Minutes of the fifty fourth Meeting of The Witham Third District by cTwFyL

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									Minutes of the fifty fourth Meeting of The Witham Third District Internal
Drainage Board held at the Reepham and Cherry Willingham Village Hall on
Tuesday 31st October 2006.

Present:

J C Smithson Esq ~ Chairman
J F Rainthorpe Esq ~ Vice Chairman
R Armstrong Esq
I M Clark Esq
W S Crane Esq
R Curtis Esq
A H Frith Esq
P M Good Esq
Mrs J E Hill
D C Hoyes Esq
P R Hoyes Esq
D J Nannestad Esq
P Phillipson Esq
J G Porter Esq MBE
Ms F Smith
P J Vaughan Esq
N E Ward Esq
R J Weightman Esq

In attendance:

Clerk to the Board
Mr R Dewey (Operations Consultant)
Mrs V Ellis

Observer:

Mr P A Spilman

The Clerk in the Chair




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1378. ELECTION

The Clerk announced the results of the Election of Board Members as follows:-

Electoral District              Name of Candidates
Horncastle and River Bain       GARNER, John Robert
(3 members)                     WEIGHTMAN, Raymond John
                                CLARK, Ian McKinnon

Bardney                         ARMSTRONG, Robert
(4 members)                     HOYES, Paul Robert
                                CRANE, William Stuart
                                HOYES, Denis Colin

Langworth                       SPILMAN, Philip Andrew
(4 members)                     RAINTHORPE, John Francis
                                JACKSON, Robert William
                                WARD, Neville Edward

City of Lincoln & Greetwell     THOMAS, Maxwell Instone
(2 members)                     GOOD, Philip Martin

Kirkstead                       SMITHSON, John Clifton

Tattershall                     PORTER, John Godfrey

1379. ELECTION OF CHAIRMAN

Mr. J. C. Smithson was nominated by Mr. Porter, seconded by Mr. Curtis and
unanimously re-elected Chairman of the Board for the ensuing year.

Mr. Smithson took the Chair and thanked the Members for their continued
confidence. He then introduced and welcomed Mr. P. A. Spilman who was
attending the Board Meeting as an observer as his tenure was due to commence
on 1st November 2006.

1380. ELECTION OF VICE CHAIRMAN

Mr. J. F. Rainthorpe was nominated by Mr. Good, seconded by Mr. Clark and
unanimously re-elected Vice Chairman of the Board for the ensuing year.

1381. ELECTION OF STANDING COMMITTEE

It was proposed by Mr. Armstrong, seconded by Mr. Vaughan and unanimously
RESOLVED that the existing Members of the Standing Committee (being
Chairman, Vice Chairman, Mr. Clark, Mr. Curtis, Mr. D. Hoyes, Mr. P. Hoyes
and Mr. Porter) be re-elected.
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1382. ELECTION OF JOINT ADMINISTRATION COMMITTEE

It was proposed by Mr. Clark, seconded by Mr. D. Hoyes and unanimously
RESOLVED that the existing Members of the Joint Administration Committee
and the Deputies (being Chairman, Vice Chairman and Mr. P. Hoyes -
deputies Mr. Armstrong and Mr. Porter) be re-elected.

1383. REPRESENTATIVE TO LINCOLNSHIRE A.D.A.
      ENVIRONMENT COMMITTEE

Mr. Rainthorpe was nominated by Mr. Curtis, seconded by Mr. Vaughan and
duly elected.

1384. MEETING DATES ~ 2007

It was RESOLVED to hold Board Meetings in 2007 as set out hereunder:-

Tuesday 30th January at Reepham & Cherry Willingham Village Hall commencing at 11.00 am
Tuesday 24th April at the Petwood Hotel, Woodhall Spa commencing at 10.30 am
Tuesday 24th July at Reepham & Cherry Willingham Village Hall commencing at 11.00 am
Tuesday 30th October at Reepham & Cherry Willingham Village Hall commencing at 11.00 am

1385. APOLOGIES

Apologies for absence were received from Mrs Davidson, Mr. Fleetwood,
Mr. Garner, Mr. R. Jackson, Mrs Martin, Mrs Tointon and Mr. Toofany.

1386. MINUTES

The Minutes of the Board Meeting held on 25th July 2006 were confirmed.

Matters Arising

1387. TATTERSHALL CARRS SSSI (Minute 1348)

The Clerk confirmed that the local DEFRA engineer had indicated that grant in
aid would not be available for the proposed scheme. It was agreed to review the
proposals when DEFRA policy become more favourable.

1388. SALE OF LAND ~ SOUTHREY (Minute 1349)

It was reported that the transaction was progressing albeit very slowly.




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1389. ENVIRONMENT AGENCY AGREEMENT – Penstock Operation
      (Minute 1350)

The Clerk reported that a draft agreement had been received on the day before
the meeting but had been returned to correct errors and omissions.

1390. DEVELOPMENT AT DOGDYKE ROAD, CONINGSBY
      (Minute 1351)

It was reported that no progress had been made.

1391. TRACK ADJACENT TO MIDDLE DRAIN (Minute 1353)

Mr. Dewey reported that he had inspected the works and had insisted on some
minor amendments to protect the Board’s watercourse.

1392. RAILWAY PATHS LTD – Lincoln to Boston Disused Line
      (Minute 1354)

It was reported that the Board solicitors were considering the options available.

