"Events assistant job description"
World Development Movement Job description Job title: Events assistant (2 days per week, 1 year contract) Reports to: Senior network officer Team: Network team About WDM Founded in 1970, the World Development Movement (WDM) is the UK’s leading campaigning organisation winning positive change for the world’s poorest people. We are a movement of individual campaigners and local group members. WDM is not a charity. Free from charity law we are at liberty to take uncompromising stands on the issues which underlie world poverty. We do not give aid, but our campaigns do change the policies of governments and companies that keep people poor. The World Development Movement Trust is a charity that funds elements of WDM’s research and educational work. WDM has an active network of local groups and supporters across the UK who receive regular information updates and action materials, which enable them to take effective action on the fundamental causes of world poverty. The network is co-ordinated by WDM’s central office, based in Kennington, London. Here staff members and volunteers undertake research into key development issues, lobby decision-makers, produce a range of effective campaigning and educational materials and support individual campaigners and local groups. WDM also has an office in Edinburgh that supports campaigning in Scotland. Network team Within WDM, the network team is responsible for providing support to the network of local groups and activists by producing a monthly newsletter with campaign updates and actions, supplying campaign and promotional materials, and offering advice and support on all aspects of local campaigning. The team also proactively seeks to grow the network through setting up new groups and increasing the number of individual activists. A range of events are organised by the network team; from those which aim to increase the capacity of WDM’s activist network to campaign focused events. In addition, the organisation’s supporter magazine ‘Action’ is edited by the senior officer in the team. The network team includes: a full-time senior officer, a full-time network officer, and a part-time assistant (this post – a temporary fixed term contract.) About the position The events assistant will provide administrative support to the network team, including significant involvement in delivering WDM’s public events. This one year post has become available as a result of temporary reorganisation of the network team to cover maternity leave. 1 Key accountabilities The specific responsibilities of this post are, either directly or through volunteers: Events and network support Undertake logistics, publicity and admin for WDM public events Joint responsibility for WDM’s presence at events organised by others, including stalls, workshops, and panel participants Assist with the production of WDM’s supporter outreach magazine Assist with the support of WDM’s network, including the dispatch of communications such our monthly update for groups, and responding to group enquiries Assist with group subscriptions, and maintain group records General duties The following responsibilities are shared across all assistants at WDM: Joint responsibility with other WDM assistants to help organise and staff stalls at events and major conferences Share administrative tasks with other assistants, such as reception duty (answer telephone calls, handle post, despatch services and order processing), arrange travel and accommodation for the director, minute staff meetings, photocopy documents Undertake any other activities related to WDM’s objectives as may be required from time to time Person specification Experience Essential Desirable Experience of organising events Experience of assisting with A least one year’s administrative experience including: the production of materials - creating and maintaining office systems (e.g. leaflets, magazines, - dealing with telephone enquiries, letters and websites) information requests Experience of public speaking - database work and/or facilitating workshops Experience of working with local activist groups Knowledge, skills and understanding Ability to communicate clearly and effectively in both Knowledge of international verbal and written forms development /global justice Proven organisational skills, particularly in organising issues office procedures Knowledge of a desktop Proven ability to prioritise work effectively and meet publishing package (eg, deadlines Adobe InDesign), content Excellent word processing skills (minimum touch typing management systems or speed of 40 words per minute) database software IT literacy (including knowledge of MS Word, Excel, e- mail and social media) Good interpersonal skills and ability to work well in a team, with staff, supporters and volunteers Demonstrable initiative 2 Personal qualities Essential Desirable The ability to work flexibly and as part of a team Commitment to accuracy, efficiency and a high standard of work Commitment to WDM’s campaigning aims Commitment to working within a membership organisation Respect for WDM’s equal opportunities policy Willingness to work evening and weekends occasionally, as required Main conditions of service Salary and grade Based on WDM’s agreed salary scales, the salary for this position at assistant level attracts three grading factors, with incremental steps from 4 to 6 on WDM’s pay scales. Working week 14 hours per week. Occasional evening and weekend work will be expected, for which time off in lieu will be granted. WDM operates a flexi-time system. Annual leave 25 days a year (pro rata) + bank holidays + all days between Christmas and New Year. 3