This letter applies to the termination of registration for students registered on Research
Degrees (MPhil/ PhD)
PRIVATE AND CONFIDENTIAL
<title> <forename> <surname>
Also sent by email: <use RHUL email address>
Dear <title> <surname>,
Second (Final) Formal Warning
It has been brought to my attention that <insert reason for dissatisfaction>. As you
have failed to meet the conditions of your first formal warning, the
Department/School has no alternative but to issue you with a further formal warning.
I am therefore writing to issue you with a second (final) formal warning. The
implications of this for you, and a description of the formal warning process, are set
out in the College’s Research Degree Regulations, Section 10
From now on I expect you to:
i) attend the following research skills training courses: <list courses>;
ii) submit a revised chapter;
iii) or insert any other requirements that are achievable in the short term.
NB Adapt as appropriate
If you fail to meet these conditions in the next four weeks (a longer period may be felt
to be more appropriate, such as 8 weeks – 4 weeks is the minimum period for full-time
students), the termination of your registration at this College will be requested.
You have the opportunity to submit a written response to this letter. Alternatively, if
you wish to discuss this matter with me, please arrange to do so by <date: give
deadline of a week from date of letter>. You may be accompanied at this meeting
by another student or member of staff of the College. If there are circumstances
affecting your performance, which you wish to bring to the attention of the
Department/ School, you must submit supporting documentary evidence to the
Departmental/ School Office by <date: give deadline of a week from date of letter>.
You will jeopardise your case if you fail to submit documentary evidence at this stage.
Requests for special consideration will not be considered retrospectively and the
private or confidential nature of circumstances will not later be accepted as grounds
for appeal. If you wish to seek advice outside the Department/ School, you might
consider contacting the Students’ Union Welfare Office, the Counselling Service, the
Health Centre or the Educational Support Office as appropriate.
This warning will remain active for the duration of your current programme of study
with the College, unless set aside formally in accordance with Section 10, paragraph
4 of the Research Degree Regulations.
<title> <forename> <surname>,
(Head of Department/ School or Director of Graduate Studies if Head is member of
student’s supervisory team)
cc: <title> <forename> <surname>, Supervisor
<title> <forename> <surname>, Supervisor (in the case of joint supervision)
<title> <forename> <surname>, Advisor
<title> <forename> <surname>, Director of Graduate Studies
Student Administration Centre, Registry
Head of Support and Advisory Services
Departmental Student File
<Must send to SFA or PG Administrator in other department/school where
there is joint supervision>