duties
The following responsibilities are shared across all assistants at WDM:
  Joint responsibility with other WDM assistants to help organise and staff stalls at events and
   major conferences
  Share administrative tasks with other assistants, such as reception duty (answer telephone
   calls, handle post, despatch services and order processing), arrange travel and
   accommodation for the director, minute staff meetings, photocopy documents
  Undertake any other activities related to WDM’s objectives as may be required from time to
   time


Person specification
Experience

 Essential                                                          Desirable
  Experience of organising events                                   Experience of assisting with
  A least one year’s administrative experience including:             the production of materials
     - creating and maintaining office systems                         (e.g. leaflets, magazines,
     - dealing with telephone enquiries, letters and                   websites)
         information requests                                        Experience of public speaking
     - database work                                                   and/or facilitating workshops
                                                                     Experience of working with
                                                                       local activist groups


Knowledge, skills and understanding

    Ability to communicate clearly and effectively in both            Knowledge of international
     verbal and written forms                                           development /global justice
    Proven organisational skills, particularly in organising           issues
     office procedures                                                 Knowledge of a desktop
    Proven ability to prioritise work effectively and meet             publishing package (eg,
     deadlines                                                          Adobe InDesign), content
    Excellent word processing skills (minimum touch typing             management systems or
     speed of 40 words per minute)                                      database software
    IT literacy (including knowledge of MS Word, Excel, e-
     mail and social media)
    Good interpersonal skills and ability to work well in a
     team, with staff, supporters and volunteers
    Demonstrable initiative



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Personal qualities

 Essential                                                        Desirable
  The ability to work flexibly and as part of a team
  Commitment to accuracy, efficiency and a high standard
    of work
  Commitment to WDM’s campaigning aims
  Commitment to working within a membership
    organisation
  Respect for WDM’s equal opportunities policy
  Willingness to work evening and weekends occasionally,
    as required



Main conditions of service
Salary and grade
Based on WDM’s agreed salary scales, the salary for this position at assistant level attracts three
grading factors, with incremental steps from 4 to 6 on WDM’s pay scales.

Working week
14 hours per week. Occasional evening and weekend work will be expected, for which time off in
lieu will be granted. WDM operates a flexi-time system.

Annual leave
25 days a year (pro rata) + bank holidays + all days between Christmas and New Year.




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