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Reporting By Self-Governance Tribes For Presentation at OSG Orientation Session (2012 Self-Governance Spring Conference) 1 Reporting Under Tribal Self-Governance There is significantly less reporting under Title IV (Tribal Self-Governance) as compared to Title I (P.L. 93-638 contracting). Mandatory reporting provisions are not included in Self-Governance regulations (25 CFR § 1000). Self-Governance Tribes are required to report only when it is mandated by statute or regulations that have not been waived. 2 Reporting Under Tribal Self-Governance Self-Governance regulations (25 CFR § 1000 Subpart P—Reports) indicate that Self-Governance Tribes have the option to provide a summary of the highlights of the annual report to Congress and other pertinent information it wishes to report. Often reporting is tied to a funding distribution methodology. While reporting is discretionary, in such cases, if the tribe does not report it may not be considered for funding. 3 Reporting Under Tribal Self-Governance The ability of Self-Governance and other Tribes to receive additional BIA funds in the future is dependent on tribal information being available to demonstrate how effectively Tribes are using BIA funds that they receive. To this end, Self-Governance Funding Agreements have provisions for reporting of BIA program performance management activities pursuant to the Government Performance and Results Act of 1993 (GPRA). Reporting Under Tribal Self-Governance The BIA requires complex sets of data to support budget formulation, funds distribution, program management, strategic planning, and statutory and regulatory reporting processes. If Self-Governance and other Tribes do not provide the data, it will be difficult for the BIA to compete on behalf of the Tribes in the budget formulation process for increasingly scarce Federal funds. Reporting Under Tribal Self-Governance Self-Governance Tribes can expect to receive requests for the following information: (a) Status of Indian forest lands on attaining standards, goals and objectives set forth in approved forest management plans; (b) Information for contract support funding; (c) Consolidated report under P.L. 102-477; (d) Information for budget formulation process; (e) Updated roads information for IRR funding; (f) Monthly crime reports; (g) Tribal enrollment, service population and labor Force information; 6 Reporting Under Tribal Self-Governance (h) Tribal self-governance activity for the annual report to Congress; (i) Financial Assistance Social Services Report for welfare assistance funding; (j) Information to determine pay cost funding; (k) Real Estate annual activity log and caseload reports; (l) Irrigation and Safety of Dams Construction Project status report; (m) Information to compete and/or apply for non-recurring program funding; 7 Reporting Under Tribal Self-Governance (n) Indian Child Welfare Act statistical and narrative program performance reports; (o) Child abuse and neglect statistical reports and related information; (p) Program performance information to measure program performance management; (q) IRR program performance information; and (r) Appraisal log and backlog information for real estate appraisal services program. 8 Reporting Under Tribal Self-Governance The continued growth of Tribal Self- Governance is dependent upon the ability of Self-Governance Tribes and BIA to provide to the President, Congress, Tribal Leaders, and other interested parties objective information on how the BIA funds are being used by the Tribes and the progress they are making with the use of those funds. Reporting Under Tribal Self-Governance In direct response to this need, the Tribal Interior Budget Committee (TIBC) has established a Data Management Committee (DMC) which involves a partnership between Tribal and Federal representatives to assess statutory and regulatory performance data reporting requirements and determine other data collection needs in Indian Country. This assessment takes into account issues related to GPRA. Reporting Under Tribal Self-Governance The DMC has initiated a project known as the Tribal Data Exchange (TDE) which involves the development of a data collection and reporting tool that enables timely and accurate collection, analyses, reporting and delivery of tribal data to fulfill GPRA and other regulatory reporting requirements. The TDE allows data collection for budget formulation, funds distribution, program management, and special reports purposes. Reporting Under Tribal Self- Governance The scope of the project includes: (a) Collecting performance measures for tribal programs; (b)Preparing performance measures for tribal program from the DMC for use in the TDE; (c) Preparing hardware and software; (d) Transferring data from TDE to an Indian Affairs Performance Management System; Reporting Under Tribal Self-Governance (d) Providing reporting capabilities for data measures; (e) Providing training in the use of the system for users and system administrators; and (f) Providing system documentation and a User Guide. Reporting Under Tribal Self-Governance TDE is a tribal system that is currently being operated by the Chickasaw Nation. The system has the flexibility for tribes to collect data for their own purposes as well as inter-tribal purposes. A tribal demonstration project is being used to refine the TDE system which should be fully operational in FY 2013.
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