1393. MAINTENANCE REGIME (Minute 1355)

It was reported that the following watercourses had been selected as reduced
maintenance trial sites:-

       33     KNOTTS CATCHWATER – Bardney Fen
       43     MAGPIE BOTTOMS – Stixwould
       55     TATTERSHALL THORPE / KIRKBY ON BAIN drain
       61     OLD REEDS BECK – Stixwould
       78     NEW CUT – Fiskerton Fen
       89     CORNER DALE – Bucknall

It was agreed to visit some of the sites during the April Tour.

                              
1394. MINUTES

The Minutes of the Standing Committee Meeting held on 10th August 2006 were
confirmed.

Matters Arising




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1395. JOINT ADMINISTRATION (Minute 2)

The Clerk confirmed that he had circulated the chronology of events leading up
the cessation of negotiations and read a letter received from Witham First IDB.

It was agreed to refer the matter back to the Joint Administration Committee to
ascertain the feasibility of resurrecting negotiations.

1396. WOODHALL SEWER (Minute 3)

Mr. Dewey reminded Members of the constraints involved in maintaining this
watercourse which had been visited during the July inspection of works and
confirmed that quotations had been received for culverting a section of the
watercourse in the region of £48,000. The Members raised issues relating to
costs, householder involvement, capacities and future maintenance of the
proposed culvert.

It was agreed to allocate provision within the first draft budget for 2007/8 to
facilitate culverting of a section of this watercourse.

                              

1397. BUCKNALL – Proposed Development

The Clerk reported that a developer had approached the Board to ascertain their
views on accepting a commutation sum of £9850 to maintain in perpetuity an
existing riparian culvert discharging into Bucknall Church Drain. He confirmed
that CCTV footage had been examined to ensure that the culvert was structurally
sound.

It was RESOLVED to accede to the request subject to ministerial approval.

1398. WOODHALL SPA – Proposed Development

The Clerk reported that a developer had approached the Board with proposals to
culvert a section of Woodhall Sewer. He had calculated a commutation sum in
the region of £13000 should the Board approve the proposals.

It was agreed to accede to the request subject to ministerial approval.

1399. GREETWELL – Proposed Development

The Clerk reported on initial draft proposals for residential development within
the Greetwell pump catchment which may necessitate improvement works at the
Greetwell pump.


                                       672
1400. DEFRA REVIEW OF INTERNAL DRAINAGE BOARDS

It was reported that the results had been delayed but initial considerations
indicated that the Board may be required to submit their environmental
credentials to further scrutiny.

1401. DRAINAGE RATES

The Clerk reported that £21,782.27p rates remained outstanding as at the date of
the Meeting.

1402. AGE DISCRIMINATION

The Clerk outlined the effects upon the Boards operations resulting from the
implementation of the new regulations.

1403. DEPOT FUEL TANKS

The Clerk reported that the storage of fuel at the Depot did not comply with
amended regulations leaving the Board at risk should a spillage occur.

It was RESOLVED to seek Tenders as a matter of urgency and replace the
existing tanks at the earliest opportunity.

Correspondence

1404. ROTARY CLUB OF WOODHALL SPA

A letter of appreciation for assistance during a visit from a Norwegian Exchange
was read to the Meeting.

NOTED

1405. ENVIRONMENT AGENCY – Diquat

The Clerk summarised a letter from the Agency confirming their withdrawal
from the working group. He commented that whilst the Board had a policy of
limited use of chemical application, the proposal would have no effect on the
Board.

1406. EAST LINDSEY DISTRICT COUNCIL – Membership

The Clerk summarised a letter received from the council seeking the Boards
view on the reappointment of a member.

NOTED


                                      673
1407. HAWK AND OWL TRUST

The results of the 2006 nest box check were relayed to the Board.

NOTED

1408. ENVIRONMENT AGENCY – Water Resources

The Clerk confirmed that he was now in receipt of monthly statistical
information on water resources, river flows and rainfall data from the Agency’s
sites.

                             
Mr. Rainthorpe declared an interest in the following item and left the Meeting
during the discussions.

1409. JJR FARMS LTD – Maintenance of Watercourse

The Clerk read a letter requesting that the Board allow the farming company to
maintain a section of Wickenby Wood Drain to maximise land use within a
countryside stewardship agreement.

After considerable debate, it was agreed to refuse the request as the Board
wished to retain physical control over all aspects of maintained watercourses.

Mr. Rainthorpe returned to the Meeting.

1410. HALTHAM CHURCH DRAIN – Complaint

The Clerk displayed photographs of a dilapidated barbed wire fence which, the
tenant complained, had been damaged by the Board.

The Operations Consultant had been unable to find any damage to the fence
caused by the Board’s machinery and the operators had vehemently denied
making any contact with the fence.

It was agreed to refute the claim unless the complainant could provide evidence
of damage.

1411. OPERATION CONSULTANT’S REPORT

Mr. Dewey expanded upon his report, which had been previously circulated, and
responded to Members’ questions.




                                      674
1412. SCHEDULE OF ACCOUNTS

The Schedule of Accounts for the period 1st July to 30th September 2006
amounting to £351,525.44p was examined and approved.

1413. SCHEDULE OF PLANNING APPLICATIONS AND CONSENTS

The Schedules were examined and the actions taken were approved.

1414. WEST LINDSEY DISTRICT COUNCIL – Presentation

Mr. Frith referred to the Clerks presentation to the scrutiny committee of the
Council and confirmed that the Members found the presentation interesting and
informative. He suggested that it might be worthwhile for the Clerk to deliver
the same presentation to the Board at some stage in the future.

1415. MEMBERS INFORMATION BOOKLET

Mr. Rainthorpe requested an update on the production of the booklet. The Clerk
confirmed that, excepting a glossary of terms, the revised booklet was essentially
complete and he hoped to issue it in the near future.




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