Writing a letter • Formal: • Informal: *Business letters *Letters to friends *Letters of application *Letters to people you *Letters to people you know on a first-name- don’t know by name basis Letter formats (1) My address Marterstraat 45 6531 KA Nijmegen The Netherlands Your name and address Jim Jones 10 Downing Street London W1 United Kingdom Date 10/24/2010 Salutation Dear Mr Jones, Text of my letter Text of my letter Yours sincerely, Close T. Eacher Letter formats (2) Marterstraat 45 My address 6531 KA Nijmegen Your name Jim Jones the Netherlands 10 Downingstreet Address London W1 United Kingdom Date 10/24/2010 Dear Mr Jones, Salutation Text Text Close Yours sincerely, T. Eacher Language Formal letter: Informal: Formal language: *Informal language can *no slang, no street be used, depending English on who you are *no abbreviations: I’m, writing to he’s, write the full *abbreviations can be form used Writing the date There are many ways to write the date in English: 15th October, 2010 15 October, 2010 October 15th, 2010 October 15, 2010 10/15/10 (mm/dd/yy !!!) 10.15.10 (mm/dd/yy !!!) Good advice: choose one way to write the date, and use the same way every time! Salutation (1) 1. If you know the addressee on a first name basis, use that name: Dear John, Dear Linda, 2. If you know the addressee by name, but not intimately: Dear Mr Jones, Dear Ms Jones, (for all women) Dear Mrs Jones, (if you know this lady is married) Dear Miss Jones, (if you know she’s single) Salutation (2) If you don’t know the addressee’s name, or you don’t know who is going to read the letter: Dear Sir, (if you know you are writing to a man) Dear Madam, (if you know you are writing to a woman) Dear Sir/Madam, (if you don’t know who is going to read the letter) Dear Sirs, (generally used e.g. in a letter to the editor of a newspaper or in a letter of application) Closing the letter (1) Formal: Yours faithfully, (my signature) (my name) Yours sincerely, (my signature) (my name) Closing the letter (2) Informal: Yours (truly), Best wishes, (Kind) regards, Love, Closing the letter (3) Please forget “Greetz”, “Greetings” and any other variations!!! That is not English!!! The text of your letter • A letter basically consists of three parts: • Introduction: introduce yourself (if necessary), and explain why you write this letter; • Body: the information you want to give or ask for; • Conclusion: short summary of the point of your letter, followed by a complete closing sentence. • Each part is a separate paragraph! Some (good) advice! 1. Do what the assignment says! 2. Keep it simple! 3. Choose 1 format, and use the same one for every letter (practice and exam). 4. Write your text without using a dictionary, use the dictionary only to check your text when it is finished.
Pages to are hidden for
"Writing a letter"Please download to view full document